HE1723-25 SurveyMonkey_Special Procurement Notice of Approval.pdf

HE1723-25 - SurveyMonkey Enterprise Software-as-a-Service (SaaS) License and Maintenance Renewal Page 1 of 3

NOTICE OF

APPROVAL of a

SPECIAL PROCUREMENT

HE1723-25

for

SurveyMonkey Enterprise Software-as-a-Service (SaaS) License and Maintenance Renewal

Release Date: September 12, 2025

Comments / Questions / Protest Due: September 19, 2025, 2:00PM PST

1. NOTICE

The County has requested its Chief Administrative Officer approve a special procurement.

Prior to the request being presented, pursuant to MCPCR 20-0285, a notice must be advertised providing the public an opportunity to protest the request.

2. DOCUMENTS

Electronic copies of this notice and all related documents can be obtained from the Marion County Procurement Collaboration Portal at the following URL:

https://contracts-marioncountygcc.msappproxy.net/gateway/

3. REQUEST

Please review the document titled “SurveyMonkey Enterprise Software-as-a-Service (SaaS) License and Maintenance Renewal – Special Procurement”. This document includes all of the elements required to satisfy ORS 279B.085 and MCPCR 20-0285, Special Procurement.

4. COMMENT, QUESTION, AND PROTEST OPPORTUNITY

MCPCR 20-0285(4) states that an affected person may protest the approval of or request for approval of a special procurement in accordance with ORS 279B.400 and section 20-0700.

If you wish to provide comment, questions, or a protest to the request for approval of a Special Procurement, it must be done so through the Marion County Procurement Collaboration Portal at the URL listed above, by the time and date listed above.

HE1723-25 - SurveyMonkey Enterprise Software-as-a-Service (SaaS) License and Maintenance Renewal Page 2 of 3

5. RESPONSE INSTRUCTIONS

A. Log Into the Procurement Collaboration Portal i Go to the Marion County Procurement Collaboration Portal which can be found at:

https://contracts-marioncountygcc.msappproxy.net/gateway/ ii Sign In or Create an Account iii Creating an account MUST be completed 15-30 minutes before files will be able to be submitted through the portal.

B. Solicitations Tab i At the top of the page, hover over Solicitations ii Select Search All Solicitations iii Click View next to the applicable solicitation

C. Opportunity Details i Viewing Documents – Scroll down the page to the Files, Documents, Images section, Public Files: subsection. Here you will find all of the relevant files.

ii Submitting a Question – If you would like to submit a question, scroll down the page to the Questions & Answers section. Type your question in the My Questions/Answers text box and click the Ask Question box.

iii Register as Respondent - If you are interested in responding to the posting, click the button Register as Respondent on the left side of the screen.

iv Submitting Documents – If you would like to submit a response to this posting, scroll down the page to the Files, Documents, Images section, My Files: subsection. Here you will Select a file, select a File Category, and type a description before clicking the Save File button.

v Response Status – Once you have registered as a respondent and submitted documents, scroll to the bottom of the page to the Response Status section and select the appropriate status for your submission, then click Submit.

6. DISCLAIMER

This notice is issued to support the Special Procurement; it does not constitute a solicitation on its own. There will not be an evaluation or scoring of the material submitted. No information received in response to this notice will be returned. Responses to this notice are not an offer and

HE1723-25 - SurveyMonkey Enterprise Software-as-a-Service (SaaS) License and Maintenance Renewal Page 3 of 3 cannot be accepted by the County to form a binding contract. Respondents will not necessarily be notified of the result of this notice, or future solicitation opportunities.