Amendment_1_-_ATTACHMENT_1_-_OSAN_ES_Smart_PWS.pdf

ATTACHMENT 1

PERFORMANCE WORK STATEMENT (PWS)

SMART Interactive Technologies & Products for

DoDEA Pacific Osan Elementary School, Korea

1.0 General. The Department of Defense Education Activity - Pacific (DoDEA-Pacific) serves the educational needs of dependents of military and civilian employees by providing pre-kindergarten through 12th grade throughout Japan, Okinawa, Korea and Guam. DoDEA- Pacific is comprised of 48 schools, four district offices, and one area office.

1.1 Introduction:

The purpose of this acquisition is to provide SMART brand products, installation services, and removal and re-location services for designated SMART products and one Video Teleconferencing System from the existing Osan Elementary School to the newly constructed Osan Elementary School located on Osan Air Base, South Korea.

1.2 Requirement: SMART Product and Services Specifications.

Table 1

Line SMART Nomenclature SMART Model

Number Quantity 1 Smart Board 8084i Interactive Flat panel SBID8084i-G4-SMP 2 2 Smart Board E70 Interactive flat panel SPNL 4070 (E70) 32 3 Smart Board 55” Interactive flat panel SPNL-6055 8 4 Smart Document Camera SDC-450 61 5 Smart Podium 24” Widescreen SP524 10

6 Universal Mount (for use with i-Rover stand) Contractor to provide appropriate model number 16

7 Wall Mount, Fixed MI-305L 46

8 FSSBID 100 stand and converter kit FSSBID 100 and Converter 2

9 i-Rover Mobile Unit IFB 300 Mobile Stand IFB 300 16 Note: Excess mounts will be left with the Facility Manager or Principal.

Installation Services

Quantity

Remove, transport, and install existing SMART boards, to include mounts

11 Installation of new SMART products (Line items 1-3 above) 42

Remove, transport and install existing VTC (system components listed below) 1

LifeSize Express 220 System components Description Quantity

LifeSize Express 220 – 10x – MicPod – SGP 1 LifeSize MicPod 1 LifeSize MicPod – Extension Cable – 15M/50 ft 1 LifeSize MicPod – Splitter 1 LifeSize Control – Single Device License 1

Wall Mount Speakers, black, 5 in. C2G Components 1 LG 65” LCD Monitor 2

Chief Universal Wall Mount 2 Chief Camera Shelf 1 Chief FUSION Connector Kit 1 Chief Stackable Component 1

1.3 Period of Performance:

The period of performance for installing the new SMART products and relocating the existing SMART items to the new Osan Elementary School is 05 July 2016 – 05 August 2016. (Note: The current school year ends on 17 June 2016).

1.4 Hours of Operation:

The Contractor shall perform work between 0730-1630 on weekdays at the school site.

1.5 Place of Performance:

Old school is Bldg. 251 New School is Bldg. 461 (Note: The new Osan Elementary School is less than one mile from the current Osan Elementary School.)

2.0 Scope of Work:

The Contractor shall ship the Government required products to Osan, Korea, using the consolidated shipping point identified in paragraph 4.1.

2.1 The Contractor shall:

2.1.1 Palletize and ship the SMART products to the U.S. centralized consolidation point in accordance with (IAW) paragraph 4.1 below 60 days prior to the installation window.

2.1.2 Provide all labor, material, power tools, and lifting devices to accomplish the work specified in this document.

2.1.3 Provide transportation for their personnel. This will include to and from worksite requirements, and personnel transportation needs during each work day. Transportation of SMART equipment will be handled by a provided Government vehicle and driver.

2.1.4 Prepare the existing SMART products for transport to the new school. The Contractor is responsible for loading and off-loading the SMART items from the provided Government vehicle(s).

2.1.5 The Contractor shall utilize the Government’s trash disposal and recycle programs and comply with the installation’s procedures.

2.1.6 The Contractor shall mount the equipment on the designated teaching wall or mobile stand IAW the manufacturer’s installation instructions, including any additional reinforcement required to support the equipment. Installation will be at the grade specific mounting heights as follows:

PRE-K, PSCD, K GRADES 1-3 GRADES 4-6

22 IN (560MM) 29 IN (735 MM) 31 IN (790 MM)

NOTE: Heights are for bottom of Display

2.1.7 The Contractor shall ensure each system is user ready by connecting all cables and accessories, and making all connections to the Wi-Fi, LAN and Bluetooth. The Contractor shall configure each SMART system to a fully operational, fully functional level. The Contractor will provide all required cables and hardware to connect Smart products to computers.

2.1.8 The Contractor shall also uninstall, re-locate, mount and configure the existing Video Teleconferencing (VTC) from the current Osan ES to the new Osan ES.

2.1.9 Contractor POC. The Contractor shall designate a project manager to communicate with the Government representative for the performance of the work and logistical matters. The POC shall be able to speak, read, and write English sufficiently enough to communicate basic work related information.

2.2 The Government will:

2.2.1 Make both school sites available to the Contractor to avoid a Government delay of work. This includes ensuring there are no teachers or students in classrooms where Contractor work is being performed, ensuring all necessary doors are open, and having a designated representative on site during the Contractor’s performance of work.

2.2.2 Provide the Contractor with assistance, forms, locations and information to facilitate the base entry process. The Government will provide liaison to facilitate base entry.

2.2.3 The Government will resolve any questions or issues the Contractor may have in identifying the equipment to be transferred over from the old school to the new school.

2.2.4 Provide trash and recycling containers for packaging and waste generated in the performance of this PWS. The disposal of trash will be a Government responsibility.

2.2.5 Designate a Korean-English speaking liaison familiar with the Osan area to assist the Contractor with locations of off base commercial vendors (i.e. hardware stores, vehicle rental, etc.) needed to perform the work. The liaison may assist and accompany the Contractor to off base commercial vendors as well as provide the Contractor with assistance on logistical matters at the school relative to the requirements identified herein at the Government’s discretion.

2.2.6 Provide vehicle support (vehicle and Government licensed driver) to transport the designated SMART equipment from the existing school to the new school, and from receiving point to new school. The vehicle will be equipped to protect the SMART equipment from all weather conditions.

2.2.7 Provide ladders, pallet jack, and if requested by the Contractor, a fork lift to the Contractor.

2.2.8 The Government will provide a point-of-contact (POC) to assist with trash disposal and recycling.

3.0 Other Performance Requirements

3.1 Security Requirements.

3.1.1 Physical Security. The Contractor shall be liable for all damages by their employees to Government property, material, equipment and vehicle. The Contractor shall report these damages to the designated Government Representative or Contracting Officer immediately after occurrence of all damages or accidents.

3.1.2 Key and Security Badge Controls. The Contractor shall establish and implement methods of making sure all keys and Security Identification Badges issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the Government Representative any occurrences of lost or duplicated keys and Security Identification Badges.

3.1.2.1 In the event keys, other than master keys, are lost or duplicated, the

Contractor shall be required, upon written direction of the Government Representative, to re-key or replace the affected lock or locks at no cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. If a master key is lost or duplicated, the Government must replace all locks and keys for that system and the total cost will be deducted from the monthly payment due the Contractor.

3.1.2.2 The Contractor shall prohibit the use of keys and Security Badges issued by the Government by any persons other than the Contractor's employees. Opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of work requirements in those areas is prohibited.

3.2 Disclosure of Information.

3.2.1 Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

3.2.2 The Contractor agrees to assume responsibility for protecting the confidentiality of

Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

3.3 Base Access Requirements. The Contractor shall comply with the installation’s base entry procedures for both personnel and vehicle. Personnel will fill out and submit an USFK FORM 82-E (the Government will provide this form to the Contractor at award).

3.4 SOFA/Invited Contractors Requirements. Contractors shall comply with USFK SOFA requirements for contracting in Korea.

4.0 Shipping/Delivery Methods

4.1 U.S. Consolidation Point Shipping. The Contractor shall ship to our U.S. Consolidation point in Tracy, California. Shipments to Tracy, CA require items to be palletized and shrink wrapped/banded prior to delivery. The Government will provide Transportation Control Numbers (TCN) to the vendor within 5 days of award.

The school requirement shall be delivered to Osan Elementary School per the instructions stated below:

(A) All items more than 70 pounds and/or more than 101 inches in length/circumference are not accepted through the U.S Postal Service and shall be shipped through the Port of Embarkation listed below.

(B) Freight Shipment must be marked with all information shown in the freight address provided below – include the Transportation Control Number (TCN) in the "MARK FOR" address and each box shall be marked with TAC Code: FEAB.

(C) Provide the total pieces, gross weight, total cube and/or dimensions of the exterior container(s).

(D) Material must be crated (when necessary), skid mounted or palletized and shrunk wrapped or banded. All shipments being processed through Tracy Depot cannot be stacked on the floor of the delivery truck(s). It must be palletized and be capable of being easily moved with a forklift. If not, the delivery truck personnel will be responsible for unloading. The Government will not reimburse the contractor for this additional expense. Material being shipped to Tracy Depot must be properly packed, marked and unitized where possible by the TCN. The required products will be at Tracy Depot no later than 17 June 2016.

FREIGHT SHIPMENT ADDRESS:

SHIP TO: PORT OF EMBARKATION (POE)

MARK FOR: TCN: HE6653-2016-0001-XXX

METHOD OF TRANSPORTATION: TP-1 (AIR)

TAC CODE: FEAB

DEFENSE DISTRIBUTION CENTER

TRACY FACILITY CCP BLDG 30

25600 CHRISMAN ROAD

TRACY, CA 95376

POC: CUSTOMER SERVICE

TRUCK CONTROL PHONE # 209-839-4348

FAX #209-839-4334 (COMM)

e-Mail: customerservice@smtpgage.ddc.dla.mil

MARK FOR: TCN: HE6653-2016-0001-XXX

DoDEA PACIFIC OSAN AMERICAN ELEMENTARY SCHOOL (New Facility-Bldg 461) ATTN: Mr. Kim Chinsong / Phone: 82-31-661-5303

OSAN ELEMENTARY SCHOOL

UNIT 2037

APO AP 96278-2037

5.0 Warranty.

5.1 A product guarantee/warranty is required for new SMART brand items listed at Table 1.

This guarantee/warranty shall be in accordance with the Contractor’s approved warranty procedures.

5.2 A separate installation guarantee/warranty is required for all installation actions. This warranty will cover any damages to the facility and equipment received from improper installation practices.

5.3 Warranty claim requests will be initiated by the school for defective new SMART equipment or for improper installation actions.

5.4 Shipping requirements. The Contractor is responsible for all return shipping costs on items under warranty.

6.0 Substitution/Improvement. If at any time during the timeframe of this contract, an item on mailto:customerservice@smtpgage.ddc.dla.mil the Table 1 product listing is scheduled to be discontinued, improved and/or replaced, DoDEA- Pacific Procurement office and the Government POC shall be notified as soon as possible and the Contractor shall propose a suitable substitution item or product.