Questions_and_Answers_received_after_preproposal_21_Feb_2013_HE1260-13-R-0002.pdf

Bus Lease and Maintenance, Japan

HE1260-13-R-0002

Questions and Answers 21 February 2013 Received after Pre-proposal Conference

Q 1. Can we provide the buses which DoDEA Pacific are using now?

A1. Yes, as long as they meet the requirements in the PWS.

Q 2. a. Does the 9 school buses (44/53 passenger) estimated for the Sasebo location include the 6 buses which are currently under another contract?

b. Will those 6 buses be excluded from the existing contract?

A2. a. Yes.

b. Yes.

Q 3. Is it acceptable if we cannot guarantee 100% exterior work, but we will provide appropriate exterior maintenance?

A3. Yes, 100% guarantee on exterior work has been removed. Please reference revised PWS 2.5.3.

Q 4. Is it acceptable to start inspections and repairs after the start of the lease and possibly during summer vacation?

A4. Yes, dates are scheduled between contractor and the government as to not disrupt transportation operations.

Q 5. PWS 2.3.1, We will try to repair as possible but repairs may take over 3-days due to parts being out of stock. Unfortunately, our company does not possess replacement buses. Is this a requirement under the new contract?

A5. Yes! Per PWS 2.3.1 and 2.3.6, contractor may be required to provide comparable replacement buses within a reasonable time or as agreed. In the event of the extended delays for repairs, etc., a replacement bus may be required to sustain transportation operation. Please note that monetary deductions may be taken for extended periods whereby the bus is out of operations.

Q 6. PWS 2.3.4, Unscheduled Maintenance. What type of unscheduled maintenance will the government pay for and not pay for?

A6. Please reference the updated PWS 2.3.4 and 2.3.5 for a listing of examples of what the government is and is not willing to pay for.

Bus Lease and Maintenance, Japan

HE1260-13-R-0002

Questions and Answers 21 February 2013 Received after Pre-proposal Conference

Q 7. PWS 2.5.7, Passenger Seating, Are Armrests not required for Tour Buses?

A7. Correct. Except tour buses older than 5-years may have armrests on the aisles and window side of the seats. PWS 2.5.7. has been revised.

Q 8. PWS 2.5.8, Can 2 point ELR type seatbelts be used with the government child seats?

A8. Yes.

Q 9. PWS 2.5.30 DVD Players for Tour Buses, can the government provide multi-system DVD players capable of playing American (Region Code 1) movies for contractor installation?

A9. Yes, the DVD players will be provided by the government and shall be installed by contractor. The PWS paragraph 3.1.10 has been added.

Q 10. PWS 2.6 Winterization, we cannot equip all tour buses delivered to Misawa with Manufacture’s standard winter auxiliary equipment for buses that have already been manufactured without these features.

A10. Tour buses shall meet the minimum requirement as outlined in PWS paragraphs 2.6.1 through 2.6.5. This is not applicable for buses over 5-years old.

Q 11. SF 1449 Page 4, Minimum Guarantee with a quantity of 1-month is a high risk to the contractor.

A11. The Government has revised the minimum grantee to 12 months for 112 buses.

Q 12. What is the background and purpose of introduction of IDIQ condition this time?

A12. The type of contract remains unchanged to include future additional requirement.

Q13. If natural calamities (disasters) occurs in Japan and some of the school buses are cancelled in the future, who will be responsible for the incurred costs, the Contractor or the Government?

A13. The Government will be responsible for buses within the government’s possession in the event of natural disasters.

Q14. PWS TECHNICAL EXHIBIT #1 Workload Estimate A, B, C we understand that the correct total but number of Yokosuka is 29 units (not 30)? Correct?

A14. The PWS technical exhibit #1 workload estimate A, B, C will be updated by the amendment.