Seed SOW Yokota MS.pdf

Statement of Work Repair Bleachers

Yokota MS, Bldg. 4155, Yokota Air Base

1.0 Scope of Work

1.1 The contractor shall provide an inspection, trouble shooting, part identification, replacement, and repair for a Hussey Model Maxam 26 Telescoping Gym Seating System at Yokota Middle School, Building 4155 at Yokota Air Base Japan. Contractor shall instruct school personnel on proper operating procedures after repairs have been made. Existing bleachers do not open and close properly. The second row bleacher does not operate correctly as the bleachers open and closes. A one time all manufacture’s recommended preventive maintenance service with documentation shall be performed for the Maxam 26 bleacher system that was installed in 2001. All work shall be supervised by a manufacture installation and repair representative from Hussey to ensure quality control and warranty. Flooring is made of soft, synthetic, rubberized material and may require floor repairs not greater than 50 square feet.

1.2 Current Bleacher Reference

1. Bank Length: 80’

2. Aisle Widths: 4’-6”

3. Number of Aisles 3

4. Number of Tiers: 6

5. Row Spacing(s): 24”

6. Row Rise: 9 5/8”

7. Open Dimension: 11’-3”

8. Closed Dimension: 3’-5”

9. Overall Unit Height: 5’-5 1/8”

10. Net Capacity: 282 total net seats

11. Wall Attached

12. Integral power 3 motors 120/208 volts, 20 amps, 3 phase

1.3 Existing Electrical Operation

A. Integral Power: A powered frame for each bank, an integral automatic electro-mechanical powered frame propulsion system, to open and close telescopic seating. Integral power and control system is Underwriters Laboratories, Inc. (UL) approved and listed. Operation has a removable pendant control unit which plugs into seating bank for operator management of stop, start, forward, and reverses control of the power operation. Power operation for telescopic bleacher function on two independent switches.

B. Each powered frame unit consist of output shaft gear reducer with 6" [152mm] diameter x 4" [102 mm] wide wheels covered with non-marring 1/2" [13 mm] thick composite rubber.

Reducers are fitted with 3 phase induction motors which will provide an average operating speed of 25 to 45 f.p.m [.12/ .23 M/s].

1.4 Shop Finishes Understructure: For rust resistance, steel understructure shall be finished on all surfaces with black durable coating enamel. Understructure finish shall contain a silicone additive to improve scratch resistance of finish.

A. Wear Surfaces: Steel nosing and rear risers are pre-galvanized with zinc plating.

B. Railings: Steel railings shall be finished with powder-coated semi - gloss black

1.5 Fastenings

A. Structural Connections: Secured by structural bolts with prevailing torque lock nuts, free-spinning nuts in combination with lock washers, or riv-nuts in combination with lock washers.

1.6 Operation Loads

A. Each powered frame provides 220 to 550 lbs pull force [978 /2446 N] which equals approximately 28 to 35 psi [.192 / .241 N/mm2] lateral force on the floor.

1.7 Accessories

A. Current bleachers had flex row slam latch retrofitted with new “Lock” pins and e-rings in 2001.

2.0 Quality Assurance

2.1 Seating Layout: Comply with current NFPA 102 Standard for Assembly seating, Tents, and Membrane Structures, and specifically with Folding and Telescopic Seating.

A. Welding Standards & Qualification: Comply with AWS D1.1 Structural Welding Code - Steel and AWS D1.3 Structural Welding Code - Sheet Steel.

B. All repairs will be under the supervision of a Hussey manufacture installation representative and will documented with photos and written descriptions of repair/replacement.

3.0 Submittals

3.1 Certification

A. Provide an on-site Hussey MAXAM26 Series Telescopic Gym Seats factory-trained and authorized certified manufacturer representative that will be on site for the contracted work to be performed.

B. Delivery of Documentations: The contractor shall submit inspection, repair, and replacement reports to the government’s point of contact for government approval prior to final payment.

The reports shall be submitted electronically in Word 2000 version or higher, Acrobat 5.0 or higher, and pictures with JPEG format. The government shall have 14 days from receipt of the report to provide approval or comments. Final reports shall be submitted electronically and 2 set of hard copies.

C. Project Data: Submit list of deviations from these project specifications, if any.

3.2 Warranty.

Warranty: The contractor shall provide a 12 month manufacturers standard warranty document for all repairs.

4.0 Key Personnel:

4.1 Project Manager: The contractor shall assign in writing, a Project Manager and an alternate capable of reading, writing, speaking and understanding English. The Project Manager shall perform Contractor Quality Control Inspection (QCI). The Project Manager, or alternate, will represent the contractor’s firm in all contractual and quality related issues.

4.2 Operating Personnel: The contractor’s personnel shall possess a minimum of one- year technical expertise in this type of system.

4.3 Government Personnel: The District Superintendent’s office/DSO, also known as the “Government” shall provide a Quality Assurance Evaluator (QAE). This QAE will be the liaison between the Government and the Contractor in the performance of this contract. QAE for this project is Ping Chan, 225-7727.

5.0 Government Furnished Materials (GFM):

5.1 Government shall provide the basic utilities such as water and electricity in order to successfully execute this contract. Government will also provide restrooms for contractors to use on the work site.

6.0 Contractor Furnished Materials:

6.1 Contractor shall supply all materials, equipment, and other related items that are necessary to successfully execute this contract. No GFM, other than those identified in Par. 5.1 shall be provided by the Government.

7.0 Performance Period:

7.1 This task shall be executed between: May-July, 2010

7.2 Hours of Operation:

7.2.1 Hours for contract performance shall be such to ensure successful completion of this contract.

Normal work hours are 0700-1700. Hours required beyond the norm shall be coordinated with the QAE.

7.2.2 Contractor shall provide the QAE with a written estimate of workday hours not later than 2 weeks prior to the project state date.

8.0 Access to Facilities:

8.1 Access to the facilities will be coordinated with the QAE. Should keys be issued to the contractor, the following requirements shall be set.

8.1.1 Contractor shall allow not person(s) access to keys that is not DIRECTLY involved with contract performance.

8.1.2 Contractor will ensure that no person(s) are allowed access to work areas unless DIRECTLY involved in contract performance.

8.1.3 If keys are lost, the contractor is required to immediately contact the QAE, or if unavailable, any administrative staff member of that school. The Government reserves the right to replace keys/perform re-key operations and deduct the cost from cost of the contract

9.0 Work Site Clean-Up:

9.1 When all work is completed, the contractor shall ensure that the actual work area, including those areas immediately surrounding the work area, are free from debris generated in conjunction with the performance of this Statement Of Work (SOW). The contractor shall ensure the work area at each location is restored to its original state.

10.0 Final inspection:

10.1 Once the contractor determines that all criteria of the SOW have been completed, the QAE shall be contacted to perform the final inspection. The QAE will determine if work is accomplished In Accordance With (IAW) this SOW. The QAE will inform the contractor of any discrepancies found during the Final Inspection, or if work is satisfactory. Any deficiencies noted shall be corrected prior to final acceptance.