Amend0001 10R3002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

HE1260-10-R-3002 Amendment 0001

The purpose of this amendment is to: 1. Extend RFPdue date to 0900, Friday, 30 April 2010 Japan Standard Time. 2. Incorporate a corrected SOW in Section C of the solicitation, 3. Incorporate a revised Seed Project SOW for Yokota MS changed from repair to replace, 4. Change currency of proposal to Japanese Yen. Conversion rate: $1 = ¥108.9969, 5. Answ er questions from interested offeror's, 6. Revise Section L submittal requirements, and 7. Incorporate a revised Attachment 3 ELIN attachment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Apr-2010

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1260-10-R-3002

X 9B. DATED (SEE ITEM 11)

31-Mar-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt ofOffer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy of the offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue of this amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(Ifapplicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Apr-2010

CODE

DODDS-P/DDESS-G - PROCUREMENT DIVISION

MS. JENNIFER KNUTSON

UNIT 35007

APO AP 96376-5007

HE1260 7. ADMINISTERED BY (Ifother than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1260-10-R-3002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION & ANSWER

Q1. Is the contractor allowed to charge for materials used for repairs/maintenance (ITEM NO 0002)?

A1. Yes. Materials that will be used to complete task orders can be charged. When SOWs are submitted to the awarded contractor; the cost breakdown including material costs, will be required.

Q2. Is the contractor allowed Overhead and Profit margins and or General and Administrative charges for materials used during repairs/maintenance (ITEM NO 0002)?

A2. Contractor will be allowed Overhead and Profit for materials. G&A shall be included in your Overhead rate. In your Price proposal, please include your overhead and profit rate. Attachment 3 has been updated to include this line item. This rate will be incorporated into the awarded contract.

Q3. Is the contractor allowed Overhead and Profit margins and or General and Administrative charges for materials procured and associated shipping/delivery costs (ITEM NO 0003)?

A3. See answer #2

Q4. Is the contractor allowed Overhead and Profit margins and or General and Administrative charges for materials and equipment used for installations (ITEM NO 0004)?

A4. See answer #2

Q5. Is the contractor allowed to charge for equipment used during local delivery, installations and removals?

A5. This should be included in your overhead rate.

Q6. I would like to verify that attachment 3 (labor rates) will be used for price comparison (a required submission) and that Section B (Supplies or Services and Prices) is no longer a required submission.

A6. Attachment 3 will be evaluated for reasonableness and realism. The seed projects will be used for price comparison and evaluated for reasonableness and realism. Once awarded labor rates will be incorporated as fully loaded and fully burdened rates. Correct, Section B is no longer a required submission.

Q7. Could you state the acceptable Japanese license that is considered equivalent to “Professional Engineer and Registered Architect”.

A7. 1st Class Kenchikushi will be acceptable to meet this requirement.

Q8. Regarding SOW, 5.1.4 - C : States in part “copy of telescopic load test to all loads described in 1.03 above”. Please clarify reference 1.03.

A8. The reference to 1.03 was a typo. The proper reference is 5.1.3.

Q9. Regarding SOW, 5.1.4 - C : States in part “observed by a qualified independent testing laboratory”.

As the Government is to specify manufacture of bleachers to be procured, can it be assumed that the manufacture will be able to provide all required documentation?

A9. Should the Government decide to issue a task order for a full bleacher replacement, the Government will provide the name of a couple recommended manufacturers in section 5.2.1 A that are capable of providing the documentation. The successful contractor must verify the manufacturer of the system they propose meets these requirements if they decide to use another source.

Q10. Regarding SOW, 5.1.5 – C & Item No E003 Attachment 3: How is the contractor to be assured that this requirement can be met and the costs associated with meeting the requirement without the knowledge of the manufacture?

A10. The Government has listed the manufacturer names of currently installed systems in the solicitation which may be used to develop pricing for E003 and for ensuring the requirement of 5.1.5C can be met.

Q11. Regarding SOW, 5.3.2 – B : This requirement poses the same problem as question 10, without current knowledge of manufacture a cost cannot be compiled to produce the required labor rate.

A11. The Government has listed the manufacturer names of currently installed systems in the solicitation which may be used to develop the labor rate.

Q12. At the pre-proposal conference the due date for this was said that it will be extended to April 30th.

Will that still be the case?

A12. Yes, due date has been extended to 0900 on Friday, 30 April 2010, Japan Standard Time.

Q13. Page 64 of the Solicitation, Submittal Requirements, Technical Factor 2(a) and Techinical Factor 3.

I understand this to be asking for the same information twice. Are we required to include Past Perfomance info as part fo both Technical Factors 2(a) and Factor 3?

A13. 2a is asking for list with title/description, date of project and dollar value. Part 3 is asking for same info as 2a, but also specific contact information for the customer.

Q14. Attachment 3, ELINs, Labor Category Rates Item No. E003, Quality Control(Manufacturer's Rep.)

If existing bleachers are foreign made products and maintenance and inspection is to be performed, can our local Manufacturer's Representative certify and perform the maintenance and inspections?

A14. A local representative may be used for the inspection if the individual is certified by the manufacturer of that bleacher system as outlined in the statement of work section 3.0 C. A Professional Engineer or Registered Architect (or host nation equivalent) is also authorized to conduct the inspection.

The repair portion does not necessarily need to be performed by a manufacturer's representative, Professional Engineer or Registered Architect however the work shall be in accordance with the manufacturer's recommendations and standards.

Q15. Price Proposal shall be in U.S. Dallors.(Instruction on Pre-Proposal Conference)Which conversion rate from Japanese Yen to U.S. Dollars shall we use, current or fix? It fix, is there particular rate?

A15. We have changed this. Price proposal shall be made in Japanese Yen. $1 = ¥108.9969.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Apr-2010 09:00 AM to 30-Apr-2010 09:00 AM.

The Issued By organization has changed from

DODDS-P/DDESS-G - PROCUREMENT DIVISION

MS. JENNIFER KNUTSON

UNIT 35007

APO AP 96376-5007

to

DODDS-P/DDESS-G - PROCUREMENT DIVISION

DIRECTOR'S OFFICE

UNIT 35007

APO AP 96376-5007

The required performance has changed from This will be a Requirements Contract for JAPAN AND

OKINAWA BLEACHER INSPECTION, REMOVAL, DISPOSAL, MAINTENANCE, REPAIR, AND

INSTALLATION.Pursuant to the FAR 36.204 notification requirement: the magnitude of projects (task orders) against the resultant contract is anywhere between less than $25,000 and $800,000.This will be a trade-off source selection procurement in accordance with FAR 15. A Pre-Proposal Conference and Site Visit will be held at 9:00 A.M. on 07 April 2010 at Yokota Middle School. Please see Section L herein for instructions on the Submittal Requirements that need to be included in the offeror's proposal package. The offeror must submit a Price Proposal with a detailed price breakdown for the Seed Project. to This will be a Requirements Contract for JAPAN AND

OKINAWA BLEACHER INSPECTION, REMOVAL, DISPOSAL, MAINTENANCE, REPAIR, AND

INSTALLATION.Pursuant to the FAR 36.204 notification requirement: the magnitude of projects (task orders) against the resultant contract is anywhere between less than $25,000 and $800,000.This will be a trade-off source selection procurement in accordance with FAR 15. A Pre-Proposal Conference and Site Visit will be held at 9:00 A.M. on 07 April 2010 at Yokota Middle School. Please see Section L herein for instructions on the Submittal Requirements that need to be included in the offeror's proposal package. The offeror must submit a Price Proposal with a detailed price breakdown for Yokota MS & Amelia Earhart IS Seed Project. Seed Project and Price Proposal shall be in Japanese Yen. Conversion Rate: $1 = ¥108.9969.

The currency type for this contract has changed from US Dollars to FY10 Japanese Yen.

SECTION B - SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 4010

The unit of issue has changed from Each to Lot.

CLIN 0001

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1001, 2001, 3001 and 4001) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 5,999,989.00 from 11.00 to 6,000,000.00.

CLIN 0002

The pricing detail quantity has increased by 59,500,000.00 from 500,000.00 to 60,000,000.00.

CLIN 0003

The pricing detail quantity has increased by 39,700,000.00 from 300,000.00 to 40,000,000.00.

CLIN 0004

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 0005

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 0006

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1006, 2006, 3006 and 4006) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 8,999,985.00 from 15.00 to 9,000,000.00.

CLIN 0007

The pricing detail quantity has increased by 34,700,000.00 from 300,000.00 to 35,000,000.00.

CLIN 0008

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 0009

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 0010

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 1001

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1001, 2001, 3001 and 4001) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 5,999,989.00 from 11.00 to 6,000,000.00.

CLIN 1002

The pricing detail quantity has increased by 59,500,000.00 from 500,000.00 to 60,000,000.00.

CLIN 1003

The pricing detail quantity has increased by 39,700,000.00 from 300,000.00 to 40,000,000.00.

CLIN 1004

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 1005

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 1006

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1006, 2006, 3006 and 4006) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 8,999,985.00 from 15.00 to 9,000,000.00.

CLIN 1007

The pricing detail quantity has increased by 34,700,000.00 from 300,000.00 to 35,000,000.00.

CLIN 1008

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 1009

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 1010

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 2001

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1001, 2001, 3001 and 4001) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 5,999,989.00 from 11.00 to 6,000,000.00.

CLIN 2002

The pricing detail quantity has increased by 59,500,000.00 from 500,000.00 to 60,000,000.00.

CLIN 2003

The pricing detail quantity has increased by 39,700,000.00 from 300,000.00 to 40,000,000.00.

CLIN 2004

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 2005

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 2006

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1006, 2006, 3006 and 4006) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 8,999,985.00 from 15.00 to 9,000,000.00.

CLIN 2007

The pricing detail quantity has increased by 34,700,000.00 from 300,000.00 to 35,000,000.00.

CLIN 2008

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 2009

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 2010

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 3001

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1001, 2001, 3001 and 4001) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the

Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 5,999,989.00 from 11.00 to 6,000,000.00.

CLIN 3002

The pricing detail quantity has increased by 59,500,000.00 from 500,000.00 to 60,000,000.00.

CLIN 3003

The pricing detail quantity has increased by 39,700,000.00 from 300,000.00 to 40,000,000.00.

CLIN 3004

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 3005

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 3006

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1006, 2006, 3006 and 4006) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 8,999,985.00 from 15.00 to 9,000,000.00.

CLIN 3007

The pricing detail quantity has increased by 34,700,000.00 from 300,000.00 to 35,000,000.00.

CLIN 3008

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 3009

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 3010

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 4001

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1001, 2001, 3001 and 4001) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 5,999,989.00 from 11.00 to 6,000,000.00.

CLIN 4002

The pricing detail quantity has increased by 59,500,000.00 from 500,000.00 to 60,000,000.00.

CLIN 4003

The pricing detail quantity has increased by 39,700,000.00 from 300,000.00 to 40,000,000.00.

CLIN 4004

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 4005

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

CLIN 4006

The CLIN extended description has changed from The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. Offerors need to provide an all-inclusive price under this CLIN and all outyear CLINs (1006, 2006, 3006 and 4006) for all required annual inspections. to The contractor shall conduct annual inspections of current bleachers in accordance with the Statement of Work (SOW) herein. .

The pricing detail quantity has increased by 8,999,985.00 from 15.00 to 9,000,000.00.

CLIN 4007

The pricing detail quantity has increased by 34,700,000.00 from 300,000.00 to 35,000,000.00.

CLIN 4008

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 4009

The pricing detail quantity has increased by 24,800,000.00 from 200,000.00 to 25,000,000.00.

CLIN 4010

The pricing detail quantity has increased by 14,900,000.00 from 100,000.00 to 15,000,000.00.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

Statement of Work Bleacher Inspection, Maintenance, Repair and Installation

1.0 Scope of Work:

Contractors shall possess the certifications, knowledge, background, experience and capabilities to assess, design, obtain, deliver, install, repair and maintain bleacher seating systems found within Okinawa and Japan Districts.

A. The seating systems offered may include, but are not limited to telescopic indoor facility seating/bleachers, portable indoor/outdoor bleachers, and other related seating systems.

B. Services offered may include, but are not limited to annual inspection, maintenance, design, evaluation, repair, demolition, and removal/disposal.

C. Current bleacher information:

District School Bleacher Type Manufacture Length Rows Sections Quantity Okinawa Kadena HS Indoor Gym N/A 12.4 ft 10 10 1

Okinawa Kadena HS Outdoor

Aluminum N/A 15’ 4 1 1

Okinawa Kadena HS Outdoor

Aluminum N/A 15’ 3 1 2

Okinawa Kadena HS Outdoor

Aluminum N/A 15’ 5 1 5 Okinawa Kadena ES Indoor Gym N/A 15.9’ 5 1 6 Okinawa Kinser ES Indoor Gym Hussey 73.5’ 4 4 1 Okinawa Bechtel ES Indoor Gym Hussey 27’ 7 2 2

Okinawa Bechtel ES Outdoor

Aluminum N/A 28.3’ 5 2 1

Okinawa Bechtel ES Outdoor

Aluminum N/A 16.2’ 5 1 1

Okinawa Amelia Earhart Indoor Gym

Game Time Inc. 26.6’ 3 2 2

Okinawa Amelia Earhart Indoor Gym

Game Time Inc. 54’ 3 5 1

Okinawa Amelia Earhart

Outdoor Aluminum N/A 13.2’ 3 4 1

Okinawa Amelia Earhart

Outdoor Aluminum N/A 10.8’ 3 5 1

Okinawa Kadena MS Outdoor

Aluminum Funiture Leisure 15’ 3 3 1

Okinawa Kadena MS Indoor Gym Hussey 34.4’ 7 2 1 Okinawa Kadena MS Indoor Gym Hussey 33.8’ 7 2 1 Okinawa Kadena MS Indoor Gym Hussey 33.5 2 1 1 Okinawa Kadena MS Indoor Gym Hussey 35.5’ 2 1 1 Okinawa Ryukyu MS Indoor Gym Interkal 74’ 12 3 1

Okinawa Ryukyu MS Outdoor

Aluminum N/A 28.3’ 6 5 1 Okinawa Lester MS Indoor Gym Hussey 17.25” 3 2 1 Okinawa Lester MS Indoor Gym Hussey 17.5’ 3 2 1 Okinawa Lester MS Indoor Gym Hussey 18.3’ 3 2 1 Okinawa Lester MS Indoor Gym Hussey 18.6’ 3 2 1 Okinawa Kubasaki HS Indoor Gym N/A 81’ 9 5 1 Okinawa Kubasaki HS Indoor Gym N/A 32.5’ 9 2 2 Okinawa Kubasaki HS Indoor Gym N/A 81’ 9 5 1

Japan Edgren HS Indoor Gym Interkal 46' 9 3 1

Japan Edgren HS Outdoor

Aluminum Unknown 15' 5 1 1

Japan Edgren HS Outdoor

Aluminum Unknown 27' 5 1 1 Japan Edgren MS Indoor Gym Hussey 64' 6 4 1 Japan King HS Indoor Gym Hussey 69' 7 5 1 Japan Perry HS Indoor Gym Hussey 65' 8 3 1 Japan Yokosuka MS Indoor Gym Hussey 72' 11 3 1

Japan Yokosuka MS Outdoor

Aluminum Kaypark 15' 5 1 1 Japan Yokota HS Indoor Gym Hussey 90’ 7 5 2

Japan Yokota HS Outdoor

Aluminum BuiltRite 20' 5 1 1 Japan Yokota MS Indoor Gym Hussey 72' 10 3 1 Japan Zama HS Indoor Gym Kotobuki 182' 7 12 1

2.0 Key Personnel

2.1 Project Manager: The Project Manager (PM) and the alternate PM shall be capable of fluently reading, writing, speaking and understanding English. The Project Manager shall represent the contractor’s firm in all contractual, technical, safety and quality-related issues. The Government must be able to contact the Project Manager at all times during working hours; accordingly, the PM’s current email address and office and cell phone numbers must be provided to the Contracting Officer Representative (COR) and Contracting Officer.

2.2 Substitution of Key Personnel: The Project Manager is considered essential to the work being performed hereunder. Prior to removing, replacing, or diverting the individual specified in the contract as the Project Manager, the contractor shall notify the Contracting Officer reasonably in advance and shall submit justification, with a detailed resume of the proposed substitution, in sufficient detail to permit evaluation of the impact on this contract. No change in Key Personnel shall be made by the Contractor without the written consent and authorization by the Contracting Officer.

3.0 Annual Bleacher Inspection:

A. Perform annual inspections of all identified bleachers to determine NFPA 102 compliance and physical condition.

B. Provide a detailed written report for each bleacher indicating NFPA 102 non-compliance (specifically chapters 5 and 6), recommend equipment retrofits in accordance with manufacturers guidance and CPSC Publication 330 “Guidelines for Retrofitting Bleachers,” required repairs/maintenance, and parts or services required to bring the system up to manufacturer’s standards and specifications. This report shall include pictures, cite the specific non-compliance and note the location of any missing or damaged parts. The report shall be submitted to the District Contracting Officer Representative, School Principal, and Contracting Officer.

C. The inspection shall include but is not limited to the following; as applicable to bleacher type:

1. Physical on-site inspection performed by a Professional Engineer, Registered Architect or individual that is certified by the bleacher manufacturer per NFPA 102 standards. Note:

Japanese 1st class Kenchikushi shall be considered equivalent to a Professional Engineer or Registered Architect.

2. Inspect the general condition of the system to include decks, seat surfaces, and floors beneath (note any areas of corrosion).

3. Operate bleachers in both extension and retraction mode. Note the following:

a. Unusual or excessive noise.

b. Rows separating one stack at a time on extension.

c. Alignment of rows during operation.

d. Units extending and retracting fully.

4. Inspect for cracks or breaks in welds.

5. Inspect for misalignment or excessive wear.

6. Tighten all loose nuts and bolts.

7. Replace any missing nuts and bolts (replacement nuts and bolts must conform to bleacher manufacturer’s standards and recommendations).

8. Inspect for proper rear row anchoring.

9. Inspect wall attachment and anchoring.

10. Inspect for bent or damaged or missing row locks and stops.

11. Inspect understructure missing or damaged guide rods, guides, and stops.

12. Inspect lower track for obstructions.

13. Inspect for proper installation of end and aisle rails. (if applicable)

14. Inspect locations where power cords are drooping, show signs of damage or have been pinched by operation. Replace any broken cord clips and loop clamps.

15. Lubricate and adjust moving parts and systems in accordance with manufacturer’s specifications.

4.0 Bleacher Repair and Maintenance:

The vendor shall develop a written proposal detailing the required parts and services required to bring the system up to manufacturer’s standards and in good working order. Parts repair or replacement may include but are not limited to:

A. Repair, replacement, or refinishing damaged lumber boards. Boards shall be cleaned, sanded, repaired and given a three coat finishing process.

B. Repair or replacement of electrical components and wiring. All electrical work shall conform to the National Electric Code.

C. Repair or replacement of understructure components. All repairs shall be in accordance with manufacturer’s recommendations. All replacement parts shall be bleacher manufacturers recommended parts.

D. Repair or replacement of self storing end or aisle rails. Repaired or replacement of rails shall conform to NFPA 102.

E. All work shall be accomplished in accordance with OSHA safety standards and any other federal or installation requirement.

F. All repairs shall have a warranty of 1 year.

5.0 Bleachers and Installation:

5.1 General

A. Vendor shall provide, deliver and install telescopic gym seating systems. Existing systems to be replaced with new systems shall be removed and disposed of in accordance with local regulations. The following specifications and related information are intended to provide the offeror a general overview of what Japan and Okinawa District is seeking.

B. Related Sections:

1. Division 9 finishes sections for adequate floor & wall construction for operation of

Telescoping Gym Seats. Flooring shall be level and rear wall plumb within 1/8” [3mm] in 8’-0 [2438mm]. Maximum bleacher force on the floor, of a 25’-6” [7772 mm] section, shall be a static point load of less than 300 psi [2.068 N/mm2].

2. Division 16 Electrical sections for electrical wiring and connections for electrically operated Telescoping Gym Seats.

5.1.2 References

A. National Fire Protection Association (NFPA)

1. NFPA 102 Standard for Assembly Seating, Tents and Membrane Structures.

B. American Welding society (AWS):

1. AWS D1.1 Structural Welding Code - Steel.

2. AWS D1.3 Structural Welding Code - Sheet Steel.

C. American Institute of Steel Construction (AISC):

1. AISC - Design of Hot Rolled Steel Structural Members.

D. American National Standards Institute (ANSI).

E. American Iron & Steel Institute (AISI):

1. AISI - Design Cold Formed Steel Structural Members.

F. Aluminum Association (AA):

1. AA - Aluminum Structures, Construction Manual Series.

G. American Society for Testing Materials (ASTM):

1. ASTM - Standard Specification for Properties of Materials.

H. National Forest Products Association (NFoPA):

1. NFoPA - National Design Specification for Wood Construction.

I. Southern Pine Inspection Bureau (SPIB):

1. SPIB - Standard Grading Rules for Southern Pine.

J. National Bureau of Standards/Products Standard (NBS/PS):

1. PS1 - Construction and Industrial Plywood.

K. Americans with Disability Act (ADA)

1. ADA - Standards for Accessible Design.

5.1.3 Manufacturer’s System Engineering Description

A. Structural Performance: Engineer, fabricate and install telescopic gym seating systems to the following structural loads without exceeding allowable design working stresses of materials involved, including anchors and connections. Apply each load to produce maximum stress in each respective component of each gym seat unit.

1. Design Loads: Comply with the latest version of NFPA 102 for design loads.

B. Manufacturer's System Design Criteria:

1. Gymnasium seat assembly; Design to support and resist, in addition to its own weight, the following forces:

a. Live load of 120 lbs per linear foot [162.69 N/m] on seats and decking

b. Uniformly distributed live load of not less than 100 lbs per sq. ft. [135.58N/m] of gross horizontal projection.

c. Parallel sway load of 24 lbs. [32.53 N/m] per linear foot of row combined with (b.)

above

d. Perpendicular sway load of 10 lbs. [13.56 N-m] per linear foot of row combined with

(b.) above

2. Hand Railings, Posts and Supports: Engineered to withstand the following forces applied separately:

a. Concentrated load of 200 lbs. [90.72 kg] applied at any point and in any direction.

b. Uniform load of 50 lbs. per foot [.344 N/mm2] applied in any direction.

3. Guard Railings, Post and Supports: Engineered to withstand the following forces applied separately:

a. Concentrated load of 200 lbs. [90.72 kg] applied at any point and in any direction along top rail.

b. Uniform load of 50 lbs. per foot [.344 N/mm2] applied horizontally at top rail and a simultaneous uniform load of 100 lbs. per foot [.689 N/mm2] applied vertically downward.

4. Member Sizes and Connections: Design criteria (current edition) of the following shall be the basis for calculation of member sizes and connections:

a. AISC: Manual of Steel Construction

b. AISI: Specification for Design of Cold Formed Steel

Structural Members

c. AA: Specification for Aluminum Structures

d. NFOPA: National Design Guide for Wood Construction.

5.1.4 Submittals

A. Project Data: Manufacturer's product data for each system proposed. Include the following:

1. Deviations: List of deviations from these project specifications, if any.

B. Shop Drawings: Indicate Telescoping Gym Seat assembly layout. Show seat heights, row spacing and rise, aisle widths and locations, assembly dimensions, anchorage to supporting structure, material types and finishes.

1. Wiring Diagrams: Indicate electrical wiring and connections (if required).

C. Manufacturer Qualifications: Experience of manufacturer and copy of a telescopic load test to all loads described in 5.1.3 above, observed by a qualified independent testing laboratory, and certified by a registered professional structural engineer verifying the integrity of the manufacturer's geometry design and base structural assumptions.

D. Installer Qualifications: Installer qualifications indicating capability, experience, and official Certification Card issued by manufacturer of telescopic seating.

E. Engineer Qualifications: Certification by a professional engineer registered in the state of manufacturer that the equipment to be supplied meets or exceeds the design criteria of this specification.

F. Operating/Maintenance Manuals: Provide 2 copies of the operating and maintenance manuals in English. The manuals shall provide complete instructions on operating procedures, and recommended maintenance and inspection programs. The manuals shall be mailed (via U.S.

Priority Mail) to the following addresses:

DoDEA-Pacific Logistics Attn: Facilities Branch Unit 35007

APO AP 96376-5007

Mail 1 copy only for Japan School Bleachers:

DoDEA-Pacific Japan District Office ATTN Facilities Manager Ping Chan Unit 5072

APO AP 96328-5072

Mail 1 copy only for Okinawa School Bleachers to:

DoDEA-Pacific Okinawa District Office ATTN Facilities Manager Brian Hyden

Unit 5166

APO AP 96368-5166

G. Warranty: Manufacturers standard warranty documents.

5.1.5 Quality Assurance

A. Seating Layout: Comply with current NFPA 102 Standard for Assembly seating, Tents, and Membrane Structures, and specifically with Folding and Telescopic Seating, except where additional requirements are indicated or imposed by authorities having jurisdiction.

B. Welding Standards & Qualification: Comply with AWS D1.1 Structural Welding Code - Steel and AWS D1.3 Structural Welding Code - Sheet Steel.

C. Manufacturer Qualifications: Manufacturer who has a minimum of 20 years of experience manufacturing telescoping gym seats.

D. Installer Qualifications: Engage experienced Installer who has specialized in installation of telescoping gym seat types similar to types required for this project and who carries an official Certification Card issued by telescoping gym seat manufacturer.

5.1.6 Delivery, Storage, and Handling

A. Deliver Telescopic gym seats in manufacturers packaging clearly labeled with manufacturers name and content. All components shall be packaged in a manner to prevent damage during shipping. Protective wrappings shall be furnished where appropriate. Small parts such as hardware items (nuts, bolts, screws) will be bagged, marked and boxed.

B. The telescopic gym seating system shall be shipped in knocked down form with all components blocked and braced in a standard container suitable for overseas shipment.

C. Ensure that these bleachers are packaged separately from any other order. The contractor shall be responsible for all coordination, shipment and delivery of the bleacher system to the job site.

5.1.7 Project Conditions

A. Field Measurements: Coordinate actual dimensions of construction affecting telescoping bleachers installation by accurate field measurements before fabrication. Show recorded measurements on final shop drawings. Coordinate field measurements and fabrication schedule with construction progress to avoid delay of Work.

5.1.8 Warranty

A. Manufacturer's Product Warranty: Submit manufacturer's standard warranty for telescoping bleachers.

1. Parts and Materials Warranty Period: Manufacturers standard warranty from Date of Acceptance.

2. Installation Warranty Period: 1 year from Date of Acceptance.

5.2 Products

5.2.1 Gym Seat Details (Government will identify requirements)

A. Manufacturer: (To be determined)

1. Address:

2. Telephone:

3. Product:

a. Model: (to be determined) Telescopic Gym Seats, adjustable row spacing in two inch increments from 22 inches [559 mm] to 26 inches [660 mm].

b. Aisle Type: front steps, intermediate aisle steps.

c. Seat Type:

d. Rail Type: Self-storing end rail, store-in-place aisle hand rails.

1.) Rail color finish: Standard black

e. Operation: Manual or electrical power (as required)

1) Electrical Power System: Integral power with pendant control, limit switches.

4. Product Description/Criteria:

a. Bank Length:

b. Aisle Widths:

c. Number of Tiers:

d. Row Spacing(s):

e. Row Rise:

f. Open Dimension:

g. Closed Dimension:

h. Overall Unit Height:

i. Net Capacity:

5. Miscellaneous Product Accessories: seat number’s, row letters, scorer’s table, rear filler and end panels as required.

6. Handicap Seating Provisions: Provide first tier modular recoverable flexible use front rows, per requirements of (ADA) Americans with Disability Act located as indicated.

7. Special Seating Graphics: Provide contrasting or matching seat top or seat base colors to create graphic pattern as indicated or required.

5.2.2 Materials

A. Lumber: ANSI/Voluntary Product 20, B & B Southern Pine

B. Plywood: ANSI/Voluntary Product PS1, APA A-C Exterior Grade.

C. Structural Steel Shapes, Plates and Bars: ASTM A 36.

D. Uncoated Steel Strip (Non-Structural Components): ASTM A569, Commercial Quality, Hot- Rolled Strip.

E. Uncoated Steel Strip (Structural Components): ASTM A570 Grade 33, 40, 45, or 50, Structural Quality, Hot-Rolled Strip.

F. Uncoated Steel Strip (Structural Components): ASTM A607 Grade 45 or 50, High-Strength, Low Alloy, Hot-Rolled Strip.

G. Galvanized Steel Strip: ASTM A653 Grade 40, zinc coated by the hot-dip process, structural quality.

H. Structural Tubing: ASTM A500 Grade B, cold-formed.

I. Polyethylene Plastic: ASTM D 1248, Type III, Class B; molded, color-pigmented, textured, impact-resistant, structural formulation; in color indicated or, if not otherwise indicated, as selected by Architect from manufacturer's standard colors.

J. Fasteners: Vibration-proof, of size and material standard with manufacturer.

5.2.3 Understructure Fabrication

A. Frame System:

1. Wheels: Not less than 5" [127mm] diameter by 1 1/4" [32mm] with non-marring soft rubber face to protect wood and synthetic floor surfaces, with molded-in sintered iron oil-impregnated bushings to fit 3/8" [10mm] diameter axles secured with E-type snap rings.

2. Lower Track: Continuous Positive Intergliding System interlocks each adjacent CPI unit using an integral, continuous, anti-drift feature and through-bolted guide at front to prevent separation and misalignment. CPI units at end sections of powered banks and manual sections shall contain a low profile positive locking system to lock each row in open position and allow unlocking automatically. Provide adjustable stops to allow field adjustment of row spacings.

3. Slant Columns: High tensile steel, tubular shape.

4 Sway Bracing: High tensile steel members through-bolted to columns.

5. Deck Stabilizer: High tensile steel member through-bolted to nose and riser at three locations per section. Interlocks with adjacent stabilizer on upper tier using low-friction nylon roller to prevent separation and misalignment. Incorporates multiple stops to allow field adjustment of row spacings.

6. Deck Support: Securely captures front and rear edge of decking at rear edge of nose beam and lower edge of riser beam for entire length of section.

B. Deck System:

1. Section Lengths: Each bank shall contain sections not to exceed 25’-6” [7772mm] in length with a minimum of two supporting frames per row, each section.

2. Nose beam and Rear Riser beam: Nose beam shall be continuously roll-formed closed tubular shape of ASTM A653 grade 40, Riser beam shall be continuously roll-formed of ASTM A653 grade 40. Nose and Riser beam shall be designed with no steel edges exposed to spectator after product assembly.

3. Attachment: Through-bolted fore/aft to deck stabilizers, and frame cantilevers.

4. Decking: 5/8" [16mm], AC grade clear-top-coated tongue and groove Southern Yellow Pine; or BC grade polyethylene-top-coated tongue and groove Douglas Fir plywood; both of interior type with exterior glue, 5-ply, all plies with plugged crossbands, produced in accordance with National Bureau of Standards PS-1-97. Plywood shall be cut and installed with top, center and bottom ply grain-oriented from front of deck to rear of deck (nose beam to riser beam). Adjacent pieces shall be locked together with tongue and groove joint from front to rear of deck. Longest unsupported span: shall be no more than 21 ½” [546mm];

5. Deck End Overhang: Not to exceed frame support by more than 5'-7" [1702mm].

5.2.4 Seating Fabrication (Government will identify seat type required)

A. Plastic Seat System:

1. Seat Modules: 18" [457] long assembled, gas assisted injection-molded, high density, 100% recyclable HDPE (high density polyethylene) modules in monochromatic colors providing, dual textured scuff resistant 10" [254] or 12” [305] wide seat surface with ½” [13] minimum interlock on seat and face. Unit structural tested to 600 lbs occupant load.

2. Integrally molded end caps at aisle end locations for clean finished appearance.

3. Optional: Custom color graphic logo design application for end cap insert.

4. Integrally molded recess pockets to accept seat number and row letters.

5. Integrally molded rear closure panel at back of seat to allow for “continuous clean sweep” of debris at deck level and minimized visibility of structural ribbing.

6. Seat Attachment: Each plastic seat module shall be securely anchored by a 12 ga steel clamp bracket that provides a steel-to-steel, through bolted attachment to the front nose beam of the bleacher. Attachment eliminates fore / aft movement of the seat module on the nose beam.

7. Bold contoured design lines for maximum architectural appeal and application with modern or traditional facility spaces.

B. Wood seat system:

1. Seats and Front Riser: 4/4” nominal thickness kiln dried, end finger joined only and/or solid Southern Pine Grade “B & B” in conformity with the Southern Pine Inspection Bureau (SPIB) Grading Rules. Mixed lumber species, edge glued strips, or plugs are unacceptable.

2. Seats: Bench seat posture pitched to the rear for spectator comfort. Seats and front risers shall have full-radiused comfort shaped edges.

3. Seat Supports: Seat supports shall be through-bolted to seats, front risers, and noses and shall be provided in sufficient number to limit unsupported length of bench seat to 3’-0” [914mm].

5.2.5 Shop Finishes

A. Understructure: For rust resistance, steel understructure shall be finished on all surfaces with black "Dura-Coat” enamel. Understructure finish shall contain a silicone additive to improve scratch resistance of finish.

B. Wear Surfaces: Surface subject to normal wear by spectators shall have a finish that does not wear to show different color underneath:

1. Steel nosing and rear risers shall be pre-galvanized with a minimum spangle of G-60 zinc plating.

2. Decking shall have use-surfaces to receive both a sealer coat and wear-resistant high gloss clear urethane finish. Optional decking to have 0.030” laminated polyethylene wear surface.

3. Wood seats and fascia shall be triple sanded and receive a sealer coat for use with surfaces to receive a high gloss clear urethane finish.

C. Railings: Steel railings shall be finished with powder-coated semi - gloss black

5.2.6 Fastenings

A. Welds: Performed by welders certified by AWS standards for the process employed.

B. Structural Connections: Secured by structural bolts with prevailing torque lock nuts, free-spinning nuts in combination with lock washers, or riv-nuts in combination with lock washers.

5.2.7 Electrical Operation (as required)

A. Integral Power: Furnish and install a powered frame for each bank, an integral automatic electro-mechanical powered frame propulsion system, to open and close telescopic seating.

Integral Power and Control System shall be Underwriters Laboratories, Inc. (UL) approved and listed.

1. Operation shall be with a removable pendant control unit which plugs into seating bank for operator management of stop, start, forward, and reverse control of the power operation.

2. Each Powered Frame unit shall consist of output shaft gear reducer with 6" [152 mm] diameter x 4" [102 mm] wide wheels covered with non-marring 1/2" [13 mm] thick composite rubber. Reducers shall be fitted with 3 phase induction motors which will provide an average operating speed of (46/25) f.p.m [.23/ .12 M/s].

3 Operating Loads: Each Powered Frame provides (220 / 550) lbs pull force [978 / 2446 N] which equals approximately (28 / 35) psi [.192 / .241 N/mm2] lateral force on the floor.

4. Limit Switches: Furnish and install both open and closed limit switches for the integral power system. The limit switches will automatically stop integral power operation when seating has reached the fully extended or closed position.

A. Power operation shall utilize a combination of contactors and limit switches to insure the wiring is not energized except during operation. Straight wired electric system is not allowed.

5. Motion Monitor: Provide flashing light with self-contained warning horn rated at 85 db at 10’ mounted under telescopic seating for audio and visual warning during integral power operation.

6. Electrical: Seating Manufacturer shall provide all wiring within seating bank including pendant control.

a. The contractor shall verify existing power sources to ensure full compatibility with manufacturer’s recommended electrical motor. Motors, housing, and wiring shall be installed and grounded in complete accord with the National Electrical Code.

b. The contractor shall provide required power source with no greater than 4% voltage drop at the seatings’ junction box. The electrical contractor shall perform all required wiring and connections to include providing power from the buildings electrical panel to the bleacher power junction box as required.

5.2.8 Accessories (as required)

A. Hand Retractable Front Rows (HRFR): Provide first row modular recoverable seating units to be utilized by persons in wheelchairs and able-bodied persons. Each HRFR unit shall have an unlock handle for easy deployment if wheelchair or team seating access is needed. Unlock handle shall lock the bleacher seats into position when fully opened.

1. Provide a black full-surround steel skirting with no more than ¾” floor clearance for safety and improved aesthetics.

2. Provide a black injection molded end cap for the nose beam for safety and improved aesthetics.

3. Provide a mechanical positive lock when the HRFR system is in the open and used position.

4. HRFR units are designed to achieve multi-use front row seating to accommodate team seating, ADA requirements and facility specific requirements. HRFR units shall be available in modular units from 2 to 7 seats wide as well as full section widths.

B. Front Aisle Steps: Provide at each vertical aisle location front aisle step. Front steps shall engage with front row to prevent accidental separation or movement. Steps shall be fitted with four non-skid rubber feet each 1/2" [13 mm] in diameter. Blow molded end caps shall have full radius on all four edges. Quantity and location as indicated.

C. Non-Slip Tread: Provide at front edge of each aisle location an adhesive-backed abrasive non-slip tread surface.

D. Intermediate Aisle Steps: Intermediate aisle steps shall be of boxed fully enclosed type construction. Blow molded end caps shall have full radius on all four edges. Step shall have adhesive-backed abrasive non-slip tread surface. Quantity and location as indicated shall be indicated on drawings.

E. Intermediate Aisle Handrails: Provide single pedestal mount handrails 34” [864 mm] high with terminating mid rail. Handrails shall be attached to the socket and shall lift and rotate 90° for easy storage in socket. Aisle handrails that are detached from the socket for storage are unacceptable.

F. Self Storing End Rails: Provide steel self-storing 42" [1066 mm] high above seat, end rail with tubular supports and intermediate members designed with 4" [102 mm] sphere passage requirements.

G. Top row ball deflector curtain: Include on gym seat units six (6) rows or more of single stack configuration, top row footwell closure curtain, secured with Velcro to prevent lodging of basketballs and foreign objects.

H. End Closure Curtains: Provide closure curtains fabricated of vinyl-coated 14oz Polyester fabric on open ends of telescopic seating. Curtains to be permanently attached to wall or rear closure panel and secured to individual rows of seating. Curtain to open with seating unit into taught secure configuration and fold automatically as seating unit closes.

I. Poly Deck: Decking panel to be a 0.030” [1] thick high-density polyethylene overlay panel fabricated with a skid-resistant textured top surface permanently bonded to a Western Fir plywood substrate meeting the requirements of NBS PS-1-97. Panel thickness shall be 5/8” [16] with tongue and grooved edge joints and top polyethylene surface of textured gray color.

J. End Panels: Provide closure end panels for closed stack position at each exposed bank end.

End panels shall be constructed of 5/8” [16mm] southern pine plywood.

5.3 Execution

5.3.1 Examination

A. Verification of Conditions: Verify area to receive telescoping gym seats are free of impediments interfering with installation and condition of installation substrates are acceptable to receive telescoping gym seats in accordance with telescoping gym seats manufacturer's recommendations.