Seed SOW Amelia EarhartIS.pdf

Statement of Work Refurbish and Repair Bleachers

Amelia Earhart IS, Bldg. 9482, Kadena Air Base

1.0 Scope of Work:

1.1 The contractor shall provide an inspection, trouble shooting, part identification/ part replacement, and repair for a Game Time Inc. Model Telescoping Gym Seating System at Amelia Earhart IS, Building 9482 at Kadena Air Base, Okinawa, Japan. Contractor shall instruct school personnel on proper operating procedures after repairs have been made. A one time all manufacture’s recommended preventive maintenance service with documentation shall be performed for this system.

1.2 The contractor shall remove existing lumber and wood boards from all bleacher sections, sand, repair, and re-varnish with a minimum of 3 coats finishing process. Boards shall be reinstalled with new hardware conforming to the bleacher manufacturer’s standards and recommendations.

1.3 Current Bleacher Reference:

1. Section Length: 13.6’

2. Number of Sections 9

3. Number of Tiers: 5

4. Wall Attached

2.0 Key Personnel:

2.1 Project Manager: The contractor shall assign in writing, a Project Manager and an alternate capable of reading, writing, speaking and understanding English. The Project Manager shall perform Contractor Quality Control Inspection (QCI). The Project Manager, or alternate, will represent the contractor’s firm in all contractual and quality related issues.

2.2 Operating Personnel: The contractor’s personnel shall possess a minimum of one- year technical expertise in this type of system.

2.3 Government Personnel: The District Superintendent’s office/DSO, also known as the “Government” shall provide a Quality Assurance Evaluator (QAE). This QAE will be the liaison between the Government and the Contractor in the performance of this contract. QAE for this project is Bill Hafemeister, 634-9530.

3.0 Submittals

3.1 Delivery of Documentations: The contractor shall submit inspection, repair, and replacement reports to the government’s point of contact for government approval prior to final payment. The reports shall be submitted electronically in Word 2000 version or higher, Acrobat 5.0 or higher, and pictures with JPEG format. The government shall have 14 days from receipt of the report to provide approval or comments.

Final reports shall be submitted electronically and 2 set of hard copies.

4.0 Warranty:

4.1 The contractor shall provide a 12 month standard warranty document for all repairs.

5.0 Government Furnished Materials (GFM):

5.1 Government shall provide the basic utilities such as water and electricity in order to successfully execute this contract. Government will also provide restrooms for contractors to use on the work site.

6.0 Contractor Furnished Materials:

6.1 Contractor shall supply all materials, equipment, and other related items that are necessary to successfully execute this contract. No GFM, other than those identified in Par. 5.1 shall be provided by the Government.

7.0 Performance Period:

7.1 This task shall be executed between: June-July, 2010

7.2 Hours of Operation: Hours for contract performance shall be such to ensure successful completion of this contract. Normal work hours are 0700-1700. Hours required beyond the norm shall be coordinated with the QAE.

7.3 Contractor shall provide the QAE with a written estimate of workday hours not later than 2 weeks prior to the project state date.

8.0 Access to Facilities:

8.1 Access to the facilities will be coordinated with the QAE. Should keys be issued to the contractor, the following requirements shall be set.

8.1.1 Contractor shall allow not person(s) access to keys that is not DIRECTLY involved with contract performance.

8.1.2 Contractor will ensure that no person(s) are allowed access to work areas unless DIRECTLY involved in contract performance.

8.1.3 If keys are lost, the contractor is required to immediately contact the QAE, or if unavailable, any administrative staff member of that school. The Government reserves the right to replace keys/perform re-key operations and deduct the cost from cost of the contract

9.0 Work Site Clean-Up:

9.1 When all work is completed, the contractor shall ensure that the actual work area, including those areas immediately surrounding the work area, are free from debris generated in conjunction with the performance of this Statement Of Work (SOW). The contractor shall ensure the work area at each location is restored to its original state.

10.0 Final inspection:

10.1 Once the contractor determines that all criteria of the SOW have been completed, the QAE shall be contacted to perform the final inspection. The QAE will determine if work is accomplished In Accordance With (IAW) this SOW. The QAE will inform the contractor of any discrepancies found during the Final Inspection, or if work is satisfactory. Any deficiencies noted shall be corrected prior to final acceptance.