HE125426RFI0009-Video Comm Courses Plus-07Aug26.docx

REQUEST FOR INFORMATION - HE125426RFI0009

INSTRUCTIONAL RESOURCES FOR SIX CTE COURSES

Digital Imaging, Digital Media, Digital Publishing Video Communications II & III, and Web Design

1.0 Description

1.1 The Department of War Education Activity (DoWEA) seeks information on how an interested contractor can provide standards-aligned digital resources for students for each course listed above as well as related professional learning and technical support.

1.2 DoWEA expects to make one award. The solicitation will be posted on SAM.gov in the December-January timeframe. The anticipated period of performance is March 2027 – March 2032.

1.3 This request for information (RFI) is issued solely for information and planning and does not constitute a request for quote (RFQ) or a promise to issue an RFQ in the future.

· The Government will not pay for any information or administrative costs incurred in response to this RFI; i.e., all costs associated with responding to this RFI are solely the responder’s responsibility.

· Not responding to the RFI does not preclude a contractor from responding to a future RFQ/RFP. If a solicitation is released, it will be synopsized on the SAM.gov website. Potential responders are responsible to monitor the relevant site for additional information pertaining to this requirement.

2.0 Overview

2.1 Agency: For school year 2025-26, the Department of War Education Activity (DoWEA) will provide PK-12 instruction in 161 schools to approximately 66,000 dependents of active-duty military and civilian employees. In the Americas, DoWEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoWEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Italy, Turkey, and Bahrain. In the Pacific, DoWEA operates 46 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoWEA also operates a fully accredited virtual high school with teaching hubs in each region. Our curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

2.2 Standards: The standards for each course may be found at the following URL: https://www.dodea.edu/curriculum/career-technical-education/clusters/digital-design-communication.

2.3 Enrollment, and Required Certification

* Based on SY26-27 enrollment projections

2.4 Background: The current contract for this requirement is expiring; therefore, according to Federal regulations, it must be recompeted.

2.5 Requirements: Provide professional learning and test preparation resources for teachers as well as standards-aligned 100% digital resources and certification preparation resources for students for our Digital Imaging, Digital Media, Digital Publishing Video Communications II and III, and Web Design courses. DoWEA requires the most current version of certification preparation resources, which will need to be updated periodically throughout the life of the contract. DoWEA prefers to award one contract (i.e., one platform for all six courses) but may award multiple contracts, each for a base year and five option years.

Supporting Tasks: The tasks below are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor shall develop the total solution to meet all the requirements in accordance with a performance-based approach.

2.5.1 Draft Requirements

Digital Imaging, Digital Media, Digital Publishing, Video Communications II & III – The Contractor shall:

· Course Content: Provide student licenses/digital resources that are aligned to the standards and that enable students to apply lessons learned in a structured and meaningful way. Include content built around Adobe Creative Cloud.

· Professional Learning: Provide synchronous and/or asynchronous virtual professional learning for teachers focused on pedagogical best practices and platform knowledge geared towards the production and art of film. Note: See Requirements for Each Course (below) for additional information.

· Certification Requirements: Provide the certification preparation and exam as shown above.

Web Design – The Contractor shall:

· Course Content: Provide student licenses/digital resources aligned to standards and enable students to apply the lessons in a coherent and meaningful way. Include content built around Dreamweaver culminating in its certification exam.

· Professional Learning: Provide synchronous and/or asynchronous virtual professional learning for DoWEA teachers that is focused on pedagogical best practices and platform knowledge geared towards visual (print) design and web design. Note: See Requirements for Each Course (below) for additional information.

· Certification Requirements: Provide the certification preparation and exam as shown above.

Requirements for Each Course – The Contractor shall:

· Assign licenses/digital resources to teachers by Agency and allow for teacher transitions as necessary to maintain professional development across the Agency. Provide, as appropriate/ feasible, enterprise licensing.

· Assign licenses/digital resources to students with the flexibility to unassign and reassign as needed during the school year as students transfer.

· Deliver web-based resources (such as access codes) no more than three business days after receipt of a delivery order.

· Asynchronous product training is preferred for course overview and platform navigation. Synchronous training sessions shall be required for pedagogy for all learners and related topics and delivered during the normal school hours of DoWEA’s regions—Americas, Europe, and Pacific—that is 7AM to 3:30PM local time. Each professional learning content session may require multiple delivery opportunities to accommodate various school schedules from year to year. Synchronous sessions shall include teacher technical support to assist with any needs related to virtual synchronous learning. In addition, each session shall be recorded and placed on DoWEA’s learning management systems (Schoology/Cornerstone).

· The number of asynchronous and, if applicable, synchronous delivery sessions and time zones will be negotiated post-award.

· In the Base Year, each teacher shall receive an estimated four 2-hour synchronous sessions of professional learning spread across four professional learning days. In Option Years 1-3, each teacher shall receive an estimated one 2-hour synchronous session.

· Culminate all teacher professional learning with a certification opportunity. Digital Imaging professional learning, e.g., shall allow teachers an opportunity to earn a nationally recognized Digital Imaging certification. Note: Costs related to obtaining the certificate itself will be borne by the teachers, not the Agency.

· Support personnel shall be provided a synchronous or asynchronous virtual briefing not to exceed two hours in length that shall include course objectives/ outcomes, program overview, website navigation tips, and implementation markers teacher participants should know. If the briefing is synchronous, it shall be recorded and placed on DoWEA’s LMS.

· Update digital resources at least annually and ensure they remain aligned to the certification testing version/requirements.

Technical Support: The Contractor shall provide industry-standard technical support for its digital resources for the life of the contract via telephone or email within one business day from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

Technical Requirements for Digital Instructional Resources – The Contractor shall:

· Provide digital resources designed to run in DoWEA learning management system (Schoology and Cornerstone), both of which operate within our virtual learning environment (VLE). In addition, provide teacher and student access to the Contractor’s digital resources through a single sign-on platform that uses one username and password to access what is needed, specifically, via DoWEA’s identity, rostering, and management platform, e.g., ClassLink.

· Deliver digital resources are either (1) integrated via our LMS to the digital resources hosted by the Contractor or (2) hosted externally by the Contractor but accessible via DoWEA’s LMS and Google Classroom to the digital assignments and assessments imported, hosted, and maintained in the LMS.

· Ensure the course content meets the following specifications:

Third-Party Programs, Software, and Applications: The Contractor shall ensure its own and its sub-contractors’ (third-party) programs, software, and applications meet—at a minimum—the same technical requirements as the Contractor must meet, such as single sign on (SSO) and Federal Risk and Authorization Management Program (FedRAMP) Level 2, etc. Note: On a case-by-case basis, DoWEA may honor requests to waive the FedRAMP Level 2 requirement.

3.0 Responses

3.1 Interested parties are requested to respond to this RFI using Microsoft Word or a compatible format. We fully realize that you will be able to give a much more refined answer once the solicitation is released, but we hope you can provide some general information in this regard based on your experience. In that regard, please include the following information:

3.1.1 Administration & Subcontracting

1) Company name, DBA name (if applicable), mailing address, CAGE code, unique entity identifier (UEI), and North American Industry Classification System (NAICS) codes.

2) Designated point of contact’s name, title, phone number, and email address.

3) If applicable, subcontracting possibilities. Note: Primes must perform at least 51 percent of the work.

3.1.2 Standards & Compliance: Describe your course(s) alignment to standards. To what extent does your platform/courseware comply with DoWEA’s technical requirements?

3.1.3 Approach: Describe your experience/approach to providing one or more of the required web-based courses. Describe both the academic excellence of the course(s) and the classroom management features available to teachers.

3.1.4 Professional Learning: Briefly describe your experience providing virtual professional learning on this topic. If available, please provide a link to professional learning examples (webinars and/or digital modules) and relevant supplemental resources.

3.1.5 Pricing: Provide a non-binding price estimate or estimated range—that will be kept confidential. The assumption here is that the price estimate for each seat license will include all related costs except for the synchronous professional learning. Note: If this breakdown does not fit your solution, revise as needed.

Unit Price Option 1 Unit Price Option 2 Unit Price Option 3 Unit Price Option 4 Unit Price Option 5 Unit Price

Digital Imaging

Digital Media

Digital Publishing

Video Comm II

Video Comm III

Web Design

Unit Price 2-Hour Session Unit Price 2-Hour Session Unit Price 2-Hour Session Unit Price

3.1.6 Recommendations: Please provide any recommendations you believe might improve the Government’s performance work statement.

3.2 Proprietary information, if any, should be minimized and be clearly marked. Please segregate the proprietary information. Note: All submissions become Government property and will not be returned.

4.0 Industry Discussions

DoWEA representatives may or may not choose to speak with potential offerors. Such discussions would only be intended to get greater clarification on such things as capability and pricing.

5.0 Questions

Questions regarding this announcement shall be submitted by email to Contract Specialist, Mr. Kevin Cruz, at kevin.cruz@dodea.edu and Ms. Jamie Formosa, Contracting Officer, at jamie.formosa@dodea.edu. Verbal questions will not be accepted. Questions will be answered via email and will not contain proprietary or classified information. The Government does not guarantee that questions received after August 17, 2026 will be answered.

6.0 Summary

This RFI is issued solely for information and planning and does not constitute an RFQ/RFP. The information herein is subject to change and not binding on the Government. Release of this RFI is not a commitment that DoWEA will issue an RFQ/RFP in the future or that it authorizes costs to be incurred for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

SUSPENSE

Submit your RFI response no later than 1PM EST on Friday, August 21, 2026. Please email your responses to Mr. Kevin Cruz at kevin.cruz@dodea.edu and to Ms. Jamie Formosa at jamie.formosa@dodea.edu.