26REOKINAWA_ROM Template.xlsx

XLSX spreadsheet 40 KB Posted Oct 19, 2025

Attached to: DoDEA Student Transportation Services, Okinawa, Japan (Bus Drivers, OBVSS Maintenance, Safety Aides & Attendants)
Solicitation number: HE125426REOKINAWA
Issued by: Department of Defense Education Activity

About this file

Written by GovTribe AI · Oct 19, 2025

This document is a Request for Information (RFI) template for DoDEA Student Transportation Services in Okinawa, Japan, covering three primary service areas: Bus Drivers, On-Board Video Surveillance System (OBVSS) Maintenance, and Safety Aides and Attendants. The contract spans a base year from 8/1/2026 to 7/31/2027 with four additional option periods, plus a partial sixth period under FAR 52.217-8, totaling potential service through 1/31/2032.

The RFI template includes detailed pricing breakdowns for each service category, with zero-dollar estimated costs currently placeholder values. Bus Driver services include daily commute, curricular, co-curricular, Far East, and career practicum runs. OBVSS services involve initial installations on various vehicle types (buses, microbuses, tour buses, vans), bi-annual maintenance, and a $5,000 annual materials budget. Safety Aide and Attendant services cover standard safety attendant runs, Special Education (SPED) runs, and Extended School Year (ESY) runs. The opportunity is being conducted by the Department of Defense Education Activity (DoDEA) Procurement Office for market research purposes and does not constitute a formal solicitation.

View the file

Other files

File	Type	Posted
26REOKINAWA_PWS Draft_Safety Aides.pdf	PDF	Oct 19, 2025
26REOKINAWA_PWS Draft_OBVSS.pdf	PDF	Oct 19, 2025
26REOKINAWA_RFI_Sources Sought.pdf	PDF	Oct 19, 2025
26REOKINAWA_PWS Draft_Total Service.pdf	PDF	Oct 19, 2025
26REOKINAWA_PWS Draft_Bus Driver.pdf	PDF	Oct 19, 2025

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ROM Summary

RFI - HE125426RE-OKINAWA ROM

DoDEA Pacific South Okinawa, Japan

A. Bus Driver Services ROM		B. OBVSS Services ROM
Summary Base plus Option Periods		Summary Base plus Option Periods
Bus Driver Services	Projected Cost	OBVSS Services	Projected Cost
Base Year	0.00	Base Year	5,000.00
Option Period Year 1	0.00	Option Period Year 1	5,000.00
Option Period Year 2	0.00	Option Period Year 2	5,000.00
Option Period Year 3	0.00	Option Period Year 3	5,000.00
Option Period Year 4	0.00	Option Period Year 4	5,000.00
FAR 52.217-8	0.00	FAR 52.217-8	5,000.00
Total	0.00	Total	30,000.00

C. Safety Aide and Attendant Services ROM		C. Safety Aide and Attendant Services ROM
Summary Base plus Option Periods		Summary Base plus Option Periods
Safety Aide and Attendant Services	Projected Cost	Safety Aide and Attendant Services	Projected Cost
Base Year	0.00	Base Year	0.00
Option Period Year 1	0.00	Option Period Year 1	0.00
Option Period Year 2	0.00	Option Period Year 2	0.00
Option Period Year 3	0.00	Option Period Year 3	0.00
Option Period Year 4	0.00	Option Period Year 4	0.00
FAR 52.217-8	0.00	FAR 52.217-8	0.00
Total	0.00	Total	0.00

A. Bus Driver

A. Bus Driver Services ROM

Please complete all yellow highlighted cells

Base Year - 8/1/2026 - 7/31/2027
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
0001	Daily Commute	Days	180		$ - 0
0002	Curricular	Runs	500		$ - 0
0003	Co-Curricular	Runs	1600		$ - 0
0004	Far East	Runs	300		$ - 0
0005	Career Practicum	Runs	1200		$ - 0
	TOTAL				$ - 0

Option 1 - 8/1/2027 - 7/31/2028
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
1001	Daily Commute	Days	180		$ - 0
1002	Curricular	Runs	500		$ - 0
1003	Co-Curricular	Runs	1600		$ - 0
1004	Far East	Runs	300		$ - 0
1005	Career Practicum	Runs	1200		$ - 0
	TOTAL				$ - 0

Option 2 - 8/1/2028 - 7/31/2029
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
2001	Daily Commute	Days	180		$ - 0
2002	Curricular	Runs	500		$ - 0
2003	Co-Curricular	Runs	1600		$ - 0
2004	Far East	Runs	300		$ - 0
2005	Career Practicum	Runs	1200		$ - 0
	TOTAL				$ - 0

Option 3 - 8/1/2029 - 7/31/2030
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
3001	Daily Commute	Days	180		$ - 0
3002	Curricular	Runs	500		$ - 0
3003	Co-Curricular	Runs	1600		$ - 0
3004	Far East	Runs	300		$ - 0
3005	Career Practicum	Runs	1200		$ - 0
	TOTAL				$ - 0

Option 4 - 8/1/2030 - 7/31/2031
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
4001	Daily Commute	Days	180		$ - 0
4002	Curricular	Runs	500		$ - 0
4003	Co-Curricular	Runs	1600		$ - 0
4004	Far East	Runs	300		$ - 0
4005	Career Practicum	Runs	1200		$ - 0
	TOTAL				$ - 0

FAR 52.217-8 - 8/1/2031 - 1/31/2032
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
5001	-8 Daily Commute	Days	90		$ - 0
5002	-8 Curricular	Runs	250		$ - 0
5003	-8 Co-Curricular	Runs	800		$ - 0
5004	-8 Far East	Runs	150		$ - 0
5005	-8 Career Practicum	Runs	600		$ - 0
	TOTAL				$ - 0

TOTAL CONTRACT $ - 0

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

Source Selection Information-See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

Source Selection Information-See FAR 2.101 and 3.104

B. OBVSS

B. OBVSS Services ROM
Please complete all yellow highlighted cells
Contract Line Item	POP/Supplies/Services	Estimated Unit Price	Qty.	Estimated Total Cost
Base Year	8/1/2026 - 7/31/2027
CLIN 0001	Initial Installation
SLIN 0001AA	Initial Installation on Buses (45-54 Pax)		71	$0
SLIN 0001AB	Initial Installation on Microbuses (18-24 Pax)		13	$0
SLIN 0001AC	Initial Installation on Tour Bus		1	$0
SLIN 0001AD	Initial Installation on Vans (8 Pax)		2	$0
CLIN 0002	Maintenance
SLIN 0002AA	Bi-annual preventative maintenance		86	$0
SLIN 0002AB	Unscheduled corrective maintenance		20	$0
CLIN 0003	Materials (additional/replacement hard drives, cables, & cameras)
SLIN 0003AA	Materials - Not To Exceed (NTE) $5,000.	$5,000	1	$5,000	NTE - Pre-Priced
CLIN 0004	Transition Period
SLIN 0004AA	Camera Removal		86	$0
	Total			$5,000

1st Option Period	8/1/2027 - 7/31/2028
CLIN 1001	Initial Installation
SLIN 1001AA	Initial Installation on Buses (45-54 Pax)		71	$0
SLIN 1001AB	Initial Installation on Microbuses (18-24 Pax)		13	$0
SLIN 1001AC	Initial Installation on Tour Bus		1	$0
SLIN 1001AD	Initial Installation on Vans (8 Pax)		2	$0
CLIN 1002	Maintenance
SLIN 1002AA	Bi-annual preventative maintenance		86	$0
SLIN 1002AB	Unscheduled corrective maintenance		20	$0
CLIN 1003	Materials (additional/replacement hard drives, cables, & cameras)
SLIN 1003AA	Materials - Not To Exceed (NTE) $5,000.	$5,000	1	$5,000	NTE - Pre-Priced
CLIN 1004	Transition Period
SLIN 1004AA	Camera Removal		86	$0
	Total			$5,000

2nd Option Period	8/1/2028 - 7/31/2029
CLIN 2001	Initial Installation
SLIN 2001AA	Initial Installation on Buses (45-54 Pax)		71	$0
SLIN 2001AB	Initial Installation on Microbuses (18-24 Pax)		13	$0
SLIN 2001AC	Initial Installation on Tour Bus		1	$0
SLIN 2001AD	Initial Installation on Vans (8 Pax)		2	$0
CLIN 2002	Maintenance
SLIN 2002AA	Bi-annual preventative maintenance		86	$0
SLIN 2002AB	Unscheduled corrective maintenance		20	$0
CLIN 2003	Materials (additional/replacement hard drives, cables, & cameras)
SLIN 2003AA	Materials - Not To Exceed (NTE) $5,000.	$5,000	1	$5,000	NTE - Pre-Priced
CLIN 2004	Transition Period
SLIN 2004AA	Camera Removal		86	$0
	Total			$5,000

3rd Option Period	8/1/2029 - 7/31/2030
CLIN 3001	Initial Installation
SLIN 3001AA	Initial Installation on Buses (45-54 Pax)		71	$0
SLIN 3001AB	Initial Installation on Microbuses (18-24 Pax)		13	$0
SLIN 3001AC	Initial Installation on Tour Bus		1	$0
SLIN 3001AD	Initial Installation on Vans (8 Pax)		2	$0
CLIN 3002	Maintenance
SLIN 3002AA	Bi-annual preventative maintenance		86	$0
SLIN 3002AB	Unscheduled corrective maintenance		20	$0
CLIN 3003	Materials (additional/replacement hard drives, cables, & cameras)
SLIN 3003AA	Materials - Not To Exceed (NTE) $5,000.	$5,000	1	$5,000	NTE - Pre-Priced
CLIN 3004	Transition Period
SLIN 3004AA	Camera Removal		86	$0
	Total			$5,000

4th Option Period	8/1/2030 - 7/31/2031
CLIN 4001	Initial Installation
SLIN 4001AA	Initial Installation on Buses (45-54 Pax)		71	$0
SLIN 4001AB	Initial Installation on Microbuses (18-24 Pax)		13	$0
SLIN 4001AC	Initial Installation on Tour Bus		1	$0
SLIN 4001AD	Initial Installation on Vans (8 Pax)		2	$0
CLIN 4002	Maintenance
SLIN 4002AA	Bi-annual preventative maintenance		86	$0
SLIN 4002AB	Unscheduled corrective maintenance		20	$0
CLIN 4003	Materials (additional/replacement hard drives, cables, & cameras)
SLIN 4003AA	Materials - Not To Exceed (NTE) $5,000.	$5,000	1	$5,000	NTE - Pre-Priced
CLIN 4004	Transition Period
SLIN 4004AA	Camera Removal		86	$0
	Total			$5,000

FAR 52.217-8	8/1/2031 - 1/31/2032
CLIN 5001	Initial Installation
SLIN 5001AA	Initial Installation on Buses (45-54 Pax)		71	$0
SLIN 5001AB	Initial Installation on Microbuses (18-24 Pax)		13	$0
SLIN 5001AC	Initial Installation on Tour Bus		1	$0
SLIN 5001AD	Initial Installation on Vans (8 Pax)		2	$0
CLIN 5002	Maintenance
SLIN 5002AA	Bi-annual preventative maintenance		86	$0
SLIN 5002AB	Unscheduled corrective maintenance		20	$0
CLIN 5003	Materials (additional/replacement hard drives, cables, & cameras)
SLIN 5003AA	Materials - Not To Exceed (NTE) $5,000.	$5,000	1	$5,000	NTE - Pre-Priced
CLIN 5004	Transition Period
SLIN 5004AA	Camera Removal		86	$0
	Total			$5,000
	Total Contract			$30,000

C. Safety Attendant

C.Safety Aide and Attendant ROM

Please complete all yellow highlighted cells

Base Year - 8/1/2026 - 7/31/2027
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
0001	Safety Attendant	Runs	16650		$ - 0
0002	Safety Aide (SPED)	Runs	3700		$ - 0
0003	ESY	Runs	300		$ - 0
	TOTAL				$ - 0

Option 1 - 8/1/2027 - 7/31/2028
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
1001	Safety Attendant	Runs	16650		$ - 0
1002	Safety Aide (SPED)	Runs	3700		$ - 0
1003	ESY	Runs	300		$ - 0
	TOTAL				$ - 0

Option 2 - 8/1/2028 - 7/31/2029
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
2001	Safety Attendant	Runs	16650		$ - 0
2002	Safety Aide (SPED)	Runs	3700		$ - 0
2003	ESY	Runs	300		$ - 0
	TOTAL				$ - 0

Option 3 - 8/1/2029 - 7/31/2030
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
3001	Safety Attendant	Runs	16650		$ - 0
3002	Safety Aide (SPED)	Runs	3700		$ - 0
3003	ESY	Runs	300		$ - 0
	TOTAL				$ - 0

Option 4 - 8/1/2030 - 7/31/2031
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
4001	Safety Attendant	Runs	16650		$ - 0
4002	Safety Aide (SPED)	Runs	3700		$ - 0
4003	ESY	Runs	300		$ - 0
	TOTAL				$ - 0

FAR 52.217-8 - 8/1/2031 - 1/31/2032
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
5001	-8 Safety Attendant	Runs	8325		$ - 0
5002	-8 Safety Aide (SPED)	Runs	1850		$ - 0
5003	-8 ESY	Runs	150		$ - 0
	TOTAL				$ - 0

TOTAL CONTRACT $ - 0

D. Total Service

D. Total Service ROM

Please complete all yellow highlighted cells

Base Year - 8/1/2026 - 7/31/2027
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
0001	Daily Commute	Days	180		$ - 0
0002	Curricular	Runs	500		$ - 0
0003	Co-Curricular	Runs	1600		$ - 0
0004	Safety Attendant	Runs	16650		$ - 0
0005	Safety Aide	Runs	3700		$ - 0
0006	Far East	Runs	300		$ - 0
0007	Career Practicum	Runs	1200		$ - 0
0008	OBVSS Installation & Maintenance	Each	86		$ - 0
	TOTAL				$ - 0

Option 1 - 8/1/2027 - 7/31/2028
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
1001	Daily Commute	Days	180		$ - 0
1002	Curricular	Runs	500		$ - 0
1003	Co-Curricular	Runs	1600		$ - 0
1004	Safety Attendant	Runs	16650		$ - 0
1005	Safety Aide	Runs	3700		$ - 0
1006	Far East	Runs	300		$ - 0
1007	Career Practicum	Runs	1200		$ - 0
1008	OBVSS Installation & Maintenance	Each	86		$ - 0
	TOTAL				$ - 0

Option 2 - 8/1/2028 - 7/31/2029
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
2001	Daily Commute	Days	180		$ - 0
2002	Curricular	Runs	500		$ - 0
2003	Co-Curricular	Runs	1600		$ - 0
2004	Safety Attendant	Runs	16650		$ - 0
2005	Safety Aide	Runs	3700		$ - 0
2006	Far East	Runs	300		$ - 0
2007	Career Practicum	Runs	1200		$ - 0
2008	OBVSS Installation & Maintenance	Each	86		$ - 0
	TOTAL				$ - 0

Option 3 - 8/1/2029 - 7/31/2030
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
3001	Daily Commute	Days	180		$ - 0
3002	Curricular	Runs	500		$ - 0
3003	Co-Curricular	Runs	1600		$ - 0
3004	Safety Attendant	Runs	16650		$ - 0
3005	Safety Aide	Runs	3700		$ - 0
3006	Far East	Runs	300		$ - 0
3007	Career Practicum	Runs	1200		$ - 0
3008	OBVSS Installation & Maintenance	Each	86		$ - 0
	TOTAL				$ - 0

Option 4 - 8/1/2030 - 7/31/2031
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
4001	Daily Commute	Days	180		$ - 0
4002	Curricular	Runs	500		$ - 0
4003	Co-Curricular	Runs	1600		$ - 0
4004	Safety Attendant	Runs	16650		$ - 0
4005	Safety Aide	Runs	3700		$ - 0
4006	Far East	Runs	300		$ - 0
4007	Career Practicum	Runs	1200		$ - 0
4008	OBVSS Installation & Maintenance	Each	86		$ - 0
	TOTAL				$ - 0

FAR 52.217-8 - 8/1/2031 - 1/31/2032
CLIN	Description	Unit	Max Qty	Estimated Unit Price	Estimated Total Cost
5001	Daily Commute	Days	90		$ - 0
5002	Curricular	Runs	250		$ - 0
5003	Co-Curricular	Runs	800		$ - 0
5004	Safety Attendant	Runs	8325		$ - 0
5005	Safety Aide	Runs	1850		$ - 0
5006	Far East	Runs	150		$ - 0
5007	Career Practicum	Runs	600		$ - 0
5008	OBVSS Installation & Maintenance	Each	43		$ - 0
	TOTAL				$ - 0

TOTAL CONTRACT $ - 0

File details come from the government source that posted it. Updated Oct 19, 2025.