26REOKINAWA_RFI_Sources Sought.pdf

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

HEADQUARTERS

4800 MARK CENTER DRIVE

ALEXANDRIA, VA 22350-1400

HE1254-26-RE-OKINAWA

DoDEA- Bus Driver Services, On-Board Video Surveillance System, and Safety Aides and Attendants – Okinawa, Japan

Subject: Request for Information (RFI) – Sources Sought

1. Purpose

Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to identify companies capable of and qualified to provide Bus Drivers, On- Board Video Surveillance System (OBVSS) Maintenance, and Safety Aides and Attendants in support of DoDEA schools in Okinawa, Japan.

This is a combined Request for Information (RFI) and is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments.

2. Scope of Work (Draft)

A. Okinawa Bus Drivers

DoDEA is seeking Bus Driver services for DoDEA students in Okinawa, Japan.

Prospective contractor shall provide all personnel including drivers, supervision, services, supplies, and/or equipment necessary to perform student transportation services for DoDEA students within Okinawa, Japan. Contracted services must be compliant with all DoDEA and Host Nation requirements for student transportation.

Please see the attached draft copy of the PWS attached to this RFI for more information.

Please note that the draft PWS is subject to change until the solicitation is issued.

The period of performance for these services is anticipated to be 01 August 2026.

For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M.

The Product Service Code (PSC) is V222, Transportation/Travel/Relocation/Travel/ Lodging/Recruitment: Passenger Motor Charter.

B. Okinawa OBVSS

DoDEA is seeking OBVSS services for DoDEA students in Okinawa, Japan. The contractor shall install and maintain the OBVSS to meet the following key outcomes:

The minimum acceptable configuration is an offline system with removable hard drives equivalent to the current OBVSS baseline, but with enhanced video resolution of at least 1080p. Contractors are strongly encouraged to propose solutions that exceed this baseline, such as secure cloud storage integration, real-time data transmission, and advanced data management capabilities.

Ensure 100% in-cabin/external video and audio coverage with no blind spots.

Maintain a minimum resolution of 1080p with night vision capability.

Enable seamless live data transmission and secure cloud storage.

Provide real-time GPS tracking with robust accuracy.

(NAICS) code is 334220, Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing, Size Standard, 1250 Employees.

The Product Service Code (PSC) is N025, Installation of Equipment- Vehicular Equipment Components.

C. Okinawa Safety Aides and Attendants

DoDEA is seeking Safety Aide and Attendant services for DoDEA students in Okinawa, Japan. Prospective contractor shall provide all personnel including bus safety aides, bus safety attendants, supervision, services, supplies, and/or equipment necessary to provide services for DoDEA students within Okinawa, Japan. Contracted services must be compliant with all DoDEA and Host Nation requirements for student transportation.

(NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M.

D. (Alternative) Okinawa Student Transportation Total Service

DoDEA is considering the possibility of one Student Transportation Total Service requirement versus individual contracts for the OBVSS, Safety Aid & Attendant, and Bus Driver requirements. As such, DoDEA is seeking feedback regarding a total service contract as opposed to separate contracts for each service.

Please see the attached draft copy of the PWS attached to this RFI for more information.

Please note that the draft PWS is subject to change until the solicitation is issued.

The period of performance for these services is anticipated to be 01 August 2026.

For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M.

3. Requested Information

If your company is interested, capable, and qualified to provide these services, please submit the following:

a. Statement of Interest

Please indicate your interest in participating in one or more of the potential requirements.

A. Bus Drivers

B. OBVSS

C. Safety Aides and Attendants D. Student Transportation Total Service

b. Capability Statement (Maximum of 3 pages)

Please a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:

Company name, address, and point of contact CAGE/NCAGE code and Unique Entity ID (UEI) Business size and socio-economic status (e.g. small business, 8(a), HUBZone) Relevant past performance examples

c. Total Service versus Individual Requirements

Please provide a brief statement regarding any potential cost efficiencies or concerns with a Total Service requirement and whether your company would be capable of providing the services as a combined contract.

d. Rough Order of Magnitude (ROM) Please submit a non-binding ROM cost estimate based on the draft scope. This estimate is for planning purposes only and will not be considered a formal quote.

Please provide a ROM utilizing the spreadsheet attached with this RFI. Note, there are multiple sheets within the ROM document. If your company is interested in one or more requirements, please fill out one or more of the respective ROM templates.

4. Submission Instructions

Submissions and inquiries pertaining to this RFI must be sent electronically to David.Infante@dodea.edu and Dustin.Fazzini@dodea.edu no later than 10:00am Japan Standard Time (JST) on 30 October 2025. Vendor’s email message shall state “HE1254- 26-RE-OKINAWA” in the subject line. Telephone calls regarding this RFI will not be accepted.

5. Disclaimer

This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and shall not be construed as a commitment by the Government. The Government will not reimburse respondents for any costs incurred in responding to this notice.

Please note that vendors are required to be registered in the System for Award

Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of Defense Education Activity.