26QE057_ATTCH9_QA_060526.xlsx

Sheet2

Included in the page limit: All narrative content, section headers, charts, diagrams, tables, graphics, and any other substantive material.

DoWEA Coaching Model Graphic: (https://dodea.widen.net/s/rprxlfhmsv/dodea-coaching-model) DoWEA a Coaching Innovation Configuration Map: (https://dodea.widen.net/s/rrhmvs9mcs/coaching-expanded-ic-map)

Updated materials shall:

Integrate strategies to develop coaching expertise.

Prioritize coaching practices for instructional leaders.

Ensure alignment with systemic priorities and the achievement of systemic goals.

Maintain skills identified in the original Innovation Configuration Maps to ensure consistency and progression in skill development

4 PWS Section 2.1.1 references role-specific customization across four cohorts. For proposal purposes, should vendors demonstrate customization for all four cohorts within the 15-page limit, or is a representative approach across cohorts sufficient? For the purposes of the proposal, a representative approach for how customization will be addressed for the different cohorts of learners is sufficient.

An ACR is required for any independently hosted platforms, applications, tools, or digital products introduced by the offeror as part of the solution.

10 The solicitation requires web-based access to the vendor's digital resources for 5 evaluators. If the vendor proposes to deliver content through DoWEA's existing LMS infrastructure rather than a proprietary platform, how should vendors satisfy this demo access requirement? Only if applicable an offeror can satisfy the demo access requirement by providing an equivalent demonstration of its digital resources.

This may include, but is not limited to, providing temporary access through an alternative web-based environment, a hosted demo site, or a structured virtual demonstration (e.g., guided walkthrough, screenshots, or recorded demo) that adequately represents the functionality, content quality, and user experience of the proposed solution.

Offerors should ensure that the Government’s evaluators are able to meaningfully assess the proposed digital resources against the solicitation’s evaluation criteria.

The ACR is required for any commercially available or contractor-provided ICT, including hosted software, platforms, tools, or applications introduced as part of the proposal.

Subcontractors must complete the Cloud Questionnaire (Attachment 4) if their scope involves providing cloud services or otherwise includes accessing, storing, processing, or transmitting DoWEA data or interacting with Government systems.

For subcontractors whose scope of work does not involve DoWEA data, Government systems, or contractor-hosted cloud services, the Cloud Questionnaire may be determined not applicable. In such cases, the subcontractor shall not leave the attachment blank and must instead mark items as “N/A” and provide a clear written justification explaining why the requirement does not apply based on their specific scope of work.

This methodology is intended to represent a reasonable extension of services based on the established contract rates, consistent with the evaluation approach described in the solicitation.

This solicitation does not include DFARS clause 252.204-7021, which is the clause that specifies CMMC requirements and the required certification level. Accordingly, CMMC is not a requirement for this procurement.

Offerors are reminded, however, that DFARS 252.204-7012 and 252.204-7020 still apply, including requirements related to safeguarding Covered Defense Information (CDI) and maintaining a current NIST SP 800-171 assessment, as applicable.

23 The PWS Scope of Work references the DoWEA Professional Learning Guidance at `https://dodea.widen.net/content/p1gwewl224/original/Professional-Learning-Guidance.pdf`, the DoWEA Coaching Model at `https://dodea.widen.net/s/rprxlfhmsv/dodea-coaching-model`, and the Coaching Expanded IC Map at `https://dodea.widen.net/s/rrhmvs9mcs/coaching-expanded-ic-map`. Confirm whether these URLs will remain accessible to offerors throughout quote preparation, and provide revised URLs if any have changed.

Section 508 validation may also be applied to final production deliverables during performance, as applicable.

(a) Is a commercial-cloud-hosted evaluation environment (e.g., on a US-based commercial provider) acceptable for the purpose of evaluation-only access?

(b) Approximately how long is "pendency of the evaluation process"? (For planning credential expiration and the demonstrator availability window.)

(a) A commercial-cloud-hosted evaluation environment is acceptable for the purpose of providing evaluation-only access, provided it complies with all applicable solicitation requirements, including but not limited to security, privacy, and accessibility requirements. Vendors remain responsible for ensuring their proposed solution aligns with any applicable Federal and DoD requirements identified in the solicitation and associated attachments.

(b) “Pendency of the evaluation process” refers to the period from quote receipt through completion of the Government’s evaluation and award decision. While the exact duration may vary, vendors should plan for the evaluation access to remain available for a minimum of 60–90 calendar days following the quote due date to ensure uninterrupted Government evaluation activities.

27 As an alternative or complement to web-based evaluator access, confirm whether delivery of a single-binary Windows executable on encrypted physical media (e.g., USB drives shipped to each of the 5 evaluator points of contact) would satisfy the SOL §2.1.1.j 5-evaluator access requirement. This format aligns with the firm's local-first deployment architecture and may simplify access for evaluators on restricted-network environments. No. The solicitation requires vendors to provide web-based access to their digital resources for evaluation purposes in accordance with SOL §2.1.1.j. Delivery of a standalone executable via physical media (e.g., USB drives) would not satisfy this requirement as a substitute for web-based access.

Vendors may propose alternative access methods as a supplement to the required web-based capability; however, such alternatives will not replace the requirement to provide functional web-based access for evaluators throughout the evaluation period.

28 For the 5-evaluator evaluation environment, will DoDEA provide evaluator workstations meeting standard Government Furnished Equipment configuration (Windows 10 or 11, current-generation x86-64 architecture, standard administrative rights for software installation), or should the firm anticipate specific configuration constraints affecting demonstrator delivery format? The Government will not provide specific guarantees regarding evaluator workstation configurations, administrative privileges, or the ability to install software. Vendors should assume that evaluation will occur within a standard Government computing environment that may include security controls, restricted user permissions, and limitations on software installation.

Accordingly, vendors are responsible for ensuring that their proposed evaluation access method including the required web-based access functions within typical Government IT constraints and does not require elevated privileges or special configuration by the Government.

This requirement is not intended to extend to a contractor’s pre-existing proprietary tools, platforms, methodologies, or internal frameworks used to develop or deliver those resources, provided such items are not themselves delivered to the Government as contract deliverables.

Vendors shall clearly identify any proprietary elements included in their proposed solution and describe the associated data rights or license terms. All deliverables must be provided in a manner that enables DoWEA to use them for internal purposes consistent with the PWS, regardless of the tools used to create them.

33 For FFP pricing on Attachment 1 (Pricing Sheet), two CLIN-specific clarifications:

(a) CLIN 0002 (Competency Assessments) is quoted at 6 Sessions in the Base Year. Given the three cohorts assessed (CIL Team, Region/District ISS, School Leaders per PWS Competency-Based Assessments item), confirm whether 6 Sessions represents 2 sessions per cohort × 3 cohorts, or an alternate distribution across cohorts.

(b) CLIN 0009 (Technical Support) is quoted at 12 Months in the Base Year. Confirm whether this represents continuous monthly technical support across the contract year (FFP × 12 months), or an alternate delivery structure such as event-driven or on-request support consumed across the period.

a)There should be a comptency assessment for each role for both Foundational and Advanced. Thus 3 roles X two levels = 6 assessments

b) CLIN 0009 (Technical Support) represents ongoing technical support services to be provided over the 12-month base period of performance. The pricing should reflect a firm-fixed-price for continuous availability of technical support throughout the period, rather than a per-use or event-driven structure.

As described in the PWS, technical support includes responding to service issues, troubleshooting, upgrades, and related assistance within defined response timelines. Support is expected to be available throughout the performance period and delivered as needed to meet those requirements, rather than being limited to a fixed number of discrete support events.

This methodology is intended to represent a reasonable extension of services based on the established contract rates, consistent with the evaluation approach described in the solicitation.

The Government has not established separate travel reimbursement CLINs. Vendors are responsible for proposing pricing that accounts for all anticipated costs necessary to perform the requirements of the PWS, including potential travel.

This aligns with the PWS requirement for the Project Plan to be reviewed and updated annually based on progress, evaluation findings, and evolving priorities

Vendors remain responsible for ensuring that their pricing submission is complete, consistent, and reflects all requirements of the solicitation. The Government may determine a quote to be nonresponsive if required items are not priced or otherwise accounted for.

Additionally, vendors should clearly identify where costs for NSP items are captured within their pricing structure to ensure transparency and facilitate evaluation.

This requirement is not intended to apply to personnel who do not have any level of access to DoWEA data or systems in the performance of the contract. However, vendors are responsible for clearly defining roles and ensuring that any personnel supporting the contract who may access DoWEA data directly or indirectly meet all applicable PWS requirements, including citizenship restrictions and privacy safeguards.

69 The evaluation criteria reference the proposed Project Lead and Program Specialists. Does the Government require named personnel and resumes in Volume 2, or may vendors describe roles, qualifications, and staffing approach with names provided post-award? Vendors shall provide sufficient detail in Volume 2 (Technical Approach) to demonstrate that the proposed Project Lead and Program Specialists meet the qualifications and experience requirements outlined in the PWS.

Vendors may propose personnel either by name (e.g., including resumes) or by describing the roles, required qualifications, and overall staffing approach. However, the information provided must be detailed enough to allow the Government to evaluate the offeror’s ability to meet the Key Functions requirements and successfully perform the contract.

If personnel are not identified by name at the time of proposal submission, the successful contractor shall provide specific individuals post-award who meet or exceed the qualifications described in their proposal and the requirements of the PWS, in accordance with the personnel requirements and substitution provisions.

Vendors are encouraged to be concise and selective in the materials provided and ensure that any included artifacts directly support and enhance the evaluation of the proposed technical approach. Excess pages beyond the stated limit will not be evaluated.

Deliverables must meet all applicable technical specifications outlined in the PWS, including SCORM compliance (where applicable), interoperability standards (e.g., IMS, LTI, QTI), and compatibility with DoWEA’s virtual learning environment.

Contractors are responsible for ensuring that exported or delivered content functions as intended within DoWEA systems without requiring additional configuration, administrative privileges, or external dependencies beyond those permitted by the PWS.

79 Proposal submission - it says the proposal needs to be available for web access for 5 evaluators. What is DoWEA’s preferred method for web access? DoWEA does not require a specific platform or method for providing web-based access. Vendors may use any commercially available or proprietary solution to provide access, provided it enables secure, reliable, and user-friendly access for five evaluators during the evaluation period.

Acceptable approaches may include, but are not limited to:

Secure web portals or hosted demonstration environments Learning management system (LMS) instances Cloud-hosted platforms or applications Password-protected websites or dashboards

Regardless of the method used, vendors are responsible for ensuring that:

Access is provided via standard web browsers (e.g., Chrome, Edge) without requiring special configuration or administrative privileges Login credentials (if required) are provided for each evaluator The environment remains available and functional for the duration of the evaluation period The solution complies with applicable solicitation requirements, including accessibility, security, and compatibility with typical Government IT environments No personally identifiable information (PII) is required to access or evaluate the provided materials 80 If the prime contractor intends to supplement its project team with contracted external coaching specialists, are there specific personnel forms, representations, or background checklists that must be completed individually by these specialists and included within Volume 1 of our proposal package? Vendors shall comply with all Volume 1 requirements as outlined in the solicitation, including submission of required representations, certifications, and attachments at the entity level (and for any subcontractors, where explicitly required, such as applicable attachments identified in the solicitation).

For Volume 2, vendors are responsible for providing sufficient information regarding proposed staffing to demonstrate that all personnel whether employees or subcontracted specialists meet the qualifications and requirements of the PWS.