24R2012_AMD2_QA_Govt Responses_050724.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- DoDEA STUDENT TRANSPORTATION SERVICES IN GUAM
- Solicitation number
- HE1254-24-R-2012
- Issued by
-
Department of Defense Education Activity
About this file
This document is a set of questions and answers related to a federal contract solicitation issued by the Department of Defense Education Activity (DoDEA) for student transportation services in Guam. The solicitation is for a single or multiple Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract(s) to provide daily commute and special education transportation services for DoDEA-Pacific West District schools located on Guam.
The key details include: the scope of services required (daily commute and special education transportation), the three school zones to be serviced, the anticipated number of bus routes per zone, and the anticipated contract start date of August 1, 2024. The questions cover various aspects of the solicitation, such as pricing, vehicles, invoicing, and performance requirements. The government provided responses to clarify the solicitation requirements and contracting approach.
View the file
Other files
Show all 24
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Table 1
| KO Response to Questions submitted on 29 April 2024 for HE1254-24-R-2012 DoDEA Guam Student Transportation Services. | ||||||
| PAGE | SECTION | ITEM | QUESTION/COMMENT | CONTRACTING OFFICER ANSWER/COMMENT | ||
| N/A | Solicitation | SF 1449- | ||||
| Continuation Sheet | The solicitation documents do not contain any reference to a required wage determination or Collective Bargaining Agreement. Can these documents be provided? | |||||
| Additionally, can the current number of employees for each of the required positions also be provided? See FAR 52.222- 41 (f) Successor Contracts | The solicitation has been amended to provide the required Wage Determination and Collective Bargaining Agreement as an Attachment. Using the solicitation requirements, the Offeror is to provide the appropriate personnel to meet the Government's requirements. | |||||
| 3-162 | Solicitation | |||||
| SF 1449 | 1.3 | Are each of the individual CLIN UNIT PRICE and ESTIMATED | ||||
| AMOUNT portions required to be filled in? | Please see the instructions in FAR 52.212-1 Addendum, 6. Volume III – Factor 3: Price. The offeror is to fill in the yellow shaded cells of the pricing sheet. Ensure each SLIN under each CLIN are completed. | |||||
| Attachment X1(a) Route List | Technical Exhibit 2 | Daily Commuting Support/Daily Special Needs | ||||
| Support | How many total buses/vehicles are required to complete the 35 daily routes? Do certain buses complete more than 1 daily route? | Each offeror is required to submit a completed Attachment X6 in order to obtain Attachments X1(a) and X1(b) that will help your company to develop a proposal. In the attachments, the Government provides anticipated routes and commuting information. Using the solicitation documents, the Offeror is to provide the best solution in order to meet the Government's requirements. | ||||
| Attachment X1(a) Route List | Technical Exhibit 2 | Daily Commuting Support/Daily Special Needs Support | Do the total hours listed include the labor hours for drivers, or is this road time only? For instance, does it represent the time a driver may clock in (e.g. 10 minutes) prior to departing the station to commence student pick-ups, to do the necessary vehicle inspections? | The hours listed in Attachment X1(a) are estimated times the respective route will take. Please note that the estimated hours are not firm. It does not account for the time needed for the driver to conduct daily vehicle inspections and other tasks. | ||
| N/A | N/A | N/A | Lead time for the purchase, shipping, and delivery of buses can be 12-15 months. With an August 1, 2024 contract start date, can consideration of a 12 month bridge contract be given in order to allow potential offerors the ability to acquire the necessary vehicles for performance of the required services? | The Offeror is to provide the anticipated date of when the vehicle will be available on the X3 Attachment. The Government will evaluate all Offerors' proposals to determine the best value for the government and if considerations will be needed. All vehicles must be available and ready by August 1, 2024. | ||
| 1 | PWS | 1 and 2 | I did not see any portion of the solicitation documents that identifies Government Furnished equipment. Can a listing be provided of any/all items the government will provide in support of the required services? For instance, will Fuel for the buses be provided by the government? | The Government does not anticipate providing Government Furnished Equipment for this effort. | ||
| N/A | PWS | 2.2.1.1.7 | Do each of the schools provide the Ground Guide? | Ground Guides are not provided. It is the responsibility of the Offeror to acquire the appropriate Ground Guide, as necessary. | ||
| N/A | PWS | 3.1.7.1 | Which specific Safety and Security Trainings will these sessions cover? Will these trainings certify the contractor’s designated trainer to train contractor employees, or will all the required safety and security training be provided by the Government-Sponsored security training contractor? | The Safety and Security trainings are required for the primary and alternate Contract Manager (PWS 3.1.7.1). These training sessions are provided by the Security and Safety professionals at DoDEA and their content is solely at their descretion. The primary and alternate Contract Manager are responsible for training all other personnel working on the contract (PWS 3.1.7.2). | ||
| N/A | Attachment X3- Vehicles | If an offeror does not currently have the vehicles it intends to use for this contract in its inventory, but intends to purchase, do they fill in the spreadsheet with information on the type of vehicles it intends to acquire? | Please review the Addendum to 52.212-1 for instructions on how to complete Attachment X3- Vehicles | |||
| N/A | Attachment X4-Price | All Worksheets | How will the selected offeror invoice the government for services rendered? Is the contractor required to invoice the government separately for each CLIN item or one combined total invoice? | Please see FAR 52.232-33, DFARS 252.232-7003, and DFARS 252.232-7006 for invoicing instructions, which is the last clause included in full text on the SF1449, included in the solicitation. | ||
| N/A | Attachment X4-Price | All Worksheets | Are RUNS as indicated under the Unit of Issue column in the pricing worksheet considered a single trip (one-way) or a round-trip (two-ways)? | Please refer to PWS 6 - Definitions for definitions on "runs" by the type of trip (e.g. Daily Commute, Curricular, Co-Curricular, etc.) | ||
| 207, 211 | Solicitation SF1449 | |||||
| Continuation | 52.212-3 | States “The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. |
Specifically, what portion of paragraph (b) is to be completed? Is this section asking for an acknowledgement
| (initial) of the SAM record being up to date? | Please carefully review 52.212-3 Alt I and follow the instructions, as applicable. Enclosure 2 is also provided for the Offeror to complete as part of the solicitation requirement. | |||||
| 207 | Solicitation SF1449 | |||||
| Continuation | 52.212-3 | If our Representations and Certifications are up to date at www.SAM.gov are we required to submit an electronic document of the Reps and Certs with our proposal? | ||||
| Specifically on page 207 of the SOL. | The Offeror is not required to submit a seperate electronic document of the Reps and Certs with their company's proposal, but they do need to complete the FAR 52.212-3 Alt I on the Solicitation. Please follow the directions carefully. | |||||
| N/A | N/A | N/A | Based on the governments response to offeror submitted questions, will there be an opportunity to submit follow-up questions for any clarifications to the government’s response? | No, further questions will not be accepted by the Government. The Government does, however, reserve the right to conduct discussions if the Contracting Officer determines it to be necessary. | ||
| N/A | FAR 52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS AND COMMERCIAL SERVICES (DEC 2006); page 201 | N/A | Given the government’s required pricing approach, how does the government propose to award multiple FFP contracts in a manner that will enable each contractor to recover all of its capital investment in the vehicles and other associated material costs based upon the portions of the work awarded to them? | On a Firm Fixed Price contract, the Government is requesting prices, not costs. Each company will have to review their own costs and develop their prices accordingly. | ||
| N/A | Attachment X4_Pricing | N/A | Would the government accept offerors proposing multiple pricing options (one for each of the 3 SLINS/Population ranges) for the Safety Attendants SLIN given the ridership variables? | No. | ||
| N/A | RFP, page 180 – 184 | N/A | Should the POP date be 01 AUG 2029 to 31 JAN 2030? | Please refer to Attachment X4, Price. Next to the 5000 CLINS, there is a red box clarifying that the 52.217-8 can be used at any point that the Government chooses to terminate the contract. Per the solicitation requirements for Factor 3 - Price, it states, "If the Government decides to exercise the option under FAR 52.217-8 in an option period other than the fourth option year, then the rates in effect at the time the Government informs the contractor of its intent to exercise 52.217-8 will be used." | ||
| N/A | RFP, 52.212-4 Addendum – Contracts Terms and Conditions – Commercial Items (NOV 2023); page 190 | N/A | Given the FAR definition of a Firm Fixed-Price contract, how does the Government intend to unilaterally adjust the final quantities orders and costs associated with those orders, given that this is a Firm Fixed Price Contract? | FAR 2.101 does not offer a definition of a Firm Fixed Price contract. In FAR 16.202-1, however, it describes that a firm fixed contract "provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss." FAR 16.501-1 does, however, offer a clear definition of a task-order for Indefinite-Delivery, Indefinite Quantity contracts as "a contract for services that does not procure or specify a firm quantity of services (other than a minimum or maximum quantity) and that provides for the issuance of orders for the performance of tasks during the period of the contract." Therefore, the quantities are best estimates for the timeframe ordered but are subject to unilateral adjustment, as the needs of the Government change. It is also important to note that the Government will not pay for any services that were not received and accepted. Therefore the Government will leverage FAR 52.212-4 Addendum to adjust final quantities. | ||
| N/A | Per FAR 16.203-4 (c) Adjustments based on actual cost of labor or material. | N/A | Would the government consider revising the contract type to a fixed-price contract with economic price adjustment, as a majority of the cost is fixed and some cost is contingent upon the amount of ridership, which is variable? | According to FAR 16.203-2, "A fixed-price contract with economic price adjustment may be used when (i) there is serious doubt concerning the stability of market or labor conditions that will exist during an extended period of contract performance, and (ii) contingencies that would otherwise be included in the contract price can be identified and covered separately in the contract." The Governmet does not have serious doubt concerning market or labor conditions or in unknown contingencies during an extended period of contract performance. | ||
| N/A | PWS, Section 2.1.2.4.3, page 4 | N/A | Would the government please provide the historical data necessary to accurately price this work? | The CBA is included. All other data needed to accurately price this requirement are available on the internet. Offerors should use the Solicitation and its attachments to submit a proposal that will best meet the requirements of the Government. | ||
| N/A | RFP Amendment 1, Section (a), page 227 | N/A | How will the contractor be reimbursed for its substantial capital investment when and if the government decreases expected services? | On a Firm Fixed Price contract, the Government is requesting prices, not costs. Each company will have to review their own costs and develop their prices accordingly. | ||
| N/A | Amendment 1, Section (1) and (2), page 227 | N/A | How will the contractor quantify an undetermined exchange rate or number? | If the offeror is providing prices in a currency other than the U.S. Dollar, please fill the pricing sheet out in the foreign currency and it will be calculated at the official Government exchange rate for the current year. | ||
| N/A | RFP Amendment 1, FAR 52.216-27, page 228 | N/A | If the government issues multiple awards, how can the contractor bid an accurate amount of capital expense (i.e., Buses), to fulfill all or part of the PWS? | On a Firm Fixed Price contract, the Government is requesting prices, not costs. Each company will have to review their own costs and develop their prices accordingly. | ||
| N/A | RFP Amendment 1, 252-232-7006 WAWF, page 240 | N/A | Please confirm if all other references to payment types or services are not applicable. | According to DFARS 252.232-7006 (f) (1) (ii) (B), For services that do not require shipment of a deliverable, submit the Invoice 2in1, which meets the requirements for the invoice and receiving report; (iii) (iv) and (v) do not apply to this requirement. | ||
| N/A | RFP Amendment 1, FAR 52.212-4, page 190 | N/A | How can the government adjust final quantities on a firm fixed price contract? | FAR 16.501-1 offers a clear definition of a task-order for Indefinite-Delivery, Indefinite Quantity contracts as "a contract for services that does not procure or specify a firm quantity of services (other than a minimum or maximum quantity) and that provides for the issuance of orders for the performance of tasks during the period of the contract." In addition, in accordance with FAR 52.212-4 Addendum, "Consent to Unilateral Modification of Quantities Ordered," the Government may unilaterally adjust the final quantities ordered to reflect the actual services and/or goods delivered and accepted for each task or delivery order issued under this contract." | ||
| N/A | RFP Amendment 1, Addendum to Paragraph (h), page 200 | N/A | If a firm fixed price contract is awarded, how does the government intend to deduct based on performance? | According to PWS 4.5 and FAR 52.212-4 (a), "Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights- |
(1) Within a reasonable time after the defect was discovered or should have been discovered; and
(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item."
| N/A | 52.216-18 Ordering (Aug 2020), page 226 | N/A | What constitutes an ORDER on this requirement? | In accordance with FAR 16.505 Ordering procedures, an order will be placed against the IDIQ contract for transportation services. Orders will be within scope, issued within the period of performance, and be within the maximum value of the contract. | |
| N/A | N/A | Will the government please provide the current Collective Bargaining Agreement effective July 1, 2021 through June 30, 2024? | Yes. | ||
| N/A | Attachment X6 Non-Disclosure Agreement, 52.2.12-1 B page 193 | N/A | Will the Government consider extending Q&A deadline an additional week to provide ample time for review and Q&A of these documents? | No. | |
| N/A | PWS Section 4.5, page 17 | N/A | Will the Government provide a table of non-conforming services and the monetary amounts to be withheld? | No, the Government will use FAR 46.407 guidance and the Contracting Officer will make a case-by-case determination. | |
| N/A | PWS, Page 19 | N/A | Would the government please provide historical total quantities for Daily Commuting Days, Sport Trips, Late Activity, Career Practicum, Study Trips, and SPED Trips? | No. | |
| N/A | PWS, page 19; 24R2012_Attachment_X4_Price | N/A | Will the government clarify the definition of the Unit of Issue “Runs” for each Curricular and Co-Curricular Transportation Service in CLINs X003, X006, and X009? For example, is each 0003AA Sport Trips “Run” equivalent to a One-Way trip, and therefore a Roundtrip for students would require 2 “Runs” to be exercised at the Unit Price provided for SLIN 0003AA? | Yes. See amendment and line 13 above. | |
| N/A | Attachment X5 – Offeror Representations and Certifications (Reps & Certs), Instructions for completing Attachment 6 in Section L, page 194 | N/A | Please confirm that if an entity has a CAGE code/UEI that it does not need a NATO CAGE code | The U.S. Government assigns a Commercial and Government Entity (CAGE) code to organizations to facilitate the supply chain. For non-U.S.-based organizations, the code is referred to as the NATO Commercial and Government Entity (NCAGE) code.* The CAGE and NCAGE codes are basically the same type of code, with the NATO Support and Procurement Agency (NSPA) assigning an NCAGE code. Some organizations, depending on where they work—including those based in the United States—may have multiple CAGE and NCAGE codes. An Offeror can use a CAGE code, NCAGE code, or both. | |
| N/A | RFP Amendment 1, page 206, Past Performance Complexity | N/A | Will the government also consider the experience of transporting children in Guam and other locations in determining the complexity of a Past Performance reference? | Yes. | |
| N/A | PWS 2.2.1.1.2 and Performance Requirement Summary | N/A | Will the government reduce the required compliance AQL levels for non-safety and non-security objectives or provide exceptions for circumstances that are beyond the control of the operator? | No, the Government will not reduce the required Acceptable Quality Levels; however, at the Contracting Officer's discretion, Contractors may not be penalized for force majeure events. | |
| N/A | PWS 3.1/3.2, 3.2.10, and 3.2.8 for Alternate Bus | N/A | In addition to the number of buses needed to transport students on the daily routes, how many additional buses does the government expect the contractor to have on island to provide for the replacement situations? | Each offeror that submits an Attachment X6 is provided with informational Attachments X1(a) and X1(b) in order to develop a proposal. The Government does not dictate how the Offeror will complete the routes or the amount of busses it will require; please present your business model for the best solution that will be of mutual benefit to the Government and your company. | |
| N/A | RFP pages 3-162 | N/A | Would the government restructure the solicitation to provide for a contract with a fixed price CLIN to cover all fixed costs such as bus purchase and transportation and variable cost CLINs based upon an estimated level of services, with the contractor entitled to an equitable adjustment if the actual quantities vary by more than 5 percent of the estimated quantities? | No. | |
| N/A | RFP page 190, 52.212-4 Addendum – Commercial Terms and Conditions | N/A | What is the government’s authority and justification for incorporating this Addendum? | FAR 1.102(d) | |
| N/A | 52.212-4 Addendum - Contract Terms and Conditions - - Commercial Items (NOV 2023) DAMAGE TO BUSES states (b) The contractor is responsible for the cost of repairs for any and all damages caused by DoDEA students. The Government is not liable for any damages caused by DoDEA students. The Government will not reimburse the contractor for costs resulting from any such actions. | N/A | Is it the Governments expectation that the Contractor will carry insurance at limits that will cover any feasible vandalism damage that may occur up to and including the cost of bus replacement? Is the cost of insurance expected to be recovered within the daily rate? | According to PWS 2.1.1.8, the only insurance required is the Commercial General Liability Insurance. It is up to each offeror to use sound business judgement to determine the price offered to the Government, including all costs. | |
| N/A | Factor 1, Personnel list | Will the Government provide space for the Contract Manager and Alternate Contract Manager? | Contract Managers may request space to work from the COR on an as-needed basis. When possible, the COR will accommodate their request. |
http://www.sam.gov/http://www.sam.gov/
File details come from the government source that posted it. Updated .