24R2008_AMD1_SF30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This SF 30 amendment is issued to:

1) Add the enclosures to the Attachment Table, FAR Clause 52.232-39 and DFARS Provision 252.229-7012, and update Addendums 52.212-1 and 52.212-2, in green highlight, FAR Clause 52.216-22, 52-217-8, and DFARS Clause 252.232-7006.

2) Update, in green highlight, Attachment 1, Performance Work Statement (PWS), paragraph 6. Note, the updated PWS issued w ith this amendment replaces the previous version.

3) Update Attachment 24R2003_AMD1_Attachment_3_Volume II Past Perf

1. CONTRACT ID CODE PAGE OF PAGES

1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Mar-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HE125424R2008

X 9B. DATED (SEE ITEM 11)

01-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Mar-2024

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125424R2008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by reference:

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 252.229-7012 Tax exemptions (Italy)--representation MAR 2012

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENTS

ATTACHMENT NO. TITLE

1 Performance Work Statement (PWS) 2 Past Performance Questionnaire (PPQ) 3 Volume II Past Performance

X1(a) Route List X1(b) Commuting Zone Info/Map

X2 Personnel X3 Vehicles X5 Price X6 Reps & Certs

Enclosure - Encl1 52.209-7 – Information Regarding Responsibility Matters Enclosure - Encl2 52.212-3 Alt 1– Offeror Representations and Certifications Enclosure - Encl3 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan Enclosure - Encl4 Letter of Commitment Enclosure - Encl5 FAR 42.15 – CPARS Form Enclosure - Encl6 52.204-26– Covered Telecommunications Equipment or Services--

Representation Enclosure - Encl7 52.204-24 Representation Regarding Certain Telecommunications And Video

Surveillance Services Or Equipment Enclosure - Encl8 252.239-7009 Representation Of Use Of Cloud Computing

X7 Non-Disclosure Agreement (NDA)

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the date specified on the last task order.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2 in 1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0747

Issue By DoDAAC HE1254

Admin DoDAAC** HE1254

Inspect By DoDAAC Identified in each individual Task Order

Service Approver (DoDAAC) Identified in each individual Task Order

Service Acceptor (DoDAAC) Identified in each individual Task Order

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

Identified in each individual Task Order

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

DoDEAPROCeBusiness@dodea.edu

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Submitting Attachment X7, “Non-Disclosure Agreement”

The Offeror must send an email with the completed Attachment X7 to Ms. Adwoa Essel-Akoli at Adwoa.Essel- Akoli@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu to receive Attachment X1(a) “Route List,” and Attachment X1(b), “Commuting Area Zone information/Map.” Since these attachments are restricted only to Offerors submitting a completed Attachment X7, failure to do so will result in an Offeror not being eligible for award.

The subject of the e-mail shall be “HE1254-24-R-2008, Attachment X7 Submittal.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s Unique Entity Identifier/ID, and NATO Cage Code in the body of the email.

After submitting the completed Attachment X7, the Government will provide the Offeror with Attachment X1(a), and Attachment X1(b), via email.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 11:00 a.m. Eastern Daylight Time (EDT), Friday, 15 March 2024. Questions submitted after this date may not be considered for a response.

Submission of Offers.

The offeror must send their proposal via e-mail to Ms. Adwoa Essel-Akoli at Adwoa.Essel-Akoli@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu with their attached proposal. The subject of the e-mail shall be “Proposal for HE1254-24-R-2008.”

Proposals must be submitted via email NO LATER THAN 11:00 a.m. EDT, Monday, 01 April 2024 in response to this solicitation.

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and are received by Ms. Adwoa Essel-Akoli’s and Ms. Marcia Lee’s e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on-or before the closing date and time stated in Block 8 of the solicitation to Ms. Adwoa Essel-Akoli at Adwoa.Essel- Akoli@dodea.edu and Ms. Marcia Lee at Marcia.Lee@dodea.edu.

General Instructions

The offeror shall examine and follow all instructions. Instructions are set forth herein for offerors to prepare and submit a proposal to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared proposal.

Failure to do so will be at the offeror’s own risk. Offerors are cautioned that proposals containing less than the minimum information required by these instructions may be rejected by the Government and eliminated from further consideration for award.

A. Page Size and Format:

Offeror shall ensure that the contents of the files print on US standard 8 ½ by 11” or Europe standard “A4” paper.

Offerors shall use Times New Roman 12-point font or larger text, and Times New Roman 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two pages. The staffing and vehicle approach and past performance volumes of the proposal are to be submitted as MS Word or PDF documents.

The price volume shall be submitted via MS Excel.

B. Page Limitations:

Offeror shall not exceed the specified word and/or page limitations. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links. Each proposal shall be organized and presented in accordance with the following format and page limits listed in the table below.

C. Proposal Content and Format Instructions:

At a minimum, Offerors shall submit a proposal consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four (4) separate volumes as stated in the table below. All documents submitted must include, “Controlled Unclassified Information (CUI) - Source Selection Information - See FAR 2.101 and 3.104” in the header and footer.

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically Administrative Cover Letter

Administrative Cover Letter

1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier/ID

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items.

Offerors shall insert their company’s N/CAGE code in the box titled “CODE” in block 17 and Discount Terms in block 12 if the term is other than Net 30 days. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offeror’s terms and conditions will not be accepted.

The SF 1449 shall be signed and dated by an Official authorized to bind the Organization and be included in the proposal submission.

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30, issued for this solicitation, shall be signed, and dated by an Official authorized to bind the Organization and be included in the proposal submission.

4. Volume I – Factor 1: Staffing and Vehicle Approach

Each Subfactor requires completion of the following Attachments as part of the Volume I Proposals:

Attachment X2 “Personnel”

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically

Volume I Factor 1 - Staffing and Vehicle Approach

Complete the below Attachments:

Attachment X2 “Personnel” (shall include copies of all certified subcontractor agreements) Attachment X3 “Vehicles”

No additional material will be considered outside of the above list of attachments, Times New Roman, not less than 12-point font

Volume II Factor 2 - Past Performance

Complete Attachment 3 “Volume II Past Performance Proposal” No more than (or maximum of) two pages for each reference, Times New Roman, not less than 12-point font

Volume III Factor 3 - Price Complete Attachment X5 “Price” Submit Offeror’s Price Proposal Narrative (maximum five pages) (Submit according to Volume III instructions in this clause)

Volume IV Representations and Certifications

Complete Attachment X6 “Reps & Certs” (No additional material will be considered outside of Attachment X6, except for the following:

Offeror completed Enclosures 1 through 8, and provide additional documentation/evidential matter for the Offeror’s Responsibility Determination (maximum two pages), Times New Roman, not less than 12-point font

Attachment X3 “Vehicles”

NOTE: Please ensure your proposal is in accordance with the applicable schedule (Paragraph 2.1.11 of the PWS, “Projected Bell Times”).

For purposes of this RFP, use the bell times listed below to fill in Attachment X2 “Personnel” and Attachment X3 “Vehicles”:

Bell Times Morning Afternoon Brussels ES/HS (BAS) 0825 hrs. 1503 hrs. (Wed.1415 hrs.)

SHAPE ES 0845 hrs. 1525 hrs. (Wed.1505 hrs.)

SHAPE MS 0845 hrs. 1530 hrs. (Wed.1505 hrs.)

SHAPE HS 0850 hrs. 1530 hrs. (Wed.1505 hrs.)

The Offeror shall address the following Subfactors as follows:

Subfactor 1 – Personnel List

The Offeror shall provide the following:

Complete Attachment X2 “Personnel”

Propose any qualified employees that will perform on this contract in the Personnel List tab in Attachment X2 (PWS paragraph 3.5, para 2) that will be available to sufficiently cover all the routes in Attachment X1(a).

NOTES:

If proposing to provide services for both the Brussels Daily Commute and the SHAPE Special Needs, then at a minimum, the Offeror is required to select (1) Contract Manager and (1) Alt Contract Manager at the Brussels location, and (1) Contract Manager and (1) Alt Contract Manager at the SHAPE location.

Do not exceed the fillable sections of any of the mandatory fields. All Factor 1 responses must conform to the formatted fields provided within Attachment X2 “Personnel.” The Offeror shall only fill in the rows in the Excel spreadsheet that apply (i.e., are used). For example, if only three (3) rows are required to list all the proposed personnel for this effort, then only three rows must be completed.

The rows appearing on Attachment X2 “Personnel” each contain fifty (50) total rows to identify the proposed personnel. If an Offeror is proposing more than fifty (50) personnel to meet this requirement, then additional rows can be provided; however, this is the ONLY exception to the field constraints of Attachment X2 “Personnel” (i.e., no other additional pages may accompany a proposal, e.g., to permit more space to describe the company’s staffing and vehicle approach or capability to address any of the other sub-factors).

In the “Personnel List” tab, the Offeror shall propose, at a minimum, the total number of acceptable personnel required to service all the routes outlined in Attachment X1(a) “Route List.”

An Offeror does not need to have all employees hired and readily available at the time of solicitation; however, the Offeror must complete all required fields in Attachment X2 “Personnel.” The Offeror is to indicate whether each proposed personnel are readily available. If the proposed personnel are not readily available at the time of the solicitation, the Offeror is to provide an anticipated start date for the personnel. For personnel who have not been identified by name, enter “Unknown” and fill out the corresponding row of Attachment X2 “Personnel” if the personnel is not available at the time of solicitation, but will be available by 01 August 2024. All proposed personnel do not need to be available at the contract award; however, the personnel do need to be available by 01 August 2024.

Any area identified above that is not addressed will automatically be given a deficiency. The Offeror will need to complete all required fields in Attachment X2 “Personnel” as indicated above. Failure to complete all required fields will result in a deficiency.

Subfactor 2 – Personnel Action Plan

Complete the “Personnel Action Plan” in Attachment X2 to address the Offerors recruitment and retention plan.

NOTE:

For the Personnel Action Plan, each question may use up to 500 words to address the points listed above. If an answer exceeds 500 words, the Government evaluator will only evaluate the first 500 words. The Offeror must respond to each question.

Subfactor 3 - Vehicles The Offeror shall provide the following:

Complete Attachment X3 “Vehicles.”

Propose any vehicles that will be used on this contract in the “Vehicle List” tab in Attachment X3 “Vehicles.” (PWS paragraph 3.3)

The Vehicle Specification Form in Attachment X3 “Vehicles” shall meet the following criteria:

Complete the Vehicle Specification Form

Address the following for all mandatory and non-mandatory specifications:

o Name of product o Description o When will it be used and o Will the Government have Access to it

NOTES:

In Attachment X3 “Vehicles” a cell with an asterisk (*) identifies specifications that are a current minimum requirement(s) of the PWS. Blank cells are not required to be completed unless the Offeror wishes to identify additional specifications that exceed the minimum requirements. The Government will evaluate the additional specifications to determine if the Offeror’s proposal exceeds the requirements of the PWS.

For vehicles that are not identified at time of solicitation, enter “Unknown” for the make, model, and year of the vehicle, and complete all other fields in the same row where the vehicle has not been identified.

Any specifications proposed that are not stated in the original requirements of the PWS, but are considered an added value to the Government, will be part of the PWS.

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected to include, but not limited to, the Past Performance Questionnaires (Attachment 2) to determine the Offeror’s overall record of recency, relevancy, and quality of the Offeror’s past performance.

Offeror shall submit a past performance proposal, Volume II Past Performance (Attachment 3), on at least one

(1) recent contract(s) for the prime and one (1) for the subcontractors/teaming contractor (performing as the Prime on that effort) to determine the recency, relevancy, and quality of the Offeror’s performance. The Offeror shall submit a separate Volume II Past Performance Proposal for each reference provided, with each reference not exceeding two (2) pages.

To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided bus transportation services similar in scope, magnitude of effort, and complexities. To review quality, the Offeror’s Past Performance information collected will be reviewed to determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate them into the performance confidence assessment.

The Offeror shall demonstrate recent and relevant past performance by completing and submitting Attachment 3 – Volume II – Past Performance.

Failure to submit a Past Performance Proposal (Attachment 3) will result in noncompliance. Therefore, in the event the Offeror does not have any past performance record, the Offeror shall still submit a Past Performance proposal with a statement that past performance is unavailable.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

o At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 2, to their customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in English.

Offerors shall make their best effort to send out enough past performance questionnaires to reasonably expect submission to the contracting officer/ contract specialist at least one questionnaire on each cited contract/work effort. The customer POC that received the questionnaire shall e-mail the completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received by the issuing office no later than the closing date/time of the solicitation. Ensure that the customer POC annotates the total contract value performed up to the date the POC received the questionnaire, and that the POC provides sufficient details to allow the Government to determine the relevancy and the quality of performance of the past contract. Completed questionnaires included in the proposal or submitted directly by the Offeror will not be evaluated.

The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

Except as stated above, the Offeror shall ensure that in Attachment X5 each Sub-contract Line Item (SLIN) listed under each Contract Line Item (CLIN) the Offeror proposes is completed. Offerors should only fill in (complete) the yellow shaded cells of the Pricing Sheet(s). Be sure to complete all yellow shaded cells for each SLIN under the CLIN(s). The Offeror shall ensure that all formulas on Attachment X5 are accurate after filling in the yellow shaded cells.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment X5, labeled “FAR 52.217-8 Option to Extend Services.”

The Offeror shall provide a Unit Price for each CLIN Description. If the Government decides to exercise the option under FAR 52.217-8 in an option period other than fourth (4th) option year, then the rate proposed for the last year performance was completed will be used.

Furthermore, the Offeror shall submit a price proposal narrative in MS Word or PDF that explains how the Offeror determined their prices to be fair and reasonable to meet the PWS requirements. The narrative shall also provide a brief summary of the risks considered and/or indicate whether the additional specifications that the Offeror is proposing that exceeds the minimum requirements affected the pricing (e.g., climate-friendly solutions in conducting business).

The Offeror is required to submit a price proposal narrative in addition to the completed Attachment X5 as part of their Volume III submission. Failure to submit the price proposal narrative will result in the Offeror’s proposal to be non-compliant to the solicitation requirement and the Offeror’s proposal will not be further considered for award.

7. Volume IV: Representations and Certifications

To address Factor IV: Representations and Certifications, the Offeror shall complete Attachment X6 “Reps & Certs” (to include the Offeror’s completed Enclosures 1 through 8 and provide additional documentation/evidential matter that supports the Contracting Officer’s Responsibility Determination for the Offeror).

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for staffing and vehicle approach, past performance, and price. . However, despite this intent, the Government reserves the right to conduct discussions if the Contracting Officer determines it to be necessary.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

DoDEA intends to award a single or multiple single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts from this solicitation. DoDEA will determine the feasibility and best value of awarding all CLIN requirements to one Offeror according to the criteria in this provision and the evaluation factors in 52.212-2.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of Addendum to FAR 52.212-1)

52.212-2 ADDENDUM – EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

Addendum to Paragraph (a). Paragraph (a) is changed to read as follows:

Submission of Offers.

The Government intends to award a single or multiple single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to the Offeror’s proposal that represents the best value to the Government. This acquisition will be conducted in accordance with FAR Parts 12 and 15, utilizing the Best Value Tradeoff approach as outlined in FAR Subpart 15.101-1. In addition, any potential awardee will need to be deemed responsible in accordance with requirements of FAR Part 9.

The Government reserves the right to not consider for award, any proposal that does not adhere to the administrative requirements outlined in Addendum 52.212-1 Instruction to Offerors. By submission of its proposal, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a proposal being determined unacceptable for award.

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for all evaluation factors (staffing and vehicle approach, past performance, and price).

However, despite this intent, the Government reserves the right to conduct discussions if the Contracting Officer determines it to be necessary. As noted in the Addendum to FAR 52.212-1, failure to follow the instruction to Offerors, and any other administrative requirements provided in Addendum to FAR 52.212-1 may result in removal of the proposal from further evaluation.

To make the best value award decision, the Government will evaluate the following three (3) Factors and associated Subfactors for each proposal using the Best Value Tradeoff process defined in FAR 15.101-1:

1. Factor 1- Staffing and Vehicle Approach

Subfactor 1 – Personnel List

Subfactor 2 – Personnel Action Plan

Subfactor 3 – Vehicles

2. Factor 2-Past Performance

3. Factor 3-Price

The relative importance of the evaluation factors is as follows: Staffing and Vehicle Approach (Factor 1) is of equal importance as Past Performance (Factor 2). Staffing and Vehicle Approach (Factor 1) and Past Performance (Factor 2), when combined, are more important than Price (Factor 3). All Staffing and Vehicle Approach (Factor 1) Subfactors are of equal importance. The complete evaluation criteria are outlined below:

Evaluation Factors:

Factor 1: Staffing and Vehicle Approach

The Government will evaluate the Offeror’s approach to determine whether their proposal meets or exceeds the requirements outlined in the Evaluation Factors.

The Factor 1 Proposal shall provide sufficient information for the Government to assess the Offeror’s capability to successfully perform the requirement in accordance with the Evaluation Factors.

The Government will evaluate the Subfactors as follows:

Subfactor 1 – Personnel List

The Government will evaluate the Offeror’s completed Attachment X2 “Personnel” to ensure it will meet or exceed the requirements specified in the Evaluation Factors.

To receive an acceptable rating, the Offeror’s proposal shall meet the following criteria:

Complete Attachment X2 “Personnel” Propose any qualified employees in the Personnel List tab in Attachment X2 “Personnel” (PWS paragraph 3.5, para 2) that will be available to sufficiently cover all the routes in Attachment X1(a).

Any area identified above that is not addressed will automatically be given a deficiency.

The Government will evaluate to determine if the following criteria were met for all proposed personnel:

Drivers Minimum age requirement (as per Host Nation requirement) Speaks, reads, and writes in the Host Nation language Appropriate Driver’s License Class

Safety Attendants and Safety Aides Minimum age requirement (PWS 3.5.1) Speaks, reads, and writes in the English language

Contract Manager and Alternate Contract Manager Speaks, reads, and writes in the Host Nation and English languages Meets minimum requirements of PWS 3.5.14 through 3.5.18.

The additional credentials listed below may be considered strengths by the Government.

Required training is completed per PWS at the time of submission of proposals.

Holds Installation Access to the destination listed in the PWS from previous contracts and continues to hold installation access at the time of submission of proposals.

Background checks in accordance with the PWS completed at the time of submission of proposals.

NOTES: An Offeror will not receive a deficiency rating for not having the additional credentials listed above at the time of submission of proposals. However, any indication that an Offeror’s proposed personnel will not have the required credentials by 01 August 2024 will be a deficiency in the Offeror’s proposal.

The Government will use Attachment X2 “Personnel” to assess if the total number of technically acceptable personnel listed on Tab “Personnel List” are sufficient to cover the routes in Attachment X1(a) “Route List.”

Subfactor 2 – Personnel Action Plan

For the Personnel Action Plan, the Government will evaluate the Offeror’s proposed recruitment and retention approach and how the Offeror develops a strategy to mitigate potential personnel risks to perform the PWS requirements. At a minimum, the Offeror shall address how they will:

Recruit for the requisite personnel such as drivers, safety attendants, and safety aides Plan to backfill personnel in performance of the contract to ensure uninterrupted services Retain qualified and skilled personnel (e.g., compensation, bonuses, recognition, awards, career development programs, etc.)

If an Offeror has one or more deficiencies in their rating, the Government maintains the right to rate the proposal as unacceptable. However, if the Government chooses to enter discussions, an Offeror within the competitive range may be given the opportunity to address any deficiency.

Subfactor 3 – Vehicles

The Government will evaluate the Offeror’s proposed Vehicle List as completed under Attachment X3 “Vehicles” to ensure it will best meet or exceed the requirements specified in the Evaluation Factors.

To receive an acceptable rating, the Offeror’s proposal shall meet the following criteria:

Complete Attachment X3 “Vehicles.”

Propose any vehicles that will be used on this contract in the “Vehicle List” tab in Attachment X3

“Vehicles” (PWS paragraph 3.3).

The Offeror is to indicate whether vehicles are available at the time of solicitation. For any vehicles not available at the time of solicitation, the Offeror is to provide an anticipated date of when the vehicle is planned to be procured in order to meet the requirements. The Offeror is to fill out all fields of Attachment X3 “Vehicles” with the exception of the Make, Model, and Year of the vehicle that is not available at time of solicitation. The Vehicle Specification Form in Attachment X3 “Vehicles” will be evaluated to determine if the Offeror properly meets the following criteria:

Complete the Vehicle Specification Form Address the following for all mandatory and non-mandatory specifications:

o Name of product o Description o When will it be used and o Will the Government have Access to it

In Attachment X3 “Vehicles,” a cell with an asterisk (*) identifies specifications that are a current minimum requirement(s) of the PWS. Rows where there are blank cells, the Offeror is not required to complete any fields in the columns unless the Offeror wishes to include any additional specifications. Under the “Vehicle Specification Form” tab in Attachment X3, rows with blank cells are not required to be completed unless the Offeror wishes to include any of the additional specifications. The Government will evaluate any Offeror identified additional specifications to determine if the offeror’s proposal adds any additional value to the requirements of the PWS.

NOTES:

Any specifications proposed that are not within the original requirements of the PWS but are considered an additional value by the Government will be added to the PWS prior to award.

Any area identified above that is not addressed will automatically be given a deficiency.

The Government will use Attachment X3 “Vehicles” to assess if the total number of technically acceptable vehicles listed on Tab “Vehicle List” are sufficient to cover the routes in Attachment X1(a) “Route List.”

The Offeror will be given a deficiency if the total number of technically acceptable vehicles proposed in the Vehicle List Tab do not equate to the appropriate number of vehicles necessary to complete the RFP’s routes.

If an Offeror has one or more deficiencies in their rating, the Government maintains the right to rate the proposal as unacceptable. However, if the Government chooses to enter discussions, an Offeror within the competitive range may be given the opportunity to address any deficiency.

Factor 1 and all Subfactors will be rated in accordance with the following Adjective Rating Method:

Combined Technical/Risk Rating Method Adjectival Rating Description

Outstanding

Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable

Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

A rating of “Unacceptable” or “Marginal” for any Subfactor will result in the proposal being deemed Technically Unacceptable and not eligible for contract award.

Factor 2: Past Performance.

Past Performance will be evaluated as a measure of the government’s confidence in the Offeror’s ability to successfully perform based on previous and current contracts. The past performance evaluation considers each Offeror’s demonstrated recent and relevant record of performance in providing services that meet the contract’s requirements. The Government will evaluate the information collected to include but is not limited to responses received from the attached Past Performance Questionnaire (PPQ) and the Past Performance Proposal, Attachment 3

– Volume II – Past Performance, to determine the quality of the Offeror’s overall record of recent and relevant past performance.

A performance confidence assessment rating will be assigned to each Offeror after reviewing recent and relevant past performance information. A performance confidence rating will be based on the following rating method:

Performance Confidence Assessment

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In assessing the Offeror’s probability of meeting the solicitation requirements, the Offeror’s evaluation and Overall Rating of Recency, Relevancy and Quality of the Offeror’s Past Performance will be based on the following ratings methods:

Recency Assessment. An assessment of the past performance information will be made to determine if it is recent according to the following:

Past Performance Recency Ratings

Adjectival Rating Description

Recent The effort must be ongoing or must have been completed within the last three (3) years by the closing date and time of this solicitation.

Not Recent The effort has been completed for more than three (3) years by the closing date and time of this solicitation.

Relevancy Assessment. The Government will determine how relevant the effort accomplished by the Offeror is to the effort to be acquired through the solicitation. The Government is not bound by the Offeror’s assessment of relevancy. To be relevant, the Offeror must demonstrate that their performance involved similar scope, magnitude of effort, and complexities this solicitation requires.

Scope: Refers to the type of work performed in the Offeror’s past performance reference when compared to the type of work required in this solicitation. The type of work required is for student transportation services.

Magnitude of effort: Refers to the size (e.g., currency/dollar amount, personnel, vehicles) of an Offeror’s past performance reference. The Offeror’s past performance reference will be compared to the Government’s estimated amount to perform the work required in the PWS.

Complexity: Refers to the level of complication of an Offeror’s past performance reference. The level of complexity will be compared to the Government’s estimated complexity level. The following factors may be considered for each past performance reference to determine whether each reference is similar in complexity.

1. Transporting pre-kindergarten through high school grade children from their designated bus stops to and from school in the European school districts.

2. Transporting a special needs student with a Safety Aide and providing an appropriate vehicle for special needs students from their designated stop to their school, and vice versa.

3. Providing Safety Aide and/or Safety Attendant services on the school bus during runs.

4. Appropriately managing personnel and vehicles (i.e., Responsiveness to deficiencies and performance issues and making timely corrections. Taking a proactive approach when known performance issues may hinder mission requirements).

5. Responding to incidents and accidents in regard to transporting students on the bus.

6. Maintaining vehicles in accordance with host nation and contractual requirements.

7. Providing, tracking, and reporting required training.

8. Providing timely and accurate reports and other contract deliverables.

9. Effectively communicating with all stakeholders. Communicating issues as necessary to ensure all stakeholders were informed.

Relevancy will be rated in accordance with the following Rating method:

Past Performance Relevancy

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Quality Assessment. The Government will review all past performance information collected and determine the quality of the offeror’s performance, general trends, and usefulness of the information and incorporate these into the performance confidence assessment.

The government will consider past performance in the aggregate in addition to an individual contract basis when assigning a confidence rating. In addition to past performance information submitted by the contractor, past performance information may be obtained from Contract Performance Assessment Reporting System (CPARS), Federal Award Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency (DCMA); and interviews with Program Manager, Contracting Officers, or other sources known to the government.

In evaluating past performance, the Government reserves the right to give greater consideration to information on those individual contracts deemed most relevant to the effort described in this solicitation. The Government also reserves the right to give greater consideration to an individual Offeror’s past performance information rather than the combined past performance information of an Offeror and its associates using teaming arrangements.

Offerors without a record of relevant past performance or for whom information on past performance is not available or is so sparse that a past performance rating cannot be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result, will receive a “Neutral” rating for the Past Performance factor.

However, the Government reserves the right to determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating in a best value tradeoff.

If the Government chooses to conduct negotiations, Offerors in the competitive range will be provided with an opportunity to address any adverse past performance information not previously addressed.