24R2007_SOL_SF30_AMD1_020124.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update clauses 52.212-1 Addendum and clause 52.212-2 Addendum.

1. CONTRACT ID CODE PAGE OF PAGES

1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125424R2007

X 9B. DATED (SEE ITEM 11)

01-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Feb-2024

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X 1

HE125424R2007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

A. PROPOSAL PREPARATION INSTRUCTIONS PROVIDED TO OFFERORS (ADDENDA/TAILORED

LANGUAGE TO FAR 52.212-1)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Submitting Attachment X7, “Non-Disclosure Agreement”

The Offeror must send an email with the completed Attachment X7 to Ms. Carolyn Vincent at

Carolyn.Vincent@dodea.edu and Mr. John Myers at John.O.Myers@dodea.edu NO LATER THAN 12:00 p.m.

(1200 hours) EDT, 12 February 2024 to receive Attachment X1 “Route List”. Since this attachment is restricted only to Offerors that submitted a completed Attachment X7, failure to do so could result in an Offeror not being eligible for award.

The subject of the e-mail shall be “HE1254-24-R-2007, Attachment X7 Submittal.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s Unique Entity

Identifier/ID, and NATO Cage Code in the body of the email.

After submitting the completed Attachment X7, the Government will provide the Offeror with Attachment X1 via email.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00 p.m. (1200 hours) EDT, 19 February 2024. Questions submitted after this date may not be considered for a response.

Submission of Offers.

An offeror must send their proposal via e-mail to Ms. Carolyn Vincent at Carolyn.Vincent@dodea.edu and Mr.

John Myers at John.O.Myers@dodea.edu with their attached proposal. The subject of the e-mail shall be “Proposal for HE1254-24-R-2007.”

Proposals must be submitted via email, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Daylight Time

(EDT), 11 March 2024 in response to this solicitation.

mailto:Carolyn.Vincent@dodea.edu mailto:John.O.Myers@dodea.edu mailto:Carolyn.Vincent@dodea.edu mailto:John.O.Myers@dodea.edu

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and are received by Ms. Vincents’s and Mr. Myers’ e-mail addresses no later than the solicitation closing date and time.

Emails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract

Specialist or Administrative Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on or before the closing date and time stated in Block 8 of the solicitation to Ms. Carolyn Vincent at

Carolyn.Vincent@dodea.edu and Mr. John Myers at John.O.Myers@dodea.edu .

General Instructions The offeror shall examine and follow all instructions. Instructions are set forth herein for offerors to prepare and submit a proposal to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared proposal.

Failure to do so will be at the offeror’s own risk. Offerors are cautioned that proposals containing less than the minimum information required by these instructions may be rejected by the Government and eliminated from further consideration for award.

A. Page Size and Format

Offeror shall ensure that the contents of the files print on standard 8 ½ by 11” paper. Offerors shall use Times New

Roman 12-point font or larger text, Arial 10-point font or larger for the tables and text in headers/footers, and Arial

8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two pages. The staffing approach and past performance volumes of the proposal are to be submitted as MS Word or PDF documents. The price volume shall be submitted via MS Excel.

B. Page Limitations

Offeror shall not exceed the specified word and/or page limitations. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links. Each proposal shall be organized and presented in accordance with the following format and page limits listed in the table below.

C. Proposal Content and Format Instructions:

At a minimum, Offerors shall submit a proposal consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four (4) separate volumes as stated in the table below. All documents submitted must include, “Controlled Unclassified Information (CUI)-Source Selection Information-See FAR 2.101 and 3.104” in the header and footer:

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically

Administrative

Cover Letter

Administrative Cover

Letter 1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Volume I Factor 1 – Staffing

Approach Proposal

Complete the below Attachments:

• Attachment X2 “Personnel” (shall include copies of all certified subcontractor agreements) mailto:Carolyn.Vincent@dodea.edu mailto:John.O.Myers@dodea.edu

No additional material will be considered outside of the above list of attachments, Times New Roman, not less than 12-point font

Volume II Factor 2 - Past

Performance

Complete Attachment 3 “Volume 2 Past Performance

Narrative/Proposal” No more than (or maximum of) five pages

Times New Roman, not less than 12-point font

Volume III Factor 3 - Price

Complete Attachment X5 “Price”

Submit Offeror’s Price Proposal Narrative (maximum five pages)

(Submit according to Volume III instructions in this clause)

Volume IV Representations and

Certifications

Complete Attachment X6 “Reps & Certs”

(No additional material will be considered outside of Attachment X6, except for the following:

Offeror completed Enclosures 1 through 8, and provide additional documentation/evidential matter for the Offer’s Responsibility

Determination (maximum two pages), Times New Roman, not less than 12-point font

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier/ID

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items.

Offerors shall insert their company’s N/CAGE code in the box titled “CODE” in block 17 and Discount Terms in block 12 if the term is other than Net 30 days. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and staffing approach requirements, in addition to those identified as evaluation factors or sub-factors. Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization and be included in the proposal submission.

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization and be included in the quotation submission.

4. Volume I – Factor 1: Staffing Approach. Each Subfactor requires completion of the following Attachments as part of the Volume I Proposals.

• Attachment X2 “Personnel”

• Note: For this attachment, please complete the Personnel List tab and the Personnel

Action Plan tab.

NOTE: Please ensure your proposal is in accordance with the applicable schedule (Paragraph 2.1.3.3 of the

PWS, “Projected Bell Times”).

For purposes of this RFP, use the bell times listed below to fill in Attachment X2 “Personnel”:

Bell Times Morning Afternoon M, W, Th, Fri Afternoon Tu

Yokota HS 0800 1430 1330

Yokota MS 0800 1430 1330

Yokota WES 0750 1400 1300

Mendal ES 0800 1410 1310

The Offeror shall address the following Subfactors as follows:

Subfactor 1 – Personnel List

The Offeror shall provide the following:

• Complete Attachments X2 “Personnel.”

• For this Attachment, propose any qualified employees that will perform on this contract in the Personnel List tab in Attachment X2 (PWS paragraphs 2 and, para 3.5)

Notes:

Do not exceed the fillable sections of any of the mandatory fields. All Factor 1 responses must conform to the formatted fields provided within Attachment X2 “Personnel.” The Offeror shall only fill in the rows in the Excel spreadsheet that apply (i.e., are used). For example, if only three (3) rows are required to list all the proposed personnel for this effort, then only three rows must be completed.

In the “Personnel List” tab of Attachment X2, the Offeror shall propose, at a minimum, the toal number of acceptable personnel required to service all the routes outlined in Attachment X1 “Route list.”

Subfactor 2 Personnel Action Plan

The Offeror shall provide the following:

• Complete the “Personnel Action Plan” in Attachment X2 to address the Offeror’s recruitment and retention plan.

NOTE: An Offeror will not be given a deficiency if the Offeror does not have employees assigned to all the required labor categories on the “Personnel List” Tab at the time of proposal.

For the Personnel Action Plan, each question may use up to 500 words to address the points listed above. If an answer exceeds 500 words, the Government evaluator will only evaluate the first 500 words. The Offeror must respond to each question.

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected to include, but not limited to, the Past

Performance Questionnaires (Attachment 2) to determine the Offeror’s overall record of recency, relevancy, and quality of the Offeror’s past performance.

Offeror shall submit a past performance proposal, Volume II Past Performance (Attachment 3), on at least one

(1) recent contract(s) for the prime and one (1) for the subcontractors/teaming contractor (performing as the Prime on that effort) to determine the recency, relevancy, and quality of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided bus transportation services similar in scope, magnitude of effort, and complexities. To review quality, the Offeror’s

Past Performance information collected will be reviewed to determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate them into the performance confidence assessment.

The Offeror shall demonstrate recent and relevant past performance by completing and submitting Attachment 3 –

Volume II – Past Performance.

Failure to submit a Past Performance Proposal (Attachment 3) will result in noncompliance. In the event the

Offeror does not have any past performance record, the Offeror shall still submit a Past Performance proposal with a statement that past performance is unavailable.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

• Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

o At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

• Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 2, to their customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in

English. Offerors shall make their best effort to send out enough past performance questionnaires to reasonably expect submission to the administrative contracting officer/contracting specialist at least one questionnaire on each cited contract/work effort. The customer POC that received the questionnaire shall e-mail the completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received by the issuing office no later than the closing date/time of the solicitation. Ensure that the customer POC annotates the total contract value performed up to the date the POC received the questionnaire, and that the POC provides sufficient details to allow the Government to determine the relevancy and the quality of performance of the past contract. Completed questionnaires included in the proposal or submitted directly by the Offeror will not be evaluated.

• The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract

POCs. If you are aware that one or more of your contracts in the Contractor Performance

Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

The Offeror shall ensure that in Attachment X5 each Sub-contract Line Item (SLIN) listed under each Contract Line

Item (CLIN) the Offeror proposes is completed. Offerors should only fill-in (complete) the yellow shaded cells of the Pricing Sheet(s). Be sure to complete all shaded cells for each SLIN under the CLIN(s). The Offeror shall ensure that all formulas on Attachment X5 are accurate after filling in the yellow shaded cells.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment 2, of Attachment X5, labeled “FAR 52.217-8 Option to

Extend Services.” The Offeror shall provide a Unit Price for each CLIN description using the option year four (4) unit pricing for evaluation purposes. If the Government decides to exercise the option under FAR 52.217-8 in an option period other than the fourth (4), then the rate proposed for the last option year performance was completed will be used.

Furthermore, the Offeror shall submit a price proposal narrative in MS Word or PDF that explains how the Offeror determined their prices to be fair and reasonable to meet the PWS requirements. The narrative shall also provide a brief summary of the risks considered and/or indicate whether the additional specifications that the Offeror is proposing that exceeds the minimum requirements affected the pricing (e.g. climate-friendly solutions in conducting business).

The Offeror is required to submit a price proposal narrative in addition to the completed Attachment X5 as part of their Volume III submission. Failure to submit the price proposal narrative will result in the Offeror’s proposal to be non-compliant to the solicitation requirement and the Offeror’s proposal will not be further considered for award.

7. Volume IV: Representations and Certifications

To address Factor IV: Representations and Certifications, the Offeror shall complete Attachment X6 “Reps &

Certs” (to include the Offeror’s completed Enclosures 1 through 8 and provide additional documentation/evidential matter that supports the Contracting Officer’s Responsibility Determination for the Offeror).

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the

Offeror’s best approach/terms for staffing approach, past performance, and price.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

DoDEA intends to award a single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract from this solicitation. DoDEA will determine the feasibility and best value of awarding all CLIN requirements to one Offeror according to the criteria in this provision and the evaluation factors in 52.212-2.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

B. EVALUATION (ADDENDA/TAILORED LANGUAGE TO FAR 52.212-2

Addendum to Paragraph (a). Paragraph (a) is changed to read as follows:

Submission of Offers.

The Government intends to award a single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to the Offeror’s proposal that represents the best value to the Government. This acquisition will be conducted in accordance with FAR Parts 12 and 13, utilizing the Best Value Tradeoff approach as outlined in FAR

Subpart 13.106-1. At the Contracting Officer’s discretion, one or more, but not necessarily all, of the evaluation procedures in FAR 15 may be used. In addition, any potential awardee will need to be deemed responsible in accordance with requirements of FAR Part 9.

The Government reserves the right to not consider for award, any proposal that does not adhere to the administrative requirements outlined in Addendum 52.212-1 Instruction to Offerors. By submission of its proposal, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and staffing approach requirements. Failure to meet a requirement may result in a proposal being determined unacceptable for award.

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the

Offeror’s best approach/terms for all evaluation factors (staffing approach, past performance and price). However, despite this intent, the Government reserves the right to conduct discussions if the Contracting Officer determines it to be necessary. As noted in the Addendum to FAR 52.212-1, failure to follow the instruction to Offerors, and any other administrative requirements provided in Addendum to FAR 52.212-1 may result in removal of the proposal from further evaluation.

To make the best value award decision, the Government will evaluate the following three (3) Factors and associated

Subfactors for each proposal using the Best Value Tradeoff process defined in FAR 15.101-1.

1. Factor 1-Staffing Approach

Subfactor 1 - Personnel List Subfactor 2 – Personnel Action Plan

2. Factor 2-Past Performance

3. Factor 3-Price

The relative importance of the evaluation factors is as follows: Staffing Approach (Factor 1) is of equal importance as Past Performance (Factor 2). Staffing Approach (Factor 1) and Past Performance (Factor 2), when combined, are more important than Price (Factor 3). All Staffing Approach (Factor 1) Subfactors are of equal importance. The complete evaluation criteria are outlined below:

Evaluation Factors:

Factor 1: Staffing Approach

Subfactor 1 – Personnel List

The Government will evaluate the Offeror’s completed Attachments X2 “Personnel” to ensure it will meet or exceed the requirements specified in the Evaluation Factors

To receive an acceptable rating, the Offeror’s proposal shall meet the following criteria:

• Complete Attachments X2 “Personnel.”

• Propose any qualified employees that will be available to sufficiently cover all the routes in Attachment X1 by 01 August 2024.

Note: The Offeror does not need to have all employees hired and readily available at the time of solicitation. If the proposed personnel are not readily available at the time of the solicitation, the Offeror is to provide an anticipated start date for the personnel. For personnel who have not been identified by name, enter “Unknown” and fill out the corresponding row of Attachment X2-Personnel if the personnel is not available at the time of solicitation, but will be available by 01 August 2024.

Any area identified above that is not addressed will automatically be given a deficiency. The Offeror will need to complete all required fields in Attachment X2, as indicated above. Failure to complete all required fields will result in a deficiency. For personnel that are not identified at time of solicitation, enter “Unknown” and fill out the corresponding row of Attachment X2 – Personnel if that personnel are not available at the time of solicitation, but will be available by 01 August 2024.

The Government will evaluate to determine if the following criteria were met for all proposed personnel:

Drivers

▪ Minimum age requirement (as per Host Nation requirement)

▪ Speaks, reads, and writes in the Host Nation language

▪ Appropriate Driver’s License Class

Contract Manager and Alternate Contract Manager

▪ Speaks, reads, and writes in the Host Nation and English languages

▪ Meets minimum requirements of PWS 2.1.1.

The additional credentials listed below may be considered strengths by the Government.

1. Required training is completed per PWS at the time of submission of proposals

2. Holds Installation Access to the destination listed in the PWS from previous contracts and continues to hold installation access at the time of submission of proposals

3. Background checks in accordance with the PWS completed at the time of submission of proposals

NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed above at the time of submission of proposals. However, any indication that an offeror’s proposed personnel will not have the required credentials by 01 August 2024 will receive a deficiency in the offeror’s proposal. The evaluator will use

Attachments X2 “Personnel” to assess if the total number of acceptable personnel listsed on Tab “Personnel List” are sufficient to cover the routes in Attachment X1 “Route List.”

Subfactor 2 – Personnel Action Plan

For the Personnel Action Plan, the Government will evaluate the Offeror’s proposed recruitment and retention approach and how the Offeror develops a strategy to mitigate potential driver personnel risk to perform the PWS requirements. At a minimum, the Offeror shall address how they will:

• Recruit for the driver personnel.

• Plan to backfill driver personnel in performance of the contract to ensure uninterrupted services

• Plan for retaining qualified and skilled driver personnel (e.g., compensation, bonuses, recognition, awards, career development programs, etc.)

If an Offeror has one or more deficiencies in their rating, the Government maintains the right to rate the proposal as unacceptable. However, if the Government chooses to enter discussions, an Offeror may be given the opportunity to address any deficiency.

Factor 1 and all Subfactors will be rated in accordance with the following Adjective Rating Method:

Combined Staffing Apporach/Risk Rating Method

Adjectival Rating Description

Outstanding

Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable

Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

A rating of “Unacceptable” or “Marginal” for any Subfactor will result in the proposal being deemed

Unacceptable and not eligible for contract award.

Factor 2: Past Performance.

Past Performance will be evaluated as a measure of the government’s confidence in the Offeror’s ability to successfully perform based on previous and current contracts. The past performance evaluation considers each

Offeror’s demonstrated recent and relevant record of performance in providing services that meet the contract’s requirements. The Government will evaluate the information collected to include, but is not limited to, responses received from the attached Past Performance Questionnaire (PPQ) and the Past Performance Proposal, Attachment 3

– Volume II – Past Performance, to evaluate the quality of the Offeror’s overall record of recent and relevant past performance.

A performance confidence assessment rating will be assigned to each Offeror after reviewing recent and relevant past performance information. A performance confidence rating will be based on the following rating method:

Performance Confidence Assessment

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In assessing the Offeror’s probability of meeting the solicitation requirements, the Offeror’s evaluation and Overall

Rating of Recency, Relevancy and Quality of the Offeror’s Past Performance will be based on the following ratings methods:

Recency Assessment. An assessment of the past performance information will be made to evaluate if it is recent according to the following:

Past Performance Recency Ratings

Adjectival Rating Description

Recent The effort must be ongoing or must have been completed within the last three (3) years by the closing date and time of this solicitation.

Not Recent The effort has been completed for more than three (3) years by the closing date and time of this solicitation.

Relevancy Assessment. The Government will evaluate how relevant the effort accomplished by the Offeror is to the effort to be acquired through the solicitation. The Government is not bound by the Offeror’s assessment of relevancy. To be relevant, the Offeror must demonstrate that their performance involved similar scope, magnitude of effort, and complexities this solicitation requires.

Scope: Refers to the type of work performed in the Offeror’s past performance reference when compared to the type of work required in this solicitation. The type of work required is for student transportation services.

Magnitude of effort: Refers to the size (e.g., dollar amount, personnel) of an Offeror’s past performance reference.

The Offeror’s past performance reference will be compared to the Government’s estimated amount to perform the work required in the PWS.

Complexity: Refers to the level of complication of an Offeror’s past performance reference. The level of complexity will be compared to the Government’s estimated complexity level. The following factors may be considered for each past performance reference to evaluate whether each reference is similar in complexity.

1. Transporting pre-kindergarten through high school grade children from their designated bus stops to and from school in the Japanese school districts.

2. Transporting a special needs student with a Safety Aide and providing an appropriate vehicle for special needs students from their designated stop to their school, and vice versa.

3. Providing Safety Aide and/or Safety Attendant services on the school bus during runs.

4. Appropriately managing personnel and vehicles (i.e., Responsiveness to deficiencies and performance issues and making timely corrections. Taking a proactive approach when known performance issues may hinder mission requirements).

5. Responding to incidents and accidents in regard to transporting students on the bus.

6. Maintaining vehicles in accordance with host nation and contractual requirements.

7. Providing, tracking, and reporting required training.

8. Providing timely and accurate reports and other contract deliverables.

9. Effectively communicating with all stakeholders. Communicating issues as necessary to ensure all stakeholders were informed.

Relevancy will be rated in accordance with the following Rating method:

Past Performance Relevancy

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Quality Assessment. The Government will review all past performance information collected and evaluate the quality of the offeror’s performance, general trends, and usefulness of the information and incorporate these into the performance confidence assessment.

The government will consider past performance in the aggregate in addition to an individual contract basis when assigning a confidence rating. In addition to past performance information submitted by the contractor, past performance information may be obtained from Contract Performance Assessment Reporting System (CPARS), Federal Award Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System

(eSRS), or other databases; the Defense Contract Management Agency (DCMA); and interviews with Program

Manager, Contracting Officers, or other sources known to the government.

In evaluating past performance, the Government reserves the right to give greater consideration to information on those individual contracts deemed most relevant to the effort described in this solicitation. The Government also reserves the right to give greater consideration to an individual Offeror’s past performance information rather than the combined past performance information of an Offeror and its associates using teaming arrangements.

Offerors without a record of relevant past performance or for whom information on past performance is not available or is so sparse that a past performance rating cannot be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result, will receive a “Neutral” rating for the Past Performance factor.

However, the Government reserves the right to evaluate that a “Substantial Confidence” or “Satisfactory

Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating in a best value tradeoff.

If the Government chooses to conduct negotiations, Offerors in the competitive range will be provided with an opportunity to address any adverse past performance information not previously addressed. Adverse past performance is defined as past performance information which supports a less than satisfactory rating on any evaluation aspect or any unfavorable comments received from sources without a formal rating system.

The Government may reject a proposal if it is found that the Offeror deleted, misrepresented, or withheld any information that might have a negative impact on its past performance record.

Factor 3: Price. This factor will not be assigned a rating. However, the Offeror’s proposal, using Attachment X5 and the Offeror’s price proposal narrative, will be evaluated to determine if it is fair and reasonable in accordance with the techniques and procedures stated in FAR Subpart 15.404-1. The Government will use the

Offeror’s proposal narrative as part of their best value trade-off determination.

In addition, the Government reserves the right to conduct a Price Realism analysis to evaluate whether a low-price was offered due to a lack of understanding, or to assess the inherent risk of the Offeror’s low-priced proposal. If the

Price Realism analysis reveals that the low-priced offer was caused by a lack of understanding or the inherent risk of the low-priced offer is deemed too great, a proposal can be rejected.

(b) Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

Evaluation of Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base period. The Offeror shall submit pricing for the base period and all option periods. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment X5, labeled “FAR 52.217-8 Option to Extend

Services.” The Offeror shall provide a Unit Price for each CLIN Description. If the Government decides to exercise the option under FAR 52.217-8 in an option period other than the fourth (4), then the rate proposed for the last option year performance was completed will be used.

(End of Addendum to FAR 52.212-2)

(End of Summary of Changes)