HE125424R2000-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This SF 30 amendment is issued to:

1) Extend the Proposal due date as stated w ithin the solicitation.

2) Update Addendrums 52.212-1

See Sumarry of Changes

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-May-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125424R2000

X 9B. DATED (SEE ITEM 11)

03-May-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-May-2024

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125424R2000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Jun-2024 11:00 AM to 10-Jun-2024 08:00 AM.

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Submitting Attachment X7, “Non-Disclosure Agreement”

The Offeror must send an email with the completed Attachment X7 to Ms. Arnita Waters at Arnita.Waters@dodea.edu and Mrs. Colleen Pritchard at Colleen.Pritchard@dodea.edu to receive Attachment X1(a) “Route List,” and Attachment X1(b), “Commuting Area Zone information/Map.” Since these attachments are restricted only to Offerors submitting a completed Attachment X7, failure to do so will result in an Offeror not being eligible for award.

The subject of the e-mail shall be “HE1254-24-R-2000, Attachment X7 Submittal.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s Unique Entity Identifier/ID, and NATO Cage Code in the body of the email.

After submitting the completed Attachment X7, the Government will provide the Offeror with Attachment X1(a), and Attachment X1(b), via email.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 11:00 a.m. Eastern Daylight Time (EDT), 20 May 2024. Questions submitted after this date may not be considered for a response.

Submission of Offers.

The offeror must send their proposal via e-mail to Ms. Arnita Waters at Arnita.Waters@dodea.edu and Mrs. Colleen Pritchard at Colleen.Pritchard@dodea.edu with their attached proposal. The subject of the e-mail shall be “Proposal for HE1254-24-R-2000.”

Proposals must be submitted via email NO LATER THAN 08:00 a.m. EDT, 10 June 2024 in response to this solicitation.

mailto:Arnita.Waters@dodea.edu mailto:Colleen.Pritchard@dodea.edu

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and are received by Ms. Arnita Waters’s and Mrs Colleen Pritchard’s e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on-or before the closing date and time stated in Block 8 of the solicitation to Ms. Arnita Waters at Arnita.Waters@dodea.edu and Mrs. Colleen Pritchard at Colleen.Pritchard@dodea.edu.

General Instructions

The offeror shall examine and follow all instructions. Instructions are set forth herein for offerors to prepare and submit a proposal to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared proposal.

Failure to do so will be at the offeror’s own risk. Offerors are cautioned that proposals containing less than the minimum information required by these instructions may be rejected by the Government and eliminated from further consideration for award.

A. Page Size and Format:

Offeror shall ensure that the contents of the files print on US standard 8 ½ by 11” or Europe standard “A4” paper.

Offerors shall use Times New Roman 12-point font or larger text, and Times New Roman 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two pages. Submission is in accordance with the format and page limits listed in the table in paragraph C below.

B. Page Limitations:

Offeror shall not exceed the specified word and/or page limitations. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links. Each proposal shall be organized and presented in accordance with the following format and page limits listed in the table below.

C. Proposal Content and Format Instructions:

At a minimum, Offerors shall submit a proposal consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four (4) separate volumes as stated in the table below. All documents submitted must include, “Controlled Unclassified Information (CUI) - Source Selection Information - See FAR 2.101 and 3.104” in the header and footer.

Document Title Page Limitations Apply to Each Proposal Submitted Pages shall be numbered numerically

Administrative Cover Letter

Administrative Cover Letter 1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Document Title Page Limitations Apply to Each Proposal Submitted Pages shall be numbered numerically

Volume I Factor 1 - Technical Proposal

Complete the below Attachments:

• Attachment X2 “Personnel” (shall include copies of all certified subcontractor agreements)

• Attachment X3 “Vehicles”

Submit Attachments X2 and X3 in Excel format.

No additional material or format will be considered outside of the above list of attachments, Times New Roman, not less than 12-point font

Volume II Factor 2 - Past Performance

Complete Attachment 3 “Volume II Past Performance Proposal” Submit in Word or pdf. No more than (or maximum of) two pages for each reference, Times New Roman, not less than 12-point font

Volume III Factor 3 - Price

Complete Attachment X5 “Price” Submit Attachment X5 in Excel format. No additional format will be considered.

Submit Offeror’s Price Proposal Narrative (maximum five pages) in Word or pdf.

(Submit according to Volume III instructions in this clause)

Volume IV Representations and Certifications

Complete Attachment X6 “Reps & Certs” (No additional material will be considered outside of Attachment X6, except for the following:

Offeror completed Enclosures 1 through 8 pdfs, and provide additional documentation/evidential matter for the Offeror’s Responsibility Determination (maximum two pages), Times New Roman, not less than 12-point font

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier/ID

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items. Offerors shall insert their company’s N/CAGE code in the box titled “CODE” in block 17 and Discount Terms in block 12 if the term is other than Net 30 days. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization and be included in the proposal submission.

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization and be included in the quotation submission.

4. Volume I – Factor 1: Staffing and Vehicle Approach

Each Subfactor requires completion of the following Attachments as part of the Volume I Proposals:

• Attachment X2 “Personnel”

• Attachment X3 “Vehicles”

NOTE: Please ensure your proposal is in accordance with the applicable schedule (Paragraph 2.1.11 of the PWS, “Projected Bell Times”).

For purposes of this RFP, use the bell times listed below to fill in Attachment X2 “Personnel” and Attachment X3 “Vehicles”:

The Offeror shall address the following Subfactors as follows:

Subfactor 1 – Personnel List

The Offeror shall provide the following:

• Complete Attachment X2 “Personnel”

• Propose any qualified employees that will perform on this contract in the Personnel List tab in Attachment X2 (PWS paragraph 3.5) that will be available to sufficiently cover all the routes in Attachment X1(a).

NOTES:

If proposing to provide services, then at a minimum, the Offeror is required to select (1) Contract Manager and (1) Alt Contract Manager for the Lakenheath School Complex location.

Do not exceed the fillable sections of any of the mandatory fields. All Factor 1 responses must conform to the formatted fields provided within Attachments X2 “Personnel.” The Offeror shall only fill-in the rows in the Excel spreadsheet that apply (i.e., are used). For example, if only three (3) rows are required to list all the proposed personnel for this effort, then only three rows must be completed.

The rows appearing on both Attachments X2 “Personnel” each contain fifty (50) total rows to identify the proposed personnel. If an Offeror is proposing more than fifty (50) personnel to meet this requirement, then additional rows can be provided; however, this is the ONLY exception to the field constraints of Attachments X2 “Personnel” (i.e., no other additional pages may accompany a proposal, e.g., to permit more space to describe the company’s staffing and vehicle approach or capability to address any of the other sub-factors).

In the “Personnel List” tab, the Offeror shall propose, at a minimum, the total number of acceptable personnel required to service all the routes outlined in Attachment X1(a) “Route List.”

An Offeror does not need to have all employees hired and readily available at the time of solicitation;

however, the Offeror must complete all required fields in Attachment X2 “Personnel.” The Offeror is to indicate whether each proposed personnel are readily available. If the proposed personnel are not available at the time of the solicitation, the Offeror is to provide an anticipated start date for the personnel. For personnel who have not been identified by name, enter “Unknown” and fill out the corresponding row of

Bell Times Morning Afternoon Lakenheath Elementary School 08:10 hrs. 14:35 hrs. (Wed 13:35) Liberty Intermediate School 08:15 hrs. 14:45 hrs. (Wed 13:45) Lakenheath High School 08:05 hrs. 15:00 hrs. (Wed 14:00) Feltwell Elementary School 08:25 hrs. 15:00 hrs. (Wed 14:00) Lakenheath Middle School 08:30 hrs. 15:00 hrs. (Wed 14:00)

Attachment X2 “Personnel” if the personnel is not available at the time of solicitation, but will be available by 01 August 2024. All proposed personnel do not need to be available at contract award; however, the personnel do need to be available by 01 August 2024.

Any area identified above that is not addressed will automatically be given a deficiency. The Offeror will need to complete all required fields in Attachment X2 “Personnel” as indicated above. Failure to complete all required fields will result in a deficiency.

Subfactor 2 – Personnel Action Plan

Complete the “Personnel Action Plan” in Attachment X2 to address the Offerors recruitment and retention plan.

NOTE:

For the Personnel Action Plan, each question may use up to 500 words to address the points listed above. If an answer exceeds 500 words, the Government evaluator will only evaluate the first 500 words. The Offeror must respond to each question.

Subfactor 3 - Vehicles

The Offeror shall provide the following:

• Complete Attachment X3 “Vehicles.”

• Propose any vehicles that will be used on this contract in the “Vehicle List” tab in Attachment

X3 “Vehicles.” (PWS paragraph 3.3)

The Vehicle Specification Form in Attachment X3 “Vehicles” shall meet the following criteria:

• Complete the Vehicle Specification Form

• Address the following for all mandatory and non-mandatory specifications:

• Name of product

• Description

• When will it be used and

• Will the Government have Access to it

NOTES: In Attachment X3 “Vehicles” a cell with an asterisk (*) identifies specifications that are a current minimum requirement(s) of the PWS. Blank cells are not required to be completed unless the Offeror wishes to identify additional specifications that exceed the minimum requirements. The Government will evaluate the additional specifications to determine if the Offeror’s proposal exceeds the requirements of the PWS.

The rows appearing on Attachment X3 “Vehicles” each contain fifty (50) total rows to identify the proposed vehicles. If an Offeror is proposing more than fifty (50) vehicles to meet this requirement, then additional rows can be provided; however, this is the ONLY exception to the field constraints of Attachment X3 “Vehicles” (i.e., no other additional pages may accompany a proposal, e.g., to permit more space to describe the company’s staffing and vehicle approach or capability to address any of the other sub-factors).

For vehicles that are not identified at time of solicitation, enter “Unknown” for the make, model, and year of the vehicle, and complete all other fields in the same row where the vehicle has not been identified.

Any specifications proposed that are not stated in the original requirements of the PWS, but are considered an added value to the Government, will be part of the PWS.

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected to include, but not limited to, the Past Performance Questionnaires (Attachment 2) to determine the Offeror’s overall record of recency, relevancy, and quality of the Offeror’s past performance.

Offeror shall submit a past performance proposal, Volume II Past Performance (Attachment 3), on at least one (1) recent contract(s) for the prime and one (1) for the subcontractors/teaming contractor (performing as the Prime on that effort) to determine the recency, relevancy, and quality of the Offeror’s performance. The Offeror shall submit a separate Volume II Past Performance Proposal for each reference provided, with each reference not exceeding two (2) pages.

To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided bus transportation services similar in scope, magnitude of effort, and complexities. To review quality, the Offeror’s Past Performance information collected will be reviewed to determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate them into the performance confidence assessment.

The Offeror shall demonstrate recent and relevant past performance by completing and submitting Attachment 3 – Volume II – Past Performance.

Failure to submit a Past Performance Proposal (Attachment 3) will result in noncompliance. Therefore, in the event the Offeror does not have any past performance record, the Offeror shall still submit a Past Performance proposal with a statement that past performance is unavailable.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

• Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

o At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort.

Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

• Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 2, to their customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in English.

Offerors shall make their best effort to send out enough past performance questionnaires to reasonably expect submission to the contracting officer at least one questionnaire on each cited contract/work effort. The customer POC that received the questionnaire shall e-mail the completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received by the issuing office no later than the closing date/time of the solicitation. Ensure that the customer POC annotates the total contract value performed up to the date the POC received the questionnaire, and that the POC provides sufficient details to allow the Government to determine the relevancy and the quality of performance of the past contract.

Completed questionnaires included in the proposal or submitted directly by the Offeror will not be evaluated.

• The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs.

If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

Except as stated above, the Offeror shall ensure that in Attachment X5 each Sub-contract Line Item (SLIN) listed under each Contract Line Item (CLIN) the Offeror proposes is completed. Offerors should only fill in (complete) the yellow shaded cells of the Pricing Sheet(s). Be sure to complete all yellow shaded cells for each SLIN under the CLIN(s). The Offeror shall ensure that all formulas on Attachment X5 are accurate after filling in the yellow shaded cells.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment X5, labeled “FAR 52.217-8 Option to Extend Services.” The Offeror shall provide a Unit Price for each CLIN Description. If the Government decides to exercise the option under FAR 52.217-8 in an option period other than the fourth (4th) option year, then the rate proposed for the last year performance was completed will be used.

Furthermore, the Offeror shall submit a price proposal narrative in MS Word or PDF that provides supporting pricing information/data of how their proposal prices are reasonable in order to meet the PWS requirements.

The narrative shall also provide a brief summary of the risks considered and/or indicate whether the additional specifications that the Offeror is proposing that exceeds the minimum requirements affected the pricing (e.g., climate-friendly solutions in conducting business).

The Offeror is required to submit a price proposal narrative in addition to the completed Attachment X5 as part of their Volume III submission. Failure to submit the price proposal narrative will result in the Offeror’s proposal to be non-compliant to the solicitation requirement and the Offeror’s proposal will not be further considered for award.

7. Volume IV: Representations and Certifications.

To address Factor IV: Representations and Certifications, the Offeror shall complete Attachment X6 “Reps & Certs” (to include the Offeror’s completed Enclosures 1 through 8 and provide additional documentation/evidential matter that supports the Contracting Officer’s Responsibility Determination for the Offeror).

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for staffing and vehicle approach, past performance, and price. However, despite this intent, the Government reserves the right to conduct discussions if the Contracting Officer determines it to be necessary.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

DoDEA intends to award a single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts from this solicitation. DoDEA will determine the feasibility and best value of awarding all CLIN requirements to one Offeror according to the criteria in this provision and the evaluation factors in 52.212-2.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of Addendum to FAR 52.212-1)

(End of Summary of Changes)