24Q0033_SOL_Amend_072324.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modif ication is to:

1) Update CLIN 0014 and subCLINs 2)Add CLIN 0016 and subCLINs

2) Updated Pricing Worksheet

3) Updated PWS

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jul-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125424Q0026

X 9B. DATED (SEE ITEM 11)

10-Apr-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jul-2024

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125424Q0026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Apr-2024 05:00 PM to 05-Aug-2024 09:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0014

The pricing detail quantity has decreased by 71.00 from 216.00 to 145.00.

CLIN 1014

The pricing detail quantity has decreased by 252.00 from 324.00 to 72.00.

CLIN 2014

The pricing detail quantity has decreased by 144.00 from 216.00 to 72.00.

CLIN 3014

The pricing detail quantity has decreased by 126.00 from 162.00 to 36.00.

CLIN 4014

The pricing detail quantity has decreased by 72.00 from 108.00 to 36.00.

CLIN 0016 is added as follows:

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0016 12 Months Public Relations Support

FFP

Provide digital resources to increase the awareness, understanding, and engagement of the SEL program and its platform targeting the groups IAW PWS

2.5.1 and provide support for communicating initiatives to stakeholders through the development of resources in collaboration with DoDEA IAW PWS 2.5.2.

FOB: Destination U009

MAX

NET AMT

CLIN 1016 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

1016 12 Months OPTION Public Relations Support

FFP

Provide digital resources to increase the awareness, understanding, and engagement of the SEL program and its platform targeting the groups IAW PWS

2.5.1 and provide support for communicating initiatives to stakeholders through the development of resources in collaboration with DoDEA IAW PWS 2.5.2.

CLIN 2016 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

2016 12 Months OPTION Public Relations Support

FFP

Provide digital resources to increase the awareness, understanding, and engagement of the SEL program and its platform targeting the groups IAW PWS

2.5.1 and provide support for communicating initiatives to stakeholders through the development of resources in collaboration with DoDEA IAW PWS 2.5.2.

CLIN 3016 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

3016 12 Months OPTION Public Relations Support

FFP

Provide digital resources to increase the awareness, understanding, and engagement of the SEL program and its platform targeting the groups IAW PWS

2.5.1 and provide support for communicating initiatives to stakeholders through the development of resources in collaboration with DoDEA IAW PWS 2.5.2.

CLIN 4016 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

4016 12 Months OPTION Public Relations Support

FFP

Provide digital resources to increase the awareness, understanding, and engagement of the SEL program and its platform targeting the groups IAW PWS

2.5.1 and provide support for communicating initiatives to stakeholders through the development of resources in collaboration with DoDEA IAW PWS 2.5.2.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0014 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 24-JUN-2024 TO

23-JUN-2025

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

HE1254

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 24-JUN-2024 TO

23-JUN-2025

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule for CLIN 0016 has been added:

CAGE

POP 23-SEP-2024 TO

22-SEP-2025

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule item for CLIN 1014 has been changed from:

CAGE

POP 24-JUN-2025 TO

23-JUN-2026

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

CAGE

POP 24-JUN-2025 TO

23-JUN-2026

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule for CLIN 1016 has been added:

CAGE

POP 23-SEP-2024 TO

22-SEP-2025

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule item for CLIN 2014 has been changed from:

POP 24-JUN-2026 TO

23-JUN-2027

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

CAGE

POP 24-JUN-2026 TO

23-JUN-2027

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule for CLIN 2016 has been added:

CAGE

POP 23-SEP-2024 TO

22-SEP-2025

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule item for CLIN 3014 has been changed from:

CAGE

POP 24-JUN-2027 TO

23-JUN-2028

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

POP 24-JUN-2027 TO

23-JUN-2028

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule for CLIN 3016 has been added:

CAGE

POP 23-SEP-2024 TO

22-SEP-2025

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule item for CLIN 4014 has been changed from:

CAGE

POP 24-JUN-2028 TO

23-JUN-2029

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

CAGE

POP 24-JUN-2028 TO

23-JUN-2029

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

The following Delivery Schedule for CLIN 4016 has been added:

POP 23-SEP-2024 TO

22-SEP-2025

N/A DOD EDUCATION ACTIVITY

ATTN: SUPPLY ROOM

4800 MARK CENTER DR

ALEXANDRIA VA 22350-1400

571-372-1363

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0016:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1016:

The following Acceptance/Inspection Schedule was added for CLIN 2016:

The following Acceptance/Inspection Schedule was added for CLIN 3016:

The following Acceptance/Inspection Schedule was added for CLIN 4016:

The following have been modified:

PERFORMANCE WORK STATEMENT

K-12 Social-Emotional Learning (SEL) Instructional Resources and Screener

1. General Information and Scope of Work

1.1 Agency

1.1.1 For school year (SY) 2024-25, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction in 161 schools to over 67,000 dependents of military and civilian employees. Student enrollment is based primarily on deployment of military troops worldwide.

In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain, and Italy. In the Pacific, DoDEA operates 46 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited virtual high school with teaching hubs in the Americas, Europe, and Pacific.

DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.1.2 DoDEA schools have various grade configurations, with the most common being PK-5, 6-8, and 9-

12. Of our 160 brick-and-mortar schools, 100 are elementary schools with at least three of the K- 5 grades; 58 are middle schools with at least one grade 6-8.

Table 1: School Year 2024-25 Projected Enrollment Rounded to the nearest 25

Grade Students Grade Students Grade Students Grade Students

K 5,750 3 5,850 6 5,050 K-8

Total 48,450 1 5,975 4 5,625 7 4,650 2 6,100 5 5,300 8 4,150

1.1.3 Military-connected students experience high mobility rates across the nation and throughout the world. Consequently, DoDEA makes a concerted effort to establish a worldwide systemic education network, mitigating the transitional barriers to military-connected students’ success.

1.1.4 DoDEA has adopted College and Career Ready Standards (CCRS) in mathematics, literacy, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS), College, Career, and Civic Life (C3) Framework for Social Studies State Standards, and Society for Health and Physical Education Standards (SHAPE AMERICA). DoDEA has also adopted the International Society for Technology in Education (ISTE) Standards for Students and the Collaborative for Academic, Social, and Emotional Learning (CASEL) framework.

1.2 Background

1.2.1 DoDEA has never awarded a systemic contract for this requirement.

1.2.2 DoDEA’s has prioritized the implementation of a Multi-Tiered System of Supports (MTSS), i.e., a systemic framework and implementation plan that provides (1) clear expectations, (2) robust supports,

(3) improvement focused monitoring systems, and (4) shared accountability.

1.2.3 The core intervention and supplemental resource demonstrates evidence of effectiveness at improving student outcomes at the highest level, supports students’ social and emotional growth through all the competencies.

1.2.4 DoDEA expects the program to demonstrate evidence of improving student outcomes to include the following: improved positive social behavior, reduce problem behavior, reduce emotional distress, improved student-reported agency, improved school connectedness, and improved school climate.

1.2.5 DoDEA is committed to provide guidance, resources, and professional learning to support educators and leaders with implementing core social-emotional and behavioral practices so all students have equitable opportunities to develop self-awareness, self-management, social awareness, relationship skills, and responsible decision-making.

1.2.6 Social emotional learning is highly related to and supports resilience. Resilience is the ability to anticipate, prepare for, and adapt to changing conditions and withstand, respond to, and recover rapidly from disruptions.

1.2.7 DoDEA intends to utilize a phased rollout of the CASEL SELect Social Emotional Learning core intervention. Beginning in the base year, the core intervention and professional learning shall be implemented in grades K-5. Beginning in Option year 1, the core intervention and professional learning shall be implemented in grades 6-8.

1.3 Scope of Work

1.3.1 DoDEA requires one CASEL SELect Social Emotional Learning core intervention, supplemental resource and screener which covers grades K-8. The proposed program shall currently have the

CASEL SELect designation as referenced on https://pg.casel.org/review-programs/. Note: The CASEL SELect designation does not include other designations such as “aligned to CASEL SELect”, “promising to align to CASEL SELect”, or “SEL-supportive.”

1.3.2 DoDEA requires instructional resources, screener, and related virtual professional learning. The former shall consist of customizable, off-the-shelf, vendor-hosted web-based systemic CASEL SELect instructional resources for DoDEA students in K-8 as well as a K-8 screener and related technical/customer support. The CASEL SELect instructional resources and associated screener shall be aligned to MTSS including age- and developmentally appropriate accommodations for English learners and students with special needs.

1.3.3 DoDEA requires virtual professional learning (PL) consisting of synchronous and asynchronous webinars and/or digital modules which shall be saved on DoDEA’s professional learning management system (LMS, Schoology) for the life of the contract. The required PL is shown in Technical Exhibit #2 for the K-5 implementation and in Technical Exhibit #3 for the 6-8 implementation.

2 Requirements

SEL Instructional Resources and Screener and Related Professional Learning: The Contractor shall provide a CASEL SELect Program and MTSS-aligned, vendor-hosted, web-based instructional resources and presentation materials that support SEL for K-8 students in Tiers 1-3. The interactive instructional resources and screener shall be customizable and intuitive and include lesson plans and activities that are engaging and age- and developmentally appropriate for all users including students with special needs, different abilities, students with disabilities (to include students with significant disabilities), and English learners. They shall be supported by virtual professional learning, open-source resource materials, open-source readings for deeper learning, and digital presentation materials for district support teams, parents/sponsors, and the community.

The tasks below are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

Supporting Tasks

2.1 Task 1, SEL Instructional Resources: The Contractor shall provide an MTSS-aligned and CASEL SELect

Program vendor-hosted, web-based instructional and supplemental resources that support SEL for DoDEA students in grades K-8 in Tiers 1-3. (See Attachment #1 Pricing Spreadsheet for the estimated number of students by grade band in each Tier). The interactive instructional resources shall be customizable and intuitive and include lesson plans, supplemental resources, direct instruction of SEL skills, and activities that are engaging and developmentally appropriate for all users including students with different abilities, students with disabilities (to include students with significant disabilities), and English learners. They shall be supported by virtual PL and other related supports. The Contractor shall:

2.1.1 K-8 Instructional Resources: Provide age- and developmentally appropriate digital instructional resources that include features for teachers/counselors to provide differentiated instruction. Provide a crosswalk that shows alignment to both MTSS and CASEL SELect competencies by unit and/or lesson with the related DoDEA’s standards which will be adopted in the near future. Note: DoDEA will accept SEL instructional resources for each grade or for grade ranges such as K-2, 3-5, and 6- 8.

2.1.2 K-8 Assessments: Provide developmentally appropriate assessments to include knowledge and under-standing of key SEL concepts for all grade levels.

2.1.3 K-8 Teacher Supports: Provide digital teacher supports for each age/grade range listed above to include research-based best practices for various topics including but not limited to presenting the SEL instructional resources in small group and whole class settings and ensuring students with special needs or are English learners have appropriate accommodations.

2.1.4 Printable Option: Provide digital resources and teacher supports that DoDEA educators can print and use in classroom instruction at no additional cost to DoDEA.

2.1.5 Password Reset Feature: Include a password reset feature for immediate use by the student, and if assistance is needed, the reset can be done at the school level by school-level staff such as teachers, administrators, counselors and educational technologists for individual students, grade-levels, classes, and student body.

2.2 Task 2: K-8 SEL Screener: The Contractor shall provide a web-based, vendor-hosted, CASEL-aligned screening instrument that is age- and developmentally appropriate and that has a print option. Screener reports shall be inclusive of all categories within the screener and reports shall be view, track, and print by the region, district, and school levels. It shall have proven accuracy in assessing student knowledge and understanding of key SEL concepts. The screener shall be used multiple times during the school year;

at a minimum twice a year, beginning in the first semester of the 2024-25 school year. See PWS 2.4.2 for scoring and reporting requirements.

2.3 Task 3, Dashboard—The Contractor shall:

2.3.1 K-8 Assessment Reporting: Provide a reporting component that allows (1) teachers/counselors to view and track their students’ progress and assessment results individually and by classroom, (2) school administrators and student services staff to view and track assessment results by classroom, grade, and school, and (3) above-school administrators and student services staff to track assessment results by the school, district, region, and system levels.

2.3.2 K-8 Screening, Scoring, and Reporting: Provide an automated scoring and reporting component that allows (1) educators to view and track their students’ screening results individually and by classroom, (2) school administrators and student services staff to view and track screening results by classroom, grade, and school, and (3) above-school-level administrators and student services staff to view and track screening results by the school, district, region, and system. The screener shall be used multiple times during the school year—at a minimum twice annually. Note: DoDEA plans to begin screenings in the first semester of the 2024-25 school year.

2.3.3 All Reporting

2.3.3.1 Ensure that progress is tracked from year to year for the life of the contract, including for students who leave and then return to DoDEA. Note: Due to transfers/deployments of their military parents/sponsors, our students may leave DoDEA for several years and then return, often to a DoDEA school in a different district or region.

2.3.3.2 Allow teachers and student services staff to run usage reports and completion rates on all activities by grade-level, school, district, region, and agency using a customizable field set allowing teachers and student services staff to select specific dates about student engagement.

2.3.4 System Security

2.3.4.1 Passwords: Provide a password-protected component for access to the instructional resources and assessments for students, teachers/counselors, school-level and above-school-level administrators/student services staff. Permit password resets for students to be done at the school level by teachers/counselors or the school’s educational technologists and password resets for teachers/counselors to be done at the school level by the school administrators or the school’s educational technologist.

2.3.4.2 Data Production/Storage: Ensure that data produced or stored by the platform in connection with DoDEA including internally generated data such as usage data) are (1) exportable via a programmatically accessible interface (e.g. API, SFTP, and/or mirrored database) for automated import back into DoDEA’s data systems, (2) able to be returned in a data-friendly format (e.g. CSV, SQL dump, JSON, XML), and (3) updated in real-time or at minimum of daily or per test administration.

API: application program interface SFTP: secure file transfer protocol CSV: comma-separated values SQL: structured query language JSON: Java script object notation XML: extensible markup language Mirrored database: backup copy created on another server to ensure continuous data availability and to avoid downtime

2.4 Task 4, Virtual Professional Learning (PL) and Related Support—The Contractor shall provide DoDEA headquarters (HQ), regional and district leadership (superintendents and community superintendents), school administrators, and above-school-level subject matter experts with SEL PL and related resources to help them lead and support teachers and staff in schools. Provide teachers and staff with SEL PL and related resources to help them teach/support students using research-based SEL best practices. The Contractor shall:

2.4.1 PL Project Plan: Provide a detailed yearly project plan that shall be reviewed and revised based on feedback from the Contracting Officer’s Representative (COR) each year of the contract. The plan shall include the following components:

2.4.1.1 Management: Provide a project manager and alternate who shall have full authority to act for the Contractor on all contract matters relating to the operation of this contract.

2.4.1.2 Deliverables: Provide a list of deliverables that will be finalized in writing by the COR post-award.

2.4.1.3 Draft a SEL Arc of Learning. Finalize it based on written feedback from the COR.

The Arc of Learning serves as a document for designers, functioning as a roadmap for development and assessment.

It provides an overview of each content-specific professional learning series of events to all users and a visual of the purpose and outcomes they will achieve.

Finally, it provides leaders a tool to measure implementation success.

2.4.1.4 PL Overviews: Provide an overview for each PL event (PWS 2.5.3-2.5.4) to include the following:

1) Provision of facilitators for synchronous PL/MS Teams meetings.

2) Intended outcomes, session-specific objectives, and session-specific measurable evidence of the PL session.

3) Related online (preferably) and print resources (if only available in that format).

2.4.1.5 Schedule: Provide an implementation timeline. Note: DoDEA will finalize the schedule in consultation with the Contractor post-award.

2.4.1.6 Participant Resources:

1) DoDEA-Owned: Provide DoDEA with fully owned or licensed digital resources to support instruction.

2) Contractor-Provided: Identify the digital resources that the Contractor shall make available for participant use. Post them on DoDEA’s LMS. Note: To avoid privacy issues, DoDEA prefers participants to access these digital resources from our LMS.

2.4.1.7 Communications: Ensure all professional learning sessions are recorded. Ensure professional learning and associated videos can be archived on our LMS for immediate and future use. Ensure that any PL that uses digital modules are SCORM®-compliant (Sharable Content Object Reference Model®). For additional compliance information, see PWS 3.12.

2.4.1.8 Executive Summary: Draft a 1-2 page executive summary addressing the salient elements of the project plan. Finalize it based on written feedback from the COR. Provide/revise the executive summary following the same process each year of the contract.

2.4.2 High-Quality PL—The Contractor shall provide the following:

2.4.2.1 Educator and District: Each district shall be provided professional learning modules as outlined in the tables in Technical Exhibits #2 and #3 and in this task.

2.4.2.2 Train the Trainer by Region: Each district shall be provided professional learning modules and/or webinars as outlined in the tables in Technical Exhibits #2 and #3 and in this task.

2.4.2.3 School and District Leaders by District: Three professional learning modules or webinars as outlined in in the tables in Technical Exhibits #2 and #3, and this task on three separate topics to be determined in consultation with the COR.

2.4.2.4 Briefing, Consulting, and Coaching for School and District Leaders by District:

Briefing, consulting, and coaching shall be provided as outlined in in the tables in Technical Exhibits #2 and #3 and in this task.

2.4.2.5 Delivery: Each synchronous PL to include webinars, being delivered up to three times to accommodate staff in the Americas, Europe, and Pacific. Each webinar shall be recorded and given to DoDEA in a format that allows it to be viewed from DoDEA's LMS. Note:

The COR will work with the Contractor to schedule the webinars post-award.

2.4.3 The professional learning references in the PWS fall into the following categories:

1) School and District Leadership: Education Directorate Program Managers, Education Directorate Elementary and Professional Learning Instructional Systems Specialists, Center for Instructional Leadership Professional Learning Practice and Improvement Specialists, Center for Instructional Leadership Professional Development Specialists, District Community Superintendents, District Professional Learning Instructional Systems Specialists (above-school-level subject-matter experts), and School-based Administrators— about 400 leaders.

2) Train-the-Trainers: 9-12 above-school-level participants per region for the K-5 implementation and 4-6 above-school-level—participants per region for the 6-8 implementation.

3) Educators: Includes teachers, school psychologists, counselors, and nurses.

2.4.4 PL Process: For each synchronous professional learning listed in Tables 2-6, the Contractor shall

(1) draft the PL, (2) finalize the PL based on written feedback from the COR, and (3) deliver synchronous professional learning on the scheduled dates and times.

Exact topics for the webinars and whether they shall be asynchronous or synchronous will be determined by DoDEA in consultation with the Contractor post-award.

Presentations shall occur during the normal business hours for each district or region.

2.4.5 Professional Learning Categories—Provide professional learning for the following groups:

2.4.5.1 Educators: Per Tables 2A-2C, provide professional learning that is grade-level and content appropriate. More specifically, some sessions may involve all K-8 teachers, school counselors, psychologists, and nurses, and some may be specifically for grades, grade bands, content, or specialty area; however, if differentiated, the learning goals must align.

Grouping decisions shall be made post-award.

Within the prescribed time limits, there is considerably flexibility for whole and small group sessions.

2.4.5.2 Train-the-Trainers: Per Tables 3A-3C, provide professional learning to help participants build capacity and support the accountability of DoDEA staff members’ implementation of the PL content. Note: Train-the-trainers will attend all Educator PL.

2.4.5.3 School and District Leadership: Per Tables 4A-4C, provide professional learning focused on helping school and district leaders become better able to support/lead this initiative.

2.4.5.4 Consulting, and Coaching—Per Tables 5A-5C, provide the district-based consulting, and coaching support each year via MS Teams.

2.5 Task 5, Public Relations Support—The Contractor shall:

2.5.1 Provide digital resources to increase the awareness, understanding, and engagement of the SEL program and its platform targeting the following groups: elementary students, secondary students, parents/sponsors, teachers, student services staff, and school administrators. Ensure the digital resources are open source, i.e., freely shared/printed.

2.5.2 Provide support for communicating initiatives to stakeholders through the development of resources in collaboration with DoDEA. Resources shall include but are not limited to script(s) and/or social media content for DoDEA’s communications office, posters, graphics, video with overview of program, parent video with overview of program, video of implementation of program, screencasts, brochures, and guides. Furthermore, some resources may be directed to all stakeholders, and some may be for specific groups (i.e., parents, military leadership, teachers, etc.). Resources may also be developed for specific grades, grade bands, content, or specialty area. Note: The exact communication supports will be determined by DoDEA in consultation with the Contractor post-award.

2.6 General Requirements—The Contractor shall:

2.6.1 Technical Requirements for Digital Resources—The Contractor shall:

2.6.1.1 Provide digital resources designed to run in DoDEA’s LMS, which operates within our virtual learning environment (VLE).

2.6.1.2 Deliver digital instructional resources in one or more of the following three formats:

1) Imported, hosted, and maintained by DoDEA.

2) Integrated via DoDEA’s LMS to the digital resources hosted by the Contractor.

3) Hosted externally by the Contractor but accessible via DoDEA’s LMS to the digital assignments and assessments imported, hosted, and maintained in the LMS.

2.6.1.3 Ensure the course content meets the following specifications:

1) Conforms to IMS Learning Global Consortium (IMS) content packaging specifications.

2) Uses imported content, if required, that conforms to IMS content packaging specifications.

3) Uses code that does not disable LMS features when digital resources are accessed.

4) Requires single—not multiple—authentications to access content via DoDEA’s LMS.

5) Incorporates, where applicable, assessments that are IMS Test and Question Interoperability

(QTI)-conformant.

6) Uses content-hosted externally that conforms to any of the existing versions of IMS

Learning Tools Interoperability (LTI), per www.imsglobal.org.

2.6.1.4 Provide teacher and student access to the Contractor’s digital resources through a single sign-on platform that uses one username and password to access what is needed, specifically, via DoDEA’s identity, rostering, and management platform (currently, ClassLink).

2.6.2 Delivery of Digital Resources: Deliver digital materials (such as access codes) three days after receipt of a delivery order.

2.6.3 Access to Digital Resources: Provide digital access for 20 headquarters-level staff.

2.6.4 Parent Access: Guarantee that parents/sponsors are afforded the opportunity to review the content of the materials.

2.6.5 Passive Permission: Ensure parents/sponsors are provided with passive permission for their child's participation, whereby their consent is assumed unless explicitly revoked. Note: This requirement ensures parents are able to actively opt out if they do not wish for their child to participate in the specified activity or program.

2.6.6 Technical Support: The Contractor shall provide industry-standard technical support for its digital resources for the life of the contract via telephone or email within one business day from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

2.6.7 Third-Party Programs, Software, and Applications: The Contractor shall ensure it and its subcontractors’ (third-party) programs, software, and applications meet at a minimum the same technical requirements as the Contractor must meet, such as single sign on (SSO) and Federal Risk and Authorization Management Program (FedRAMP) Level 2, etc. For additional information, see www.fedramp.gov/ and Technical Exhibit #1, 1.1.7. Note: On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement.

2.6.8 Meetings: The Contractor shall (1) attend virtual meetings at no additional cost to the Government and (2) provide the medium through which each meeting occurs, record each meeting’s minutes.

The Contractor shall submit minutes to the COR within two business days of the event.

2.6.8.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

2.6.8.2 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award, per Technical Exhibit #1.

2.6.8.3 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other

Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA. The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

3 Constraints

3.1 Place of Performance: Work shall be performed at the Contractor’s facilities.

3.2 Key Functions: The Contractor shall provide the following: Program Manager/ Alternate and Technology

Manager.

3.2.1 Program Manager/Alternate: Provide a person to be responsible for the performance of work. The name of this program manager and an alternate who shall act for the Contractor when the program manager is absent shall be designated in writing to the COR. The program manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Provide a program manager with an advanced degree in a relevant area and at least three years of experience in a similar role. Provide an alternate who shall be able to speak for the program manager regarding contractual matters. They shall be available, from 9AM to 3PM EST, Monday - Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

3.2.2 Technology Manager: Provide a technology manager with at least three years of experience working with the proposed digital instructional resources and screener and who can handle the technical requirements to include recording PL sessions, student account integration with Student Information System (SIS) and troubleshooting any technology issues related to this requirement.

3.2.3 Changes: Personnel provided as replacements to key functions after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract. Notify the COR in writing regarding all personnel changes ten business days in advance of the change.

3.3 Holidays and Hours of Operation

3.3.1 The program manager or alternate shall be available during the hours of 9AM to 3PM Eastern

Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns.

The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.3.2 Although there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following: Americas, 0700-1500 EST; Europe, 1300-2100 EST; and Pacific, 2000-0400

EST.

3.4 Availability: The Contractor shall make all resources available for the life of the contract.

3.5 Copyright Dates: Copyright Dates: The Contractor shall keep content/courseware current and updated regularly throughout the period of performance, as demonstrated by maintenance of an updated content copyright not to exceed five calendar years from its current date.

3.6 Anti-Bias, Diversity, and Inclusion: The Contractor shall provide resources free of age, racial, color, national origin, disabling conditions, sexual, gender, religious, and ethnic bias and present balanced coverage of multi-cultural contributions and representation, where appropriate.

3.7 Privacy—The Contractor shall:

3.7.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.7.2 Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency- controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL: http://www.archives.gov/about/laws/privacy-act- 1974.html.

3.7.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information successfully complete the DoD Privacy Act/Personally Identifiable Information (PA/PII) training before gaining access to the data and yearly thereafter.

Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief Information Security Officer (CISO) or his/her designee.

3.7.4 Privacy Verification: Provide the COR written verification of compliance to the Privacy requirements (listed above) 120 calendar days prior to the expiration of each year’s contract option period or annually, as required. Note: After reviewing the Contractor’s verification, DoDEA reserves the right to ask for further verification data to comply with DoD’s evolving privacy mandates.

3.8 Section 508 Compliance—The Contractor shall:

3.8.1 Background: Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires Federal agencies that develop, procure, maintain, or use information and communication technology (ICT) to endure they are accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to and use of information/data that is comparable to people without disabilities.

3.8.2 Requirement: Ensure products, platforms, and services delivered as part of this work statement are ICT or contain ICT conform to the Revised 508 Standards, 36 C.F.R. § 1194.1 & Apps.

A, C & D which are located at the following URL: https://www.access- board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines.

3.8.3 ARS: See attached ICT Accessibility Requirements Statement (ARS). All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards or when Chapters 4- 6 do not address one or more functions of ICT. Note the guidance in the table below:

Applicable

Requirements Directions

Software Features and Components

Applies to all WCAG Level AA Success Criteria, 502 Interoperability with Assistive Technology, and 503 Applications.

Hardware Features and Components All requirements apply.

Support Services and Documentation All requirements apply.

Outputs/Deliverables Ensures that outputs/deliverables do not adversely affect accessibility features of the existing EIT technologies.

3.9 Optical Character Resolution (OCR): The Contractor shall provide, upon request, two digital OCR copies of print materials in one or more of the following five formats: Digital Accessible Information System/National Instructional Materials; Accessibility Standard (NIMAS) with cascading style sheet;

HyperText Markup Language (HTML); Portable Document Format (PDF, unlocked, embedded fonts, single page); and Rich Text Format (RTF)/Word document.

3.10 Sharable Content Object Reference Model® (SCORM®) Compliance: Provide digital modules, if included among the proposed/required resources, that are SCORM®-compliant. Note: DoD Instruction (DoDI)

1322.26 mandates modules comply with the latest possible SCORM® version, per: https://www.esd.whs.mil/ Portals/54/ Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017-10- 05-073235-400.

3.11 Data and Data Right: All data developed as a result of any work awarded under this contract is and shall remain the property of the Government. The Contractor shall ensure that digital rights to all visual materials embedded in the resources shall be given so that DoDEA for DoDEA’s internal use only may use resources without incurring copyright costs or infringing on copyright laws. All data developed as a result of any work awarded under this contract is and shall remain the property of the Government.

3.12 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

4 Government-Furnished Information/Resources—The Government will provide the following:

4.1 Technical assistance, if required, in posting documents to our LMS, if required.

4.2 In consultation with the Contractor, the dates and time for each professional learning session.

4.3 DoDEA instructional resources, as needed.

4.4 DoDEA MTSS and SEL regulations and guidance once they are finalized and support to embed them as needed in the Contractor-drafted professional learning.

5 Contract Deliverables

Milestone/Deliverable Word / Excel

Digital Copies PWS Planned

Frequency

SEL Instructional Objectives Yes Yes 2.1 2.6.3

Access ongoing three business days after receipt of the initial delivery order

SEL Screener Yes Yes 2.2 2.6.3

Access ongoing three business days after receipt of the initial delivery order

SEL Dashboard

Yes

Yes

2.3

Access ongoing three business days after receipt of the initial delivery order Reports, as specified, available for DoDEA individual students or school-level and above-school-level groups daily

Virtual Professional Learning Yes Yes 2.4 Scheduled post-award

Public Relations Support Yes Yes 2.5 Online resources provided as required by the schedule created post-award.

Technical Support Yes Yes 2.6 Ongoing after receipt of initial delivery order

Privacy Training Yes Yes 3.7.3 Three days after receipt of a written request

Privacy Verification Yes Yes 3.7.4 120 calendar days prior to the end of each contract year

6 Acronyms and Definitions

PA/PII Privacy Act/Personally Identifiable Information QASP Quality Assessment Surveillance Plan SCORM® Shareable Content Object Reference Model®

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment.

The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Deliverable – Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific, and objective terms with measurable outcomes.

7 Performance Requirement Summary and Quality Assurance Surveillance Plan

7.1 Performance Requirement Summary (PRS)

Performance Objective

Performance Standard Acceptable Quality Level (AQL) Inspection Method

Task 1, SEL Instructional

Resources, PWS 2.1

100% compliance with PWS

Resources are available except during scheduled downtimes

COR inspection and stakeholder feedback

Task 2, SEL Screener, PWS 2.2

100% compliance with PWS

Screening instruments are available except during scheduled downtimes

COR inspection and stakeholder feedback

Task 3, SEL Dashboard, PWS 2.3

90% compliance with PWS

Dashboard is available except during scheduled downtimes

COR inspection and stakeholder feedback

Task 4, Virtual Professional

Learning, PWS 2.4

90% compliance with PWS

No more than one session shall need to be rescheduled each semester due to Contractor “issues”

COR inspection and stakeholder feedback

Public Relations Support, PWS 2.5

90% compliance with PWS

PR materials & communications support provided as scheduled post-award

COR inspection and stakeholder feedback

Delivery of Digital Resources, PWS 2.6.2

100% compliance with PWS

Access codes shall be provided no more than one business day late.

COR inspection and stakeholder feedback

Technical Support

PWS 2.6

90% compliance with PWS

Acknowledge receipt of request within two hours. Resolve 90% of requests in one business day. Resolve remaining 10% in five business days.

COR inspection and stakeholder feedback

Privacy Training

PWS 3.7.3

100% compliance with PWS

No more than one request per year submitted late. COR inspection

Privacy Verification

PWS 3.7.4

100% compliance with PWS

Submitted 120 calendar days prior to the end of each contract year COR inspection

7.2 Quality Assurance Surveillance Plan (QASP): The Government will utilize a QASP to monitor the contractor’s performance on the contract. The QASP is a living document and can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at its discretion.

Technical Exhibit #1 - TECHNICAL REQUIREMENTS

The Contractor shall comply with the applicable technical requirements detailed below.

1 Software and Cloud Security Requirements—The Contractor shall:

1.1.1 Ensure all online resources, cloud-based services and instructional software meet the Department of Defense (DoD) and DoDEA Cybersecurity requirements as defined below. Note: Software, cloud services and associated websites are rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

1.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software listed in the proposed solution.

1.1.3 Ensure on-premises software support post-installation integration of the necessary Security Technical Implementation Guides (STIG) for applicable systems and applications, including Microsoft Windows 10, Microsoft Windows Server 2016, Windows Server 2019, Microsoft Windows IIS, Apache, Oracle databases, and Microsoft SQL Server databases. Note: The application to obtain the STIG Viewer is found at https://public.cyber.mil/stigs/srg-stig-tools/, and the STIGs themselves may be downloaded from https://public.cyber.mil/stigs/downloads/.

1.1.4 Ensure its content accessible from the web is compatible with the following browser platforms: Google Chrome, and Edge. Ensure that any applicable STIGs are implemented.

1.1.5 Ensure on-premises software, which is subject to static and dynamic analysis testing, imposes no risk to DoDEA systems, users and/or data.