22R2003_Attachment 7.pdf

HE1254-22-R-2003

Attachment 7, Questions and Answers

1. (Attachment2) Why is the quantity of Daily commute set to 210 days? When I checked the school calendar, it was 174 days.

This is an IDIQ contract. It is the contract vehicle that we order from. We do not have to order all 210 days. The days that we order at the Task Order level will be based on the number of school days in a year, if those do change the basic contract allows us to order up to 210 days in a year.

2. (Daily Commute）Is there any compensation if the school is on long vacation due to the influence of COVID19?

This would be decided after the vendor submits a Request for Equitable Adjustment (REA).

3. (Daily Commute）Is the Daily Commute course offered by STO? Or will the contractor create it? If the contractor creates it, can we get the labor cost and operating fee for it?

This is offered by the Government to train the contract manager and alternate contract manager.

Then it is the responsibility of the contract manager to train their employees based off the training administered by the Government.

4.(2.1.10Commercial General Liability Insurance Vehicle) Does our insurance cover only cars? Or do we join for personnel? If we need insurance for personnel, what is the minimum guarantee amount?

Contractor needs to carry insurance that the Japanese government requires to carry passengers on a commercial basis/tour bus and any damages that might be incurred on the bus due to fault of driver.

5.(Employee work）Is there a designated working time for the drivers? And do they have a break room?

Contractor needs to determine working hours based on school schedule. Break room and other amenities are optional based on facilities.

6.(Employee work）Does the contract manager have a set time to work in the office?

Contract manager needs to be available during the entire operation of the daily commute and on call on the weekends if buses are on the road.

7.(P27 Run Long Haul) The Long Haul is described as over 600km from Sasebo. Is it one way? Or is it a round trip?

This is a round trip

8.(P27 Run Long Haul) What is the maximum length of stay for Long Haul?

There is no maximum length.

9.(P27 Run Long Haul)Will the contractor pay the hotel fee?

The long haul price includes the hotel fees

10.(P27 Run Long Haul)What is the maximum mileage for a Long Haul?

No maximum but average long-haul trip is 800 km

11.(P27 Run Long Haul)Is it possible to refuel on the highway while the Long Haul is in operation?

Is it possible to charge for gas at that time?

Refueling will be done prior to departure from the military bases and refueling on the highway is highly discouraged. There is no way for contractor to get a reimbursement for fuel charges.

12.(Attachment2 Parking)Can we charge the parking fee that I actually paid? In that case, please tell me how to enter the Unit Price on the price sheet.

Unit Price is charged according to the unit price on contract. Example if unit price is 1,000 yen and contractor use 2,000 yen on a long haul then they move to the next unit. A receipt needs to be provided to the COR.

Attachment 5 - Technical Capability Sub-factor 4: (This is a mandatory Fill-In) Risk Plans: The offeror’s identified short-term and long-term mitigating of risks to the performance requirements of this Student Transportation Services Program.4A. Short-Term Risk(s):4A. Mitigation Plan for Short- Term Risk(s):

Sub-factor 4: (This is a mandatory Fill-In) Risk Plans: The offeror’s identified short-term and long-term mitigating of risks to the performance requirements of this Student Transportation Services Program.4B. Long-Term Risk(s):4B. Mitigation Plan for Long- Term Risk(s):

We do not understand what is required of the above report. Please tell us specifically what is required of us.

In this requirement DODEA is requesting our offerors to identify short-term risks (4A) and long-term risks (4B) that they see in this current market. Then explain a plan on how your company plains to prevent or reduce the risks they identified.

Q ue st io ns

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