HE125421R2004-0001 Ques. - Ans..pdf

Item # Subject

RFP or

Attachment

Reference

Question/Confirmation/Comment Answers/Responses

01 Logistics RFP Selected Comments Modified:

What kind of Fleet Management Software do you use?

GSA manages their vehicle in GSA Fleet Drive-thru, an on-line application. Access will be limited to the COR and/or government representative.

02 Logistics RFP Will the government provide any additional software? The government uses DoDEA’s Transportation Management System

(TMS) to manage student transportation data.

03 Logistics RFP Will the government be providing operator manuals? Each GSA Fleet vehicle is equipped with an owner’s manual provided by the manufacturer in the glove compartment as well as a “Guide to

Your GSA Fleet Vehicle.”. These guides provide detailed information on the care and servicing of the vehicle and should be reviewed before operating the vehicle.

04 Logistics PWS, Paragraph

2.7.1.1

What is the size of the service area

Refer to PWS, Para 2.7.1.1 Route Establishment: The contractor shall provide bus services for DoDEA determined eligible dependents at the

Fort Stewart housing areas in accordance with the Performance Work

Statement (PWS) requirements. As designated under Paragraph 5.2, Contract Deliverables, “Daily Commute School Bus Routes and

Schedules” and “Special Needs School Bus Routes and Schedules” of the

PWS.

05 Logistics PWS, Technical

Exhibit 3 and

Paragraph 2.3.11

Please provide anticipated service hours. Refer to PWS, TECHNICAL EXHIBIT 3 and Paragraph 2.3.1.1

06 Logistics PWS, Technical

Exhibit 1

Please provide anticipated service miles. Refer to PWS, TECHNICAL EXHIBIT 1. Average daily service miles per route, per bus is approximately 8 miles. Currently, regular bus service consists of 11 daily commute routes, each conducting a morning and evening run. Average daily service miles per route, per bus for special needs students is approximately 13 miles, consisting of 3 special needs routes, each conducting a morning, mid-day and evening run.

07 Logistics PWS, Paragraph

2.8.28

How will covid effect service in 2021? Act of God and politics cannot be accurately predicted, and risk should be priced into any and all proposals made by Offeror(s).

NOTE: Refer to PWS, Para 2.8.28 Bus Cleanliness. The Contractor’s school bus cleaning procedures shall include a clear standard for daily, routine cleaning, sanitizing, and targeted disinfecting, including steps to take in the event of an infectious disease outbreak such as an epidemic or pandemic. Such plan will be provided to the KO and COR as required.

HE125421R2004 Fort Stewart TRANSPORTATION SERVICES SOLICITATION QUESTIONS & ANSWERS (Q&A)

08 Logistics PWS, Technical

Exhibit 1

Number of students per bus? Refer to PWS, TECHNICAL EXHIBIT 1. The average number of daily riders per bus route is approximately 40-45 students on the regular bus routes and approximately 10-15 students on the special needs routes.

09 Logistics PWS, Technical

Exhibit 3

Please provide a current driver schedule for daily commutes. Refer to PWS, TECHNICAL EXHIBIT 3.

10 Logistics RFP When is the official start date for this contract? The Period of Performance (PoP) begins on 1 August 2021.

11 Staffing RFP Are there any Labor union affiliations? No, however, the current contract employees are under a labor union and there are some provisions in their contract for them to operate under this union.

12 Staffing RFP Will the government provide administrative support staff? No; the Contractor will support the DoDEA Transportation Management

Office (TMO), and the government will assign a Contracting Officer’s

Representative as the chief technical and operational point of contact for these services.

13 System RFP Is there I/T Support from the government? No GFP/E is anticipated, other than the GSA Fleet of Vehicles. School

Buses are equipped with surveillance cameras.

14 System RFP How will the government retrieve buses with mechanical issues during revenue service? (tow trucks, non-revenue support vehicles)

When directed by the COR and/or government representative, the contractor may have to contact the Maintenance and Control Center

(MCC) or (spell out first time) AMCC, at 1-866-400-0411 for towing services, repair authorizations or for reporting an accident.

15 System PWS, Paragraph

2.7.1.1

Will the government provide Route scheduling? Refer to PWS, Para 2.7.1.1 Route Establishment: The contractor shall provide bus services for DoDEA determined eligible dependents at the

Fort Stewart housing areas in accordance with the Performance Work

Statement (PWS) requirements. As designated under Paragraph 5.2, Contract Deliverables, “Daily Commute School Bus Routes and

Schedules” and “Special Needs School Bus Routes and Schedules” of the

PWS.

16 Vehicles RFP Will the government provide the fuel and maintenance needed to operate the vehicles? The Fleet operated for these contracted services is 100% GSA leased vehicles; provides fuel cards and schedules preventative maintenance, etc. as part of the leasing arrangement.

17 Vehicles RFP Is there a designated area for washing vehicles? Yes, the contractor can utilize the wash rack facility at the installation

Transportation Motor pool (TMP), it is a manual single brush and rinse system and the contractor will have to coordinate availability with TMP before use.

18 Vehicles RFP Do you currently have a vendor cleaning the vehicles or providing pest control? No

19 Contractor RFP What vendor currently provides the service? ARMY CONTRACTING COMMAND - RI ROCK ISLAND, IL.

Contract Number: W52P1J-14-G-0026