21R2003_Kentucky Solicitation Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This amendment revises the due date for question submissions in addendum 52.212-1.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Mar-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125421R2003

X 9B. DATED (SEE ITEM 11)

16-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Mar-2021

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125421R2003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS ADDENDUM TO FAR 52.212-1

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Intent to Submit Offer.

For planning purposes only, please send an e-mail to Ms. Carolyn Vincent at Carolyn.Vincent@dodea.edu, Ms.

Mileska Rodriguez at Mileska.Rodriguez@dodea.edu , and Mr. John Grimes at John.Grimes@dodea.edu to give notification if your company intends to submit a proposal in response to this solicitation. The subject of the e-mail shall be “Intent to Submit a Proposal for HE1254-21-R-2003.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s DUNS, and NATO Cage Code. Failure to submit a notice of intent does not prohibit an Offeror from submitting a proposal.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Daylight Time (EDT), 12 April 2021. Questions submitted after this date may not be considered for a response.

Submission of Offers.

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and arrives in Ms. Vincent’s, Ms. Rodriguez’s, and Mr. Grimes's e-mail inboxes by the solicitation closing time. E-mails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract

Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the

Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on or before the closing date and time stated in Block 8 of the solicitation to Ms. Carolyn Vincent at

Carolyn.Vincent@dodea.edu, Ms. Mileska Rodriguez at Mileska.Rodriguez@dodea.edu , and Mr. John Grimes at

John.Grimes@dodea.edu.

Note: Offerors are required to be registered in SAM at the time a proposal is submitted in order to comply with the annual representations and certifications requirements.

At a minimum, offers must Offerors shall submit a package consisting of an Administrative Cover Letter, Signed SF

1449, Signed SF 30 (as applicable) and four (4) separate volumes as follows:

mailto:Carolyn.Vincent@dodea.edu mailto:Mileska.Rodriguez@dodea.edu mailto:John.Grimes@dodea.edu mailto:Carolyn.Vincent@dodea.edu mailto:Mileska.Rodriguez@dodea.edu mailto:John.Grimes@dodea.edu

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier (DUNS Number)

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items.

Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization, and be included in the proposal submission.

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization, and be included in the quotation submission.

4. Volume I – Factor 1: Technical Capability

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically

Administrative

Cover Letter

Administrative

Cover Letter 1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Volume I Factor 1 -

Technical Proposal

Use Attachment 5

No additional material will be considered outside of Attachment 5, Times New Roman, not less than 12-point font

Volume II Factor 2 - Past

Performance

References cited should use Attachment 3

No more than (or Maximum of) 5 pages

Times New Roman, not less than 12-point font

Volume III Factor 3 - Price Use Attachment 2

(submit according to Volume III instructions in this clause)

Volume IV Representations and Certifications

Use Attachment 6

(No additional material will be considered outside of Attachment 6, with the exception of the following:

Contractor completed Enclosures 1 through 6, If Applicable, The Subcontractor/Teaming Agreement (No more than or maximum of 5 pages), and

The Offeror Responsibility Determination (maximum 2 pages)

Times New Roman, not less than 12-point font

The Offeror shall complete Attachment 5 to address Factor 1: Technical Capability.

NOTE: Any part of an Offeror’s proposal that exceeds the PDF fillable sections within Attachment 5 will not be evaluated.

The Offeror shall address the following Subfactors as follows:

Subfactor 1 – Vehicles Specification: This Subfactor is a Mandatory Fill-In that all Technical Proposals

(Volume I) must include when proposing.

The Offeror shall provide technical data for the vehicles proposed by completing all the mandatory fill-in fields of the table within Attachment 5 (Technical Capability) in accordance with the PWS requirements.

The Technical Proposal shall provide sufficient information in order for the Government to assess the Offeror’s capability to successfully perform the requirement with the Offeror’s proposed vehicles in accordance with the PWS performance objectives, tasks, and standards.

Do not exceed the PDF fillable sections of any of the PDF fillable sections within Attachment 5. All Technical

Capability responses must conform to the formatted fields provided at Attachment 5. Only complete rows that apply

(i.e., are used). E.g., if only three (3) rows are sufficient to list all the makes/models/years of vehicles in fleet that an

Offeror proposes for this effort, then only three rows must be completed.

NOTE: The table appearing on pages 1-4 of Attachment 5 contains twenty-two total rows to list Types of Vehicles.

If an Offeror is proposing more than ten types of vehicles to meet this requirement, then additional tables can be provided, however, this is the ONLY exception to the field constraints of Attachment 5 (i.e., no other additional pages may accompany a proposal, e.g., to permit more space to describe the company’s technical approach or capability to address any of the other Technical sub-factors).

Subfactor 2 – Daily Commute (DC) Student Transportation Services (STS): This subfactor is a Mandatory

ONLY if proposing Daily Commute for Technical Proposals (Volume I).

In Attachment 5, the Offeror shall describe its technical approach and capability in accordance with the PWS requirements for each Objective below. All Technical Capability responses must conform to the formatted fields provided at Attachment 5.

2A. Objective 1/Task One: Daily Commute (DC) Student Transportation/(DC )Student Transportation (PWS

Paragraph 2.1.1) (Mandatory Fill-In ONLY if Proposing Daily Commute)

2B. Objective 1/Task Two: Daily Commute (DC) Student Transportation/End of Run Checks (PWS Para.

2.1.2) (Mandatory Fill-In ONLY if Proposing Daily Commute)

Subfactor 3 –Special Education Needs (SPED) Transportation Services: This Subfactor is a Mandatory Fill-

In ONLY if proposing SPED that all Technical Proposals (Volume I) must include when proposing.

In Attachment 5, the Offeror shall describe its technical approach and capability in accordance with the PWS requirements for each Objective below. All Technical Capability responses must conform to the formatted fields

3A. Objective 2/Task One: Special Education Needs (SPED) Student Transportation/Special Needs

Transportation Services (SY and ESY) (PWS Para. 2.2.1 ) (Mandatory Fill-In ONLY if Proposing SPED)

3B. Objective 2/Task Two: Special Education Needs (SPED) Student Transportation/End of Run Checks)

(PWS Paragraph 2.2.2) (Mandatory Fill-In ONLY if Proposing SPED)

Subfactor 4 - Scheduled Curricular and Scheduled Co-Curricular: This Subfactor is a Mandatory Fill-In

ONLY if proposing Curricular/Co-Curricular for Technical Proposals (Volume I).

In Attachment 5, the Offeror shall describe its technical approach and capability in accordance with the PWS requirements for each Objective below. All Technical Capability responses must conform to the formatted fields

4A. Objective 3/Task One: Scheduled Curricular and Co-Curricular Transportation Requirements/Scheduled requirements (PWS Paragraph 2.3.1) (Mandatory Fill-In ONLY if Proposing Curricular/Co-Curricular)

4B. Objective 3/Task Two: Scheduled Curricular and Co-Curricular Transportation Requirements/Scheduled

Co-Curricular (PWS Para. 2.3.2) (Mandatory Fill-In ONLY if Proposing Curricular/Co-Curricular)

4C. Objective 3/Task Three: Scheduled Curricular and Co-Curricular Transportation Requirements/Activity

School Bus (PWS Para. 2.3.3) (Mandatory Fill-In ONLY if Proposing Curricular/Co-Curricular)

4D. Objective 3/Task Four: Scheduled Curricular and Co-Curricular Transportation Requirements/End of Run

Checks (PWS Para. 2.3.4) (Mandatory Fill-In ONLY if Proposing Curricular/Co-Curricular)

Subfactor 5 - Risk Plans: This Subfactor is a Mandatory Fill-In that all Technical Proposals (Volume I) must include.

In Attachment 5, the Offeror shall, at a minimum, identify short-term and long-term risks for executing the requirments of the PWS, as well as the Offeror’s plan(s) for mitigating both the short-term and long-term risks identified. (PWS Para. 7)

5A. Short-Term Risk and Mitigating Plan (Mandatory Fill-In)

5B. Long-Term Risk and Mitigating Plan (Mandatory Fill-In)

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected, to include, but not limited to the Past

Performance Questionnaires (Attachment 3) to determine the quality of the Offeror’s overall record of recent and relevant past performance.

Offeror shall submit past performance information on at least two (2), but not more than five (5), recent contracts for the prime and subcontractors (performing as the Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the

Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided bus transportation services similar in scope, magnitude of effort, and complexities.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

i. Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. The information required shall be the same as above. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

ii. Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 3, to their Customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in

English. Offerors shall make their best effort to send out a sufficient number of past performance questionnaires to reasonably expect submission to the contracting officer at least one questionnaire on each cited contract/work effort. The questionnaire recipient should e-mail completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance

Questionnaires are requested to be received in the issuing office by the closing date/time of the solicitation.

iii. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract

POCs. If you are aware that one or more of your contracts in the Contractor Performance

Assesment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

This factor will not be assigned a rating. However, the Offeror’s proposal(s) will be evaluated for completeness, and reasonableness, and balancing of prices based upon the Offeror’s priced proposal(s) using the Pricing Sheet(s)

(Attachment 2) as follows:

a. Completeness. Attachment 2 must be complete for each Sub-contract Line Item (SLIN) within each Contract Line

Item (CLIN) the Offeror proposes. Offerors should only fill-in (complete) the shaded cells in column(s) ‘F’ of the

Pricing Sheet(s), and be sure to complete all shaded cells for each SLIN with the CLIN(s) being proposed.

Note: Attachment 2 is an excel file that contains two (2) tabs or pricing spreadsheets – one pricing tab/sheet to be completed for each location (Fort Campbell Daily Commute & Special Needs; Fort Knox Daily Commute & Special

Needs).

b. Price Reasonableness. Shall be evaluated using the techniques and procedures stated in FAR 15.404-1.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment 2, labeled “FAR 52.217-8 Option to Extend Services.” The contractor will provide a Unit Price for each CLIN Description. If the Government has to exercise the option under

FAR 52.217-8, then the Government will use the rate given for the last year performance was completed.

7. Volume IV: Representations and Certifications

The Offeror shall complete Attachment 6 (to include Contractor completed Enclosures 1 through 6, any applicable

Subcontractor/Teaming Agreement, and the Offeror Responsibility Determination) in order to address Factor IV:

Representations and Certifications.

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the

Offeror’s best approach/terms for technical, past performance, and price. However, despite this intent, the

Government reserves the right to conduct discussions if the Government determines they are necessary. If the

Government determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to this award cannot be resolved to the Government's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, Offerors will be notified in writing.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

Multiple awards. DoDEA may award a single contract or multiple contracts from this solicitation. For example, DoDEA may issue a single award, if an Offeror is awarded both Fort Campbell and Fort Knox CLINs contained in this solicitation, as deemed to offer the overall Best Value to the Government, OR if one Offeror is determined to have made the Best Value offer in any Daily Commute or SPEN CLINs, and another Offeror is determined the same for the remaining Daily Commute or SPED CLIN sought in this solicitation, then DoDEA may issue more than one

(1), i.e., one of more awarded contracts accordingly from this same solicitation. DoDEA will determine the feasibility and best value of awarding all CLIN requirements to one Offeror or awarding the separated CLIN requirements to more than one Offeror according to the criteria of this provision and the evaluation factors 52.212-2.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of Addendum to FAR 52.212-1)

(End of Summary of Changes)