SF30 HE125421R2001-00002 Sign-Submit with Proposal.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

This SF 30 amendment is issued to:

1) Update Block 28 from 2 copies to 1 copy;

2) Update FA R Clause A ddendum 52.212-1.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Feb-2021

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Cont ract ing Officer)(Signat ure of person a ut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X HE125421R2001

X 9B. DATED (SEE IT EM 11)

29-Dec-2020

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer is extend ed , X is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g 1 co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Spec ify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CO NTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SU PP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organize d by UCF sec tion headings, inc luding solic ita tion/contrac t subject mat t er whe re feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Feb-2021

CODE

DOD EDUCATION ACT IVITY

AT TN: PROCUREMENT DIVISION

4800 M ARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125421R2001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (JUN 2020).

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Intent to Submit Offer.

For planning purposes only, please send an e-mail to Ms. Sidnie Miranda at sidnie.miranda@dodea.edu and Mr.

John Grimes at john.grimes@dodea.edu to give notification if your company intends to submit a proposal in response to this solicitation. The subject of the e-mail shall be “Intent to Submit a Proposal for HE1254-21-R-2001” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s DUNS, and NATO Cage Code. Failure to submit a notice of intent does not prohibit an Offeror from submitting a proposal.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00 p.m. (1200 hours) Eastern Daylight Time (EDT), 27 January 2021. Questions submitted after this date may not be considered for a response.

Submission of Offers.

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and arrives in Ms. Miranda’s and Mr. Gimes’ e-mail inboxes by the solicitation closing time. E-mails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on or before the closing date and time stated in Block 8 of the solicitation to Ms. Sidnie Miranda at sidnie,miranda@dodea.edu and Mr. John Grimes at john.grimes@dodea.edu.

At a minimum, Offerors shall submit a package consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four (4) separate volumes as follows:

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier (DUNS Number)

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items.

Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization, and be included in the proposal submission.

Document Title Page Limitations Apply to Each Proposal Submitted

Pages shall be numbered numerically

Administrative Cover Letter

Administrative Cover Letter

1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Volume I Factor 1 -

Technical Proposal

Use Attachment 5 No additional material will be considered outside of Attachment 5, Times New Roman, not less than 12-point font

Volume II Factor 2 - Past Performance

No more than (or Maximum of) 5 pages total Times New Roman, not less than 12-point font

Volume III Factor 3 - Price Use Attachment 2 (submit according to Volume III instructions in this clause)

Volume IV Representations and Certifications

Use Attachment 6 (No additional material will be considered outside of Attachment 6, with the exception of the following:

Contractor completed Enclosures 1 through 6, and the Offeror Responsibility Determination (maximum 2 pages), Times New Roman, not less than 12-point font

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization, and be included in the quotation submission.

4. Volume I – Factor 1: Technical Capability: This Subfactor is a Mandatory Fill-In that all Technical Proposals (Volume I) must include when proposing.

The Offeror shall complete Attachment 5 in order to address Factor 1: Technical Capability.

The Offeror shall address the following Subfactors as follows:

Subfactor 1 – Vehicles Capabilities:

The Offeror shall provide technical data for the vehicles proposed by completing all the mandatory fill-in fields of the table provided in Attachment 5 (Technical Capability).

The Technical Proposal shall provide sufficient information in order for the Government to assess the Offeror’s capability to successfully perform the requirement in accordance with the performance objectives, tasks, and standards as expressed in the PWS.

Any columns with an asterisk (*) identifies specifications that are not a current minimum requirement of the PWS.

Offerors are not required to fill in those columns unless the Offeror wishes to include any of the additional specifications identified in Attachment 5 or as otherwise stated by the Offeror as an additional specification.

If an Offeror does choose to propose one of the specifications that are not required, then the Offeror must complete (fill in) the technical specifications.

Do not exceed the PDF fillable sections of any of the mandatory fields. All Technical Capability responses must conform to the formatted fields provided at Attachment 5. Only complete rows that apply (i.e., are used). E.g., if only three (3) rows are sufficient to list all the makes/models/years of vehicles in fleet that an Offeror proposes for this effort, then only three rows must be completed.

NOTE: The table appearing on pages 1-4 of Attachment 5 contains twenty-six (26) total rows to list Types of Vehicles. If an Offeror is proposing more than ten types of vehicles to meet this requirement, then the Offeror shall use the tables in another copy of the Attachment 5, as a continuation; however, this is the ONLY exception to the field constraints of Attachment 5 (i.e., no other additional pages may accompany a proposal, e.g., to permit more space to describe the company’s technical approach or capability to address any of the other Technical sub-factors).

1A. If proposing GPS, then please enter the specifications of the proposed GPS under Attachment 5 (Fill-In ONLY if Proposing GPS).

1B. If proposing Camera Systems (CCTV), then please enter the CCTV specifications under Attachment 5 (Fill-In ONLY if Proposing CCTV).

1C. If proposing Seat Belts, then please enter the Seat Belts specifications under Attachment 5 (Fill-In ONLY if Proposing Seat belts). Seat belts are required for Special Needs vehicles.

1D. If proposing any other equipment, then please enter any other specifications under Attachment 5 (Fill-In ONLY if Proposing Other Equipment).

Subfactor 2 – Daily Commute (DC) Student Transportation Services (STS): This subfactor is a Mandatory Fill-In for Technical Proposals (Volume I).

In Attachment 5, the Offeror shall describe its technical approach and capability in accordance with the PWS requirements for each Objective below. Do not exceed the PDF fillable sections of any of the mandatory or non-mandatory fields. All Technical Capability responses must conform to the formatted fields provided at Attachment 5.

2A. Objective 1/Task One: Contract Management – STS Program Management and Operations (PWS Para.

2.1.1) (Mandatory Fill-In)

2B. Objective 2/Task One: STS - Student Transportation (PWS Para. 2.2.1) (Mandatory Fill-In)

2C. Objective 2/Task Two: STS - Safety Procedures (PWS Para. 2.2.2) (Mandatory Fill-In)

Subfactor 3 - Scheduled Curricular and Scheduled Co-Curricular: This Subfactor is a Mandatory Fill-In for Technical Proposals (Volume I).

In Attachment 5, the Offeror shall describe its technical approach and capability in accordance with the PWS requirements for each Objective below. Do not exceed the PDF fillable sections of any of the mandatory fields. All Technical Capability responses must conform to the formatted fields provided at Attachment 5.

3A. Objective 3/Task One: Scheduled Co-Curricular - Scheduled Curricular and Co-Curricular transportation requirements (PWS Paragraph 2.3.2) (Mandatory Fill-In)

3B. Objective 3/Task Two: Scheduled Co-Curricular transportation requirements (PWS Para. 2.3.2) (Mandatory Fill-In)

Subfactor 4 - Risk Plans: This Subfactor is a Mandatory Fill-In that all Technical Proposals (Volume I) must include.

In Attachment 5, the Offeror shall, at a minimum, describe its Driver Shortages short-term and long-term risks, as well as the plan(s) for mitigating both short-term and long-term risks. Plus, the Offeror shall identify additional short-term and long term risks for executing the requirements, as well as the plan(s) for mitigating all of the Offeror’s short and long term risks identified in the proposal.

4A. Driver Shortages Short-Term Risk and Mitigating Plan (Mandatory Fill-In)

4B. Driver Shortages Long-Term Risk and Mitigating Plan (Mandatory Fill-In)

4C. Offeror’s identified Short-Term Risks and Mitigating Plan (Mandatory Fill-In)

4D. Offeror’s identified Long-Term Risks and Mitigating Plan (Mandatory Fill-In)

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected, to include, but not limited to the Past Performance Questionnaires (Attachment 3) to determine the quality of the Offeror’s overall record of recent and relevant past performance.

Offeror shall submit past performance information on at least two (2), but not more than five (5), recent contracts for the prime and subcontractors (performing as the Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided bus transportation services similar in scope, magnitude of effort, and complexities.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

i. Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. The information required shall be the same as above. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

ii. Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 3, to their Customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in English. Offerors shall make their best effort to send out a sufficient number of past performance questionnaires to reasonably expect submission to the contracting officer at least one questionnaire on each cited contract/work effort. The questionnaire recipient should e-mail completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received in the issuing office by the closing date/time of the solicitation.

iii. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

This factor will not be assigned a rating. However, the Offeror shall ensure in Attachment 2, that each Sub-contract Line Item (SLIN) listed under each Contract Line Item (CLIN) the Offeror proposes is completed. Offerors should only fill-in (complete) the shaded cells in column ‘F’ of the Pricing Sheet. Be sure to complete all shaded cells for each SLIN under the CLIN(s).

Note: Attachment 2 is an excel file that contains a tab titled “Daily Commute”. Fill the “Daily Commute” tab only.

The tab titled “Summary” will automatically populate.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment 2, labeled “FAR 52.217-8 Option to Extend Services.”

Under this table, the contractor will provide a Unit Price for each CLIN Description using the same Unit Price for the last year completed performance. If the Government has to exercise the option under FAR 52.217-8, then the Government will use the rate given for the last year completed performance.

7. Volume IV: Representations and Certifications

The Offeror shall complete Attachment 6 (to include Contractor completed Enclosures 1 through 6, any applicable Subcontractor/Teaming Agreement, and the Offeror Responsibility Determination) in order to address Factor IV:

Representations and Certifications.

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for technical, past performance, and price. However, despite this intent, the Government reserves the right to conduct discussions if the Government determines they are necessary. If the Government determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to this award cannot be resolved to the Government's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, Offerors will be notified in writing.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

DoDEA intends to award a single contract from this solicitation. DoDEA will determine the feasibility and best value of awarding all CLIN requirements to one Offeror according to the criteria of this provision and the evaluation factors 52.212-2.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of Addendum to FAR 52.212-1) 52.212-2

(End of Summary of Changes)