DoDEA Solicitation HE125420R1012 Amendment 01.pdf

HE12600111883

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of this solicitation amendment is to:

1. Incorporate a consolidated list of Questions and Answ ers.

2. Update the offer due date from May 25 2020 10:00 AM EST US Time to June 01 2020 10:00 AM EST US Time.

See continuation page for details.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125420R1012

X 9B. DATED (SEE ITEM 11)

05-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2020

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125420R1012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-May-2020 10:00 AM to 01-Jun-2020 10:00 AM.

The following have been added by full text:

Solicitation Questions and Answers.

Question

No.

Reference Question Response

1 Ref PWS

2.3.1

In order for the offeror to be assured they are adequately assessing the burden, will the

Government provide maps of the areas that are to be inspected and maintained?

Yes, we can provide maps of sports fields that will be under this contract. See

HE125420R1012 AMD 01 ATTACHMENT

01 - 13.

2 Ref PWS

2.1.1, 2.2.1,

2.3.1 and

2.4.1

If the contractor is requested by the COR to provide a cost proposal for work that is considered a Non-Routine Work Request, is the proposal to include associated labor costs that are reimbursable, as well as material costs?

Yes, the proposal shall include labor, material, equipment and shipping cost as necessary.

3 Ref PWS

2.4.5

If the contractor receives a work request for kitchen appliances via the Workload

Management System (or by other means) by

Government personnel other than the KO or

COR, what should be the contractor’s following action?

Refer work requests to the COR for way forward.

4 Ref PWS

2.5.1

Which Government personnel are authorized to enter work order requests in the Workload

Management System (SchoolDude)?

The COR, ACOR, FOS, Principal, Assistant

Principal, Admin Officer.

5 General

Question

Is the contractor expected to acknowledge and take action on work requests from

Government personnel other than the

Contracting Officer or Contracting Officer

Representative? If others have authority to submit requests, will a list of authorized

Government personnel be provided?

A list of authorized Government personnel will be provided upon award.

6 Ref PWS

2.1.4, 2.2.3

Which Government personnel are authorized to contact the contractor directly for

Emergency Facility Maintenance and

Emergency HVAC Maintenance requests?

In case of an emergency, anyone within

DoDEA can 'contact' the contractor, however the work request can ony be authorized by an authorized government personnel, list to be provided upon contract award.

7 Ref PWS

2.1.3

Mounting equipment and systems is mentioned. Is relocating/remounting or moving listed items from one location to another a part of the requirement?

Yes. However, this will be classified under non-routine.

8 Ref PWS

2.4.5

Typically, industrial kitchens will have dishwashers. Were dishwashers omitted from the list intentionally?

Industrial dishwashers are included, PWS will be updated to include industrial dishwashers.

9 Ref PWS

2.1.3 (b.)

CorKey systems appear to be obsolete. If a

CorKey system becomes defective and requires replacement, what is the procedure for repair?

CorKey system that becomes defective will be replaced with a compliant door lock with a common core.

10 Ref PWS

2.1.3 (o.)

Please confirm that all the equipment listed requires contractor inspection, maintenance and corrective action.

Except for walk-in reefers/freezers and elevators, all require inspection, maintenance and corrective actions.

11 Ref PWS

2.1.3 (p.)

Upon identification and assessment of mold, please expand on “corrective action as required”. Is the contractor required to wipe and disinfect areas that mold appears, such as walls, floors, carpets, ceilings, windows, bathrooms, shelfs, doors, etc.?

Corrective action requires repair, removal and replacement of sections, areas damaged or with mold growth. This does not include the following areas: carpet flooring, flooring, mold/mildew that are only present on surface.

However mold/mildew growth behind the walls will be covered under the corrective action.

12 Ref PWS

2.1.2 (t.)

We respectfully request a list of the leased/managed vehicles, to include their parking locations as well as the POC’s for each vehicle in order to obtain keys.

Leased vehicles will not be included in this contract, PWS will be updated accordingly.

13 Ref PWS

2.1.2 (t.)

To what degree is cleaning to be performed? Leased vehicles will not be included in this contract, PWS will be updated accordingly.

14 Ref PWS

2.1.2 (n.)

It mentions pressure washing. Will the

Government provide maps or drawings to identify the areas the requirement calls for?

Maps and/or drawings showing playground areas, sidewalks and walkways will be provided. See HE125420R1012 AMD 01

ATTACHMENT 01 - 14.

15 Ref PWS

2.1.1, 2.2.1, 2.3.1

States that “the Contractor will expend

$2500.00 or less in material costs and includes inspection, periodic and preventative maintenance, operation of utilities and minor repairs incidental to schedule.” Is the

$2500.00 threshold determined solely by the cost of the required materials, or is the threshold to be determined by the cost of materials plus the estimated labor cost that it would take to perform the inspection, periodic and preventative maintenance, operation of utilities or minor repairs?

Per the quoted paragraph the stated threshold is based on material cost to include inspection, periodic and preventive maintenance, operation of utilities and minor repairs incidental to schedule.

16 Ref Pricing

Summary

Attachment

16 in conjunction with

Attachment

Are the Gym windows located at a standard room height, or does it require scaffolding or a lift to reach them?

Most if not all gym windows will require scaffolding or a lift to reach them.

17 Ref Pricing

Summary

Attachment

16 in conjunction with

Attachment

Are the windows to be open/close type, or are they to be standard non-opening type?

Windows are fixed, non-opening type.

18 Ref Pricing

Summary

Attachment

16 in conjunction with

Attachment

Are the windows required to be the wired glass type?

No, wired glass type not required.

19 Ref Pricing

Summary

Attachment

16 in conjunction with

Attachment

Is the Roll Up Door motor operated or manually operated?

Motor operated.

20 Ref Pricing

Summary

Attachment

16 in conjunction with

Attachment

What type of repairs are required to return the roll up back to fully functional capability?

Replacement of emergency switch, roller chain and wireless signal device.

21 Ref Pricing

Summary

Attachment

16 in conjunction with

Attachment

What is the tonnage of the existing chiller, and is the temporary chiller required to be the same tonnage?

Existing is 42 ton air cooled chiller.

Temporary chiller shall be of equivalent or greater.

22 Ref Pricing

Summary

Attachment

16 in conjunction with

Attachment

How long of a duration does the temporary chiller need to be installed for?

6 months.

23 Ref PWS

2.1.3 (e.)

We respectfully request a list of the Fire

Suppression Systems and their locations in each facility.

DoDEA facilities have fire protection system and fire suppression systems in different forms.

An asset/equipment list will be provided upon award.

24 Ref PWS

2.1.3 (e.)

Per the contract, are Sprinkler Systems considered Fire Suppression Systems?

Yes

25 Ref PWS

2.1.3 (e.)

Is the contractor responsible for relocating or mounting fire extinguishers upon request?

Yes

26 Ref PWS

2.1.2 (f.)

If other entities have been tasked with the maintenance & repairs of the LPG Systems, please define the duties of the contractor.

There is currently no contract for LPG systems.

Under this contract, contractor will provide

PMI on the lines and storage tanks.

27 Ref PWS

2.1.2 (a.)

From what point within the Sanitary Sewer

Systems is the contractor liable for?

Point of demarcation is the downstream connection point to the main sewer line. See page 9 of HE125420R1012 AMD 01

ATTACHMENT 14.

28 Ref PWS

2.1.2 (b.)

From what point within the Water

Distribution Systems is the contractor liable for?

Point of demarcation is the downstream side of first cutoff valve (exterior of the facility) off the main. If there is no exterior cut-off valve then, the point of demarcation is at the connection to the main.

29 Ref PWS

2.1.2 (c.)

From what point within the Electrical

Distribution Systems is the contractor liable for?

Please refer to demarcation points for electric system on HE125420R1012 AMD 01

ATTACHMENT 14.

30 Ref PWS

2.3.1

Although not specifically mentioned in the section, do the Sports Fields have stadium lighting? If so, please identify the locations.

Not all sports fields have outdoor lighting.

Drawings will be provided for those schools that have it outdoor lighting.

31 Ref PWS

2.3.1

Assuming the Sports Fields have stadium lighting, is the contractor liable for the replacement of lights? If other entities have been tasked with the maintenance & repairs of the lights, please define the duties of the contractor.

Yes, the contractor will be liable for replacement of lights. At the moment no other entities or contractors have been tasked for maintenance & repair of such lights.

32 General

Question

Will the contractor receive full reimbursement for materials & labor for approved projects under 10K, as well as projects over 10K, or will $2500.00 of the cost be the contractor’s liability?

If the work request was properly authorized by the KO and/or COR, the full cost to include materials and labor can be invoiced through the proper means.

33 Ref PWS

2.2.2 HVAC

Water

Treatment

Is water treatment to be performed at every facility, or just the facilities with Chemical

Pot Feeders?

If the school's facilities have a water treatment system then, it needs to be operated and PMI'd.

34 Ref PWS

2.2.2

Dehumidifiers

Dehumidifiers do not appear to be indicated on the Equipment Lists. Will a separate list be provided?

Current HVAC system does not have dehumidifiers.

35 General

Question

Facility Beautification and Modification are not mentioned specifically in the PWS. Can these projects be executed by the contractor under the contract? If so, can projects (other than repairs) that amount to less than

$2500.00 be executed under the contract?

This will fall under non-routine work requests.

36 Ref PWS

2.3.2

If the contractor’s Natural Grass Sports Field

Maintenance Plan is IAW manufacturer specification, acceptable local codes, regulations and best practices, must all of the specifically listed disciplines still be performed? Or could certain items deemed redundant or unnecessary be omitted from the maintenance plan?

If an item/task is common on two or more disciplines then, that item/task do not have to be repeated unless the frequency for that item/task is more frequent than the other discipline.

37 Ref PWS

2.2.2 DDC

If a DDC System is connected to the facility’s server, and the server goes down causing the

DDC to go down, is the contractor liable for facilitating the troubleshooting and/or repair of the server?

The DDC is not connected to DoDEA server or network.

38 Ref PWS

2.1.2 (o.)

Is repainting parking, bus loading and safety area markings when the paint becomes faded or discolored?

Yes

39 Ref PWS

2.1.2 (o.)

In the event that signage becomes discolored, faded, corroded, etc., is it the burden of the contractor to repair or replace it?

Yes

40 Ref PWS

2.1.3 (h.)

In the event that signage becomes discolored, faded, corroded, etc., is it the burden of the contractor to repair or replace it?

Only applies to room and directional signage.

41 Ref PWS

2.4.5

Which method of payment will be utilized for offers for the kitchen appliances?

Non-Routine Work Requests will be utilized to processing kitchen appliances related requirements.

42 General

Question

Proposal due date for this solicitation is 25

May 2020. Given the magnitude and diversity of the requirements for which to prepare both price and technical proposals, as well as pending Requests for Information responses, can an additional 10 days be considered for the solicitation response date?

Unfortunately due to time constraints solicitation response date can only be extended by 05 days.

43 Ref Pricing

Summary

Is CLIN No. 0004 a non-priced item for bidding purposes? If other than yes, please define.

Yes. Ceiling for CLIN 0004 and respective option CLINs will be set by the Government.

44 Ref Pricing

Summary

Is CLIN No. 0005 a non-priced item for bidding purposes? If other than yes, please define.

Yes. Ceiling for CLIN 0005 and respective option CLINs will be set by the Government.

45 Ref PWS

2.1.2 (e.)

Radon Mitigation Systems are mentioned. Is the Government aware of the systems being maintained by an entity other than the incumbent contractor? If so, how does that affect the upcoming contract?

It is being maintained by an entity other than the incumbent, therefore the only effect this will have on the contractor would be responding to urgent or emergency service calls to secure the system.

46 Ref PWS

2.1.3 (e.)

Fire Extinguishers are mentioned. Is the

Government aware of the fire extinguishers being maintained by an entity other than the incumbent contractor? If so, how does that affect the upcoming contract?

Fire Extinguishers are checked by the school's

Administrative Officer or Fire Warden on a monthly basis. Resulting contract will not include inspection of Fire Extinguishers.

47 Ref PWS

2.1.3 (a.)

If a broken window is identified, how will it be determined whether or not it was caused by vandalism or natural disaster?

The COR will make a determination based on input from FOS, Principal, Assistant Principal, Admin Officer. Upon determination such a request may be addressed via the non-routine work request CLIN, the contractor will be liable for the procurement and replacement if the cost of materials.

48 Ref PWS

2.1.3 (a.)

If the contractor receives a request for the replacement of blinds or drapery due to attrition or defectiveness, is the contractor monetarily liable for the procurement and replacement if the cost of materials are under

$2500.00?

Such a request will be addressed via the non-routine work request CLIN, the contractor will be liable for the procurement and replacement if the cost of materials.

49 General

Question

Is the contractor liable (at no cost to the

Government) for installation/replacement of items listed in the PWS, but are purchased by the Government? [Example: Request – The

School purchased 16ea Playground Swing

Sets, 4ea Basketball Hoops and 20ea White

Boards. Please install.]

No. Such request will be addressed via the non-routine work request CLIN and subject to

COR/KO approval.

50 Ref PWS

2.1.3

Is the contractor monetarily liable for the procurement and replacement of electronic sink, urinal and toilet sensors if the cost of materials is under $2500.00?

Such a request will be addressed via the non-routine work request CLIN, the contractor will be liable for the procurement and replacement if the cost of materials.

51 Ref PWS

2.1.3

Not specifically mentioned in the referenced section, but is the contractor monetarily liable for the procurement and replacement of defective kitchen equipment/washer & dryer parts located in Culinary Arts/Home

Economics Classrooms if material costs are under $2500.00?

Such a request will be addressed via the non-routine work request CLIN, the contractor will be liable for the procurement and replacement if the cost of materials.

(End of Summary of Changes)