DoDEA Solicitation HE125420R1012.pdf

SEE ADDENDUM

(No Collect Calls)

HE125420R1012 05-May-2020

b. TELEPHONE NUMBER

571-372-7781

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 25 May 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHARJEEL JAVAID

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HE12600111883

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HE1260 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DODEA-PACIFIC - PROCUREMENT DIVISION

LEVI RIFAREAL

TORII STATION

DODDS-P/DDESS-G DIRECTOR'S OFFICE

SOBE, BLDG 290

YOMITAN-SON 904-0304

TEL: FAX: EMAIL: DPPD@PAC.DODEA.EDU

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF85

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE125420R1012

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 12 Months Facility Maintenance

FFP

Recurring facilities maintenance, inspection and repairs to be performed in accordance with section 2.1 of the PWS.

FOB: Destination

PURCHASE REQUEST NUMBER: HE12600111883

J041

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 12 Months HVAC Maintenance.

Recurring HVAC maintenance, inspection and repairs to be performed in accordance with section 2.2 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0003 12 Months Sports Fields and Playgrounds Maint.

Recurring Sports Fields and Playgrounds maintenance, inspection and repairs to be performed in accordance with section 2.3 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0004 500 Each Non-Routine Work Requests [Over $10K]

This CLIN is setup to support 'Emergency Calls' and 'Non-Routine Work Requests' that exceed $10,000.00 and are in accordance with section 2.4 of the PWS.

All work performed under this CLIN will require preapproval from the Contracting

Officer and Contracting Officer's Representative (COR).

UNIT UNIT PRICE MAX AMOUNT

0005 500 Lot Non-Routine Work Requests [Under $10K] that exceed $2,500.00 but are less than $10,000.00. All work performed under this

CLIN will require preapproval from the Contracting Officer's Representative

(COR).

UNIT UNIT PRICE MAX AMOUNT

1001 12 Months OPTION Facility Maintenance

UNIT UNIT PRICE MAX AMOUNT

1002 12 Months OPTION HVAC Maintenance.

UNIT UNIT PRICE MAX AMOUNT

1003 12 Months OPTION Sports Fields and Playgrounds Maint.

UNIT UNIT PRICE MAX AMOUNT

1004 500 Each OPTION Non-Routine Work Requests [Over $10K]

UNIT UNIT PRICE MAX AMOUNT

1005 500 Lot OPTION Non-Routine Work Requests [Under $10K]

UNIT UNIT PRICE MAX AMOUNT

2001 12 Months

UNIT UNIT PRICE MAX AMOUNT

2002 12 Months

UNIT UNIT PRICE MAX AMOUNT

2003 12 Months

UNIT UNIT PRICE MAX AMOUNT

2004 500 Each

UNIT UNIT PRICE MAX AMOUNT

2005 500 Lot

UNIT UNIT PRICE MAX AMOUNT

3001 12 Months

UNIT UNIT PRICE MAX AMOUNT

3002 12 Months

UNIT UNIT PRICE MAX AMOUNT

3003 12 Months

UNIT UNIT PRICE MAX AMOUNT

3004 500 Each

UNIT UNIT PRICE MAX AMOUNT

3005 500 Lot

UNIT UNIT PRICE MAX AMOUNT

4001 12 Months

UNIT UNIT PRICE MAX AMOUNT

4002 12 Months

UNIT UNIT PRICE MAX AMOUNT

4003 12 Months

UNIT UNIT PRICE MAX AMOUNT

4004 500 Each

UNIT UNIT PRICE MAX AMOUNT

4005 500 Lot

Note To Offerors. Quantities listed on Non-Routine Work Request Contract Line Items are ESTIMATES only. These estimates are based on historical data available to the Government. The contractor is cautioned that although such estimates may be used as a guideline highlighting past requirements, these estimates should not be construed as a guarantee of future orders by the Department of Defense Education Activity-Pacific, Okinawa District.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $30,000,000.00

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and

CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and

CLIN value(s) stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0005 $2,500.00

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

3005 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

4004 Destination Government Destination Government

4005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUL-2020 TO

30-JUN-2021

N/A DODEA-PACIFIC - PROCUREMENT

DIVISION

LEVI RIFAREAL

TORII STATION

DODDS-P/DDESS-G DIRECTOR'S OFFICE

SOBE, BLDG 290

YOMITAN-SON 904-0304

HE1260

0002 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JUL-2021 TO

30-JUN-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUL-2022 TO

30-JUN-2023

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JUL-2023 TO

30-JUN-2024

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

3005 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JUL-2024 TO

30-JUN-2025

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

4005 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-7 Information Regarding Responsibility Matters OCT 2018

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

OCT 2018

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.217-5 Evaluation Of Options JUL 1990

52.222-17 Nondisplacement of Qualified Workers MAY 2014

52.222-50 Combating Trafficking in Persons JAN 2019

52.223-3 Hazardous Material Identification And Material Safety Data JAN 1997

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-14 Inconsistency Between English Version And Translation Of

Contract

FEB 2000

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984

52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013

52.232-1 Payments APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-1 Disputes MAY 2014

52.233-2 Service Of Protest SEP 2006

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop-Work Order AUG 1989

52.245-1 Government Property JAN 2017

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General AUG 2019

252.204-7000 Disclosure Of Information OCT 2016

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.215-7008 Only One Offer JUL 2019

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7041 Correspondence in English JUN 1997

252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997

252.229-7001 Tax Relief SEP 2014

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.232-7010 Levies on Contract Payments DEC 2006

252.233-7001 Choice of Law (Overseas) JUN 1997

252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) See Addendum to 52.212-1.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal

Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic

Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (DEC 2006)

FAR 52.212-1(b) is supplemented as follows:

B. PROPOSAL PREPARATION INSTRUCTIONS PROVIDED TO OFFERORS

1. General Instructions

a. This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the

Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

c. The Offeror shall make a clear statement in the cover page that the proposal is valid for a minimum of 90 days from the proposal due date.

d. Portions of the successful Offeror’s proposal may be incorporated into the contract as an attachment in

Section J of the award document.

e. Proposals may only be submitted electronically via email to the Contracting Officer and Contract Specialist listed in the solicitation by the due date and time on the solicitation. DoDEA’s file size limit per email is

10MB. Offeror’s whose proposals require the submission of more than one email shall use the subject line to identify the number of emails being sent. For example, “ABC Company Proposal email 1 of 3”.

2. General Information

a. Point of Contact

The contracting officer (KO) and the contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO and CS. Written requests for clarification must be sent to the KO at the email address located below.

Contracting Officer

Name: Ms. Tammy Lopez

Organization/Office Symbol: DoDEA Procurement (Facilities Branch)

E-Mail Address: Tammy.Lopez@dodea.edu

Contract Specialist

Name: Mr. Sharjeel J. Javaid

Organization/Office Symbol: DoDEA Procurement (Facilities Branch)

E-Mail Address: Sharjeel.Javaid@dodea.edu

b. Site Visit Information Site visit will take place on May 14 & 15 2020, between the hours of 10:00 AM through 04:00 PM Japan

Standard Time. Offerors are encouraged to attend the site visit, however non-attendance will not exclude contractors from competition. The number of representatives for each offeror is limited to two. In order to participate in the site visit, offerors must e-mail the name of the attendees to Mr. Levi Rifareal via e-mail at

Levi.Rifareal@DODEA.EDU and finalize coordination no later than 12:00 PM (noon) Japan Standard Time

May 12 2020. Failure to meet this deadline will preclude attendance.

c. Questions Questions from offeror in reference to this solicitation may be submitted via e-mail to Mr. Sharjeel J. Javaid at Sharjeel.Javaid@DODEA.EDU no later than 10:00 AM USA Eastern Time May 18 2020, with subject line “HE125420R1012 Questions (Company Name)”. A consolidated list of answers to any questions received will be incorporated into the solicitation via an amendment and distributed to prospective offerors.

d. RFP Due Date The closing date is 10:00 AM USA Eastern Time May 25 2020. Proposals must be submitted via e-mail to

Mr. Sharjeel J. Javaid at Sharjeel.Javaid@DODEA.EDU with subject line “HE125420R1012 Proposal

(Company Name)”.

e. Debriefings

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. The KO will notify unsuccessful Offerors of the source selection decision in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Excluded Offerors are only entitled to one debriefing for each proposal.

However, if discussions are required, the KO will notify Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The KO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR

15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

mailto:Tammy.Lopez@dodea.edu mailto:Sharjeel.Javaid@dodea.edu mailto:Sharjeel.Javaid@DODEA.EDU

f. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the KO in writing.

g. Communications

Exchanges of source selection information between Government and Offerors will be controlled by the KO or CS. Evaluation notices and responses will be transmitted as emails and will be treated as source selection information. Questions/comments are due no later than 10:00 AM USA Eastern Time May 18 2020.

Questions submitted after the deadline may not be answered. Questions/comments will only be responded to if received in email.

No information concerning this solicitation or requests for clarification will be provided in response to

Offeror initiated telephone calls. All such requests must be made in writing and submitted to the KO and CS as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all Offerors. However, because of administrative time, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the KO.

h. Award without Discussions The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for technical, past performance, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, Offerors will be notified in writing.

i. Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. The technical and past performance volumes of the proposal are to be submitted as an MSWord or PDF document. The price volume shall be submitted via MS Excel. The Government is not responsible for correcting formulas in the

Offeror’s price volume.

j. Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Cover pages, tables of contents, and glossaries shall not be counted as part of a proposal’s page count. The following page limits have been established for all proposals in response to the solicitation:

Table 4 - Proposal Organization

VOLUME VOLUME TITLE PAGE LIMIT

Cover Letter 1

I Factor I (Technical Acceptability) 25

II Factor II (Past Performance) 25

III Factor III (Price) No Limit

IV Reps and Certs No Limit

V Contract Documentation No Limit

k. Proposal Organization

COVER LETTER

The Cover Letter shall include:

Complete Business Mailing Address

Tax identification number (TIN)

Dun & Bradstreet Number (DUNS)

Cage Code/NAICS Code

Contact Name, Phone, Fax, and email address

Clear statement that the proposal is valid for a minimum of 90 days from the proposal due date.

VOLUME I – TECHNICAL PROPOSAL (FACTOR I)

The Offeror’s Technical Proposal shall address the following two (2) Sub-factors in separate sections, each printed independently. A reading of these sections should leave an evaluator with a detailed understanding of all aspects of the technical proposal.

a. Sub-factor One (1) – Technical Capability: The Offeror shall submit a proposal that clearly demonstrates the

Offeror’s understanding of all the objectives in the PWS. The Offer shall submit evidence to demonstrate the completeness of the Offeror’s concept and approach to address how the work will be performed in order to meet all requirements in the PWS.

b. Sub-factor Two (2) – Prior Experience: The Offeror shall submit a proposal that clearly demonstrates the

Offeror’s prior experience performing similar services to those outlined in the PWS. Offerors must clearly outline such experience in their proposal. The Government will not search outside of an Offeror’s proposal for information related to an Offeror’s prior experience.

VOLUME II – PAST PERFORMANCE PROPOSAL (FACTOR II)

a. The Offeror shall prepare a proposal that will include Past Performance information that is no older than 3-years from the date the solicitation is issued.

b. Offeror’s shall complete sections I & II of the included Past Performance Questionnaire. The Offer shall then forward the questionnaire to the appropriate point of contract listed in section II of the form for the completion of section III. The Offeror shall then submit the completed questionnaire with their proposal. It is important that the information provided is complete and accurate as the Government will not search for missing contact information outside of the proposal.

c. The Offeror may also separately describe any quality awards or certifications that indicate the Offeror possesses a high-quality process for providing the services required. Identify what segment of the company

(one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three (3) years old, present evidence that the qualifications still apply.

d. In the event negative or adverse performance information is reported to or obtained by the Government, the

Offeror will be given an opportunity to submit a written rebuttal in response to the negative or adverse performance information received. The Offeror’s written rebuttal will be included as part of the

Government’s past performance assessment prior to any final rating being assigned.

VOLUME III – PRICE PROPOSAL (FACTOR III)

a. The Offeror’s prices shall be complete with an accurate reflection of all aspects of the requirement. Offerors shall submit pricing for the estimated quantities identified in each CLIN and or SubCLIN within the RFP.

Offeror’s price proposal shall also include pricing for the three sample non-routine work requirements, in accordance with Attachments 17, 18 and 19.

b. The price volume shall ONLY be submitted via the Government provided MS Excel, see attachment titled:Pricing Summary. The Government is not responsible for correcting any formulas in the

Offeror’s price volume.

c. The Offeror shall provide the sum of the proposed “Extended (total) Prices” for all CLINs and SLINs for the base period and the four (4) option periods and clause 52.217-8.

VOLUME IV – REPRESENTATIONS AND CERTIFICATIONS

Offeror’s must provide all applicable business representations and certifications required by the solicitation.

VOLUME V – CONTRACT DOCUMENTATION

The Offeror's proposal must include a signed copy of the solicitation and any amendments issued.

(End of 52.212-1 ADDENDUM)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) See Addendum to 52.212-2.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

FAR 52.212-2 (a) is supplemented as follows:

A. BASIS FOR AWARD

The Government will award a single award Firm Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract from this solicitation to the responsible Offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall proposal that is determined to be the most beneficial to the

Government, with appropriate consideration given to the following three evaluation factors: Factor I (Technical

Acceptability), Factor II (Past Performance), & Factor III (Price). Factor I, (Technical Acceptability) is significantly more important than Factor II (Past Performance). All subfactors under Factor I, (Technical Acceptability) are of equal importance. All evaluation factors other than price, when combined, are significantly more important than price (FAR

15.101-1). To receive consideration for award, an Offeror must obtain a rating no lower than of “Acceptable” for

Factor I (Technical Acceptability). Must also receive a rating of at least “Acceptable/Neutral” for Factor II (Past

Performance). Since the trade-off process will be used, the lowest price offered will not necessarily represent the best value to the Government.

The evaluation criteria for this solicitation are as follows:

FACTOR I – TECHNICAL ACCEPTABILITY. roposals will be evaluated to determine whether the Offeror’s response meets all of the objectives in the Performance Work Statement (PWS) and demonstrates performance of similar services as those outlined in the PWS.

a. Sub-factor One (1) – Technical Capabilities: The Government will evaluate the Offeror’s response to meeting all of the objectives in the Performance Work Statement (PWS). The Government will evaluate the completeness of the Offeror’s concept and approach to address how the work will be performed in order to meet all requirements in the PWS.

b. Sub-factor Two (2) – Prior Experience: The Government will evaluate the Offeror’s prior experience at performing similar services outlined in the PWS. The Government’s evaluation of an Offeror’s prior experience is geared toward ensuring that an Offeror has experience performing similar services to those in the PWS.

The Government will utilize the combined technical/risk rating system for the evaluation of all proposals against

Factor 1 (Technical Acceptability) of the source selection criteria. Table 1 below outlines the ratings and their descriptions:

Table 1. Combined Technical/Risk Ratings

Rating Description

Outstanding Proposal meets requirements and indicates an outstanding approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a good approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high. Proposal is unawardable.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

FACTOR II – PAST PERFORMANCE. Proposals will be evaluated to assess the degree of confidence the

Government has in an Offeror’s ability to perform the contract successfully based on relevant past performance information.

Relevancy Ratings – There are two aspects to the past performance evaluation. The first is to evaluate the Offeror’s past performance to determine how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection. Relevancy involves similar scope and magnitude of effort and complexities as those in the PWS. Recent is defined as a performance that is no older than 3-years from the date the solicitation is issued. In conducting a performance relevancy assessment, each Offeror shall be assigned one of the ratings in Table

2.

Table 2. Past Performance Relevancy Ratings

Rating Definition

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Confidence Assessments – The second aspect of the past performance evaluation is to determine how well the contractor performed on the previous relevant contracts. The Government will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment. In conducting a performance confidence assessment, each Offeror shall be assigned one of the ratings in Table 3.

Table 3. Performance Confidence Assessments

Rating Description

Substantial

Confidence

Based on the Offeror’s recent/relevant performance record, the

Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory

Confidence

Based on the Offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited

Confidence

Based on the Offeror’s recent/relevant performance record, the

Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the

Government has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown

Confidence

(Neutral)

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

a. The information presented in the Offeror’s past performance documentation, together with information from the performance survey and other sources available to the Government, e.g.: Contractor Performance

Assessment Reporting System (CPARS) will be the basis of evaluation for this factor. The Government may use any and all available sources that allow for an accurate assessment of an Offeror’s past performance record.

b. In the event that an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance.

In this event the Offeror shall receive a rating of Unknown Confidence (Neutral).

c. The Government may reject a proposal if it is found that the Offeror deleted, misrepresented, or withheld any information that might have a negative impact on its past performance record.

d. Offerors will be informed and will have the opportunity to address any adverse information that they have not been able to previously address.

FACTOR III –PRICE. All CLINS, SubCLINS and three sample non-routine work requirements must be completely and reasonably priced in accordance with the RFP. Price proposals will be evaluated for completeness and price reasonableness.

a. The Government may utilize the proposal analysis techniques and procedures as defined in FAR

15.404-1 to ensure fair and reasonable pricing. Examples of such techniques include, but are not limited to the following:

(i) Comparison of proposed prices received in response to the solicitation.

(ii) Comparison of proposed prices with independent Government cost estimates.

(iii) Comparison of proposed prices with prices obtained through market research for the same or similar items

b. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base period. The Offeror shall submit pricing for the base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8. The pricing proposal should include a separate line item for the additional six-month period priced in six one-month increments. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of 52.212-2 ADDENDUM)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (DEC 2019)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

https://www.sam.gov/

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product…