HE125419R20070002_Alconbury_Transportation.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment 0002 to solicitation HE125419R2007 is to:

1. Answ er questions, part 2 , submitted by interested parties to date,

2. Correct FAR 52.212-1 Addendum,

3. Provide corrected copy of Attachment 2 Pricing, as Attachment 1 of this solicitation amendment,

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jun-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125419R2007

X 9B. DATED (SEE ITEM 11)

11-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jun-2019

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125419R2007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS PART 2

1. It (the solicitation) states this is a 'single award' - does that mean that contractors have to put prices in for each part of the contract, including taxis for special needs and sure start? We had been informed that the taxi part of the contract would be separate.

Answer 1: Clarification of Addendum to FAR 52.212-1, Addendum to Paragraph (h).

Paragraph (h) is changed to read as follows:

Multiple awards.

DoDEA may award a single contract or multiple (up to four (4)) contracts from this solicitation.

For example, DoDEA may issue a single contract, if one (1) Offeror is awarded a contract for the Daily Commute – Sure Start, Daily Commute, Special Needs and Curricular. If one (1) Offeror is awarded the Daily Commute – Sure Start, one (1) offered Daily Commute, another Offeror is awarded the Special Needs and a fourth Offeror is awarded the Curricular, then there will be four

(4) separate contracts made from this solicitation. It follows that between one (1) and four (4) contracts may be issued. Offerors shall prepare and submit separate proposals for each type of service.

2. There appears to be no activity buses - are these going to be covered by curricular clin?

Answer 2: Activity bus runs will be covered under the Daily Commute CLIN.

3. On the spreadsheet pricing the sure start is and daily commute (buses) are all set together and a total for both is needed, yet we are not submitting a bid for any sure start or special needs - i.e.

vans, only buses. How do we separate this? We had been specifically assured that we could submit a bid for buses only, without any vans or taxis.

Answer 3: Please refer to the updated price schedule, Excel spreadsheet.

4. Curricular there is a space for 31 - 55 passengers on the spreadsheet but not within the pricing pages 6 - 52 of the solicitation.

Answer 4: Please refer to the updated price schedule, Excel spreadsheet.

5. We have completed the price pages 6 - 52 of the solicitation and we now need also to complete the spreadsheet as well?

Answer 5: Interested parties may complete both documents but the spreadsheet is required for submission in a complete proposal package.

6. I am really concerned as this solicitation…as lumped together the sure start and daily commute… The sure start and the special needs were in one clin on the most recent requirement; there is a separate clin for the daily commute buses.

Answer 6: Please refer to the CLINS and spreadsheet of solicitation HE125419R2007. There are changes from the last solicitation.

7. Also we do not appear to have an answer yet about the activity buses. These are daily x 2 routes at the moment so they would not sufficiently be covered by curricular activities as these are only a max of 18. Again these were a separate clin under the recent requirement.

Answer 7: Activity bus runs will be covered under the Daily Commute CLIN.

8. All the totals on the spreadsheets are automatically transferred to the 'IGE' Total sheet but I am a little confused.

Answer 8: An updated spreadsheet has been provided for your review and completion.

9. Firstly, as it does on the other spreadsheet individual page for daily commute, the sure start is lumped in; secondly it adds a total for Combined DC, SPEN and Curricular but this will not be correct in our case as we are not quoting for special needs or sure start.

Answer 8: An updated spreadsheet has been provided for your review and completion.

10. Thirdly, it is adding every possible combination yet you will not be needed every size on every option period for the total of runs so the figures are meaningless - is there a method in this which is for your internal use only?

Answer 9: The contract(s) to be issued are Indefinite Delivery, Indefinite Quantity type contracts.

Indefinite delivery, indefinite quantity contracts provide for an indefinite quantity of services for a fixed time. They are used when DoDEA can not determine, above a specified minimum, the precise quantities of supplies or services that the government will require during the contract period. IDIQs help streamline the contract process and speed service delivery.Task orders will be issued for the quantities and time periods, as required. We ask interested parties to complete the spreadsheet/schedule in order to determine the maximum price the Government could pay for the services and also, to enable to the Contracting Officer to make a fair and reasonable price determination for the award of the contract(s) necessary.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (DEVIATION 2018-

O0018) (OCT 2018)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Intent to Submit Offer.

For planning purposes only, please send an e-mail to Ms. Kathleen Kern at Kathleen.Kern@hq.dodea.edu and Ms.

Colleen C. Pritchard at Colleen.Pritchard@hq.dodea.edu to give notification if your company intends to submit a proposal in response to this solicitation. The subject of the e-mail shall be “Intent to Submit a Proposal for HE1254- 19-R-2007.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s DUNS, and NATO Cage Code. Failure to submit a notice of intent does not prohibit an Offeror from submitting a proposal.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 4:00 p.m. (1600 hours) Eastern Daylight Time (EDT), 27 June 2019. Questions submitted after this date may not be considered for a response.

Submission of Offers.

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and arrives in Ms. Kern’s, and Ms. Pritchard's e-mail inboxes by the solicitation closing time. E-mails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on or before the closing date and time stated in Block 8 of the solicitation to Ms. Kathhleen Kern, Contract Specialist, e-mail at Kathleen.Kern@hq.dodea.edu, and Ms. Colleen C. Pritchard, Contacting Officer, e-mail at Colleen.Pritchard@hq.dodea.edu.

As a minimum, offerors shall submit a package consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four separate volumes as follows:

1. Administrative Cover Letter The Administrative Cover Letter shall state the following:

a. The solicitation number

Document Title Page Limitations Apply to Each Proposal Submitted Pages shall be numbered numerically

Administrative Cover Letter

Administrative Cover Letter 1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Volume I Factor 1-Technical Capability

15 pages New Time Roman, not less than 12-point font (excludes attachments, i.e., schematics, syllabi, lists, drafts report formats, and similar materials)

Volume II Factor 2- Past Performance 10 pages

Volume III Factor 3 – Price None

Volume IV Representations and Certifications None mailto:Kathleen.Kern@hq.dodea.edu mailto:Colleen.Pritchard@hq.dodea.edu

b. Unique Entity Identifier (DUNS Number)

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

h. Clearly indicate the services that are being proposed:

i. Daily Commute, and/or

ii. Special Needs, and/or

iii. Curricular.

2. Signed SF 1449 Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items. Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17.

By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization, and be included in the quotation submission.

3. Signed SF 30 Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization, and be included in the quotation submission.

4. Volume I – Factor 1: Technical Capability

This solicitation covers three (3) Objectives: (1) Objective 1, Daily Commute (PWS Section 2.1); (2) Objective 2, Special Needs (PWS Section 2.2); and (3) Objective 3, Curricular (PWS Section 2.3). An offeror can submit proposals for one (1), two (2), or all three (3) objectives. An offeror will not be penalized for submitting proposals for fewer than all three objectives. The Government will evaluate the objectives separately, awarding to the lowest price, technically acceptable offeror for each objective. A technically acceptable proposal is one that meets the minimum requirements of the non-price factors, Technical Capability and Past Performance, for the objective being evaluated.

Do not simply repeat back verbatim or paraphrase requirements along the lines of “we will do this or that.”

Instead, present your plans that describe or outline how you propose to meet the requirements, and do so in sufficient detail to explain clearly the procedures and processes you will put in place and use. In other words, treat each requirement as a question to be answered with “here’s my approach to do the job.” The Government will only evaluate an Offeror’s proposal based solely on the information provided.

5. Volume II – Factor 2: Past Performance.

The past performance evaluation will be an assessment of the Offeror’s probability of meeting the solicitation requirements based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. Offeror shall submit past performance information for no more than five (5), recent and relevant contracts for the prime and subcontractors (performing as the Prime on that effort). To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

i. Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. The information required shall be the same as above. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

ii. Questionnaires. Offerors must send Past Performance Questionnaires, Attachment 5, to their Customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in English. Offerors shall make their best effort to send out a sufficient number of past performance questionnaires to reasonably expect submission to the contracting officer at least one questionnaire on each cited contract/work effort. The questionnaire recipient should e-mail completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received in the issuing office by the closing date/time of the solicitation.

It is highly recommended that the questionnaires are sent to the Offeror's POCs at the earliest opportunity so there is sufficient time to complete the questionnaires and send to the Contract Specialist by the due date. The Government reserves the right to not consider past performance questionnaires received after the due date.

iii. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Past Performance Information Retrieval System (PPIRS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III - Factor 3: Price.

i. Offerors fully burden price proposals shall be complete, and represent an accurate reflection of the requirement as stated in the PWS.

ii. Offerors shall complete, for the service being offered, all unit and extended prices using the Government provided Microsoft Excel Pricing Sheet labeled “Attachment 2” and submit it in both the Excel and pdf format. The Pricing Sheet will establish the maximum unit prices the Offeror may charge for services under the contract.

iii. The Government will not be obligated to pay the Offeror any amount in excess of the prices proposed. Offerors are advised that in the event unit prices multiplied by quantity have been incorrectly calculated, the unit price will govern. The total evaluated price per objective will be considered in making the final award determination since pricing will be evaluated separately per objective.

iv. To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment 2, labeled “FAR 52.217-8 Option to Extend Services.” The contractor will provide a Unit Price for each CLIN Description. If the Government has to exercise the option under FAR 52.217-8, then the Government will use the rate given for the last year performance was completed.

v. The price proposal is presumed to represent the Offeror’s best effort to respond to the solicitation.

Any inconsistency, whether real or apparent, between promised performance and price should be explained in the proposal. Any significant inconsistency, if not explained, raises a fundamental issue of the understanding of the nature and scope of the work required.

vi. As referred to in paragraph (b) of FAR Clause 52.216-22, "Indefinite Quantity" of this contract, the contract minimum guaranteed to the offeror is a total of five (5) runs for base only and zero (0) runs for potential option periods. The maximum quantity is the total quantity for all items combined as set forth in pricing attachment 2.

7. Volume IV: Representations and Certifications

i. Representations and Certifications. Offerors shall complete the representations and certifications in the System for Award Management (SAM) on the website www.sam.gov; or submit the representations and certifications contained in FAR 52.212-3 with their proposal. Offerors are reminded that their registration in SAM must be accurate and active by the award date.

ii. Subcontractor/Teaming Agreement. Offeror shall submit a copy of any subcontracting/teaming agreements.

iii. Offerors shall also complete and submit the following necessary fill-in clauses, provision, and certifications contained in the solicitation:

A. 52.209-7 – Information Regarding Responsibility Matters.

B. 52.212-3 Alt 1– Offeror Representations and Certifications. Complete and/or submit as stated above.

C. 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan: Submit Certification in accordance with the instructions written within the Clause.

D. Letter of Commitment, Attachment 6

E. FAR 42.15 – CPARS Form, Attachment 7

iv. Offeror Responsibility Determination. (SUBMIT WITH PROPOSAL)

In accordance with FAR 9.104. (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only; (b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of non-responsibility.

Per FAR 9.104, to be determined responsible, a prospective Offeror must comply with the following general and special standards:

A. General Standards.

1) Have adequate financial resources to perform the contract, or the ability to obtain them.

(submit Dunn and Bradstreet (D&B) Risk Assessment, letter from Offeror’s bank, stating declaration of solvency, line of credit, current available credit, and credit score if applicable etc.);

2) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

3) Have a satisfactory performance record. A prospective Offeror shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history;

4) Have a satisfactory record of integrity and business ethics (must not be debarred or suspended from doing business with the United States or Host Nation);

5) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective Offeror and subcontractors (to rent, purchase, or otherwise acquire the needed facilities, equipment, other resources, or personnel);

6) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (to rent, purchase, or otherwise acquire the needed facilities, equipment, other resources, or personnel);

7) Be otherwise qualified and eligible to receive an award under applicable laws and regulations; and

B. Special Standards. Be an operational business with the capability to provide bus transportation services on a regular basis on established routes.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for technical, past performance, and price. However, despite this intent, the Government reserves the right to conduct discussions if the Government determines they are necessary. If the Government determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to this award cannot be resolved to the Government's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, Offerors will be notified in writing.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

Multiple awards. DoDEA may award a single contract or multiple (up to three (3)) contracts from this solicitation. For example, DoDEA may issue a single contract, if one (1) Offeror is awarded a contract for the Daily Commute and the Special Needs and the Curricular objectives. If one (1) Offeror is awarded the Daily Commute objective and another Offeror is awarded the Special Needs objective and a third Offeror is awarded the Curricular objective, then there will be three (3) separate contracts made from this solicitation. The other option is one (1) contract awarded to one Offeror for two (2) objectives and one (1) contract awarded to another Offeror for the remaining single objective. Offerors shall prepare and submit separate proposals if proposing for more than one (1) objective.

Multiple awards.

DoDEA may award a single contract or multiple (up to four (4)) contracts from this solicitation. For example, DoDEA may issue a single contract, if one (1) Offeror is awarded a contract for the Daily Commute – Sure Start, Daily Commute, Special Needs and Curricular. If one (1) Offeror is awarded the Daily Commute – Sure Start, one

(1) offered Daily Commute, another Offeror is awarded the Special Needs and a fourth Offeror is awarded the Curricular, then there will be four (4) separate contracts made from this solicitation. It follows that between one (1) and four (4) contracts may be issued. Offerors shall prepare and submit separate proposals for each type of service.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of Addendum to FAR 52.212-1)

(End of Summary of Changes)