Amd1_RFP_HE125419R1000_Europe_EW_CG.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment 0001 is to:

1. Incorporate the Government responses to Vendor's questions;

2. Update the CLIN structure by Listing separate CLINS by Country for After Hour/Weekend Cleaning, Extended School Yr Prog Cleaning, and Pressure Washing Services;

3. Update FAR Part 52.212-1 – INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS;

4. Update the PWS, Section 10 List of Attachments;

5. Update the Clauses;

5. Incorporate the Excel Price Quote Spreadsheet and provide instructions for its use;

6. Incorporated updated Attachments 3, 8, 29, 38, 39; and

7. Added the submission dates and POC to Attachments A and B.

See Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 59

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125419R1000

X 9B. DATED (SEE ITEM 11)

28-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Apr-2019

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125419R1000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Apr-2019 09:00 AM to 09-Apr-

2019 07:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN description has changed from After Hour/Weekend Cleaning to Germany - After Hour/Weekend Cleaning.

The pricing detail quantity has decreased by 60.00 from 250.00 to 190.00.

CLIN 0004

The CLIN description has changed from Extended School Year Program to Germany - Extended School Year Program.

The pricing detail quantity has decreased by 10.00 from 200.00 to 190.00.

CLIN 0005

The CLIN description has changed from Pressure Washing Services to Germany - Pressure Washing Services.

The pricing detail quantity has decreased by 5.00 from 80.00 to 75.00.

CLIN 0006

This CLIN has been renumbered to CLIN 0009.

CLIN 1003

The pricing detail quantity has decreased by 10.00 from 250.00 to 240.00.

CLIN 1004

CLIN 1005

Services.

The CLIN extended description has changed from:

Pressure Washing Services in accordance with the Performance Work Statement (Section 2.4.1)

To:

Pressure Washing Services in accordance with the Performance Work Statement (Section 2.3.7)

CLIN 2003

CLIN 2004

CLIN 2005

CLIN 3003

CLIN 3004

CLIN 3005

CLIN 4003

CLIN 4004

This CLIN has been renumbered to CLIN 4007.

The CLIN description has changed from Extended School Year Program to Belgium - Extended School

The pricing detail quantity has decreased by 192.00 from 200.00 to 8.00.

CLIN 4005

CLIN 4006

This CLIN has been renumbered to CLIN 4009.

CLIN 0006 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 8 Job Belgium - After Hour/Weekend Cleaning

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work Statement (Section 2.2.3)

FOB: Destination

NET AMT

CLIN 0007 is added as follows:

0007 8 Job Belgium - Extended School Year Program

FFP

Extended School Year Program Cleaning Services in accordance with the Performance Work Statement (Section 2.2.19)

CLIN 0008 is added as follows:

0008 4 Job Belgium - Pressure Washing Services

FFP

Pressure Washing Services in accordance with the Performance Work Statement (Section 2.3.7)

CLIN 1006 is added as follows:

1006 8 Job Belgium - After Hour/Weekend Cleaning

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work

CLIN 1007 is added as follows:

1007 8 Job Belgium - Extended School Year Program

FFP

Extended School Year Program Cleaning Services in accordance with the

CLIN 1008 is added as follows:

1008 4 Job Belgium - Pressure Washing Services

FFP

Pressure Washing Services in accordance with the Performance Work Statement (Section 2.4.1)

CLIN 2006 is added as follows:

2006 8 Job Belgium - After Hour/Weekend Cleaning

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work

CLIN 2007 is added as follows:

2007 8 Job Belgium - Extended School Year Program

FFP

Extended School Year Program Cleaning Services in accordance with the

CLIN 2008 is added as follows:

2008 4 Job Belgium - Pressure Washing Services

FFP

Pressure Washing Services in accordance with the Performance Work Statement

CLIN 3006 is added as follows:

3006 8 Job Belgium - After Hour/Weekend Cleaning

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work

CLIN 3007 is added as follows:

3007 8 Job Belgium - Extended School Year Program

FFP

Extended School Year Program Cleaning Services in accordance with the

CLIN 3008 is added as follows:

3008 4 Job Belgium - Pressure Washing Services

FFP

Pressure Washing Services in accordance with the Performance Work Statement

CLIN 4004 is added as follows:

4004 190 Job Germany - Extended School Year Program

FFP

Extended School Year Program Cleaning Services in accordance with the

CLIN 4006 is added as follows:

4006 8 Job Belgium - After Hour/Weekend Cleaning

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work

CLIN 4008 is added as follows:

4008 4 Job Belgium - Pressure Washing Services

FFP

Pressure Washing Services in accordance with the Performance Work Statement (Section 2.3.7)

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0003 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

N/A N/A

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

The following Delivery Schedule item for CLIN 0004 has been changed from:

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

The following Delivery Schedule item for CLIN 0005 has been changed from:

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

The following Delivery Schedule Item has been deleted from CLIN 0006:

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

The following Delivery Schedule item has been added to CLIN 0006:

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

The following Delivery Schedule for CLIN 0007 has been added:

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

The following Delivery Schedule for CLIN 0008 has been added:

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

The following Delivery Schedule for CLIN 0009 has been added:

CAGE

POP 01-JUL-2019 TO

28-FEB-2020

The following Delivery Schedule item for CLIN 1003 has been changed from:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule item for CLIN 1004 has been changed from:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule item for CLIN 1005 has been changed from:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule for CLIN 1006 has been added:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule for CLIN 1007 has been added:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule for CLIN 1008 has been added:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule item for CLIN 2003 has been changed from:

POP 01-MAR-2021 TO

28-FEB-2022

CAGE

POP 01-MAR-2021 TO

28-FEB-2022

The following Delivery Schedule item for CLIN 2004 has been changed from:

CAGE

POP 01-MAR-2021 TO

28-FEB-2022

CAGE

POP 01-MAR-2021 TO

28-FEB-2022

The following Delivery Schedule item for CLIN 2005 has been changed from:

CAGE

POP 01-MAR-2021 TO

28-FEB-2022

CAGE

POP 01-MAR-2021 TO

28-FEB-2022

The following Delivery Schedule for CLIN 2006 has been added:

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule for CLIN 2007 has been added:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule for CLIN 2008 has been added:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule item for CLIN 3003 has been changed from:

CAGE

POP 01-MAR-2022 TO

28-FEB-2023

CAGE

POP 01-MAR-2022 TO

28-FEB-2023

The following Delivery Schedule item for CLIN 3004 has been changed from:

CAGE

POP 01-MAR-2022 TO

28-FEB-2023

POP 01-MAR-2022 TO

28-FEB-2023

The following Delivery Schedule item for CLIN 3005 has been changed from:

CAGE

POP 01-MAR-2022 TO

28-FEB-2023

CAGE

POP 01-MAR-2022 TO

28-FEB-2023

The following Delivery Schedule for CLIN 3006 has been added:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule for CLIN 3007 has been added:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule for CLIN 3008 has been added:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule item for CLIN 4003 has been changed from:

POP 01-MAR-2023 TO

28-FEB-2024

CAGE

POP 01-MAR-2023 TO

28-FEB-2024

The following Delivery Schedule Item has been deleted from CLIN 4004:

CAGE

POP 01-MAR-2023 TO

28-FEB-2024

The following Delivery Schedule item has been added to CLIN 4004:

CAGE

POP 01-MAR-2021 TO

28-FEB-2022

The following Delivery Schedule item for CLIN 4005 has been changed from:

CAGE

POP 01-MAR-2023 TO

28-FEB-2024

CAGE

POP 01-MAR-2023 TO

28-FEB-2024

The following Delivery Schedule Item has been deleted from CLIN 4006:

POP 01-MAR-2023 TO

28-FEB-2024

The following Delivery Schedule item has been added to CLIN 4006:

CAGE

POP 01-MAR-2020 TO

28-FEB-2021

The following Delivery Schedule for CLIN 4007 has been added:

CAGE

POP 01-MAR-2023 TO

28-FEB-2024

The following Delivery Schedule for CLIN 4008 has been added:

CAGE

POP 01-MAR-2023 TO

28-FEB-2024

The following Delivery Schedule for CLIN 4009 has been added:

CAGE

POP 01-MAR-2023 TO

28-FEB-2024

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0006:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 0007:

The following Acceptance/Inspection Schedule was added for CLIN 0008:

The following Acceptance/Inspection Schedule was added for CLIN 1006:

The following Acceptance/Inspection Schedule was added for CLIN 1007:

The following Acceptance/Inspection Schedule was added for CLIN 1008:

The following Acceptance/Inspection Schedule was added for CLIN 2006:

The following Acceptance/Inspection Schedule was added for CLIN 2007:

The following Acceptance/Inspection Schedule was added for CLIN 2008:

The following Acceptance/Inspection Schedule was added for CLIN 3006:

The following Acceptance/Inspection Schedule was added for CLIN 3007:

The following Acceptance/Inspection Schedule was added for CLIN 3008:

The following Acceptance/Inspection Schedule was added for CLIN 4004:

The following Acceptance/Inspection Schedule was added for CLIN 4006:

The following Acceptance/Inspection Schedule was added for CLIN 4008:

The following have been added by reference:

52.237-3 Continuity Of Services JAN 1991

The following have been added by full text:

252.229-7001 TAX RELIEF (SEPT 2014) - ALTERNATE I (SEPT 2014)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: [ ___ ]

RATE (PERCENTAGE): [ ___ ]

(b) The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes.

The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The Contractor shall use Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

(End of clause)

The following have been modified:

52.212-1 (ADDENDUM)

FAR 52.212-1 – INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS

1. Addendum to Paragraph (b) Submission of proposals: In addition to those requirements stated in paragraph (b), the following are added and shall apply to the submission requirements for responses to this solicitation:

(a) Proposal Structure and Content – Vendors shall submit proposal packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative. This proposal volume shall include the following:

a. A cover letter with the vendor’s Tax Identification Number, Dun and Bradstreet

Number, Cage Code, and point of contact information;

b. Completed Standard Form (SF) 1449.

c. Completed FAR Clause 52.209-7, Information Regarding Responsibility

Matters; and DFARS Clause 252.209-7991, Representation By Corporations Regarding An Unpaid Delinquent Tax Liability Or A Felony Conviction Under Any Federal Law Fiscal Year 2016 Appropriations;

d. Completed and signed, copy of all SF30 Amendments

e. If the vendor is registered in System for Award Management (SAM), a copy of the completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications; or, if the vendor is NOT registered in SAM, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications.

2. Volume 2 – Technical Capability. This proposal volume shall:

a. Not exceed 50 pages in length printed in not less than 10 point font.

b. Provide a written plan that demonstrates the contractor’s ability to perform the various objective requirements listed in Section 2 of the PWS within the constraints of Section 3 of the PWS. Offerors are encouraged to reference the Section in the proposal which is/are being addressed and to pay close attention to and specifically address the various Technical Capability Subfactors as follows:

i. Subfactor 1. Technical Approach – Describe your firm’s ability and plan to perform the objective requirements listed in Sections 2.2 through

2.3 of the PWS within the constraints listed in Section 3.

ii. Subfactor 2. Management and Staffing Plan - Describe your firm’s ability and plan to perform the objective requirements listed in Section

2.1.1 through 2.1.3, within the constraints listed in Section 3, paying particular attention to Sections 3.2.4, 3.2.5, 3.3, and 3.5.

iii. Subfactor 3. Transition-In Plan - Describe your firm’s ability and plan to perform the objective requirements listed in Section 2.4.1 of the PWS within the constraints listed in Section 3.

iv. Subfactor 4. Corporate Experience - Describe your firm’s prior corporate experience as a prime contractor performing services similar in size and complexity to those services outlined in the PWS.

c. NOT include any references to proposed pricing.

3. Volume 3 – Past Performance Information. This proposal volume shall:

a. Provide information on at least three (but no more than five) recent contracts for services relevant to those required in the PWS. “Relevant” is defined as work similar in scope, complexity, and magnitude to the work described in the PWS. “Recent” is defined as contracts that have been completed within the past three years or are currently being performed.

b. Use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted:

i. Attachment A, “Past Performance Part I” must be completed and submitted for all recent contracts; and

ii. Attachment B, “Past Performance Part II” is a questionnaire that must be forwarded by vendors to the references being used for past performance.

References must complete and submit the questionnaires directly to Arlene.Richardson@hq.dodea.edu and Kathy.Marquez@hq.dodea.edu.

Questionnaires must be received no later than the closing date and time of the solicitation in order to be considered.

4. Volume 4 – Price. This proposal volume shall be formatted in Microsoft Excel. All CLINs must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and total amount. A final total of the Base and each Option Period is required in the spreadsheet. A pricing excel spreadsheet has been provided for this purpose.

(b) Proposal Submission Requirements –

1. Copies, Format and Quantities: One original electronic copy of Volumes 1-4.

2. Closing Dates and Delivery Methods/Addresses:

a. Complete Proposal Package (Volumes 1 through 4): The closing date for complete proposal packages to be submitted is April 8, 2019 at 07:00 A.M.

ET. Proposals shall be submitted in writing via email to both Arlene.Richardson@hq.dodea.edu and Kathy.Marquez@hq.dodea.edu. with the subject line, “Proposal DoDEA Europe – East and West Custodial and Grounds”. DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by Receipt Acknowledged email from the Government.

b. RFP Questions – Questions regarding this RFP shall be submitted in writing via email to both Arlene.Richardson@hq.dodea.edu and Kathy.Marquez@hq.dodea.edu. with the subject line, “Questions DoDEA RFP Europe – East and West Custodial and Grounds,” no later than 09:00 AM ET on March 20, 2019. A consolidated list of all questions and answers will be provided to all interested parties via an amendment to the solicitation.

2. Addendum to Paragraph (c) Period for acceptance of proposals: Paragraph (c) is changed to read as follows: The vendor agrees to hold the prices in its proposal firm for 90 calendar days from the date specified for receipt of proposals, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (e) Multiple Proposals. Paragraph (e) is changed to read as follows:

Multiple proposals presenting alternative terms and conditions will NOT be accepted.

4. Addendum to Paragraph (h) Multiple awards. Paragraph (h) is changed to read as follows: The Government may accept any item or group of items of a proposal. DoDEA intends to award a single contract for the stated services; however multiple awards may be made as a result of this solicitation.

(End of addendum to FAR 52.212-1)

ATTACHMENT A-PAST PERFORMANCE

Part I: RFP HE125419R1000 DoDEA-Europe East West Custodial Services and Grounds Maintenance

Information to be completed by vendor and emailed directly to DoDEA Procurement to Arlene.Richardson@hq.dodea.edu and Kathy.Marquez@hq.dodea.edu by April 8, 2019 at 07:00 A.M. ET.

Information Below To Be Completed by Vendor for a Minimum of Three References

Name of Agency/Command/Company Contracting Activity:

Contract number: Contract type:

Total contract value (Include exercised and unexercised options) At time of award: $ Currently (or at completion): $

Period of performance or delivery schedule (Include exercised an unexercised options) At time of award:

Currently (or at completion):

Brief description or title of contract requirements. Use space as needed, but do not exceed one typewritten page per contract.

Procuring Contracting Officer (PCO) Use current name as point of contact for on-going contracts or the last individual’s name for completed contracts.

Name:

Telephone number:

Facsimile number:

E-mail address:

Contracting Officer’s Representative (COR) Name:

Telephone number:

Facsimile number:

E-mail address:

Administrative Contracting Officer (ACO):

Name:

Telephone number:

Facsimile number:

E-mail address:

Brief description of any problems encountered and corrective actions taken to resolve those problems. Use space as needed, but do not exceed one typewritten page per contract.

(End of Attachment A)

ATTACHMENT B-PAST PERFORMANCE

Part II: RFP: HE125419R1000 DoDEA-Europe East West Custodial Services and Grounds Maintenance

Information to be completed by vendor’s references and emailed directly to DoDEA Procurement to Arlene.Richardson@hq.dodea.edu and Kathy.Marquez@hq.dodea.edu by April 8, 2019 at 07:00 A.M. ET

REFERENCE INQUIRY

Name of Vendor: ____________________________________________________________________

1. Reference Firm Contacted

2. Project Title: __________________________________________________________________________

3. Contract Number (if known):

4. Name of Key Person Contact:

5. Key Contact Phone No.:

6. Did the Key Contact work directly on the contract referenced? Yes [ ] No [ ]

7. Contract period: From to

8. Brief Description of Work Performed:

9. Quality of Work Performed and Products Delivered:

10. Degree of Cooperation by Contractor and Your Organization.

(a) How well overall did the Contractor work with the Contracting Organization?

(b) How well did the key personnel and Contractor’s staff work with COTR and Contracting Organization’s staff?

11. Timeliness of Contract Work.

(a) Was work completed on time?

(b) Were there any unresolved problems during performance or afterwards? ____________

12. Effectiveness of Cost Controls (For Cost Reimbursement Contracts Only).

(a) Was the project completed within budget?

(b) Were costs properly controlled? ____________________________________________

13. Would you recommend the Contractor? Yes No If no explain why

Rating __________________ (Excellent/Good/Satisfactory/Unsatisfactory) Supporting Comments:

(End of Attachment B)

PWS

7PERFORMANCE WORK STATEMENT (PWS)

FOR

DODEA-EUROPE EAST AND WEST

CUSTODIAL AND GROUNDS MAINTENANCE SERVICES

1. GENERAL INFORMATION AND SCOPE OF WORK

1.1. Agency: The Department of Defense Education Activity (DoDEA), as one of only two Federally-operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 165 brick-and-mortar schools in eight districts located in seven states, 11 foreign countries, Guam, and Puerto Rico. DoDEA employs over 8,000 educators who serve more than 72,000 children. DoDEA also has a fully accredited virtual high school located in Virginia with teaching hubs in Europe and the Pacific.

1.2. Background: The objective of this P e r f o r m a n c e W o r k S t a t e m e n t ( PWS) is to obtain contract services for custodial services and grounds maintenance that will ensure all Department of Defense (DoD) Belgium and Germany schools under DoDEA-Europe (DoDEA-E) are fully and constantly operational, neat, healthy, sanitary and safe. The overriding objective is to provide the services stated herein with the utmost reliability to minimize any negative impacts on schools which could adversely affect the DoDEA-E mission. This contract shall provide a clean, orderly, safe, cost-effective, and instructionally supportive school environment that contributes to the school district’s mission of providing an exemplary education that inspires and prepares all DoDEA-E students for success in a dynamic, global environment.

1.3. Scope of Work: The contractor shall provide custodial services and grounds maintenance, at DoDEA-E locations of schools as indicated in Attachment 2. These services are required in order to ensure that all DoDEA-E facilities remain functional, offer an acceptable level of cleanliness, and provide a safe and healthy environment that supports and enhances the educational mission of the agency. Specifications for each school/office can be found in the Attachments listed in Section 10 - List of Attachments.

2. OBJECTIVES

2.1. General Contractor Objectives:

The objective is for the contractor to provide management and staffing that will ensure continuity of services and establishes communication and partnering approaches between the contractor and government representatives.

“The tasks are not all inclusive as the contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance-based approach. The government reserves the right to incorporate the winning offeror’s proposed technical response into the contract.

2.1.1. Contract Management Plan: The objective is to have a contractor established management and staffing plan that covers the performance of this contract with respect to partnering, management, staffing, recruitment and subcontractor support services. The plan, at a minimum, needs to address the following criteria:

The Contractor’s approach for addressing Communication and Relationship Management.

DoDEA utilizes a commercial of the shelf (COTS) program – SchoolDude to track work orders, manage customer requests, and improve workflow. Offerors will be required to utilize this work order system to respond and manage work order requests. Access will be provided through DoDEA Contracting Officer Representatives (CORs).

A process for managing SchoolDude - Maintenance Direct Custodial and Grounds. Contractor will ensure they have capabilities for reliable Internet connectivity between contractor employees and Government representatives to ensure maximum use of SchoolDude. Access to SchoolDude and SchoolDude on-line training (approximately 2 hours) shall be provided at no cost to the Contractor.

A process for managing the recruitment hiring, retention, substitution and replacement of qualified personnel, and how proposed staffing levels will be maintained throughout the life of the contract.

Identification of key personnel and provide a detailed approach to coordination and interface with the Government, internal company hierarchy and supervision, and operational control and oversight of personnel including subcontractors, if applicable.

How an initiative of this magnitude and complexity will be managed and administered from the top down, what processes will be in place to ensure effective and unabated communications between all stakeholders, and what procedural standardization is in effect to ensure timely resolution of problematic areas.

Procedures for obtaining clearances for installation access; an approach for a viable reach-back capability for surge contingency; limitation of manpower turnover rate; work scheduling and status reporting procedures; and processes or control measures to ensure effective status reporting and overall continuity of services.

A management approach to transitions as turnover occurs to ensure there is a timely and transparent transfer of knowledge between Contractor and Government personnel; resolving issues and conflict at the lowest possible levels in a timely manner without impact to school operations; what internal and external communication processes are in place with respect to all aspects of contract performance; what oversight will be in place to ensure contract personnel comply with standard operating procedures while simultaneously maintaining a high degree of professionalism; what the procedures are for placing, overseeing, and maintaining quality subcontractor personnel; and the methods of mitigating and monitoring risk of performance to meet or exceed all requirements in the PWS.

A system detailing how the Contractor will respond to service calls in a timely manner.

A plan detailing how the Contractor will use technology to communicate with DoDEA-E to receive and respond to service calls, emergencies, etc.

Contingency Plan for separation of employees and employee absences.

2.1.2. Materials, Equipment, and Critical Spares: The objective requires the Contractor to maintain sufficient materials, tools and equipment to support all work and schedule requirements identified in the PWS.

2.1.3. Hazardous Material and Waste Management: [As required to maintain compliance with all applicable installation/host nation laws and regulations.] The objective is for the contractor to comply with installation/host nation requirements, applicable laws and regulations with the inventory, storage, and handling of hazardous materials. Contractor will coordinate with installation Engineering and Environmental offices no less than annually to obtain compliance requirements.

In order to meet this objective the Contractor is required to identify and maintain records for all material requiring a Material Safety Data Sheet (MSDS) and establish employee training and certification standards IAW the installation’s Hazardous Material and Waste Management Plan and all applicable laws, regulations and host nation requirements.

2.1.4. Custodial and Grounds: The objective is to have a comprehensive Custodial and Grounds Management Program developed and submitted for each facility which provides the Government with the contractor’s plan for accomplishing the objectives and requirements of this PWS without interfering with school operations.

2.2. Custodial Service Objectives:

The objective is for the contractor to provide custodial services for school and office facilities, including all preschool, sure start and kindergarten rooms at elementary, intermediate, middle and high schools, which result in a clean, healthy, neat and professional environment at those facilities.

“The tasks are not all inclusive as the contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance-based approach. The government reserves the right to incorporate the winning offeror’s proposed technical response into the contract.

2.2.1. Limited Cleaning: The objective is to have limited cleaning for five consecutive weekdays one week prior to the start of school at the end of summer break. This objective requires that such cleaning be provided only for restrooms and the removal of trash from all hallways and classrooms.

2.2.2. Unscheduled Clean-up: [As needed] The objective is to have accidental, incidental, and unforeseen occurrences, such as, but not limited to, vomit, feces (on floor, toilets, walls, etc.), blood, urine, and special clean-up requirements addressed and cleaned up as soon as possible (usually within 15 to 30 mins) after discovery. The objective is met when such instances are dealt with and the soiled area is restored to a clean/safe state within a reasonable amount of time after detection.

2.2.3. After Hour/Weekend Cleaning Events: [As Required] From time to time events will be held in the school buildings or at the athletic facilities which will require custodial services after normal school hours or on weekends.

These are variable and the Government is not able to enumerate the full number or the specific timing of these events far in advance of their occurrence. The contract will include a line item (CLIN) for a number of these events that is based on the historical average of such events. Each non-athletic event will require cleaning services for no more than 6 classrooms, 4 restrooms, and an adjacent hallway, or, in the case of athletic events, the main gymnasium, the multipurpose room (MPR), and 2 locker rooms (to include showers/restrooms). Historically there have been approximately 250 such events per year. The government will provide the contractor notification through SchoolDude of these events at least one week in advance of the event. The contractor will provide a per-event price for each event in their response to this solicitation and will invoice for the event against the relevant CLIN after providing the service.

2.2.4. District Superintendent Facility, Community Superintendent Facility and Center of Excellence:

[M/W/F] Daily level of services that are described throughout this PWS as being provided on a daily basis are required throughout the calendar year (with no Summer or Winter recesses) and will be performed on M/W/F only instead of daily. Weekly and annual cleaning services apply to these facilities the same as to the schools.

2.2.5. Vacuuming: [Every Weekday] The objective is to have vacuuming of all carpets, upholstery, walk-off mats, area and throw rugs accomplished using industrial-type vacuum cleaners with high air flow and equipped with a HEPA filters with 3-micron porosity or less (as required to qualify as HEPA) and with a minimum of 200 millibars of suction as measured at the end of the hose. Chairs, wastebaskets and other easily moveable items shall be moved to maintain floors beneath these items and returned to their original and proper position after cleaning. The objective is met if, after vacuuming is completed, carpets, upholstery, area and throw rugs are free of soil, dirt, debris, litter and other foreign matter.

2.2.6. Waste Disposal: [Every Weekday] The objective is to have all wastebaskets emptied to include any items placed near wastebaskets that are marked trash. The contractor is expected to provide and replace plastic wastebasket liners and return wastebaskets to their original position. Wastebaskets are to be clean, free of foreign matter, and free of odors. The objective also requires that wastebaskets be fitted with plastic liners and returned to their original position. In addition, wastebaskets are to be cleaned at least weekly.

2.2.7. Mud Scrapers and Door Mats: [Weekly, Every Weekday during inclement weather] The objective is to have doormats and mud scrapers located inside and outside of entrances and other locations, such as steps and landings, removed and cleaned of all mud, dirt and debris and then properly reinstalled or replaced. Collection basins will be clean of all trash, debris, dirt and sand.

2.2.8. Countertops in Classrooms and Offices: [Every Weekday] The objective is to have all countertops cleaned using a disinfectant agent. The objective is met when surfaces are free of dirt, spots, or other foreign matter.

2.2.9. Classroom and Office Sinks: [Every Weekday] The objective is to have all sinks washed with a disinfectant agent and free of spots, scale, scum, and mineral deposits. Soap and paper towels are to be resupplied as needed to prevent depletion.

2.2.10. Emergency Shower/Eyewash Station(s): [Weekly] The objective requires that classrooms with emergency shower/eyewash stations which have a water collection pan be cleaned and be free of dirt, debris, and water.

2.2.11. Floor Surface Cleaning:

2.2.11.1. Non-Carpeted Floor Cleaning: [Every Weekday] The objective is to have all non-carpeted floor surfaces and coverings cleaned IAW manufacture standards. Furniture and items are to be moved to allow proper cleaning and returned to their original positions. All floor surfaces and coverings, are to be thoroughly cleaned and free of dust, dirt, stains, streaks, fluids and litter. All floor cleaning solutions are to be removed from furniture and baseboards. Floors are to be free of residues or mop strands. During inclement weather, floors in high traffic areas will need to be cleaned more often to ensure safety, cleanliness and good appearance.

2.2.11.2. Non-Carpeted Floor Maintenance (Hard Floors: Vinyl Tile, Ceramic Tile, Wood, Concrete, Polyurethane, Nylon, etc..): [Bi-Annually, Summer and Winter] The objective is to have all non-carpet floors cleaned, scrubbed, sealed, polished, buffed, waxed, and stripped as required to meet manufacturer specifications.

After cleaning, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Baseboards, corners, and wall/floor edges shall also be clean. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

2.2.11.3. Carpet Shampooing: [Bi-Annually, Summer and Winter] The objective is to have all installed and Government-furnished carpeted floors restored to manufacturer specifications. Carpets shall be deep cleaned in order to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective technique and/or method to address soil suspension, soil extraction and drying. After deep cleaning, the carpeted area shall show an improvement in visible appearance. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location after the carpet has dried.

2.2.11.4. Gym, Stage, Multi-Purpose Room (MPR): [Every Weekday] The objective is to have all gym, stage and multi-purpose room floor surfaces maintained IAW specific manufacturer’s recommendations. Floor surfaces and coverings are to be kept free of dust, dirt, stains, fluids and litter for this objective to be met.

2.2.11.5. Gym, Stage, and MPR Floors: [Annual – Summer] The objective requires that all gym, stage, multi-purpose rooms, and other spaces with special flooring be stripped, rejuvenated and sealed IAW specific manufacturer’s recommendations. At the conclusion the objective will be met if floor surfaces are restored to the maximum possible finish.

2.2.12. Dusting:

2.2.12.1. Low Dusting: [Weekly] The objective is to have all low surfaces, up to 180 cm above the floor level, dusted prior to floors being cleaned. All dust, dirt, smudges, and loose soil is to be removed from all exposed surfaces which include, but are not necessarily limited to, furniture, window frames, door surfaces and frames, casings, window sills, Rolladens, baseboards, trim ledges, radiators, piping, heating lines, ventilation ducts, wall projections, surface-mounted electrical conduits, handrails and tops of shelves and bookcases. The objective is met when all exposed surfaces up to 180 cm above the floor level are free of dust and litter.

2.2.12.2. High Dusting: [Annually - Summer] The objective is to have all high surfaces, above 180 cm above the floor level, dusted prior to floors being cleaned. All dust, dirt, smudges, and loose soil is to be removed from all exposed surfaces which include, but not necessarily limited to, piping, heating lines, ventilation ducts (exterior), exhaust vents, wall projections, and surface-mounted electrical conduits. The objective is met when all exposed surfaces 180 cm above the floor level are free of dust and dirt.

2.2.13. Interior Cleaning:

2.2.13.1. Spot Cleaning: [Weekly] The objective requires that all washable surfaces, including, but not necessarily limited to, walls, window frames, door surfaces and door frames (including kick plates), casings, window sills, Rolladens, baseboards, trim ledges, radiators, piping, heating lines, ventilation ducts, wall projections, surface-mounted electrical conduits, and handrails be cleaned. The objective is met when all such washable surfaces are clean and free of smudges, fingerprints, streaks, dirt, and oil or grease spots.

2.2.13.2. Interior Glass Cleaning: [Weekly] The objective requires that all interior mirror and glass surfaces on doors, walls, showcases and partition walls with mirrors and glass surfaces (excluding skylights) be cleaned using materials designed for the cleaning of glass and mirrors.

2.2.13.3. Interior/Exterior Window and Door Cleaning: [Bi-Annually, Summer and Winter] The objective requires that all windows and skylights, awnings, clear overhead protection over walkways, including frames, casings, and sills on both interior and exterior surfaces, and installed screens are cleaned. Installed screens are to be removed prior to cleaning and reinstalled at the conclusion.

2.2.13.4. Drinking Fountains: [Every Weekday] The objective requires that all drinking fountains be cleaned with a disinfectant agent. At the conclusion sinks are expected to be disinfected, free of dirt, and water or lime spots and the areas around the drinking fountains will be dry.

2.2.13.5. Interior/Exterior Light Fixtures: [Annually – Summer] The objective requires that all light fixtures, globes, reflectors and casings be cleaned. Any parts removed for cleaning shall be correctly reinstalled. At the conclusion the light fixtures will be clean, and free of dirt, spots and insects.

2.2.13.6. Interior Shutters, Venetian and Vertical Blinds: [Annually – Summer] The objective requires that all interior shutters, venetian blinds, and vertical blinds be cleaned. The objective will be met if, at the conclusion of the cleaning, the shutters and blinds are correctly rolled up or drawn and are free of dust and dirt.

2.2.13.7. Furniture and Upholstery: [Annually – Summer] The objective requires that gum and other foreign matter be removed from all furniture and the furniture and upholstery be washed and surfaces sanitized. Upon completion the furniture and upholstery will be clean and free of gum, stains, and other foreign matter.

2.2.13.7.1. Desktops, Tabletops, Countertops in Specialized Areas: [Every Weekday] Specialized areas include Sure Start, PSCD, Nurse’s Office and Examination Rooms, Culinary Arts and Home Economics (excluding food preparation areas), Art Classrooms, Learning Impaired Classrooms, Teacher’s Lounges, and Science Labs. The objective requires that desk tops, table tops, counter tops, and stove tops (if present) in these areas be wiped down with a disinfectant agent. When completed surfaces will be clean and free of dirt, spots, smudges, and other foreign matter.

2.2.13.7.2. Desktops, Tabletops, Countertops Cleaning in Classrooms: [Every Weekday for ES] [Weekly for MS & HS] The objective requires that, when accessible, classroom desktops, tabletops, and countertops be cleaned and wiped down with a disinfectant agent. Upon completion the surface is expected to be clean and free of dirt, spots, smudges, and foreign matter.

2.2.14. Cleaning of Washrooms, Restrooms and Locker Rooms: [Every Weekday] The objective requires that washrooms, restrooms and locker rooms meet the objectives defined in the following paragraph during operational hours on school days. These objectives shall be performed each operational day on all washrooms, restrooms and locker rooms. Use of the same bucket of cleaning solution and/or cleaning cloths used to clean toilets or urinals to clean wash basins, tubs, fixtures, and showers is NOT acceptable. Similarly, the same bucket of cleaning solution and/or cloths used to clean floors is not to be used to clean toilets, urinals, wash basins, showers, tubs and/or fixtures. It is required that water and soap solutions in buckets be changed with sufficient frequency to prevent broadcast of unpleasant odors and disease. Soap, paper towels and toilet paper shall be provided and stocked at all locations such that depletion is avoided. It is expected that all stains, graffiti or other markings will be removed as they occur.

For all Schools washrooms/restrooms, supplemental cleaning shall be performed as required to maintain standards throughout the school operational day. Cleanup of water spills in restrooms and around drinking fountains shall be performed as required to maintain health and safety. Additionally, washrooms will be maintained in a neat, clean, sanitary and safe condition during operational hours. Sinks, toilet bowls and urinals are to be free of spots, scale, scum, and mineral deposits. Fixtures, floors, walls and partitions are to be free of water, urine and feces, soap, paper towels and toilet paper. Paper towels, hand soap and toilet paper are to be restocked in each applicable location as needed to ensure sufficient supplies throughout the school day. All cleaning materials are removed after use.

2.2.14.1. Toilets: [Every Weekday] Toilets and seats are to be cleaned using a disinfectant agent. Toilets and seats shall be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. After cleaning, it is expected that toilets and seats will be free of all spots, scale, scum, and mineral deposits.

2.2.14.2. Washroom/Restroom Surfaces: [Every Weekday] All surfaces of toilet partition walls, ceramic tiled walls, window sills and moldings are expected to be cleaned using a disinfectant agent. All fittings are to be polished. After cleaning it is expected that the surfaces will be free of spots, stains, smudges, and dirt and that the fittings clean, shiny, and free of dirt.

2.2.14.3. Urinals: [Every Weekday] The objective is to have urinals cleaned using a disinfectant agent. Urinals shall be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. After cleaning it is expected that urinals will be free of spots, stains, smudges, and dirt and that the fittings are clean, shiny, and free of dirt.

2.2.14.4. Wash Basins and Faucets: [Every Weekday] Wash basins are expected to be cleaned using a disinfectant agent. Wash basins and faucets are expected to be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. After cleaning it is expected that the wash basins and faucets will be free of spots, scale, scum, and mineral deposits.

2.2.14.5. Showers and Tubs: [Every Weekday] Showers and tubs, to include all walls, bases, and fittings, are expected to be cleaned using a disinfectant agent. After cleaning showers and tubs will be clean, free of stains, spots and dirt.

2.2.14.6. Floors: [Every Weekday] All washroom, restroom, shower room and locker room floors are expected to be mopped with a water/disinfectant agent solution. When complete, floors will be clean, free of stains and dirt spots.

2.2.14.7. General Associated Tasks: [Every Weekday] All washroom mirrored and glass surfaces are cleaned and streak free. All floor drain traps, shower drains, and sink drains are filled with water to prevent drains from drying out and allowing sewer gases to enter the area. All shelves and soap dishes are cleaned and polished. All feminine sanitary receptacles are emptied and receptacle bags are replaced.

2.2.14.8. Lockers: [Annually, Summer] The interior and exterior of student lockers in all locations (including athletic locker rooms) are to be cleaned and disinfected. Contractor will coordinate with school administration to ensure lockers are accessible. When complete, lockers are expected to be free of graffiti, stains, spots and dirt.

2.2.15. Outdoor Cleaning:

2.2.15.1. Main Entrances: [M/W/F] The objective is to have the main foot traffic entrances to buildings swept, policed, and cleaned. The objective is met when the main entrances are swept and free of debris and excessive dirt.

2.2.15.2. Walkways: [M/W/F] Outdoor walkways within school boundaries are to be swept and are expected to be clean and free of trash and natural debris.

2.2.15.3. Exterior Trash Receptacles: [Every Weekday] The area around exterior trash receptacles is expected to be policed and receptacles are expected to be cleaned and maintained at approximately 80% to 90% of capacity and not allowed to overflow. The contractor is expected to provide and replace plastic trash receptacle liners. Trash receptacles are to be clean, free of foreign matter, and free of odors.

2.2.15.4. Exterior Roller Shades & Jalousies: [Annually – Summer] Roller shades and jalousies are to be cleaned and returned to their correct position. Any damage that is found during cleaning operations is to be reported to the COR.