J&A-Redacted.pdf

BRAND-NAME JUSTIFICATION & APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

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Music Instrument Blanket Purchase Agreement Selected Band Instruments

1. Contracting Agency: Department of Defense Education Activity (DoDEA), Procurement

Division, 4800 Mark Center Drive, Alexandria, VA 22350

2. Description of Action:

Music Instrument Blanket Purchase Agreement (BPA): The proposed action is for a five-year with a 60 month base period, Blanket Purchase Agreement (BPA). The BPA is for an estimated total of . This amount covers the purchase of 38 types of band instruments, 192 types of band instrument accessories, 12 types of string instruments, and 49 types of string instrument accessories, all of which come in varying quantities.

Subset of BPA for Yamaha Wind Instruments: The proposed action is to procure 14 Yamaha wind instruments. The total estimated cost, including shipping, is .

Description of Supplies and Services: DoDEA requires new Yamaha instruments to replace worn-out, damaged, and antiquated ones. All instruments require an industry-standard warranty. The instruments and estimated annual quantities DoDEA plans to purchase are listed below:

Yamaha Instrument Base

Year

Option

Years

1) Piccolo: Yamaha YPC32 4 2

2) Flute: Yamaha YFL422 24 18

3) Clarinet: Yamaha YCL255 27 21

4) Alto Clarinet: Yamaha YCL631 1 1

5) Bass Clarinet: Yamaha: YCL621 5 4

6) Alto Saxophone: Yamaha YAS6211 15 12

7) Tenor Saxophone: Yamaha YTS6211 8 6

8) Baritone Saxophone: Yamaha YB62 5 4

9) Trumpet: Yamaha YTR31411 15 12

10) French Horn: Yamaha YHR31411 11 8

11) French Horn (Double): Yamaha YHR567 8 6

12) Euphonium: Yamaha YEP321 8 6

13) Tuba: Yamaha YBB105WC 4 3

14) Tuba: Yamaha YBB321WC 4 3

3. Statutory Authority Cited: 41 U.S.C. § 1901 and FAR 13.501(a).

5. Reason for Authority Cited: DoDEA has used the 14 Yamaha instruments listed above for many years. Only Yamaha brand name instruments can be used because:

In US public school systems these instruments are the most commonly used and purchased because of their affordable price and excellent durability. Therefore, when students transfer to and from DoDEA schools’ band and string ensemble classes, the transition will be smoother.

DoDEA band teachers know these instruments capabilities and limitations which helps greatly in terms of continuity of instruction.

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Parts and tools are not interchangeable between different makes and models of instruments. DoDEA had to retool the repair shop with dent and valve tools, thread chasers, taps and dies, and many other tools to be able to repair Yamaha instruments to manufacturer's specification. If procurement made us purchase a different makes and models, it would cost thousands of dollars to tool up and to get the necessary training to repair instruments to other manufacturer’s specifications.

DoDEA could not accommodate the additional types of repair equipment and parts in the current repair facility, as there is limited space and an interminable variety of instrument brands, which require unique tools for each type of musical instrument.

Further, the untold number of specialized tools would be exorbitant.

Only the above-mentioned Yamaha instruments can meet this requirement.

6. Effort to Obtain Competition: Little or no effect on competition is anticipated because all of the vendors who could meet the total BPA requirement handle the required Yamaha instruments.

7. Determination of Fair and Reasonable Price: The Contracting Officer determined that the estimated price to the Government is fair and reasonable and will make a final determination before contract award.

8. Market Research: The information shown below is taken from the market research performed for the larger Music Instrument BPA, which includes all required band and string instruments. Based on this market research and professional experience, it can be asserted that most music stores sell Yamaha instruments.

Small Businesses

1) Musical Innovations, LLC, Greenville, SC – Tracy Leenman, teleenman@bellsouth.net -

864-286-8742 - Woman-owned small business, per the Dynamic Small Business

Search (DSBS). CAGE: N/A - Appears able to meet most, if not all, of DoDEA’s requirements.

2) Springfield Music, Inc., Springfield, MO. Donovan Bankhead, donovan@springfieldmusic.com – 417-832-1665 x101 - Small business, per DSBS.

CAGE: 1YUG6 - Appears able to meet most, if not all, of DoDEA’s requirements.

3) Lafayette Music Company, Inc. (Lafayette, LA). Raymond Goodrich, raymondg@lafmusic.com 337-984-3700 - Woman-owned small business, per DSBS.

CAGE: 06ET6 - Appears able to meet most, if not all, of DoDEA’s requirements.

4) Cascio Music Company, Inc., New Berlin, WI. Lisa Tomes, POC, no phone number provided, bidsonline@interstatemusic.com – Small business, per DSBS. CAGE:

5T044 - Appears able to meet most, if not all, of DoDEA’s requirements.

5) Instrumental Music Center, LLC, Tucson, AZ. Leslie Faltin, orders@imc-az.com –

520-733-7334 Self-certified small disadvantaged business, per DSBS. CAGE: 7J8P3.

Appears able to meet most, if not all, of DoDEA’s requirements.

6) ZZounds, LLC, Oakland, NJ – Matt Hillock, POC, purchaseorder@zzounds.com 888-

486-6338 – Small business, per DSBS - CAGE: 3C6N5 – Does not sell all of the required instruments.

mailto:teleenman@bellsouth.net mailto:donovan@springfieldmusic.com mailto:raymondg@lafmusic.com mailto:bidsonline@interstatemusic.com mailto:orders@imc-az.com mailto:purchaseorder@zzounds.com

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7) Arti-St Music Center, LLC, Reisterstown, MD – Jarl Hulbert, Director, 401-303-5043 info@artistmusiccenter.com– Asian Pacific-American, woman-owned small business, per DSBS. CAGE: 826X1 - Appears to sell only pianos and guitars.

8) Flute Pro Shop, Inc., Wilmington, DE. Joan Sparks, joan@fluteproshop.com, 302-

479-5000 – Self-certified disadvantaged and woman-owned small business, per DSBS.

CAGE: 77FU7 - Only sells flutes and piccolos.

9) West Music Company, Inc., Coralville, IA – Beth Villhaur, POC, no phone number provided, bids@westmusic.com - 379-351-2000 – Veteran-owned small business, per

DSBS. CAGE: 79558 - Does not sell all of the required instruments.

10) Russo Music Center, Inc., Hamilton, NJ. Edward Hitchner, POC, no phone number provided, govsales@russomusic.com – 609-888-0620 x1242 - Woman-owned small business, per DSBS – CAGE: 3Z318 - Although it is a small business under NAICS code #451140, its primary code is #339992 (Music Instrument Manufacturing). Does not sell all of the required instruments.

11) GT Music, Inc., Randolph, NJ. Thomas Scognamiglio, tom@themusicden.com –

973-927-5800 x100 – Subchapter S Corporation, per DSBS - CAGE: 438X4 -

Primary NAICS code is #451130 (Sewing, Needlework, and Piece Goods Stores).

Does not sell all instruments and accessories.

Other Music Companies (Names provided by DoDEA subject-matter experts)

12) Musician’s Friend, Inc. Westlake Village, CA – Not listed as a small business, per DSBS

- CAGE: 01GZ6

13) Taylor Music, Aberdeen, SD – Not listed as a small business, per DSBS. CAGE: N/A

14) O’Malley Instruments, Douglas, GA – Not listed as a small business, per DSBS.

CAGE: N/A

15) Sound World Instruments, Willis, TX – Not listed as a small business, per DSBS.

CAGE: N/A

16) Southwest Strings, Tucson, AZ – Not listed as a small business, per DSBS. CAGE: N/A

17) SHAR Music, Ann Arbor, MI – Not listed as a small business, per DSBS. CAGE: N/A

The Federal Procurement Data Search (FPDS) and Dynamic Small Business Search

(DSBS) were searched using NAICS code #451140 (Musical Instrument & Supplies

Stores) using the keywords, band instruments and string instruments.

DSBS

Using band instruments were eight matches, all of which are listed under Potential

Sources. The ones that are not listed either only sold sheet music or did not have functional websites.

Using string instruments revealed no additional matches. Note: One business listed, West Music Company, Inc. was not found in either search. Its name was provided by a

DoDEA music subject-matter-expert. It is listed as a small business under this NAICS code. Four other small businesses were found through the FPDS search and are listed under Potential Sources.

mailto:info@artistmusiccenter.com mailto:joan@fluteproshop.com mailto:bids@westmusic.com mailto:govsales@russomusic.com mailto:tom@themusicden.com

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FPDS

Using band instruments were ten matches: GT Music, Inc. (Randolph, NJ); Richard

Smith, Ltd. (United Kingdom); B&H International (Bakersfield, CA); Sweetwater

Sound, Inc. (Fort Wayne, IN); Russo Music Center (Trenton, NJ); Woodwind &

Brasswind, Inc. (South Bend, IN); Sam Ash Music Corp. (Hicksville, NY); Pro

Winds, Inc. (Bloomington, IN); Volkwein Bros, Inc. (Pittsburgh, PA); and Civil and

Military Arts, USA (Port Washington, NY). Only one of the matches—Washington

Music Sales Center, Inc. (Wheaton, MD)—had a contract with DoDEA. All of these companies might be able to meet DoDEA’s requirements. Four are small businesses, per

DSBS—GT Music, Inc.; Russo Music Center, Inc.; Volkwein Bros, Inc.; and Washington

Music Sales Center, Inc.

Using string instruments there were no matches.

9. List of Sources that Expressed in Writing an Interest in the Acquisition: To date no vendor has expressed an interest in this requirement in writing. This requirement will be synopsized in Federal Business Opportunities.

10. Actions Taken to Overcome Barriers to Competition: DoDEA subject-matter experts continually monitor developments in elementary and secondary music education. If new instruments that meet DoDEA’s requirements come on the market, DoDEA will ensure full and open competition occurs.

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Music Instrument Blanket Purchase Agreement Selected Band Instruments

11. Technical Certification: I certify that the supporting data under my cognizance that are included in this Justification and Approval are accurate and complete to the best of my knowledge and belief. —AND—

12. Requirements Certification: I certify that the supporting data under my cognizance that are included in this Justification and Approval are accurate and complete to the best of my knowledge and belief.

13. Legal Review: The foregoing justification is legally sufficient.

14. Contracting Officer Certification: I certify that the facts and representations included in this

Justification and Approval are accurate and complete to the best of my knowledge and belief.

I further certify that the anticipated cost of this procurement will be fair and reasonable based upon price analysis.

15. Approval: Based on the foregoing justification, I hereby approve the procurement of the Music

Instrument Blanket Purchase Agreement on an other than full and open competition basis, pursuant to the authority of 41 U.S. Code § 1901; implemented at FAR 13.501(a), subject to the availability of funds, and provided that the services and/or supplies described above have otherwise been authorized for acquisition.