Attachment_2-_Q&A.pdf

Question # Question Answer

1 Can you accept brand name or equal to on the musical instruments that specify brand names?

The government will only accept brand name, Yamaha Instruments, for those instruments identified in the brand name justification and approval (J&A) external attachment titled J&A‐Redacted.

2 Will the contracting office reach out for quotes from the BPA holders for each intended delivery order?

Yes, the process is detailed in the BPA Terms and Conditions paragraph 4c ‐Authorized Ordering Procedures and Limitations.

3 It is very difficult to estimate shipping charges at this stage since both the quantities and the destinations are unknown.

In that case, should we leave shipping blank in this initial submittal?

No, the government recommends that all vendors submit an estimated total for shipping to DoDEA America, Europe and or DoDEA‐Pacific schools.

4 Is this a new contract, or a re‐compete of an existing contract? This is a new Blanket Purchase Agreement.

5 Can you clarify why the government has redacted The J&A?

The J&A is redacted to protect sensitive information such as Personal Identifiable Information and acquisition sensitive information.

6 Are the small businesses listed on page 2 of the redacted J&A bidding on this opportunity?

The information on page 2 of the redacted J&A are the J&A approval signatures.

If this is a re‐compete of an existing contract, who is the incumbent Contractor or vendor and what is the contract number? Award amount? Once established, this will be a new Blanket Purchase Agreement.

In the section of Strings Instruments Line Item 0002; Violin‐Viola‐Cello and Basses. Can you specify if these instruments will be used for Beginning levels students or Intermediate level students.

String instruments need to meet the specifications outlined in the Statement of Work (SOW), such as hand‐carved tone‐wood, which is a blend of soft and hardwoods, along with the other listed requirements.

Likewise, celli and basses need to have spruce‐tops, as specified in the SOW. String instruments in this request will predominantly be used by beginning level students.

In the section for Total Shipping charges Line Item 0005. It is not possible to estimate total shipping charges for all the instruments and accessories. There is no specific information of what will be shipped and where. International shipping for large structure instruments such as cellos and double basses is very expensive and can vary a lot, depending on the number of instruments, number of shipments and location. It is simply not possible to get an estimate for shipping as the information required for an estimate is missing. I am writing to see if Government would consider taking out the section for Total Shipping Charges and decide on shipping charges after the award is issued, when more accurate information is available, in regard to what instruments would be shipped in different schools and when quotes from the shipping companies can be provided.

The government recommends that all vendors submit an estimated total for shipping to DoDEA America, Europe and or DoDEA‐Pacific schools.

10 This contract is for 5 years. How do we update pricing due to our cost going up with our vendors each year?

Attachment 1, Pricing Schedule may be altered to depict the yearly quotes for all instruments and accessories. For example, vendors may inserts columns for year one, two, three, and so on as long as the spreadsheet captures the unit price and yearly total for those instruments, accessories an shipping. See Revised Attachment 1, Pricing Schedule

HE125419R0002‐Music Instrument and Accessories BPA‐Attachment 2‐Questions and Answers