HE1254-18-R-2001-0006.pdf

HE125418R2001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to: 1. Update Period of Performance on the general information sheet. 2. Extend the reponse date from 18 October 2018 to 29 October 2018. 3. Updated PWS. 4. Update Pricing Sheet (See Attachment 2)

Note to Offerors: Offerors shall also complete, sign, and include a copy of all SF30 Amendments w ith the proposal submission.

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Oct-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125418R2001

X 9B. DATED (SEE ITEM 11)

17-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Oct-2018

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Oct-2018 05:00 PM to 29-Oct-2018 05:00 PM.

The following have been modified:

GENERAL INFORMATION

GENERAL OFFEROR INFORMATION

1. Contract Information:

a. Contract Title: Student Transportation Services – Daily Commute/Special Needs – Department of Defense Education Activity –Pacific (Japan)

b. Type of Contract: This is a Firm-Fixed-Price (FFP) single award IDIQ type contract with the letter “D” in the Procurement Instrument Identifier (PIID) number, for example HE125418D20XX.

c. NAICS Code: 485410 – School and Employee Bus Transportation

d. Size Standards: $15 Million

e. Contract Term: This solicitation/contract contains provisions for a base period and five 12 month option period.

f. Period of Performance: The anticipated start date is 01 August 2019

Base Period: 01 August 2019 through 31 July 2024

Option Period I: 01 August 2024 through 31 July 2029

g. Submittal: See FAR 52.212-1 (and Addendum), Instructions to Offerors – Commercial Items

a. Note: Attachment 1 is incorporated in the solicitation.

h. Contract Quantities: The quantities listed on the Schedule of Supplies/Services are based on historical data available to the Government. Any necessary quantity changes will be issued in a bilateral modification.

The Offeror is cautioned that these quantities should not be construed as a guarantee of future DoDEA requirements.

i. Changes: In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The Contractor is hereby put on notice that in the event a Government employee other than the Contracting Officer directs a change in the work to be performed, it is the Contractor’s responsibility to make inquiry of the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

2. Schedule Information.

a. Inspection And Acceptance Terms: Information in this section will be populated in the award document as follows:

Inspect At and Accept At: Destination

Inspect By and Accept By: Government

b. Delivery Information: Information in this section will be populated in the award document.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

PEFORMANCE WORK STATEMENT (PWS)

LEASE AND MAINTENANCE OF SCHOOL AND TOUR BUSES

for Schools Located on Mainland Japan

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY (DoDEA) –

PACIFIC EAST

INTRODUCTION

Department of Defense Education Activity (DoDEA), as one of only two Federally-operated school systems, is responsible for planning, directing, coordinating, and managing pre- kindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 168 accredited schools in eight districts located in 11 foreign countries, seven States, Guam, and Puerto Rico.

DoDEA employs approximately 15,000 employees who serve more than 73,100 children of active duty military and DoD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world class education that prepares them for postsecondary education and career success, and to be leading contributors in their communities as well as in our 21st century globalized society.

DoDEA operates as a field activity of the Office of the Secretary of Defense (Personnel and Readiness). It is headed by a director who oversees all agency functions from DoDEA headquarters in Alexandria, Virginia.

DoDEA’s schools are divided into three geographic areas: Europe, the Pacific, and the Americas.

1.0 CONTRACT SCOPE

The contractor shall provide all equipment, materials, and services necessary to provide leased bus and maintenance service requirements as defined within this Performance Work Statement (PWS). The contractor shall ensure buses and services provided meet all applicable Government of Japan (GOJ) motor vehicle laws and regulatory guidance requirements.

The buses covered by this PWS are intended for use by the U.S. Government for transporting school age children (pre-kindergarten through high school) on military posts and their local areas throughout mainland Japan at low to moderate speeds with stop and go driving. Buses must be capable of operating on expressways and highways. Buses shall comply with the Road Vehicles Law and all other Japanese motor vehicle safety standards in effect on the date of manufacture. When not supporting school related activities, the buses may also be used to support military operations, to include community functions.

During these non-school-related activities, the buses may support transportation of adults, children and personal effects.

The buses covered by this PWS may be used to support military operations during real world, contingency operations. In the event of a contingency operation where DoDEA Pacific employees are evacuated, the USAF 374th Contracting Squadron, Yokota AB, Japan will administer this contract and will appoint a COR to perform Quality Assurance and Surveillance over this contract until such time DoDEA Pacific employees return or can assume administration.

2.0 DEFINITIONS

Accidents – Vehicle-related events in which a Contractor’s vehicle with passengers on board is the cause or focus and results in property damage, however slight, or causes injury, however slight, to student(s) and/or other person(s).

Adaptive Seat Device – Tools that stabilize the disabled in an optimum position.

Authorized Passengers – Individuals authorized to be transported under the contract, to include students, DoDEA officials, military/Host Nation police, security personnel, and others specifically authorized by the Contracting Officer or Contracting Officer’s Representative.

Child Safety Restraint System (CSRS) – A restraining device, conforming to Host Nation laws, used to supplement a seat belt to secure a child during transportation. The age or size of a child requiring such device is normally defined by Host Nation law, but generally applies to children less than twelve years of age, or who are smaller than 150 centimeters (60 inches) in height.

Contingency – A situation related to War, Natural Disaster, or other Crisis

Contract Discrepancy Report (CDR) DA Form 5479-R – A formal, written report used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance will be returned to satisfactory levels; and how the contractor shall prevent recurrence of the problem will be prevented in the future. Final ruling/decision will be made by the KO.

Contract Specialist (CS) – A Government employee working with the KO (defined just below) to perform a broad range of administrative duties, including preparation and processing of contractual documents, tracking funding, liaison between Contractor and Government personnel, and provision of accurate and appropriate information to the KO and other contractual parties.

Contracting Officer (KO) – An official in a contracting office authorized by written appointment to enter into, administer, and terminate contracts and place delivery orders under contracts. The KO is the only Government official authorized to obligate funding. The KO provides written appointment of Performance Assessment personnel and has the final responsibility for Performance Assessment IAW FAR Part 42. The KO is the final decision authority for any performance-based deductions or other adjustments levied on the Contractor for failure to perform.

Contracting Officer’s Representative (COR) – An individual designated IAW DFARS 201.602-2 and authorized in writing by the KO to perform specific technical or administrative functions.

Contractor –A commercial activity that provides and maintains buses for use for school transportation services, doing so IAW this PWS and the contract terms and conditions.

Contract Manager (CM) – A person who is responsible for contract performance on behalf of the contractor. The contractor shall designate the CM in writing to the KO.

Department of Defense Education Activity (DoDEA) – An agency of the U.S. Department of Defense responsible for the operation of schools for eligible children of Government authorized personnel.

Quality Assurance Surveillance Plan (QASP) – A plan created and used by the Government to inspect and evaluate Contractor-provided services.

Quality Control – Those actions taken by the Contractor to control the performance of services so that the requirements of the contract are met.

Quality Control Plan – The contractor's system for controlling quality of performance to ensure quality services are provided to the Government in accordance with the contract’s terms and conditions.

Specialized Safety and Security Equipment – Transportation equipment, including special or adapted devices, buses, lifts, and ramps used to facilitate the transportation of children with disabilities.

Sponsoring Official/Organization – A designated DoDEA Pacific East individual and/or organization at the Student Transportation Office, District Transportation Supervisor, or District-level that performs Installation Pass responsibilities or has oversight based on the relationship to the Installation Pass applicant.

Student – An individual who is officially enrolled for attendance at a DoDEA school, or at a non-DoDEA school if such attendance is approved by DoDEA.

Unsatisfactory/Incomplete Service – A service output that does not meet the standards of performance detailed in this contract.

3.0 PERFORMANCE STANDARDS

The Contractor shall provide leased school and tour buses capable of transporting both student passengers and light overhead storage. Tour buses shall be capable of transporting student passengers, faculty, security personnel and cargo. The estimated quantities and bus types are listed in Technical Exhibit 1. All buses must be highway/expressway compatible.

3.1 General Administration.

3.1.2 Contract Manager. The Contractor shall designate a Contract Manager who is fluent in the English language. The Contract Manager shall be identified to the Contracting Officer Representative (COR) upon Contract Award, and at any such time as the Contract Manager changes. The Contract Manager shall be the primary point of contact for the contractor. His/her responsibilities shall include, but not be limited to, arranging/providing (at the beginning of the period of performance and as changes occur) training to drivers at each location to familiarize them with the buses, covering such topics as operations, features, and instrumentation; responding to and resolving discrepancy reports/complaints; ensuring timely submission of deliverables; quality control; and coordinating (as necessary) maintenance scheduling and repairs with maintenance facilities

3.2 Bus Types.

3.2.1 Micro Bus (Special Needs). Seating capacity (including wheel chair seating) without jump seats for no less than 14 passenger capacity. This bus shall be equipped with an internal wheel chair lift and the capability to transport two (2) wheel chair bound students. The contractor shall provide maintenance support for the internal wheel chair lift and ensure the lift meets all Japanese safety laws.

3.2.2 Micro Bus. Seating capacity without jump seats for a minimum of 18 passengers.

3.2.3 School Bus. Bus with seating capacity for a minimum of 44 passengers and are capable of highway/expressway usage.

3.2.4 Two/Four-Wheeled Drive. The micro-buses must have two-wheel drive at a minimum. Four-wheeled drive is preferred for Misawa buses.

3.2.5 Tour Bus. Touring bus style with seating capacity for not less than 46 passengers and designed for transporting passengers safely and comfortably over long distances (>8 hour travel). Bus shall be capable of storing both light overhead storage and heavy/bulky cargo (example: sports equipment, luggage, musical instruments) within the chassis of the bus.

3.2.6 Delivery. Buses shall be delivered for use at the beginning of the performance period. The contractor shall provide a bus inventory on the first business day of the performance period, including future inventory changes as required.

3.3 Maintenance Requirements.

3.3.1 The contractor shall provide all labor, materials, parts, tools and equipment necessary to perform all maintenance required to ensure safe and reliable operability of all leased buses. The contractor shall perform all required routine service and maintenance, to include maintenance and repair for normal wear and tear, as well as repairs for which the Government is not liable. The contractor is responsible for providing pick-up and delivery to/from Government facility/possession and maintenance facility of all buses that require maintenance and repair services. The contractor may be required to provide comparable replacement buses immediately, or as agreed, for all maintenance, repairs, and/or recalls.

The contractor shall provide an initial Scheduled Maintenance Plan identifying the frequency and forms of preventative maintenance to be performed for each bus type to the COR within 30 days of the contract award and each option year. Schedule updates shall be provided as required. The Maintenance Plan shall include, as a minimum, the date, time, and DoDEA license plate number of each bus scheduled for pick-up and delivery, and maintenance to be performed.

Contractor personnel are authorized to drive Government plated buses strictly for the performance of contract requirements, i.e., maintenance and relocation of buses, as required. The contractor shall ensure all vehicle operators meet all local GOJ licensing requirements. Actual maintenance performed shall be documented upon completion in accordance with paragraph 3.3.7 below.

3.3.2 Scheduled Maintenance. Scheduled maintenance includes, but is not limited to, those services performed on a periodic basis such as oil and filter changes, AD-Blue, tire rotation, tune-ups, replacement of hoses and belts, and brake service (other than brake pad replacement) in accordance with industry standards. The contractor shall complete all scheduled maintenance within three (3) working days of taking possession of the school bus unless a longer period is authorized by the Contracting Officer or the COR. The contractor shall coordinate the pick-up of buses with the COR and STO. The contractor will be required to sign an equipment register or other receipt for all buses that are turned over to the contractor.

3.3.3 Unscheduled Maintenance. Unscheduled maintenance includes services required to bring the leased buses back within operational and safety standards, to be performed at the contractor’s cost. It shall be included in the lease price, and includes, but is not limited to, such services as:

Rust/corrosion repair

Correcting seatbelt malfunctions

Replacing failed components (due to wear and tear)

Replacement/repairs due to normal wear and tear

Repairing flat tires

Replacing brake pads

Replacing burned out head lights and brake lights

Glass repairs, IE chips and cracks

3.3.4 Corrective Maintenance. Corrective maintenance refers to repairs necessitated by events while the buses are under the control of the Government or another Government contractor. This includes events occurring both during contingency operations and normal operations, such as operator error, accidents, vandalism, and natural disasters. The repairs shall result in the buses being within operational safety standards.

3.3.5 Repairs. The contractor is responsible for all loss or damage caused by the negligence of its agents or employees when buses are in the contractor’s possession. The Government may require the contractor to provide a comparable replacement bus during the repair period at no cost to the government.

3.3.6 No Cost to Government for Repair of Defects. The contractor shall make, at no cost to the Government, all repairs to correct faults covered by warranty, or stemming from manufacturer’s defects or errors

3.3.7 Bus Maintenance Records. The contractor shall document and maintain an individual maintenance record for all leased buses provided in accordance with this PWS. The contractor shall make these records available, in English, to the Government with five business days’ advance notice.

3.3.8 Local Contact Information. At the beginning of the performance period, the Contractor shall provide to the COR the names and telephone numbers of local contract personnel who are to be contacted for scheduled, unscheduled, and emergency work.

3.4 Emergency Services.

3.4.1 Road Side Service. In the event of bus breakdowns, the contractor shall make available road side assistance as soon as possible after being notified by the COR.

3.4.2 Towing. The contractor shall be responsible for providing 24-hour towing service as soon as possible and no later than 2 hours from the initial call for buses unable to be repaired by road side service. Towing due to breakdowns shall be at no cost to the Government.

3.5 General Bus Requirements.

Buses shall comply with all applicable Host Nation laws, and vehicle/bus safety and maintenance requirements.

3.5.1 Manufacture Recalls. The Contractor shall upgrade or replace buses in the event of any manufacturer recalls due to failure and/or defect at no additional cost to the Government.

3.5.2 Body. The body shall have sides of the full-skirted type, shall present a generally symmetrical appearance, shall effectively exclude engine fumes and exhaust gases from the bus interior, and shall provide safe and comfortable transportation for passengers and the driver. The bus body shall have a well maintained exterior, free of physical damage and rust. The contractor shall maintain the exterior finish by ensuring the bus is painted, clear coated, and polished.. The contractor shall replace worn out water prevention sealant as necessary to prevent leaks within the driver’s or passenger compartment.

3.5.3 Rust Proofing. The contractor shall incorporate a corrosion detection, treatment, and control program as part of the maintenance program.

3.5.4 Controls and Operating Mechanisms. All controls, operating mechanisms and doors shall be located for right hand drive. Controls shall be complete and conveniently operable by the driver when in a seated position.

3.5.5 Accessories. As a minimum, the contractor shall equip each bus with the following accessories: interior lighting, driver’s sun visor, interior rear view mirrors (minimum 11” long x 5” wide), front and rear bumpers, spare tire (for each type of tire) and wheel/rim (for each type of wheel/rim), tire wrench, inspection hammer, jack and tool kit, highway warning kit, mounted 5 lb. multi-purpose dry chemical fire extinguisher with pressure gauge, and driver viewable back-up camera.

3.5.6 Passenger Seating. Bench seats shall be capable of seating two adults at a minimum when applicable. Distance between the front edge of the seat and the seatback immediately in front shall be a minimum of 10” to allow for ample legroom. The width of the aisle shall be a minimum of 21”. In the event of sudden stops, padded protection must be provided for passengers seated in the first row of bench seats. No jump seats shall be installed. Seats must conform to all Japanese safety standards for vehicles whose main purpose is to transport school age children. The buses shall not have ashtrays. Clean, serviceable, clear plastic covers shall be installed on all passenger seats.

3.5.7 Seat Belts. All buses shall be equipped with seat belts for all seats (including the seat located at the emergency exit). For bench style seating 2 seatbelts are required per seat. The seat belts must be capable of properly securing child safety restraint systems (CSRS) so that the device does not shift while the vehicle is conducting normal operations, during accidents, and during evasive driving maneuvers. All seat belts must comply with Japanese laws for properly securing passengers and CSRS and be easy to use and adjust. The driver’s seat belt shall be the three- point Emergency Locking Retractor type.

3.5.8 Passenger Service Door/Entrance Way. Service door must be air/power, operated by the driver. The door must be designed not to remain closed in the event a person is trapped by the door during closing. The hand rail to exit and enter the bus must be positioned and angled to allow small children to maintain a grip on the rail at all times when entering and exiting the bus. The steps leading up the bus passenger floor must be covered with a non-skid surface.

3.5.9 Exhaust Emission and Noise Level. All buses shall comply with Japanese domestic safety exhaust emission/air pollution controls and noise level control requirements.

3.5.10 Fuel Tank (for Tour Buses). The contractor shall provide buses with a range of not less than 750 kilometers (one-way) under normal driving conditions.

3.5.11 Steering. Manufacturer’s standard power steering shall be furnished with controls on the right side of the vehicle.

3.5.12 Tires. The contractor buses shall be outfitted with the manufacturer’s standard All Season tires conforming to the bus size. The contractor shall replace defective tires and tires exceeding normal wear and tear at no cost to the Government. The contractor will store off-season tires when not installed on the buses.

3.5.13 Snow Traction Devices. The contractor shall equip all school bus types within mainland Japan with snow traction devices such as tire chains or an equivalent device. The contractor shall provide “stud less” winter snow tires for all buses assigned or later relocated to Misawa and all tour buses assigned to all locations in Japan under this contract not later than (NLT) November 1 of each calendar year. The contractor shall change snow back to all season tires no later than the 15th of April or as directed by the COR.

3.5.14 Turn Signal and Emergency Warning Lamps. All Buses shall be equipped with four flashing amber signal lamps mounted on the front and rear of the school bus.

3.5.15 Emergency Exit. Emergency exits shall be provided and identified in the English language. A warning signal shall sound whenever the emergency exit is opened.

3.5.16 Under View Mirrors. On all 44 passenger and larger school buses, the driver’s mirrors must provide full visibility to the front and sides of the school bus. Three way vision under view mirrors are preferred.

3.5.17 Interior and Exterior Signage. Buses shall be furnished with interior and exterior warning signage. All school buses shall be furnished with a minimum of two exterior signs which indicate that the vehicles are school buses. The signs shall be bilingual (English and Japanese). The lettering, shape, and color of the signs shall be in compliance with Technical Exhibits 3 and 4. The first sign shall be placed at the front of the bus and the second sign shall be placed at the rear. Mechanical or electronic signs are acceptable. Framed warning signage shall be prominently posed within the interior of all tour buses. For microbuses for which the design does not allow marking as discussed, the use of interior magnetic signage is acceptable. All signage will be in compliance with Japanese regulations on placement and amount of signs.

3.5.18 License Plate. The Contractor shall provide and install two white (Japanese standard sized) license plates per vehicle. The contractor shall replace defective and/or worn license plates at no expense to the Government.

3.5.19 Windows. Passenger windows, if operable, shall not open more than 6 inches (15.20cm), excluding the window at the driver’s seat. Windows for tour buses shall be tinted, or contractor shall provide an appropriate alternative deterrent for the purpose of shielding passengers from direct sunlight.

3.5.20 AC/Heater/Defroster. The air conditioner, heater and defroster must be of adequate size and capacity to provide a comfortable temperature throughout the bus during hot or subfreezing weather.

3.5.21 Power Receptacle. A power receptacle is required for all buses. This accessory will be used for charging equipment such as cellular phones and are optional.

3.5.22 Radio. Each bus must be equipped at a minimum with an AM/FM/CD radio with a microphone.

3.5.23 Entertainment System for Tour Buses. Tour Buses shall have a functional entertainment system with a microphone. The DVD system shall be clearly visible throughout the bus.

3.5.24 Navigator for Tour Buses. Each bus shall include a multi-lingual Vehicle navigation system for driver’s use.

3.6 Winterization.

The Contractor shall equip all buses delivered to Misawa, Japan and all tour buses for all locations with the manufacturer’s standard winter auxiliary equipment for that type of bus, or meet the minimum requirement below for tour buses. These measures shall be accomplished not later than the 15th of November each year of the contract.

This is not applicable for the buses relocated to Misawa after contract award. The Contractor shall equip all tour buses regardless of location with a winter auxiliary equipment package.

This is not applicable for the buses over five years old. At a minimum, the buses shall be equipped with:

Interior heaters capable of achieving and maintaining 20 degrees C in the passenger compartment within 20 minutes of engine startup while operating the bus at city traffic speed, when the exterior temperature is as low as of minus 10 degrees C.

Defrosting and air circulation capability to keep interior windows generally free of ‘fogging’ while carrying a full load of passengers.

Batteries capable of starting the bus during normal operations when the ambient temperature is as low as minus 10 degrees C.

Windshield wipers that are not hampered by snow and slush.

High-powered fog lamps are required in the front of the buses.

3.7 Transportation.

The contractor shall provide transportation of the buses being relocated to other areas within the area of mainland Japan. Upon request, the contractor shall provide the COR with an estimate prior to beginning any transportation service. Transportation shall only begin after approval from the COR, if under the micro-purchase threshold, or the Contracting Officer, if over the micro-purchase threshold.

4.0 Government Furnished Property

The following Government Furnished Property (GFP) will be provided for school and tour buses (as applicable) by the Government:

Digital Video Camera. A total of 448 digital video cameras will be provided.

Digital Video Recorder. A total of 112 digital video recorders will be provided.

School Bus Route Signs. A total of 310 route signs will be provided.

Fuel: The Government will provide all fuel required to provide service.

DVD Player. The Government will provide the DVD players and the contractor shall install this equipment with 1 per vehicle.

Installation of Government Furnished Equipment/Property (GFE/GFP). The contractor shall allow the Government to install the Government-Furnished Equipment/Property on leased buses under the contract.

The Government throughout the life of this contract may require additional Government furnished property to be installed on the buses. The Government will coordinate all additions and deletions of GFE/GFP with the contractor.

5.0 DELIVERABLES

5.1 Delivery. The buses that the contractor furnishes shall be delivered for immediate use at the start date of the period of performance. Buses and furnished accessories shall comply with all Japanese motor vehicle laws and safety standards in effect on the date of manufacture. Reference attached DoDAAC listing for delivery locations.

The Government will provide the contractor with a reasonable grace period of 120 days (or as proposed and accepted) to obtain/manufacture additional buses as necessary to fulfill the projected increases in bus requirements for any option periods (if exercised) beyond the base year.

5.2 Bus Inventory. The contractor shall furnish an inventory listing 30 days prior to the start of the school year with bus identification information as per PWS 3.2.6.

5.3 Repair Cost Estimates. The Contractor shall provide the COR with an estimate prior to beginning repair.

5.4 Local Contact Information. The Contractor shall provide at the beginning of the performance period to the COR and the U.S. Government representative at each of the delivery locations the name and telephone number of local contract personnel who will be called for scheduled, unscheduled, and emergency work.

5.5 Contractor Quality Control Plan. Within 15 calendar days after contract award, the Contractor shall provide to the (COR) a with a final copy of the Quality Control Plan (QCP) that adequately addresses how the Contractor plans to evaluate its performance, and maintain an Acceptable Quality Level (AQL) for services described within the PWS. The contractor shall evaluate the Quality Control Plan on an as needed basis or upon request by the Government.

5.6 Maintenance Schedule. Within 30 days of the contract award and 10 business days after each option year has been exercised, the Contractor shall provide the COR a maintenance schedule in English. The maintenance schedule shall comply with the bus warranty, Japanese laws and regulations, and Japanese safety standards. The contractor shall schedule all preventative maintenance to avoid conflict with the Government’s operational commitments. Prior to implementation, the schedule must be approved by the COR.

5.7 Maintenance Report. The Contractor shall submit to the COR a monthly report by the 5th business day of every month, detailing all actual maintenance work performed on each bus.

This report shall include, but not be limited to, parts, fluids, and consumables replaced, systems inspected, and items projected to be replaced during the next maintenance cycle.

Delivery Table

Deliverables Ref. Delivery Date

Buses 5.1 At start of Period of

Performance

Bus Inventory List 5.2 30 Days Prior to start of

School Year

Repair Cost Estimate 5.3 Prior to Repairs

Point of Contract (POC) Information 5.4

Beginning of Period of Performance

Quality Control Plan (Draft) 5.5 At time of Proposal

Submission

Quality Control Plan (Final) 5.5 15 days after Contract

Award

Maintenance Schedule 5.6 30 Days after Contract

Award

Maintenance Report 5.7 5th Business Day of each Month

6.0 QUALITY CONTROL AND ASSURANCE

6.1 Performance standards. The contractor shall provide bus lease services in accordance with the performance standards identified in the Performance Objectives table below and commonly used commercial practices.

6.2 Acceptable Quality Level (AQL). The AQL is the minimum level of quality that the contractor is expected to meet. Deviations from the AQL are permitted as identified in the Performance Objective table below.

6.3 Government Surveillance. The Government will use performance-based contracting standards to evaluate all items within the performance objective table. This procedure will allow the Government to reduce the frequency of its evaluations as a result of quality Contractor performance, or increased evaluations in cases i n w h i c h the Contractor has performed poorly. The Government reserves the right to modify performance objectives during the life of the contract, in order to ensure that the right outcomes are being assessed and that performance objectives are appropriate.

6.4 Unacceptable Performance. The COR will notify the Contractor in writing in case of unacceptable performance. Unacceptable performance is defined as services not being accomplished properly or in a timely manner, or not being corrected properly or in a timely manner. When the contractor’s performance is unacceptable, the contractor shall respond to a “Contract Discrepancy Report” (CDR) when provided by the COR. The CDR will require the Contractor to explain, in writing, the cause of the discrepancy and the corrective action taken to obtain an acceptable level(s) of performance. Unacceptable performance that is corrected properly and in a timely manner will not result in a payment deduction. For non-time-sensitive defects, the Contractor will be provided three working days or a reasonable time after notification to correct the defective performance. The contractor may be allowed a 2-hour or reasonable response time for time sensitive defects.

6.5 Definition of “Services”. “Services”, as used in this section, includes the services performed, workmanship, and material furnished or used in the performance of this contract. The Contractor shall maintain buses in a satisfactory operating condition to ensure detection and correction of developing failures either before they occur or before they develop into major defects.

6.6 Remedies. The Government reserves the right to seek remedies in accordance with 52.212- 4(a), Inspection/Acceptance, for performance that falls below the acceptable performance levels. Consideration will be based on the extent of damages (costs for extra bus rental, time, etc.) caused by the contractor’s performance falling below the standard.

6.7 Government Actions in case of Contractor Non-Performance. If any of the services do not conform to contract requirements, the Government may (in ascending order of severity):

Require the Contractor to perform the services again in conformity with contract requirements, at no additional cost to the Government.

Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.

Reduce the contract price to reflect the reduced value of the services performed.

Have the services performed under another contract, or otherwise perform the services, and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

Terminate the Contract for Default.

6.8 Quality Control Actions by the Contractor.

Contractor Quality Control Plan. The contractor shall develop and maintain a Quality Control Plan (QCP) that adequately addresses how the Contractor plans to evaluate i t s pe r f or ma n c e , and ensure an acceptable Quality Level (AQL) for services described within the PWS.

Reference para. 5.5. The contractor shall evaluate the QCP as needed or upon request.

Contractor Inspections. The Contractor shall develop, maintain, and document an inspection system acceptable to the Government covering the services under this Contract.

6.9 Quality Assurance Actions by the Government.

Government Inspections. The Government has the right to inspect and test all services called for by the contract, to the extent practicable, at all times and places during the term of the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work.

Performance Standards

Required Service Standard Acceptable Quality Level

Max Degree of Deviation from

AQL

Method of Surveillance

PO-1 Buses Delivered and Serviceable IAW PWS 5.1 and

3.5 to include subparagraphs

Proper quantities of all buses at locations

Buses meet Government of Japan standards, remain free of defects, and are operable

100% of the time

No Deviations Monthly & Customer Complaint

PO-2 Reports IAW Para. 5.6 & 5.7

The contractor has an up to date scheduled maintenance plan provided within 30 days after contract award and 10 business days after beginning of PoP

The Contractor documented all scheduled and unscheduled maintenance and has submitted a timely report/record to include the one time scheduled maintenance plan to be provided after contract award

98% of reports are up to date, all scheduled/ unscheduled maintenance is sufficiently documented, and provided timely

Not more than 2% of reports are untimely

Biannually Monthly

PO-3

Scheduled Maintenance Performance IAW 3.3.2

All scheduled maintenance has been completed

98% of scheduled maintenance completed

Not more than 2% of scheduled maintenance is incomplete

Biannually

Customer Complaint

PO-4

Unscheduled Maintenance IAW para. 3.3.3

Buses are returned within 3 days or as agreed with problem(s) corrected and meeting safety standards. A comparable replacement bus was provided, if required

98% of unscheduled maintenance completed satisfactorily

Not more than 2% of unscheduled maintenance is incomplete

Periodically

PO-5 Repairs IAW para. 3.3.4 Buses are repaired and returned within 3-days or as agreed in working order. A comparable replacement bus was provided as necessary

98% of repairs are completed satisfactorily

Not more than 2% of repairs completed unsatisfactorily

PO-6

Emergency Services IAW para. 3.4

The contractor provided roadside service within 2- hours or as agreed and/or towing within a reasonable time for repairs and return to service

98% of emergency services are completed timely

Not more than 2% of emergency services are untimely

Technical Exhibit 1

Vehicle Requirements

Pacific East Locations for Bus Delivery

Atsugi Iwakuni Misawa Sasebo Yokosuka Yokota Zama Total

14-20 Paxs Micro-Bus w/Lift Gate

(SPED)

0 0 1 1 1 2 0 5

18-24 Paxs Micro-Bus

2 4 1 8 2 1 1 19

44-53 Paxs Bus

3 12 8 8 21 17 17 86

46 Paxs Tour Bus

0 2 2 1 2 2 2 11

Totals 5 18 12 18 26 22 20 121

Addresses will be provided at time of contract award.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price Single Award IDIQ contract resulting from this solicitation.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 in 1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0747 Issue By DoDAAC HE1254 Admin DoDAAC HE1254 Inspect By DoDAAC HE6001 Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) HE6001 Service Acceptor (DoDAAC) HE6001

Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

To be determined at the task orderr level.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

disa.ogden.esd.mbx.cscassig@mail.mil 1 801-605-7095 or 866-618-5988

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense Education Activity (DoDEA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://ecmra.mil/Login.aspx

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at:

DoD.ECMRA.Support.Desk@mail.mil

The following have been deleted:

252.204-7011 Alternative Line Item Structure SEP 2011

(End of Summary of Changes)