HE125418Q8017_Solicitation.pdf

This is a combined synopsis/solicitation for medical support services to perform evaluate and support requests for reasonable accommodations, transfers, voluntary reassignments, various leave programs, other than economy/coach (premium) travel, employee and dependent medical travel, and emergency medical travel from DoDEA employees worldwide. This solicitation is being competed under FAR Parts 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

GENERAL INFORMATION

Solicitation Number: HE1254-18-Q-8017

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

This solicitation and the incorporated clauses and provisions are those in effect through Federal Acquisition Circular (FAC) 2005-100, Effective: 22 August 2018.

North American Industry Classification Code (NAICS) 541618 Size Standard $15,000,000.00

This is a Request for Quotation (RFQ) requesting that interested parties submit a quotation in response to the RFQ. The word “offeror” is synonymously used with the word “vendor” in this RFQ. However, all submissions in response to this RFQ will be considered quotations in accordance with the definition in FAR 2.101.

The Department of Defense Education Activity (DoDEA) hereby issues this RFQ for the purpose of issuing a single Firm-Fixed Price Indefinite Delivery/Indefinite Quantity contract (IDIQ) contract, for a 5-year period, which includes a Base Period of one (1) year and four (4) one-year Option Periods.

RESPONSE DATE AND CONTACT INFORMATION

Questions in regards to this solicitation shall be submitted via e-mail NO LATER THAN 3:00 p.m.

EDT, 06 September 2018, any questions after this date will not be considered. The Government reserves the right to cancel this solicitation at any time.

Quotations may only be submitted electronically via e-mail to marcia.lee@hq.dodea.edu and colleen.pritchard@hq.dodea.edu. It is extremely important that all responses to this solicitation be e-mailed to both email addresses.

All responsible sources may submit a quotation via e-mail, NO LATER THAN 03:00 p.m. EDT, 11 September 2018. In addition to the requirements listed in the addendum to 52.212-1, vendors shall submit written acknowledgment of any and all amendments to this solicitation. The Contract Specialist will respond by e-mail to each offeror’s submission to confirm receipt. If a receipt confirmation e-mail is not received, then the Contract Specialist did not receive your quotation submission and your quotation will not be considered for award. It is the offeror’s responsibility to follow up with the Contract

Specialist after submission of their quotation to ensure that their quotation has been received. DoDEA’s e-mail capacity for attachments is 10MB.

DoDEA Points of Contact:

Contract Specialist:

Marcia E. Lee Telephone: 571-372-1451 Marcia.lee@hq.dodea.edu

Contracting Officer:

Colleen C. Pritchard Telephone: 571-372-1337 colleen.pritchard@hq.dodea.edu

SEE ADDENDUM

(No Collect Calls)

HE125418Q8017 31-Aug-2018

b. TELEPHONE NUMBER

571-372-1451

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 11 Sep 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARCIA LEE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HE1254 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DODEA HEADQUARTERS

GINA PENLEY

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

TEL: 571-372-5869 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541618

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF53

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE125418Q8017

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 380 Each Medical Document Analysis (Objective 1)

FFP

Evaluate all medical documentation and assess sufficiency of documentation to support requests for reasonable accommodations, transfers, voluntary reassignments, new appointments to overseas positions, various leave programs, medical and OTECA travel in accordance with the PWS FOB: Destination Q701

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 240 Each Patient Referral (Objective 2)

FFP

Assist in the referral of patients to the most appropriate CONUS or OCONUS medical facility in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

0003 80 Each Patient Transport (Objective 3)

FFP

Coordinate employee transportation when required in support of the EDMT program; and provide services in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

0004 1 Task Contractor Manpower Reporting (eCMR)

FFP

MANDATORY ANNUAL REPORT NOT SEPARATELY PRICED.

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DoDEA via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

UNIT UNIT PRICE MAX AMOUNT

1001 380 Each OPTION Medical Document Analysis (Objective 1)

FFP

Evaluate all medical documentation and assess sufficiency of documentation to support requests for reasonable accommodations, transfers, voluntary reassignments, new appointments to overseas positions, various leave programs, medical and OTECA travel in accordance with the PWS

UNIT UNIT PRICE MAX AMOUNT

1002 240 Each OPTION Patient Referral (Objective 2)

FFP

Assist in the referral of patients to the most appropriate CONUS or OCONUS medical facility in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

1003 80 Each OPTION Patient Transport (Objective 3)

FFP

Coordinate employee transportation when required in support of the EDMT program; and provide services in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

1004 1 Task OPTION Contractor Manpower Reporting (eCMR)

FFP

MANDATORY ANNUAL REPORT NOT SEPARATELY PRICED.

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DoDEA via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

UNIT UNIT PRICE MAX AMOUNT

2001 380 Each OPTION Medical Document Analysis (Objective 1)

FFP

Evaluate all medical documentation and assess sufficiency of documentation to support requests for reasonable accommodations, transfers, voluntary reassignments, new appointments to overseas positions, various leave programs, medical and OTECA travel in accordance with the PWS

UNIT UNIT PRICE MAX AMOUNT

2002 240 Each OPTION Patient Referral (Objective 2)

FFP

Assist in the referral of patients to the most appropriate CONUS or OCONUS medical facility in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

2003 80 Each OPTION Patient Transport (Objective 3)

FFP

Coordinate employee transportation when required in support of the EDMT program; and provide services in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

2004 1 Task OPTION Contractor Manpower Reporting (eCMR)

FFP

MANDATORY ANNUAL REPORT NOT SEPARATELY PRICED.

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DoDEA via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

UNIT UNIT PRICE MAX AMOUNT

3001 380 Each OPTION Medical Document Analysis (Objective 1)

FFP

Evaluate all medical documentation and assess sufficiency of documentation to support requests for reasonable accommodations, transfers, voluntary reassignments, new appointments to overseas positions, various leave programs, medical and OTECA travel in accordance with the PWS

UNIT UNIT PRICE MAX AMOUNT

3002 240 Each OPTION Patient Referral (Objective 2)

FFP

Assist in the referral of patients to the most appropriate CONUS or OCONUS medical facility in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

3003 80 Each OPTION Patient Transport (Objective 3)

FFP

Coordinate employee transportation when required in support of the EDMT program; and provide services in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

3004 1 Task OPTION Contractor Manpower Reporting (eCMR)

FFP

MANDATORY ANNUAL REPORT NOT SEPARATELY PRICED.

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DoDEA via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

UNIT UNIT PRICE MAX AMOUNT

4001 380 Each OPTION Medical Document Analysis (Objective 1)

FFP

Evaluate all medical documentation and assess sufficiency of documentation to support requests for reasonable accommodations, transfers, voluntary reassignments, new appointments to overseas positions, various leave programs, medical and OTECA travel in accordance with the PWS

UNIT UNIT PRICE MAX AMOUNT

4002 240 Each OPTION Patient Referral (Objective 2)

FFP

Assist in the referral of patients to the most appropriate CONUS or OCONUS medical facility in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

4003 80 Each OPTION Patient Transport (Objective 3)

FFP

Coordinate employee transportation when required in support of the EDMT program; and provide services in accordance with the PWS.

UNIT UNIT PRICE MAX AMOUNT

4004 1 Task OPTION Contractor Manpower Reporting (eCMR)

FFP

MANDATORY ANNUAL REPORT NOT SEPARATELY PRICED.

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DoDEA via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

50.00 4,620.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

10.00 840.00

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government

1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 17-SEP-2018 TO

16-SEP-2019

N/A DODEA HEADQUARTERS

GINA PENLEY

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

571-372-5869

HE1254

0002 POP 17-SEP-2018 TO

16-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 17-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 17-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 17-SEP-2019 TO

16-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 17-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 17-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 17-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 17-SEP-2020 TO

16-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 17-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 17-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 17-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 17-SEP-2021 TO

16-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 17-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 17-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 17-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 17-SEP-2022 TO

16-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 17-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 17-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 17-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.212-4 ADDENDA

CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (JAN 2017)

Text in paragraph (c) is deleted and replaced with the following:

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

CONSENT TO DE-OBLIGATION OF EXCESS FUNDS AFTER FINAL PAYMENT

(a) This paragraph is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this paragraph shall apply to each order issued under the contract on a case-by-case basis.

(e) This paragraph shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212-4(c)).

(End of addenda to FAR 52.212-4)

CLAUSES INCORPORATED BY REFERENCE

52.216-27 Single or Multiple Awards OCT 1995 52.217-5 Evaluation Of Options JUL 1990 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards MAY 2014 52.222-54 Employment Eligibility Verification OCT 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.224-3 Privacy Training JAN 2017 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-18 Availability Of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7013 Limitations on the Use or Disclosure of Information by Litigation Support Offerors

MAY 2016

252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors

MAY 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.225-7042 Authorization to Perform APR 2003 252.225-7050 Disclosure of Ownership or Control by the Government of a

Country that is a State Sponsor of Terrorism

JAN 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014 eCMRA CONTRACTOR MANPOWER REPORTING

REQUIREMENTS

JUL 2018

CLAUSES INCORPORATED BY FULL TEXT

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.212-1 ADDENDUM

FAR 52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (JAN 2017)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Intent to Submit Quotes.

For planning purposes only, please send an e-mail to Ms. Marcia Lee at Marcia.Lee@hq.dodea.edu and Ms. Colleen C. Pritchard at Colleen.Pritchard@hq.dodea.edu to give notification if your company intends to submit a quote in response to this solicitation. The subject of the e-mail shall be “Intent to Submit a Quote for HE1254-18-Q-8017.”

Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s DUNS, and Cage Code. Failure to submit a notice of intent does not prohibit an Offeror from submitting a quote.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 3:00 p.m. EDT, 06 September 2018. Questions submitted after this date may not be considered for a response.

Submission of Offers.

Offerors must ensure that the signed and dated attached quote and all attachments are virus free, legible, and arrives in Ms. Lee’s, and Ms. Pritchard's e-mail inboxes by the solicitation closing time. E-mails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail on or before the closing date and time stated in Block 8 of the solicitation to Ms. Marcia Lee, Contract Specialist, e-mail at Marcia.Lee@hq.dodea.edu, and Ms. Colleen C. Pritchard, Contacting Officer, e-mail at Colleen.Pritchard@hq.dodea.edu.

As a minimum, offers must offerors shall submit a package consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four separate volumes as follows:

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier (DUNS Number)

Document

Title

Page Limitations Pages shall be numbered numerically

Administrative Cover Letter Administrative Cover Letter 1 page

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

Signed SF 30 SF 30 1 page (for each SF 30, as applicable)

Volume I

Technical Quote

40 pages (excludes attachments, i.e., schematics, syllabi, lists, drafts report formats, and similar materials)

Volume II Past Performance Information 15 pages

Volume III Price Quote None

Volume IV Representations and Certifications None

c. Complete Business Mailing Address.

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items. Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17.

By submission of its quote, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization, and be included in the quotation submission.

3. Signed SF 30

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization, and be included in the quotation submission.

4. Volume I – Factor 1: Technical

The Offeror’s quote must clearly demonstrate the Offeror’s ability to perform each objective and constraints as described in the Performance Work Statement (PWS). Offeror shall distinctively number each objective and associated tasks.

Do not simply repeat back verbatim or paraphrase requirements along the lines of “we will do this or that.”

Instead, present your plans that describe or outline how you propose to meet the requirements, and do so in sufficient detail to explain clearly the procedures and processes you will put in place and use. In other words, treat each requirement as a question to be answered with “here’s my approach to do the job.” The Government will only evaluate an Offeror’s quote based solely on the information provided.

5. Volume II – Factor 2: Past Performance.

Offeror shall submit past performance information for the prime and subcontractors (performing as the Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the effort must on-going or must have been completed within the last three (3) years from the solicitation issue date. To be relevant, the Offeror must demonstrate that performance was the same or similar to the solicitation requirement. Past Performance information submitted that is not recent and/or relevant will not be evaluated.

The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Past Performance Information Retrieval System (PPIRS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your quote.

6. Volume III: Price Quote.

Offerors fully burden price quote shall be complete, and represent an accurate reflection of the requirement as stated in the PWS.

Offerors shall complete, in its entirety, all unit and extended prices using the Government provided Microsoft Excel Pricing Sheet labeled “Attachment 1” and submit it in both the Excel and pdf format. The Pricing Sheet will establish the maximum unit prices the Offeror may charge for services under the contract.

The Government will not be obligated to pay the Offeror any amount in excess of the prices proposed.

Offerors are advised that in the event unit prices multiplied by quantity have been incorrectly calculated, the unit price will govern. The total evaluated price will be considered in making the final best value determination.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment 1, labeled “FAR 52.217-8 Option to Extend Services.” The contractor will provide a Unit Price for each CLIN Description. If the Government has to exercise the option under FAR 52.217-8, then the Government will use the rate given for the last year performance was completed.

The price quote is presumed to represent the Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price should be explained in the quote. Any significant inconsistency, if not explained, raises a fundamental issue of the understanding of the nature and scope of the work required.

Tax Exemption Status. DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax Identification Number: 26-2331642.

7. Volume IV: Representations and Certifications

Offerors shall also complete and submit the following:

i. Subcontractor/Teaming Agreement. A copy of any subcontracting/teaming agreements.

ii. The necessary fill-in clauses, provision, and certifications contained in the solicitation.

a. 52.209-7 – Information Regarding Responsibility Matters.

b. 52.212-3 Alt 1– Offeror Representations and Certifications. Complete and/or submit as stated above.

c. FAR 42.15 – CPARS Form

iii. Offeror Responsibility Determination. In accordance with FAR Part 9.1, to be determined responsible, Offeror(s) shall submit information addressing the following General Standards:

Offeror Responsibility Determination. In accordance with FAR Part 9.1, to be determined responsible, Offeror(s) shall submit information addressing the following General Standards:

Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a));

Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

Have a satisfactory performance record (see 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or nonresponsible solely on the basis of a lack of relevant performance history, except as provided in 9.104-2;

Have a satisfactory record of integrity and business ethics (for example, see Subpart 42.15);

Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See 9.104-3 (a).)

Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and

Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.108).

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical, past performance, and price. However, despite this intent, the Government reserves the right to conduct discussions if the Government determines they are necessary. If the Government determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to this award cannot be resolved to the Government's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

Multiple awards will not be made as a result of this solicitation.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

Addendum to Paragraph (a). Paragraph (a) is changed to read as follows:

(a) The Government will award a single Firm-Fixed Price Indefinite Delivery/Indefinite Quantity contract (IDIQ) contract, for a 5-year period, which includes a Base Period of one (1) year and four (4) one-year Option Periods, to the responsible offeror whose offer, conforming to the solicitation requirements represents the lowest price technically acceptable offer, meeting the minimum requirements of the non-price factors, Technical and Past Performance, listed below. This solicitation is being competed under FAR Parts 12 and 13.

Minimum requirements for non-price factors:

Factor 1 (Technical) — Receive an overall rating of Acceptable Factor II (Past Performance) — Receive a rating of Acceptable or Neutral

Factor I: Technical. The Government will evaluate the Offeror’s response to determine if the offeror’s response clearly demonstrates the Offeror’s ability to perform each objective and constraints as described in the Performance Work Statement (PWS).

Factor II: Past Performance. Will be evaluated to assess the Offeror’s ability to successfully meet the requirements based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. Offerors without recent, relevant, sparse or no past performance record will receive a neutral rating, which shall be considered “acceptable.”

Factor III: Price. Will be evaluated for reasonableness in accordance with FAR 13.106-3.

Factor IV: Representations and Certifications. Will not be evaluated, but will be reviewed for completeness.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are…