HE125417R0019_K-5_Literacy_RFP.pdf

SEE ADDENDUM

(No Collect Calls)

HE125417R0019 19-Oct-2017

b. TELEPHONE NUMBER

314-545-1825

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 17 Nov 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ROBIN CASTOLDI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

511130

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE125417R0019

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

K-5 Literacy Curriculum Materials

FFP

This CLIN serves as a solicitation placeholder for all of the CLINs contained in the attached K-5 Literacy Pricing Schedule spreadsheet. The contract award will list all of the CLINs.

The Pricing Schedule contains estimated quantities for all CLINs. Offerors should provide a unit price.

FOB: Destination

NET AMT

K-5 Literacy Curriculum Resources Notice to Offerors

DoDEA requires curriculum materials that address the DoDEA College and Career Ready Standards (CCRSL) for grades K-5 Literacy and that meet the DoDEA Community Strategic Plan goals. The Pricing Schedule (Attachment 1) outlines the different types of curriculum materials sought in Contract Line Item Number (CLIN) format. The schedule shows the solicited broad categories of items (i.e. student materials, teacher materials, as well as the associated services) by CLIN, Item Description (offerors are to insert specific titles as outlined in the attachment one instructions), identification of whether the item is print or digital, identification of whether the item is consumable, the specific unit of issue, and the estimated quantities over the anticipated ordering period.

The Government intends to award a Firm-Fixed-Price Requirements (i.e. a type of contract that allows for placing orders against it) contract from this solicitation for the K-5 Literacy curriculum detailed herein. This solicitation anticipates that the contract will result in a five-year initial base ordering period; followed by five one-year option ordering periods for a total potential ordering period of ten years. Delivery orders (DOs) will be issued for all actual requirements.

Beyond the base period (five years), the contract will provide for five one-year option periods (Option Years 1-5, i.e., SY23-24, SY24-25, SY25-26, SY26-27, SY27-28), where the Contractor shall provide digital resources, and if applicable, consumable student materials on the basis of one-year subscriptions which will be renewable at DoDEA’s option each year.

The estimated number of K-5 students and teachers in the base period is shown in Table 1 below:

Table 1: Base Year Estimated Enrollment, Staffing, Classrooms, and Schools

Grades K 1 2 3 4 5 Total

Students 7,162 7,135 6,723 6,766 6,565 5,942 40,293 Teachers* 935 950 944 904 823 802 5,358

Classrooms (K-5) 443 445 429 420 323 290 2,350 Schools** 92 93 94 93 93 92 104**

* English for Speakers of Other Languages (ESOL), gifted, special education teachers and support specialists are included in teacher numbers and may be included in the final purchase quantities dependent on the solution to the requirement.

** Although DoDEA has 104 schools with students in grades K-5, the number of schools with students in any given grade, K-5 varies from 92-94.

The quantity of instructional materials required during years two through five School Year (SY) SY 19-20, SY 20-21, SY 21-22, SY 22-23) is estimated to be approximately five percent of year one (SY 18-19) quantities per year. DoDEA cannot guarantee or confirm actual order quantities for the base or option years.

Please note that some documents must be submitted by non-electronic means by the time and date set for receipt of proposals detailed in the Addendum to FAR 52.212-1, Para

(III)(B)(2).

NOTE: Delivery Locations and inspection/acceptance terms will be annotated by specific delivery or task orders at the time of order issuance.

This solicitation is formatted as follows:

Section 1- SF 1449 (cover page), Notice to Offerors, Administrative Information, and

SOW

Section 2- Contract Clauses that will be included in the resulting contract Section 3- Contract Documents, Exhibits, and Attachments Section 4- Solicitation Provisions

A- Instructions to Offerors B- Evaluation C- Offeror Representations and Certifications

All RFP attachments are identified in Section 3 of this document.

Administrative Information

a. Points of Contact:

Contracting Officer:

Nina Lin 4800 Mark Center Drive, 5th Fl Attn: Procurement Division Alexandria, VA 22350-1400

Telephone: 571-372-1445 Nina.Lin@hq.dodea.edu

Contract Specialist:

LeAundria Shaheed

4800 Mark Center Drive, 5th Fl Attn: Procurement Division Alexandria, VA 22350-1400 Telephone: (571) 372-1474 LeAundria.Shaheed@hq.dodea.edu

Co ntra ct ing O fficer’s Representa tiv e (CO R) :

To Be Determined (TBD) 4800 Mark Center Drive, 6 th Fl Suite TBD Attn: Education Directorate Alexandria, VA 22350-1400 Telephone: 571-372-TBD TBD@hq.dodea.edu

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s Representative).

b. Administration, Accounting and Appropriation Data: The Administration Office and Accounting & Appropriation Data will be specified on each individual delivery order issued against the contract.

c. Tax Exemption Status: DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax Identification Number: 26-2331642.

d. Invoice Submission: Invoices shall be submitted electronically through Wide Area Work Flow (WAWF) in accordance with instructions found in DFARS Clause 252.232-7006. This clause will be incorporated by full text on each individual delivery order issued against the contract with instructions specific to each delivery order.

(End of Administrative Information)

Statement of Work

1.0 BACKGROUND

1.1 The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing pre-kindergarten (PK)- Grade 12 instruction to about 72,000 students in 165 brick-and-mortar schools. Student enrollment varies based primarily on the deployment of military troops worldwide.

DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.2 In North America DoDEA operates 52 schools located in seven states, Puerto Rico, and

Cuba. In Europe and the Middle East, DoDEA operates 65 schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 48 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual High School with hubs in the US, Europe, and Pacific.

1.3 DoDEA has adopted the Common Core State Standards in English Language Arts

(ELA)/Literacy and Mathematics, which DoDEA refers to as College and Career Ready Standards (CCRS) for Literacy (CCRSL) and Mathematics (CCRSM). These standards reflect the knowledge and skills students need for success in college and careers.

DoDEA is also currently a member of the Partnership for Assessment of Readiness for College and Careers (PARCC) consortium.

1.4 DoDEA has a requirement to provide research-based, core curricular materials that address CCRSL for grades kindergarten (K) through grade five (hereafter referred to as K-5) and that meet the DoDEA Community Strategic Plan goals, which has the following key performance priorities:

Address the adoption of CCRS’ curriculum standards, which are rigorous, research-based, and reflect the knowledge and skills our students need for success in college and careers.

Establish an organizational structure with the capacity to effectively manage, operate, and sustain a high-quality, worldwide, unified PK-12 school system to ensure our students achieve college and career readiness.

2.0 SCOPE

2.1 DoDEA requires research-based literacy curriculum resources and supporting materials for grades K-5, including a subscription for digital resources, all of which are based on the CCRSL.

2.2 The Contractor’s solution must be robust enough to serve the needs of a large community of learners dispersed across the world, who use a variety of bandwidths. It must be scalable to meet future growth, both in terms of instruction and the number of users.

3.0 REQUIREMENTS (CLINs 0001 – 05XX)

3.1 General—For all curriculum resources, the Contractor shall:

a) Provide the publisher’s most recent edition of materials, which communicate current information (e.g., That NASA now identifies Pluto is as a “dwarf planet,” and that South Sudan is now a separate country) and reflect modern best practices in a standards-based classroom (e.g. learning environment, teacher facilitating student learning, instructional shifts for CCRSL).

b) Ensure materials are free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and present a balanced coverage of multi-cultural contributions and representation.

c) Optical Character Resolution (OCR) Requirement: Provide, upon request, two digital OCR copies of all print materials. The contractor shall provide a digital copy of these materials in one or more of the following formats:

o Digital Accessible Information System (DAISY)/ National Instructional Materials.

o Accessibility Standard (NIMAS) with cascading style sheet.

o HyperText Markup Language (HTML).

o Portable Document Format (PDF), (unlocked, embedded fonts, single page).

o Rich Text Format (RTF)/Word document.

3.2 Student and Classroom Instructional Materials—The Contractor shall provide student materials in the quantities that DoDEA orders under the Contract, and the materials shall include the following attributes and content at each grade level:

3.2.1 All K-5 Literacy materials shall:

a) Be aligned to and engage students in tasks that support DoDEA’s CCRSL.

b) Provide teachers and students with differentiated, developmentally appropriate lessons, as well as formative and summative assessments (including online assessment tools for reporting), for the age, grade, and stage of learning. The materials must support students acquiring and practicing college- and career-ready skills needed to understand and communicate in the 21st century.

c) Include digital access to teacher resources for school-level special education, gifted, and ESOL teachers and to above-school-level subject-matter experts.

3.2.2 The materials for each grade level shall meet the following requirements:

a) Hands-on print materials (to include texts), complemented by digital resources.

b) Teacher materials shall be a combination of print and digital.

c) The contractor shall select specific anchor texts of appropriate grade-level complexity within a sequence or collection of texts (to include read-aloud selections, K-2).

d) One hundred percent of the texts shall be accompanied by specific evidence that they have been analyzed with at least one research-based quantitative measure for (1) grade-band placement and/or (2) grade-level placement.

e) One hundred percent of the texts shall be accompanied by specific evidence that they have been analyzed with at least one research-based qualitative measure for (1) grade-band placement and/or (2) grade-level placement.

f) Non-fiction material shall be reflected in at least 50 percent of the text selections for students.

3.3 Text-Dependent Requirements—The Contractor shall provide at each grade level:

3.3.1 Materials that contain at least 80 percent of questions and tasks (written and oral) that reflect text dependent requirements of CCRSL Reading Anchor Standard 1 by requiring use of textual evidence to support valid inferences from the text (including those selected for reading aloud, K-2).

3.3.2 Questions and tasks in the materials designed for comprehension, whether designed to be read aloud or accessed by students directly, support students in understanding the academic language (vocabulary and syntax) prevalent in texts (including those selected for reading aloud, K-2).

3.4 Grammar, Writing, Speaking, and Listening—The Contractor shall provide at each grade level:

3.4.1 Student grammar resources that have parallel and aligned teacher support materials.

3.4.2 Materials that address grammar and language conventions specified by the CCRSL.

3.4.3 Student writing tasks that require students to analyze and synthesize sources as well as to present analyses, claims, and clear information.

3.4.4 Materials that support students’ development of writing skills over the course of the school year. This requirement includes writing opportunities that are varied (e.g. on demand, short focused research, constructed responses) and reflect the types and purposes for writing (i.e. Exposition, Opinion/Persuasive, and Narrative).

3.4.5 Materials that provide tasks to engage students in a range of conversations, collaborations, and oral presentations that express well-supported ideas clearly and build on others’ ideas.

3.5 Supplementary Materials—The Contractor shall provide at each grade level:

3.5.1 Student supplementary materials that are a combination of print and digital.

3.5.2 Material with content that supports independent and small-group work (e.g.

centers, stations) to provide additional literacy experiences within the balanced literacy classroom.

3.5.2 Teacher supplementary materials, including lesson preparation, instructional strategies, vocabulary development, online resources, and print and digital versions of assessment.

3.6 Technical Support (CLIN 0600): The Contractor shall provide industry-standard technical support and maintenance for all proposed digital resources. Support shall include providing assistance with service problems, product setup, and upgrades. Contractor shall troubleshoot problems and provide support via email or telephone with the COR within one business day from the initial contact. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished through coordination with the Contracting Officer’s Representative (COR). The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades/ revisions through the COR. The contractor shall provide electronic access to the updates/revisions to the COR for testing prior to distribution. Contractor shall resolve any issues with access to online content within 48 hours after initial data integration.

3.7 Standards Alignment Correlation (CLIN 0700): The Contractor shall provide a complete standards alignment correlation document (digital format is acceptable) showing how all proposed materials align to DoDEA’s CCRS Literacy (CCRSL), which may be found at http://www.dodea.edu/collegeCareerReady/ela-standards.cfm .

3.8 Program Support Tools (CLIN 0800 – 08XX): The Contractor shall provide support resources that focus on the organization and use of the component parts of the program, including the way the program materials correlate to CCRSL. Resources may include print materials as well as digital and/or web-based products such as videos, tutorials, model lessons, live and recorded training webinars for synchronous and asynchronous use, etc., designed for use by teachers and above-school-level subject matter experts.

Note: The contractor shall provide a recorded copy of any trainings to the government within five days after completion of any trainings to be posted on our learning management system (currently Schoology). All platforms for training must be tested in advance to ensure they meet DoD compatibility requirements.

3.9 The Contractor shall participate in a post-award conference within five days of contract award.

4.0 TECHNICAL REQUIREMENTS

Applicable To Digital (Information Technology) Curriculum Resources

4.1 Software and Cloud Testing Requirements—The Contractor shall:

4.1.1 Ensure all online resources, cloud-based services and instructional software meet Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. DoDEA will conduct comprehensive testing of software, cloud services and associated websites to ensure that they pose no security risk to the DoDEA infrastructure.

4.1.2 Comply with the Cloud Services questionnaire that was submitted as part of proposal submission and provide copies of or access to any software in the proposed solution.

4.2 System Requirements: DoDEA requires software installed and/or accessed in a DoDEA system, whether network, stand-alone or in a web-based environment, to be compatible with the standards cited herein. To that end, the Contractor shall:

4.2.1 Provide at least the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

4.2.2 Ensure that all software is completely functional without the requirement for administrative level user permissions or external media to execute the software.

4.2.3 Ensure that all software packages support unattended installation methods used by enterprise software packaging and deployment systems. Note: Older 16-bit software will be automatically denied, per this requirement.

4.3 Data Management Requirements—The Contractor shall:

4.3.1 Provide a mechanism for batch administration and automation of routine data management tasks. These mechanisms include flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to: organizational structures; student accounts; staff accounts; courses; and class rosters.

4.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks. This documentation shall include, but not be limited to: roster template files (i.e. comma separated value templates);

data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

4.3.3 Provide, within seven days after contract award, a single point of contact to support DoDEA in performing required data integration activities.

4.3.4 Configure the DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting Officer’s Representative (COR). DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 166 schools, which includes the Virtual High School.

4.3.5 Participate in a technical meeting with DoDEA within seven business days after contract award for the purposes of preparing for the onboarding of new service and the initial configuration of administrator level accounts.

4.4 DoDEA Software License Keys—The Contractor shall provide, when applicable, license keys and electronic downloads for software required under this contract to the DoDEA COR. The Contractor shall not provide software directly to DoDEA schools, districts, and/or region offices unless explicitly identified in writing by the COR.

4.5 DoDEA Information Assurance Requirements—The Contractor shall provide security patches and upgrades in response to security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost and shall be performed at the least disruptive times as determined by DoDEA. Incompatibilities between the Contractor’s software solution and DoDEA identified mandatory security updates to third-party software such as plugins shall be addressed when identified. The Contractor shall resolve issues identified above within 30 days, or timeline negotiated with the COR.

4.6 Data Privacy Compliance

4.6.1 The Contractor’s solution which involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

4.6.2 The Contractor’s solution which collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. § 52a. See https://www.archives.gov/about/laws/privacy-act-1974.

4.6.3 The Contractor’s solution which collects information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

4.6.4 All Contractor staff who have access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and shall repeat the training annually thereafter.

4.7 Section 508 Compliance—EIT Requirement: All electronic hardware and software shall comply with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C.

794d), and Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

5.0 PERFORMANCE AND DELIVERY SCHEDULE—The Contractor shall furnish all services to be performed and all items to be delivered IAW the following delivery schedule:

Period Task Ref. Timeline

Base Year 1

Post-Award Conference 3.9 Five business days after award

IT Meeting 4.3.5 Seven business days after award

Course Materials and Program Support

3.1-3.5

After receipt of a written delivery order:

Digital: Typically two business days after receipt of delivery order.

Print: Typically 45 days for US & APO sites and 60 days for overseas sites

Standards Alignment Correlations

3.7 After receipt of contract award:

Ten business days after post-award conference (Ref. Sow 3.9)

Program Support Tools 3.8

After receipt of a written delivery order:

Digital: Typically two business days after receipt of delivery order Webinars, if required, to be determined post-award

Technical Support 3.6 After receipt of a written delivery order:

Ongoing

Base Years 2-5 and Option

Years 1-5

Course Materials 3.1-3.5

After receipt of a written delivery order:

Digital: Ongoing, except for new orders which would typically require two business days.

Print: Typically 30 days for US & APO sites and 45 days for overseas sites

Technical Support 3.6 After receipt of a written delivery order:

Ongoing

SECTION 2- Contract Clauses that will be included in the resulting contract

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies OCT 2016 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-37 Employment Reports on Veterans FEB 2016 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.224-3 Privacy Training JAN 2017 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.239-1 Privacy or Security Safeguards AUG 1996 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Dec 2016)

DEC 2016

252.225-7012 Preference For Certain Domestic Commodities DEC 2016 252.225-7021 Trade Agreements--Basic DEC 2016 252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.239-7010 Cloud Computing Services OCT 2016 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014 252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) X (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $3,500.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of $19,000,000.00;

(2) Any order for a combination of items in excess of $25,000,000.00; or

(3) A series of orders from the same ordering office within 2 days that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the date specified on the last delivery order issued.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor at least 1 day prior to the expiration of the effective period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 10 years.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: www.acquisition.gov/far DFARS: www.acq.osd.mil/dpap/dars/dfarspgi/current/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued throughout the contract term, which, if all options are exercised, may extend to a period of 10 years from the date of award.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered ``issued'' when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered ``issued'' when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s). COMBO

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

To Be Specified on Individual Delivery Orders

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC To Be Specified on Individual Delivery Orders Issue By DoDAAC To Be Specified on Individual Delivery Orders

Admin DoDAAC To Be Specified on Individual Delivery Orders Inspect By DoDAAC To Be Specified on Individual Delivery Orders Service Acceptor (DoDAAC) To Be Specified on Individual Delivery Orders

(4) ) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

SECTION 3- Contract Documents, Exhibits, and Attachments

The following attachments are posted in conjunction with this solicitation to FedBizOpps

Attachment 1: Pricing Schedule

Attachment 2: Past Performance Part 1

Attachment 3: Past Performance Part 2

Attachment 4: DoDEA Cloud Vendor Information Collection

Attachment 5: Government Product/Service Accessibility Template (GPAT)

SECTION 4- Solicitation Provisions

A- Instructions to Offerors B- Evaluation C - Offeror Representations and Certifications

CLAUSES INCORPORATED BY FULL TEXT

SECTION 4A

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B)…