HE1254-17-R-0010_College_and_Career_Resources.pdf

SEE ADDENDUM

(No Collect Calls)

HE1254-17-R-0010 20-Jun-2017

b. TELEPHONE NUMBER

314-545-1825

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 26 Jul 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ROBIN CASTOLDI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

519130

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE1254-17-R-0010

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

College & Career Advising Resources

FFP

This CLIN serves as a solicitation placeholder for all of the CLINs contained in attachment one “Pricing Schedule CCR”. All of the CLINs will be inserted into the contract or contracts that result from this solicitation and a draft of the final CLIN structure will be forwarded to any awardee for review prior to final signature.

FOB: Destination

NET AMT

NOTE: Delivery Locations and inspection/acceptance terms will be annotated by specific delivery or task orders at the time of order issuance.

College & Career Advising & Planning Curriculum Resources

Notice to Offerors

The Department of Defense Education Activity (DoDEA) serves the dependents of military and civilian employees by providing PK-12 instruction to approximately 72,000 students. DoDEA is divided into eight districts that administer 167 brick-and-mortar schools. The Americas’ Southeast and Mid-Atlantic districts have 54 schools in seven states and Puerto Rico, and for administrative purposes, Cuba. Europe’s South, East, and West districts have 65 schools in England, Germany, Italy, Belgium, Netherlands, Spain, Turkey, and Bahrain. The Pacific’s West, East, and South districts have 48 schools in Korea, Japan (mainland and Okinawa), and for administrative purposes, Guam. DoDEA also operates a Virtual High School with its main office in Virginia and teaching hubs in Germany and Okinawa.

DoDEA requires customizable, off-the-shelf, vendor-hosted web-based systemic college & career advising and planning curriculum resources for DoDEA students in grades 6-12 as well as related technical/customer support and professional development. Attachment One “Pricing Schedule CCR” outlines the complete anticipated requirement in a Contract Line Item Number (CLIN) format. The schedule shows the required resources, support services and the estimated quantities over the anticipated ordering period.

From this solicitation the Government intends to award one Firm-Fixed-Price Requirements (i.e.

a type of contract that allows for placing orders against it) contract for the requirements described in the below Specifications and Statement of Work. The contract will cover requirements for all DoDEA locations. This solicitation anticipates a contract with a five year ordering period. After award delivery orders (DO’s) will be issued for all actual requirements.

Please note that some documents must be submitted by non-electronic means by the time and date set for receipt of proposals detailed in the Addendum to FAR 52.212-1, Para (III)(B)(2).

This solicitation is formatted as follows:

Section 1- SF 1449 (cover page), the Notice above, Administrative Information and SOW

Section 2- Contract Clauses that will be included in the resulting contract

Section 3- Contract Documents, Exhibits, and Attachments

Section 4- Solicitation Provisions

A- Instructions to Offerors

B- Evaluation

C- Offeror Representations and Certifications

ADMINISTRATIVE INFORMATION

a. Points of Contact:

Contracting Officer:

Nina Lin 4800 Mark Center Drive, 5th Fl Suite 05G03-01- Attn: Procurement Division Alexandria, VA 22350-1400 Telephone: 571-372-1445 Nina.Lin@hq.dodea.edu

Contract Specialist:

Robin Castoldi 4800 Mark Center Drive, 6th Fl Suite TBD Attn: Procurement Division Alexandria, VA 22350-1400 Telephone: 571-372-TBD Robin.castoldi@eu.dodea.edu

Contracting Officer’s Representative (COR) To Be Determined (TBD)

4800 Mark Center Drive, 6th Fl Suite TBD Attn: Education Directorate Alexandria, VA 22350-1400 Telephone: 571-372-TBD TBD@hq.dodea.edu

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s Representative).

b. Administration, Accounting and Appropriation Data: The Administration Office and Accounting & Appropriation Data will be specified on each individual delivery order issued against the contract

c. Invoice Submission: Invoices shall be submitted electronically through Wide Area Work Flow (WAWF) in accordance with instructions found in DFARS Clause 252.232-7006. This clause will be incorporated by full text on each individual delivery order issued against the contract with instructions specific to each delivery order.

(End of Administrative Information)

SPECIFICATIONS AND STATEMENT OF WORK

1.0 BACKGROUND

1.1 Grades 6-12 Counseling Program

1.1.1 DoDEA’s graduation policy, Administrative Instruction 2000.1, Graduation Policy and Requirements, mandates that all high school students have a 4/6-year plan.

1.1.2 DoDEA is committed to advising and preparing students for viable college & career pathways to include 2- and 4-year colleges and universities, trade schools, apprenticeships, the military, and immediate workforce entry. DoDEA school counselors advise students on college & career going, including financial aid options and processes.

1.1.3 Currently, DoDEA does not have a standard college-and-career curriculum, or systemic mechanism in place to support college-and-career advising and planning for counselors to use with students in grades 6-12; therefore, advising, curriculum, and planning is not implemented systemically and lacks stakeholder transparency and accessibility.

1.2 General

1.2.1 Military-connected students experience high mobility rates in and out of school systems across the nation and the world; therefore, DoDEA makes a concerted effort to mitigate transitional barriers to military-connected students’ success.

DoDEA’s career technical education (CTE) program is aligned with national standards such as Advance CTE, the Employability Skills Framework, National Career Clusters Framework, and O*NET Online.

1.2.2 The following secondary level college readiness assessments and programs are offered at DoDEA: Advancement via Individual Determination (AVID), Advanced

Placement (AP), Scholastic Achievement Test (SAT) Preliminary Scholastic Achievement Test (PSAT), Partnership for Assessment of Readiness for College and Careers (PARCC), American College Testing (ACT), and International Baccalaureate (IB).

1.2.3 DoDEA has a wide variety of school configurations, including PK-12, PK-8, 6- 12, 6-8, and 9-12. Secondary level schools range in size from 80-1,000 students.

See Table 1.

Table 1: Schools, Enrollment, and Staffing Numbers are approximate and fluid as enrollment shifts

Grades Schools, not including

Virtual HS Students rounded to the nearest 100 Estimated # Counselors

6 72 5,500

7 57 4,900 8 57 4,700 9 41 4,000

10 41 3,400 11 41 3,200 12 41 2,900

Total 96 28,600

* Virtual HS students are also enrolled in a brick-and-mortar school.

2.0 SCOPE

DoDEA requires the following:

Customizable, off-the-shelf, vendor-hosted web-based systemic college & career advising and planning curriculum resources for DoDEA students in grades 6-12 and related technical/customer support.

Related professional development to include a face-to-face train-the-trainer session and virtual professional development (e.g., synchronous and asynchronous modules, webinars, etc.).

3.0 REQUIREMENTS

3.1 Virtual Curriculum Resources (CLIN 0100-01XX) —The Contractor shall provide vendor-hosted web-based curriculum resources that support college & career advising & planning for all DoDEA students in grades 6-12. The curriculum resources shall include college & career curriculum, lesson plans and activities that are engaging and developmentally appropriate and shall include the following:

3.1.1 General Features

1) Alignment with American School Counseling Association (ASCA) standards:

http://static.pdesas.org/content/documents/asca_national_standards_for_stude nts.pdf

2) Customizable interface for students, parents, counselors, teachers, administrators, and above-school level educators.

3) Data demonstrating program efficacy on students’ college & career outcomes.

4) Report on school counselors’ college & career readiness delivery outcomes

(e.g., how much time are counselors engaged in direct and indirect student services and system supports).

5) National college search function that allows students to search and save college selections to their profiles. The search function shall:

Allow students to search at a minimum: name by the following indicators:

state/zip code, field of study/major, tuition range, and standardized test scores.

Offer students at a minimum the following information: college admission requirements, campus activities, majors/ fields of study, financial aid options (including information on expanded GI Bill coverage), virtual college tours, and completion rates.

Assist students, parents, and staff to track college selections, college applications, supporting documents (e.g., recommendation letters, school profiles, etc.) and acceptance and enrollment.

Enable students to request, and for staff to submit transcripts and other college documents digitally.

Include a searchable national database of scholarships, including military-connected scholarships.

3.1.2 Student-Focused Features

1) Features support appropriate ease of use for students and parents.

2) Updated occupational and college information

3) Resume builder

4) Evidenced-based learning-style assessment

5) Inclusive curriculum designed to meet the needs of all students to include students with disabilities, and English-as-a-second-language-learners, etc.

6) Researched-based and industry-validated career interest inventories and assessments that are developmentally appropriate. The assessment(s) shall (1) require less than 30 minutes to complete, (2) provide immediate scoring and reporting that are accessible to students and educators, (3) save results in students’ online portfolio, (4) align student assessment outcomes to career profiles that include position descriptions, salary/wage data, and required knowledge and skills, and (5) support the development of students 4/6 year plan.

3.1.3 Counselor/Educator-Focused Features

1) Lesson plans and activities that increase student’s college & career readiness skills to include verbal, reasoning, employability, and financial aid knowledge and understanding.

2) Lesson plans and activities that increase students’ knowledge and understanding of the interrelated nature of course selection, career clusters, postsecondary education pathways, and careers.

3) Lesson plans and activities that align with national standards, e.g., Common Core Standards, Advance CTE, Employability Skills Framework, National Career Clusters Framework, and O*NET Online.

4) Lesson plans and activities that include pre and post-tests.

5) Scope and sequence recommendations for college & career lesson plans and activities by grade level.

6) Video library of professionals from diverse backgrounds discussing their career paths, challenges and successes. This feature should also highlight life skills/ independent living skills designed to meet the needs of students with disabilities.

3.1.4 Digital 4-6 year plan that plans and charts students’ progress in meeting DoDEA’s graduation requirements and postsecondary goals—grade 7-12 students only. The 4/6-year plan shall:

1) Be accessible to authorized students, parents, school-level & above-school-level counselors and school-level & above-school-level administrators.

2) Allow students to build their own personalized course plan.

3) Allow students, parents, school-level & above-school-level counselors and school-level & above-school-level administrators to review, provide feedback, and authorize plans.

4) Track and report 4/6-year plan completion data.

5) Connect to each student’s career inventory outcomes and college goals.

6) Support rigorous course selections that match student ability and align with their postsecondary goal(s).

7) Reflect DoDEA courses and graduation requirements.

8) Track students’ progress in meeting DoDEA’s graduation requirements.

3.1.5 Monitoring capabilities that include the following elements:

1) Progress-monitoring dashboard of student outcome data that is accessible to DoDEA schools, districts, regions, and headquarters.

2) Ability to monitor and report student’s engagement in college & career awareness, exploration and planning activities to include, but not limited to program impact, program usage, completion of 4/6-year plans, college application tracking, scholarship dollars, and Free Application for Federal Student Aid (FAFSA) completion.

3) Customizable permission levels.

4) Digital reports for administrators, educators, students and parents on student engagement and performance.

5) Supports delivery of effective and efficient school counseling programs through time and tasks management functions (i.e., measurement of ASCA delivery component elements such as guidance curriculum, individual planning, responsive services, system supports, and non-counseling duties).

3.1.6 Communication resources that are customizable to meet DoDEA’s unique needs and include:

1) Engaging/educating parents in the college & career process.

2) Increasing awareness, understanding, and engagement of the college-&-career-planning and preparation of administrators, educators, students and parents.

3) Allowing educators to compose messages to individual students and/or parents or a group of students and / or parents.

4) Reminding school counselors, students and parents of college & career-related tasks and assignments.

5) Providing a fillable event calendar controlled by each school’s counselor.

6) Posting tip and fact sheets for educators, administrators, parents, and students.

7) Online instructions for students and parents on the use of the system.

8) Introduction letter for DoDEA leadership (directors, superintendents, principals, union leaders, etc.) outlining the purpose and benefit of the web-based systemic college & career advising and planning curriculum resources. The letter will not exceed one page (back and front) and will be provided within 14 days of the award.

3.1.7 Capability of integrating with DoDEA’s Student Information System (SIS); but all requirements must be functional sans integration with the SIS. The Contractor’s database shall support automated extraction process where the required files are downloaded from the SIS in an isolated file, and pushed into the platform.

3.1.8 Technical Setup that supports:

1) The use of the DoDEA email addresses (for students and staff) as the login

2) Self-service password reset

3) Data imports times determined by DoDEA HQ. Times may vary to support the various time zones within our school system.

3.2 Professional Development (PD) (CLIN 0200-02XX)—The Contractor shall provide systemic professional development that shall:

3.2.1 Meet common professional development needs experienced by a global school system such as offering training for varying time zones, and mitigating barriers that accompany virtual learning experiences.

3.2.2 Ensure all training sessions, including the face-to-face training, are recorded and able to be stored on DoDEA’s learning management system (currently Schoology).

3.2.3 Provide a digital library with digital modules, guides and manuals for DoDEA educators. The Contractor shall ensure training content and resources are current and accurate by reviewing and updating/adding to these resources on an annual basis.

3.2.4 Offer a face-to-face train-the-trainer professional development

3.2.4.1 Offer a face-to-face train-the-trainer session during the first year to approximately 20 district, region, and headquarter leaders and staff at a federal government site on the eastern seaboard of the United States to be determined by DoDEA. This training session will prepare attendees as training facilitators on the skills and knowledge required to lead training at the local level for the respective school year, and will not exceed 3 full working days (22.5 hours). Any additional training required for the SY will be delivered virtually.

3.2.4.2 Identify the session topics, the timeframe the training will take place in the required Implementation Plan Proposal (3.3).

3.2.4.3 All related travel costs for vendor-instructor personnel to attend the annual face-to-face train-the-trainer session shall be included in the total price for PD. DoDEA will not coordinate travel or incur travel costs for non-DoDEA personnel.

3.2.5 Offer virtual professional development (e.g., synchronous and asynchronous modules, webinars, etc.) for school-level personnel

3.2.5.1 Offer virtual training on how to setup, and use the web-based systemic college & career advising and planning curriculum resources.

3.2.5.2 Ensure virtual training content is accurate and reflective of the web-based systemic college & career advising and planning curriculum resources use in DoDEA schools.

3.2.5.3 Ensure virtual training sessions include “checks for understanding” throughout each lesson.

3.2.5.4 Ensure virtual training sessions do not exceed 3.5 hours.

3.2.5.5 Offer a fall and spring FAQ teleconference for each region

(Americas, Europe, and Pacific) to answer questions of school-level personnel.

3.2.5.6 Offer 2-3 full-day (7-hour) virtual training sessions yearly.

3.2.5.7 Provide an asynchronous onboarding webinar that introduces and provides an overview of the web-based systemic college & career advising and planning curriculum resources for new secondary counselors.

3.2.5.8 Identify the session topics, the month and the year the training will take place in the required Implementation Plan Proposal (3.3).

3.3 Implementation Plan Proposal (CLIN 0300)—The Contractor shall provide an implementation plan for our global school system that includes a 2-year professional development plan, technology setup, and professional learning. The plan shall:

3.3.1 Identify the task, who is responsible and the timeframe for completion (e.g.

month/year, or number of days/weeks).

3.3.2 Define a preparation phase where district / HQ team will vet and inform the final implementation plan. This team will inform the configuration of user roles and permissions, the creation of user accounts, and district-level functionality as well as inform the customization of settings and account preferences, welcome messages and communication resources, and the look-and-feel of the interface.

They will also review and inform the lesson plan scope and sequence recommendation (3.1.3) that will be provided to schools.

3.3.3 Define a comprehensive technology implementation plan to include (but not limited to) timelines for Student Information Center Integration, connection with network engineers and IT support for browser and network configuration, and training for technology platform navigation.

3.3.4 Define a professional development plan for district/HQ team and school level personnel.

3.3.5 Define an implementation phase where the program will be rolled out to the schools. This phase will include a communication strategy to inform leadership (superintendents, principals, etc.) school-level staff, students, and families. It will also outline the tasks students and counselors should engage in throughout the school year.

3.3.6 The Implementation Plan Proposal will be reviewed and edited by DoDEA HQ.

The vendor will submit a final version that includes DoDEA HQ feedback within 30 days of award.

3.4 General Requirements

3.4.1 Provide a designated liaison or point of contact for the duration of the contract.

3.4.2 Make all materials available throughout the duration of the curriculum adoption period and provide the most recently copyrighted materials. The copyright requirement does not apply to material included as part of the Contractor’s collection (that is, articles, assessments, pictures, problems included in a text-book or supplemental to the teacher or student text) but which was created by others prior to 2014.

3.4.3 Provide resources that are free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and shall present a balanced coverage of multi-cultural contributions and representation, where appropriate.

3.4.4 Technical Support (CLIN 0400) — Provide industry-standard technical support for its digital resources, at the option of the user seeking such support, via telephone or at a minimum by email within one business day or less from the initial contact throughout the life of the contract to include but not limited to providing assistance with service problems, product setup, upgrades, and troubleshooting.

3.4.5 Optical Character Resolution (OCR) (CLIN 0500) – Provide, upon request, two digital OCR copies of all print materials. A digital copy of these materials shall be provided in one or more of the following formats:

Digital Accessible Information System (DAISY)/ National Instructional Materials.

Accessibility Standard (NIMAS) with cascading style sheet.

HyperText Markup Language (HTML).

Portable Document Format (PDF), (unlocked, embedded fonts, single page).

Rich Text Format (RTF)/Word document.

3.4.6 Privacy

Ensure that individual user accounts require unique usernames and passwords, and that user accounts do not require personally identifiable information (PII)— first and last name and any other unique personal information—to access online content.

Complete DoD's Privacy Impact Assessment (DD2930a), which is a requirement of the Privacy Office for any cloud resource that will store information. The form focuses primarily on the kind of required information in the system and the protections in place for data, especially privacy data. This form shall not be signed by the Contractor.

3.4.7 Post-Award Tele or Videoconferences

3.4.7.1 The Contractor’s point of contact and DoDEA personnel shall meet within five days after contract award.

3.4.7.2 The Contractor shall convene a technical meeting, per SOW 4.3.5.

4.0 INFORMATION TECHNOLOGY REQUIREMENTS APPLICABLE TO

DIGITAL (INFORMATION TECHNOLOGY) CURRICULAR MATERIALS

4.1 Software and Cloud Testing Requirements

4.1.1 All online resources, cloud-based services and instructional software shall meet

Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. Software, cloud services, and associated websites shall undergo comprehensive testing to ensure they pose no security risk to DoDEA infrastructure.

4.1.2 The Contractor shall assure that the proposed product solution does not modify DoDEA’s underlying system security configuration and/or interfere with other installed software. Standard software will undergo pre- and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

4.1.3 In accordance with DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. The Contractor shall submit a completed copy of the Cloud Services Questionnaire, which will include details of the proposed cloud service environment addressing the following seven areas:

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms

4.2 System Requirements

4.2.1 Per Section 5.1 (above), DoDEA requires that any software installed and/or accessed in a DoDEA system, whether network, stand-alone or web-based environment, be compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop without the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software.

Software shall not require modifications to folder permissions while executing.

Also all software shall be compatible with the following hardware baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise; Windows 10 Browser Environment Chrome; Edge; IE 10 or higher

4.2.2 The Contractor shall provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

4.3 Data Management Requirements

4.3.1 The Contractor shall provide a mechanism for batch administration and automation of routine data management tasks via flat file import or representational state transfer (REST)-based web service application programming interfaces (APIs), including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

4.3.2 The Contractor shall provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to: roster template files (i.e., comma separated value templates);

data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

4.3.3 The Contractor shall provide a single point of contact to support DoDEA in performing required data integration activities within the Contractor’s system.

4.3.4 The Contractor shall configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting Officer’s Representative (COR).

DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 168 schools, which includes the Virtual High School.

4.3.5 The Contractor shall coordinate a technical meeting with DoDEA within ten business days after award for the purposes of preparing for the onboarding of new services and the initial configuration of administrator level accounts.

4.4 DoDEA Software License Keys

The Contractor shall provide license keys and electronic downloads for software required under this Contract to the DoDEA COR. Software shall not be provided directly to DoDEA school, district, and/or region offices unless explicitly identified in the Requirements section of the contract or in writing by the COR.

4.5 DoDEA Information Assurance Supporting Elements / Requirements

4.5.1 DoDEA is subject to Federal statute and DoD policy and guidance. They include but are not limited to the Information Assurance requirements defined in:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf.

DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf.

DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

4.5.2 The Contractor shall provide security patches and upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA.

Any deviations from this requirement will be approved in writing by DoDEA’s Chief Technology Officer.

4.5.3 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems. DoDEA currently distributes software packages via Microsoft System Center Configuration Manager (SCCM). Note:

Older 16-bit software will be automatically denied per this requirement.

4.5.4 Any portion of the Contractor's solution that:

4.5.4.1 Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L.

106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat.

2763, 2763A-335.

4.5.4.2 Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. Additional information may be found at http://www.archives.gov/about/laws/privacy-act-1974.html.

4.5.4.3 Collect information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

4.5.5 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable to meet future growth both in terms of instruction and number of users.

4.5.6 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

4.6 Maintenance and Support

Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished through coordination with the COR. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades/ revisions through the COR and shall provide electronic access of the updates/revisions to the COR for testing prior to distribution.

4.7 Section 508 Compliance

Electronic Information Technology (EIT) Requirement: All electronic hardware and software must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C.

794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology Accessibility Standards (36 CFR part 1194). Additional information may be found at the following URL: http://www.section508.gov.

5.0 PERFORMANCE AND DELIVERY SCHEDULE

The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Items/Task Ref. Timeline Post-Award Conference 3.4.7.1 Five business days after award

Post-Award Technical Conference 4.3.5 Ten business days after award

Access to Curriculum Resources 3.1 After receipt of delivery order

Two business days for counselor access Annual Face-to-Face Professional 3.2.4 After receipt of delivery order

Items/Task Ref. Timeline Development TBD post-award

Virtual Professional Development 3.2.5 After receipt of delivery order

TBD post-award Professional Development Digital

Resources/Library 3.2.3

After receipt of delivery order Two business days for counselor access

Implementation Plan 3.3 Draft: With proposal submission Final: Within 30 days from receipt of delivery order Optical Character Resolution

(OCR)

3.4.6 Two business days after request

Technical Support 3.4.5 4.6

Ongoing after virtual system access

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreeements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies OCT 2016 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

MAY 2014

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.224-3 Privacy Training JAN 2017 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.239-1 Privacy or Security Safeguards AUG 1996 52.242-13 Bankruptcy JUL 1995 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System--Statistical Reporting in Past Performance Evaluations

JUN 2015

252.225-7001 Buy American And Balance Of Payments Program-- Basic (Dec 2016)

DEC 2016

252.225-7012 Preference For Certain Domestic Commodities DEC 2016 252.225-7021 Trade Agreements--Basic DEC 2016 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.239-7010 Cloud Computing Services OCT 2016 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) X (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xvii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xviii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xx) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $250,000.00;

(2) Any order for a combination of items in excess of $500,000.00; or

(3) A series of orders from the same ordering office within 2 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 business days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract 66 months after contract award..

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor before contract expiration.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor at least 1 day prior to the expiration of the effective period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: www.acquisition.gov/far DFARS: www.acq.osd.mil/dpap/dars/dfarspgi/current/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this…