HE1254-17-R-0010_Amend_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post answ ers to vendor questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jul-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-17-R-0010

X 9B. DATED (SEE ITEM 11)

20-Jun-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jul-2017

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-17-R-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

AMENDMENT 0001

HE1254-17-R-0010 Amendment 0001 College and Career Advising and Planning Resources for DoDEA Schools

Vendor Q&As

1. Prior to responding to the RFI earlier this year, our company asked DoDEA what was their anticipated go‐ live date for the system. We received the following response: They are anticipating the need for a phased‐ in approach (i.e., registration, testing, school account setup, student registration, etc.). They would require the system to be available to DoDEA (for infrastructure setup and testing) in the summer of 2017.

They would require the system to be available to students for use/ registration in the late fall / early winter of 2017. Has this changed? If so, what is the new expectation?

a. DoDEA anticipates making award in late August/early September though this is subject to change. Final dates are contingent on the contract award date. Influencing contingencies to the rollout plan will be discussed and planned for in the implementation planning phase.

2. When does the DoDEA anticipate awarding the contract? Knowing this will be helpful for items such as

4.3.5: The Contractor shall coordinate a technical meeting with DoDEA within ten business days after award for the purposes of preparing for the onboarding of new services and the initial configuration of administrator level accounts.

a. DoDEA anticipates making award in late August/early September though this is subject to change.

3. What is the budget for this project?

a. We will not disclose the Government’s budget for this requirement.

4. Are you able to share details of those on the evaluation committee (names, roles, etc.)?

a. We will not disclose details of the evaluation committee.

5. We understand you are looking for a "customizable, off‐the‐shelf" system. Would it be acceptable to implement an off‐the‐shelf system, and use a time frame of 6,9, even 12 months to customize the system to fit your needs?

a. We are unable to answer this question without more specifics that identify what will need to be customized. Customization needs and timeframe will be planned for in the Implementation Plan.

6. Is it the DoDEA's expectation that the same system will be used for all schools, or is customization by location a requirement?

a. Permission levels may vary from middle to high school, but the same look‐and‐feel, resources, etc. used by all schools / grade‐bands.

7. The RFP states that presentation slides must be submitted as part of the Technical Proposal, due July 19.

Can presentation slides alter, if need be, based on feedback from DoDEA?

HE1254-17-R-0010

a. The slides submitted as part of the technical proposal due July 19 may not be altered after this deadline. See “Materials Limitation” on page 32 of the RFP.

8. 4.5.6: All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.How much time should our staff expect to spend on this training?

a. The approximate length of the course is 30 minutes.

9. Are annual, subsequent trainings as in‐depth as the initial training?

a. The same training is required each year.

10. What Student Information System (SIS) is in use today? Is it the same SIS across all schools?

a. DoDEA uses ASPEN as it’s Student Information System.

11. Can you provide more specific details on the functionality required for 3.1.5‐5: Supports delivery of effective and efficient school counseling programs through time and tasks management functions (i.e., measurement of ASCA delivery component elements such as guidance curriculum, individual planning, responsive services, system supports, and non‐counseling duties)?

a. For more information regarding the ASCA Delivery Component visit:

https://www.schoolcounselor.org/school‐counselors‐members/asca‐national‐model/delivery

(End of Summary of Changes)