HE1254-17-R-0010_Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to clarify that a copy of the MS Pow er Point slides to be used during the vendor's oral presentation is due w ith the IT Component submission on July 19, 2017. See highlighted text in the solicitation for clarif ication.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jul-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-17-R-0010

X 9B. DATED (SEE ITEM 11)

20-Jun-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jul-2017

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-17-R-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

I. GENERAL

A. Addendum to Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows:

The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

B. Addendum to Paragraph (h) Multiple awards: This paragraph (h) is changed to read as follows: The

Government may accept any item or group of items of the offer. DoDEA intends to award a single contract for the stated Curriculum Program; however multiple awards may be made as a result of this solicitation.

C. Addendum to Paragraph (b) Submission of Offers: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

II. OFFEROR STRUCTURE AND CONTENT

Offerors shall submit offer packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

A. PART 1 – ADMINISTRATIVE, PAST PERFORMANCE, & PRICE

This part shall include the following:

1. Administrative

i. A cover letter with the Offeror’s Tax Identification Number, Dun and Bradstreet Number, Cage Code, and point of contact information as well as the solicitation number HE1254-17-R-0010.

ii. Completed Standard Form (SF) 1449.

iii. If an amendment(s) is made to the solicitation, the offeror shall acknowledge each amendment in block

15a-c of the SF50 acceding to the contract terms and conditions as written in the amendment by having an authorized official who can sign on behalf of the company sign the amendment(s). An Acrobat PDF file shall be created to capture the signatures for submission with the offeror’s proposal. Failure to acknowledge an amendment may render the offeror’s overall proposal ineligible for award, and result in rejection of the proposal by the Government.

iv. Completed FAR Provision 52.209-7 Information Regarding Responsibility Matters and DFARS Provision 252.239-7009 Representation of Use of Cloud Computing.

v. Attention is drawn to paragraphs (j) & (k) of 52.212-1, which requires all offerors to be registered in the System for Award Management (SAM). As such, a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications should be maintained in the SAM. If the Offeror is NOT registered in SAM at the time of proposal submission, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications must be submitted.

vi. Pre-paid postage/shipping labels for return of proposed materials, if applicable.

2. Past Performance Information

i. Provide information on a maximum of five recent contracts for supplies and services relevant to those required in the SOW. “Relevant” is defined as work similar in complexity and magnitude to the work described in the SOW. “Recent” is defined as contracts that have been completed within the past three years or are currently being performed.

ii. Use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted:

i. Attachment 2, Past Performance Part I must be completed and submitted by all Offerors for all recent contracts; and

ii. Attachment 3, Past Performance Part II is a questionnaire that must be forwarded by Offerors to references. It is the Offeror’s responsibility to ensure that references complete the questionnaire and that their references submit the questionnaire directly to the DoDEA Procurement Division no later than the proposal due date.

iii. The Government may obtain past performance information from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; and interviews with Program Managers and Contracting Officers.

3. Price Proposal – The offeror shall complete Attachment 1 “Pricing Schedule CCR” for items specifically as follows:

a. FOR CURRICULUM MATERIALS:

i. Insert into column B the specific titles or item descriptions for the offerors proposed materials. In the event the offeror has more than three specific items, the offeror shall insert additional rows (using the numbering scheme indicated). In the event the offeror has less than three specific items for any of the categories the offeror shall delete the extra rows, such that the offerors final pricing schedule matches the offeror’s exact proposed content.

ii. Insert into column G the proposed unit price for year one (the initial base year); and insert into columns J; M; P; and S; the proposed unit prices for years two through five.

iii. Double check the automatic calculations of pricing that should result.

b. FOR RELATED SERVICES:

i. Insert the offeror’s proposed professional development solutions in column B starting with CLIN

0200 (e.g. webinar; On-line module; etc.);

ii. Insert the proposed unit cost for the Implementation Plan (CLIN 0300) and double check the resulting automatic calculation;

iii. Insert the proposed unit cost for one month of technical support (CLIN 0400) across the five years and double check the automatic calculations that should result;

iv. Insert the proposed unit cost for the OCR copy (CLIN 0500) and double check the resulting automatic calculation.

B. PART 2 – TECHNICAL PROPOSAL

This part shall include the following:

a. Proposed Materials:

i. One complete set of all proposed curricular materials for evaluation purposes (if applicable).

ii. Each item should be clearly labeled to match the corresponding CLIN on Attachment 1 “Pricing

Schedule CCR”. The Government reserves the right not to evaluate items received but that are not labeled to a corresponding CLIN.

iii. Note: Proposed materials must be returned to offerors. Prepaid shipping labels shall be included in the administrative proposal (reference preceding paragraph II(A)(1)(f)).

iv. Include instructions for access to all web-based resources (as teacher, student and administrator) for up to 6 evaluators simultaneously in a live environment. Include a point of contact and phone number for evaluators to contact in case technical difficulties are encountered.

b. Digital Information Technology (IT) Components:

i. A separate set of all proposed digital/IT components shall be submitted together with a packing slip identifying each item delivered and the corresponding CLIN in Attachment 1. (NOTE: See early submission deadline for IT components in paragraph (III)(B)(1) of this addendum. Items that are received, but do not correspond to any item on the Price Offer Excel spreadsheet may not be evaluated).

ii. Include instructions for access to all web-based resources (as teacher, student and administrator) for up to 6 evaluators simultaneously in a live environment. Include a point of contact and phone number for evaluators to contact in case technical difficulties are encountered.

iii. A complete copy of the offeror’s terms and conditions for use (and/or end user license agreement) for all digital materials revised to reflect the inability of the Federal Government to indemnify the contractor (or any person or entity) as well as to be bound by the laws of any particular state (attention is drawn to paragraph (u) of the clause at FAR 52.212-4).

iv. A completed copy of Attachments 4 and 5 to address vendor cloud information and section 508 compliance.

v. Oral Presentations – As detailed in section III (G) below, in the event that the Offeror elects to provide oral presentations virtually, the Offeror shall provide a vendor hosted solution/forum for the virtual presentation within this section of their proposal. Information shall address what forum will be used and detailed information regarding what IT capabilities are needed to access the system. Vendor’s shall also include a copy of the MS Power Point slides that they will use for the oral presentation.

c. Pass/Fail Criteria The contractor shall sufficiently and succinctly address the pass/fail criteria in Section 4B describing how they meet this criteria. The document shall not exceed five pages.

d. Curriculum Materials Evaluator “Map” The contractor shall provide a document that provides the following:

i. Web-Based Resources: Clear examples of where (by specific page number or other indicator) the web-based resources meet or exceed the requirements in the SOW. Evaluators will compare the written submission to an active exploration of the online resources to determine if they meet the required specifications. The document shall be no longer than ten pages per resource.

ii. Professional Development: Examples of professional development resources that accompany the web-based resources. Evaluators will compare the written submission to included tools/resources to determine the quality of proposed training/support. The document shall be no longer than ten pages.

e. Related Services The contractor shall provide a document that:

i. Provides a draft of their proposed Implementation Plan (CLIN 0300). The document shall be no longer than ten pages.

ii. Describes their technical support (CLIN 0400) to include hours of operation; means of delivery (e.g. phone; e-mail; internet); etc. The document shall be no longer than five pages.

f. Oral Presentation The contractor shall provide:

i. MS Power Point slides that will be used for the presentation and any other written materials the offeror deems necessary. The presentation shall address the offeror’s approach to SOW requirement 3.1 Virtual Curriculum Resources.

ii. Oral presentation will provide contractors an opportunity to ensure the Government has a complete understanding of its written Technical Proposal (Part 2) and to demonstrate that the offeror has a complete understanding of the Government’s requirement.

iii. Offerors are cautioned that Oral presentations shall not address any parts of the Past Performance or Price proposals.

III. OFFEROR SUBMISSION REQUIREMENTS

A. Copies, Format and Quantities:

a. One electronic copy of Part 1 Administrative, Past Performance & Price.

b. One hard copy set of Part 2a Proposed Materials, if applicable.

c. Two hard copy sets and one electronic copy of Part 2b Digital IT Components (due on two separate dates).

d. Six hard copies and one electronic copy of Part 2c Pass/Fail Criteria.

e. Six hard copies and one electronic copy of Part 2d Curriculum Materials Evaluator “Map”.

f. Six hard copies and one electronic copy of Part 2e Related Services.

g. Six hard copies and one electronic copy of Part 2f Oral Presentation.

* In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

B. Closing Dates and Delivery Methods/Addresses:

1. Information Technology (IT) Components (Part 2b-First Hard Copy Set): For Pre-Information

Assurance Testing by the DoDEA IT Division, the closing date for all IT Components is July 19, 2017 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX to the following mailing address and email:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/CCR

Email: robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

2. Complete Offer Package (Parts 1 and 2): The closing date for complete offer package (Parts 1, 2a, second set of 2b, 2c, 2d, 2e, and 2f) is July 26, 2017 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX and/or email to the following:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/CCR

The electronic copy of Parts 1, 2b, 2c, 2d, 2e, and 2f shall be sent by email to the Contract Specialist (CS) at robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu. DoDEA has a maximum email limit of 10MB. Offerors shall confirm receipt of their electronic copy by return email from the CS.

C. Package Labeling:

All boxes containing materials submitted in response to this RFP must include the following information on the label in this order:

What: Example:

Title of DoDEA Curriculum: CCR Exact RFQ Number: HE1254-17-R-0010 Exact Box Number: Box 1 of 6 Exact Contents of Box: Student Materials, etc.

Offeror Name/POC Information: Science Co./Sue Smith/email/phone

D. Return of Materials (if applicable):

1. Offerors are responsible for the return shipment of all materials and/or books submitted following the evaluation of the materials.

2. Offerors shall provide pre-paid postage/shipping labels for return of proposed materials as part of the offer submission under Volume I.

E. RFP Questions – Questions in regards to this RFP shall be submitted in writing via email to the CS at robin.castoldi@eu.dodea.edu with the subject line, “Questions to Solicitation Number HE1254-17-R-0010 CCR,” no later than 10:00 AM ET on July 5, 2017. A consolidated list of all questions and answers will be provided via an amendment to the RFP posted to www.FedBizOpps.gov. It is the sole responsibility of the offeror to monitor the FBO website for Government postings containing information applicable to this RFP.

Offerors are advised that questions or comments will not be honored if communicated outside of email or to any individual other than the points of contact identified above. Questions shall be grouped and identified by solicitation section, paragraph and page number, including attachments, and shall be attached to the email transmission as a Microsoft Word document.

F. Other Information:

1. Offerors shall direct all communications to the attention of the cognizant individual(s) identified in this solicitation unless otherwise amended. Communications with other Government personnel may compromise the integrity of this acquisition and result in cancellation of the requirement.

2. Proposals Included in the Official Contract File: Offerors are advised that its proposal will become part of the official contract file.

3. Signature: The proposal shall be signed by an official authorized to bind its organization.

4. Content Requirements: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

5. Any aspect of the Offeror’s proposals that simply repeat the requirements or state “we will conform to the requirements as stated” are not acceptable and will not be considered.

G. Oral Presentations:

1. Format: Presentations can be either in person or provided virtually, though the Government’s preference is for virtual presentations. Offerors who elect to provide oral presentations virtually shall provide a vendor hosted solution/forum for the virtual presentation. This solution shall be included in the vendor’s proposal Part 2b Digital IT Components as well as a copy of the MS Power Point slides they will use for the oral presentation. (Note: one version of Part 2b is due on an earlier date than the rest of the proposal responses as detailed above.)

Lastly, Offerors shall indicate whether they will present in person or virtually in Part 2f of their proposal.

2. Time Limitation: Presentations shall be limited to 2 hours. The Contracting Officer (CO) will facilitate the proceedings and a time keeper from the Government’s team will be instructed to begin, and end the session.

Offerors are cautioned that the presentation will be concluded at the end of the allotted 2 hour time frame whether the offeror has finished or not. Once the presentation has been concluded, the Government will initiate a question and answer (Q&A) session. The offeror should allow for an unlimited time period for the Q&A session.

2. Offeror Participation: No more than six (6) individuals may participate in the offeror’s presentation; only personnel of the offeror’s or sub-contractor in-house staff shall participate. Offerors are cautioned that consultants shall not participate in oral presentations.

3. Scheduling: Oral presentations will be scheduled for July 31, 2017. Offerors will be notified by electronic mail of the scheduled time of their presentation after Part 2b Digital IT Components are submitted on July 19, 2017. Offerors are cautioned that should they be late for a scheduled presentation, the 2 hour time period will begin at the scheduled start time. For example, if an offeror is scheduled to begin their presentation at 9:00 a.m., and is delayed due to traffic and does not begin until 9:30 a.m., the allotted presentation time would be decreased to 1.5 hours. The CO reserves the discretionary right to reschedule any offeror’s oral presentation.

4. Equipment and Materials: If presenting in person, the Government will provide the facility, a projector, viewing screen, electricity and electrical outlets, and any necessary furniture (tables and chairs) in support of the offeror’s computer generated presentation. Offerors should bring their own laptop for the presentation. The offeror need not supply additional hardcopies of presentation materials at the presentation since copies will already have been provided for Government personnel with Part 2f of the proposal.

5. Materials Limitation: There is no limitation on the number of slides or other written materials that comprise Part 2f of the offeror’s proposal. However, due to the time limitation for the presentation, offerors shall ensure they can adequately present and sufficiently complete the entire presentation within the time allotted. Offerors are cautioned that any materials presented during the presentation that were not contained in Part 2f of the proposal previously received by the Proposal Due Date will not be considered by the Government. Concurrently, any materials that were received in Part 2f of the proposal by the Proposal Due Date, but were not addressed during the presentation, will not be considered by the Government.

6. Q&A Session: Offerors are advised that the Q&A session that follows the oral presentation does not constitute “negotiations” or “discussions”. For informational purposes, these two words are interchangeable; when negotiations are conducted in a competitive acquisition, they take place after establishment of the competitive range and are called discussions. The dialogue generated during this session is for purposes of enhancing the level of understanding by the Government through clarification as it pertains to the oral presentation of the offeror’s written Technical Proposal (Part I). Discussions will not be permitted during oral presentations.

7. Location: Oral presentations will be conducted at Navy Lodge Little Creek /Fort Story Joint Expeditionary Base Little Creek, 1125 Gator Blvd. Building 3335, Virginia Beach, VA 23459-3297 on July 31, 2017 at a time scheduled by the Government after Part 2b Digital IT Components are submitted on July 19, 2017.

8. Recording of Oral Presentations: The Government will record presentations on video for purposes of accurately documenting the event and reviewing this information in conjunction with the written Technical Proposal (Part I) for technical evaluation purposes. Information provided by the offeror during the recorded presentation which is not substantively addressed in the written Technical Proposal (Part I) shall not be considered in the Government’s technical evaluation. Videos of offerors’ oral presentations will be retained as part of the offeror’s proposal in the official contract file and proprietary information contained therein as a representation of the Technical Proposal (Part I) will be protected in the same manner as the Technical Proposal.

Summary of Important Due Dates:

Item RFP Questions Complete Set of IT Components

Offer and Materials Submission (to include another complete set

Oral Presentations

(End of addendum to FAR 52.212-1)

(End of Summary of Changes) of IT Components)

Due Date/ Time

July 5, 2017

10:00 AM ET

July 19, 2017

10:00 AM ET

July 26, 2017

10:00 AM ET

July 31, 2017

Time TBD by Government

To

Robin.castoldi@ eu.dodea.edu

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/ CCR robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

Part 2 Hard Copy to:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Nina Lin/ CCR

Parts 1-2 Electronic Copy to:

robin.castoldi@eu.dodea.edu with a copy to Nina.Lin@hq.dodea.edu

If in person, at the following address:

Navy Lodge Little Creek /Fort Story Joint Expeditionary Base Little Creek 1125 Gator Blvd.

Building 3335 Virginia Beach, VA 23459-3297