11-T-0013-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to correct errors and omissions in the solicitation. Note that both the entire ADDENDUMTO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS and SUBMISSION INFORMATION sections have been deleted in their entireties and replaced w ith a new ADDENDUMTO FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS section. See summary of changes for all revisions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Apr-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-11-T-0013

X 9B. DATED (SEE ITEM 11)

07-Apr-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt ofOffer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy of the offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue of this amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(Ifapplicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Apr-2011

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4040 NORTH FAIRFAX DRIVE

ARLINGTON VA 22203-1635

HE1254 7. ADMINISTERED BY (Ifother than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-11-T-0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-May-2020 04:00 PM to 16-May-2011 11:00 AM.

The following have been added by reference:

52.212-3 Alt I Offeror Representations and Certifications--Commercial Items (Oct 2010) Alternate I

MAR 2011

52.227-17 Rights In Data-Special Works DEC 2007 252.227-7020 Rights In Data--Special Works JUN 1995

The following have been added by full text:

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS

1. Department of Defense Education Activity (DoDEA), is releasing this solicitation electronically only. This on-line version of the Request for Quote (RFQ) is the official version for this acquisition. In cases of conflict between the electronic (on-line) version of this RFQ and any downloaded version of the RFQ, the on-line RFQ prevails. No hard copy of this solicitation will be issued. Vendors are encouraged to check the Federal Business Opportunities (FEDBIZOPPS) website at http: www.fedbizops.gov for any amendments to this solicitation

2. Questions - The cut-off date for all questions is April 20, 2011 at 10:00 A.M. EST. Request that the vendor email all questions in writing to Hector.Vega@hq.dodea.edu with the Subject Line “HE1254-11-T-0013.” No responses to questions via telephone will be provided.

3. Responses to all questions will be in the form of an amendment to the solicitation which will be posted on FedBizOpps.

4. Quotes are due and shall be received at the address below by May 16, 2011 at 11:00 A.M. EST via U.S. Postal, UPS, FEDEX or hand delivered to the following address. DoDEA will ensure personnel are present at the agency to accept quotes. No electronic or fax copies of any quote will be accepted. No exceptions.

DoDEA Procurement Division 4040 N. Fairfax Drive, 4th Floor ATTN: Hector Vega Arlington, VA 22203-1613

5. Addendum to Paragraph (b) Submission of offers. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(1) Quote Submission - All vendors must submit written quote materials as described below and in the quantities of each volume as stated.

Volume I – Technical Capability (Submit 1 with original documents, and 3 copies) –The vendor shall provide access to courses, a Technical Capability Statement, and a course list for review. These items will be evaluated against the criteria listed under Evaluation Factors in the addendum to FAR 52.212-2, Evaluation, Commercial Items. For this volume, the vendor shall provide:

a. Written Proposal: A written description which includes a technical description in sufficient detail to evaluate compliance with the requirement in the solicitation. This may include product literature or other documents if necessary. At a minimum, the following criteria shall be addressed:

• Provide a comprehensive listing of available courses that includes both core curriculum and Advanced Placement (AP) courses and course length equivalencies (one-semester unit or a full year or two-semester unit).

• Provide evidence of how courses are aligned to national content standards.

• Provide evidence of accreditiation by a nationally recognized High School Accreditation

Organization such as North Central Association, Middle States Association, Southern Association, Western Association, Northwest Association, or New England Association.

• Provide evidence of ability to deliver courses in a flexible year round schedule that enables students to complete courses within an established block of time (ie. 18 weeks – semester course, 36 weeks- full year course.

• Provide information to explain how formative and summative assessments are incorporated into the courses to verify student readiness for the next lesson and to support student and teacher needs for feedback.

• Provide a list of required materials and media employed within the course including all necessary orientation materials, textbooks, workbooks, lab books, or other materials needed for completion of the course and how the vendor plans to deliver course materials. These may be available online or provided by the Contractor to the students at no additional cost.

• Provide a policy statement that addresses how all courses and course content are evaluated regularly and updated periodically to ensure accuracy and improve their effectiveness in providing instruction.

• Provide listings, description and/or screen shoots of course features for school administration and teacher use for student performance reporting.

b. Sample Online Courses: The vendor shall provide DoDEA information technology personnel and up to four evaluators with access (ex. logins and passwords) to 2-4 of the Offeror’s existing courses. The samples shall be representative of at least two high school core content areas, e.g., mathematics and social studies or English language arts and science and be reflective of the contractor’s experience and expertise in the development, design and delivery of the online courses. Review of courses should demonstrate, at a minimum, the following criteria:

• Lesson structure includes a lesson overview, content and activities, assignments and assessments to provide multiple learning opportunities for students to master the content.

• A variety of audio, video and graphical media elements that are engaging and relate directly to topics covered are included in order to accommodate different learning styles and stimulate active participation.

• Formative and summative assessments are employed to verify student readiness for the next lesson and to support student and teacher needs for feedback.

c. The Offeror shall also provide at least one sample course to be evaluated by technical staff to determine if courses are designed to run on DoDEA’s adopted Virtual Learning Environment (VLE) and permit DoDEA to modify course content to meet its needs.

• Content components can be replicated or updated in their entirety or in their individual parts.

• Content adopts a file naming convention that is unique, descriptive, meaningful and consistently applied as it related to the organization of the content.

Volume II – Past Performance Information (Submit 1 with original documents, and 1 copy) - The vendor shall submit Past Performance documentation in accordance with instructions provided below:

a. Vendors shall provide information concerning performance in providing supplies and services relevant to those required in the SOW, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years. Vendors shall describe the relevance of each listed contract to the current RFQ’s requirements. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers.

b. Attachment A, Past Performance Information (Part I), shall be completed and submitted by all vendors.

c. Attachment B, The Respondent Information (Part II) shall be completed and submitted directly by vendor’s references to the DoDEA Procurement Division by email with the subject line “HE1254-11- T-0013 Reference” to Hector Vega at Hector.Vega@hq.dodea.edu before or by the closing date and time of this solicitation.

d. The Government may also consider past performance information obtained through other sources.

Volume III – Contracting/Pricing- (Submit 1 with original document, and 1 copy): Contracting/Pricing Volume will be submitted separately with all executed RFQ Documents. Prices will be evaluated for reasonableness. This volume consists of:

a. The OFFER (the Standard Form 1449 with block 17a to include CAGE Code, DUNS, and block 30a, 30b, 30c completed and signed )

b. All issued Standard Form 30 Amendments to the solicitation (signed and dated).

c. Complete offer schedule with unit price and total amount for each Contract Line Items.

d. The vendors are cautioned that no reference to proposed price(s) shall be made in any other volumes but volume III.

e. Vendors shall comply with all requirements of the quote submission instructions. Deviations shall be fully explained; however, inclusion of price/cost in documents other than the Price Quote is not an acceptable deviation.

f. Quote preparation costs – This Request for Quote does not commit the Government to pay any costs incurred in the preparation and submission of your quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting officer may request for the purpose of clarification of the quote or for preparation of negotiations. By the submission of its offer, the vendor assumes all cost associated.

Volume IV – Certs/Reps, Subcontracting Plan, Assumptions - (Submit 1 with original document, and 1 copy).

This volume consists of:

a. Completed Representations and Certifications of Vendor (FAR Clause 52.212-3 Alt I and DFARS Clause DFARS 252.212-7000) or a statement stating that they are available online at the Online Representations and Certifications Applications (ORCA) website https://orca.bpn.gov/.

b. Completed Commercial Item Small Business Subcontracting Plan (See Attachment C) if vendor is not a small business as defined by the Small Business Administration (SBA).

c. All (if any) assumptions, conditions, or exceptions with any of the terms and conditions of the SOW. If not noted in this volume of the quote, it will be assumed that the vendor proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions randomly located within other volumes of the vendor’s quote.

6. Addendum to Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows: The Vendor agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

7. Addendum to Paragraph (e) Multiple offers. This paragraph (e) is changed to read as follows: Multiple offers presenting alternative terms and conditions will NOT be accepted.

8. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of an offer. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government has a right to make an offer on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the vendor specifies otherwise in the quote.

(End of addendum to FAR 52.212-1)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JAN 2011)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database at http://www.ccr.gov (see 52.204-7).

(End of provision)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters ALTERNATE I (JAN 2011) (a)(1) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required information in the Central Contractor Registration database at http://www.ccr.gov.

(2) At the first semi-annual update on or after April 15, 2011, the Contractor shall post again any required information that the Contractor posted prior to April 15, 2011

(b)(1) The Contractor will receive notification when the Government posts new information to the Contractor's record.

(2) The Contractor will have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them.

(3)(i) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

(ii) As required by section 3010 of Public Law 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available.

(End of clause)

The following have been modified:

STATEMENT OF WORK

Perpetual Licensing for Online Courses

1.0 INTRODUCTION

1.1. The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to approximately 87,000 students in seven states, twelve foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to high-performing US public schools.

1.2 DoDEA is divided into three administrative areas. DDESS (Domestic Dependent Elementary and Secondary Schools) covers the schools in seven states and Puerto Rico, and for administrative purposes, Cuba. DoDDS (Department of Defense Dependent Schools) is divided into DoDDS- Europe and DoDDS-Pacific. The former administers the schools in England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. The latter covers the schools in

Korea, Japan, and for administrative purposes, Guam. DoDEA also operates a fully accredited Virtual High School with its main office in Virginia and teaching hubs in Germany and Korea.

2.0 BACKGROUND

2.1 DoDEA is seeking to expand course offerings delivered via its Virtual School Program.

3.0 SCOPE

3.1 DoDEA requires perpetual licensing of online courses that can be customized to its specific requirements for students in grades 4-12 and used in perpetuity to expand courses offered through the DoDEA Virtual School Program. The course offerings will serve a range of student needs from credit replacement to acceleration including supporting the transition from middle school to high school.

• All online courses—both core curriculum and Advanced Placement (AP)—will be taught by DoDEA teachers.

• Courses will be equivalent to a one-semester unit or a full year or two-semester unit.

• Courseware shall be designed to run on DoDEA’s adopted Virtual Learning Environment

(VLE).

3.2 DoDEA expects to award one contract for the performance period for a base year and four 12-month option years, beginning on or about June 30, 2011. The number of courses to be purchased is difficult to estimate because DoDEA’s enrollment may change and the number of online courses DoDEA’s Virtual High School offers may change. However, DoDEA expects it will require 25-30 high school level (grades 9-12) full-year and semester courses plus related online teacher resources in the base year. In Option Year 1: DoDEA will require 5-7 middle or high school courses plus related teacher resources. Option Year 2-5: DoDEA requires licensing of 5-7additional high school, middle/upper elementary courses plus teacher resources.

4.0 REQUIREMENTS

4.1 General—The Contractor(s) will:

4.1.1 Be accredited by a nationally recognized High School Accreditation Organization such as North Central Association, Middle States Association, Southern Association, Western Association, Northwest Association, or New England Association.

4.1.2 Provide comprehensive online course content and assessment materials for each course represented in the menu of offerings. DoDEA will provide the instructor.

4.1.3 Provide courseware listed from among the eight curricular areas below:

Eight Curricular Areas

1. Mathematics

2. English

3. Science (Lab-based for high school)

4. Social Studies

5. Foreign Language

6. Career & Technical Studies

7. Health & Physical Education

8. Fine Arts

4.1.4 The exact course titles to be licensed will be finalized at the Post-Award/Implementation Plan meeting.

4.1.5 Be designed modularly or contain modules or units equivalent to one semester (.5 units), or a full year two semesters, (1.0 unit) equivalent for high school courses.

4.1.6 Provide courses that:

• Are designed to run on DoDEA’s adopted Virtual Learning Environment (VLE).

Content is IMS Content Packaging Specification conformant. Coding will not disable LMS features when the content is used. Multiple authentications are not required for users to access content.

• Utilize appropriate content-specific tools and software that (1) make maximum use of the capabilities of the online medium, (2) make resources available by alternative means, e.g., PDF documents, video, and/or CD-ROM, and (3) feature user-friendly navigation.

• Meet universal design principles as specified by Section 508 (www.Section508.gov) and Worldwide Web Consortium (W3C) guidelines (www.w3.org) to ensure access for all students. All software—stand-alone, network or web-based—must be Section 508 compliant.

• Provide student material in a digital Optical Character Resolution (OCR) format, or PDF format that is compatible with common OCR devices to convert written text into audio format. If not already available, the Contractor may be required to convert student texts into this format.

• Reflect a multicultural approach that is free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias and presents a balanced coverage of a variety of cultures accurately and authentically, avoiding stereotypes. Materials should also promote gender equity.

4.1.7 Permit DoDEA to modify courses content to meet its needs.

• Content does not contain code that limits full functionality in other delivery environments such as smartphones and PDAs. Software and plugin requirements are provided.

• Content components can be replicated or updated in their entirety or in their individual parts.

• Content adopts a file naming convention that is unique, descriptive, meaningful and consistently applied as it related to the organization of the content.

4.1.8 Demonstrate that all copyrighted materials are properly cited. The use of any materials not protected by fair use will occur only after permission is granted by the copyright owner. Course content will include copyrighted material only if permission for such use has been obtained by the contractor from the copyright owner, unless the “fair use” doctrine would clearly apply to the use of such copyrighted material.

4.1.9 Ensure that all courses and course content are evaluated regularly and updated periodically to improve their effectiveness in raising student achievement.

4.1.10 Provide upgrades and updates to the licensed courseware during the contract period.

4.2 Online Courses—Each course will:

4.2.1 Have course goals and objectives that are (1) clearly stated, observable, measurable, achievable,

(2) aligned to national content standards for each subject area, and (3) compatible with DoDEA learning standards and objectives, which may be found at http://www.dodea.edu/curriculum/.

4.2.2 Include the following:

• Course requirements that are consistent with courses goals, representative of the scope of the course and clearly stated.

• Clear, complete course overview and syllabus.

• Content and assignments of sufficient rigor, depth and breadth to teach the standards being addressed.

• Information literacy and communication skills incorporated as an integral part of the curriculum.

• All necessary orientation materials, textbooks, workbooks, lab books, or other materials needed for completion of the course. These may be available online or provided by the Contractor at no additional cost.

• Instructor resources/notes, assessments, recommended rubrics, assignments, and answers/explanations for teacher use.

4.2.3 Be student-centered, and incorporate a variety of ways to learning and multiple levels of mastery of the curriculum.

4.2.4 Emphasize 21st century skills such as learning and innovation skills; self-directed learning, and global awareness in the course and assessments.

4.2.5 Include the following:

• Course unit that describes the objectives, activities and resources that frame the unit of instruction and a description of the activities and assignments that are central to the unit.

• In each lesson a lesson overview, content and activities, assignments and assessments to provide multiple learning opportunities for students to master the content.

• Include a variety of audio, video and graphical media elements that are engaging and relate directly to topics covered in order to accommodate different learning styles and stimulate active participation.

4.2.7 Provide opportunities for appropriate instructor-student, student-student and student-content interaction to foster mastery and application of the material.

4.2.8 Include appropriate readability levels, written language and mathematical requirements for all content-related topics, readings and activities and assessments.

4.2.9 Provide authentic background information and applications that enrich course content.

4.3 Course Assessments—Each course will:

4.3.1 Contain adequate and appropriate assessment methodology to assess students’ mastery of content including both computer-scored and teacher-scored feedback that is appropriate to the outcomes, activities, and technologies.

4.3.2 Utilize formative and summative assessments to verify student readiness for the next lesson and to support student and teacher needs for feedback.

4.3.3 Incorporate flexibility for the teacher to assess students in a variety of ways.

4.3.4 Include grading rubrics and models for the teacher to use in implementing the course.

4.4. Training and Support—The Contractor(s) will:

4.4.1 Content Professional Development: Provide selected members of the DoDEA content development teams with approximately 20 hours of professional development delivered by Contractor subject matter experts (SMEs) to provide guidance and resources for course implementation. Professional development recipients will include online teachers and DoDEA administrative or curriculum staff. Wherever possible, DoDEA will require the Contractor to provide professional development via video or web conference guidance and resources for course implementation. DoDEA and the Contractor will determine the topics and schedule for professional development at the Post-Award and Implementation Plan Meeting.

4.4.2 Instructional Design Professional Development: Provide DoDEA instructional designers with approximately 40 hours of professional development delivered by the Contractor’s instructional design team, which shall support DoDEA’s instructional designers to customize the courses to DoDEA needs. Instructional design professional development shall be conducted via video or web conference with 2 days of face-to-face training at DoDEA HQ as required. DoDEA and the Contractor will determine the topics and schedule for professional development at the Post-

Award and Implementation Plan Meeting.

4.4.3 Provide the technical support via phone and email necessary for DoDEA teachers to implement the courses. Email responses must be completed in one-two business days.

5.0 TECHNICAL REQUIREMENTS

5.1 All online resources and instructional software shall meet DoDEA information security requirements (as defined below), such as not containing vulnerabilities posing risk to the network. All software and websites shall undergo preliminary testing to ensure that they pose no security risk to the DoDEA infrastructure. Any IT component of the Contractor’s proposal that fails to meet DoDEA’s information security and technology requirements shall be excluded from further evaluation.

5.2 All software/Plugins/Add-ons shall meet DoDEA’s following requirements:

5.2.1 DoD Information Assurance Certification and Accreditation Process (DIACAP) [Accreditation Process (DIACAP), 28 November 2007, which may be found at the following URL: http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf].

5.2.2 Security Technical Information Guidance (STIG), which may be found at the following URL: http://iase.disa.mil/stigs/stig/index.html.

5.2.3 The Contractor shall provide security patches and upgrades, to include third-party applications, in response to public released vulnerabilities associated with their software solution. Any deviations from this requirement (paragraph 5.2) shall be approved in writing by the DoDEA CIO/Designated Approving Authority (DAA).

5.3 Contractor software solutions shall not interfere with other installed software and shall not modify DoDEA’s underlying system security configuration. The Contractor shall develop and provide software upgrades within 30 days of notification should any of the software/plug-ins be found vulnerable and non-compliant with DISA standards. Software upgrades and patches shall be included in the licensing cost and performed at the least disruptive times. Any additional software requirements may be subject to the DIACAP process prior to contract award.

5.4 In accordance with its testing criteria, DoDEA requires the use of software which may be installed and/or accessed in a stand-alone environment, a network environment or web-based environment that is compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop without the need for Administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. Additionally, all software shall be compatible with the following hardware baseline:

Specifications Minimum Memory 256 Mb

Hard Drive 40 GB Processor P4 – 2.4 GHz

Operating System Windows XP

5.5 All windows, fly-out menus, etc. shall work from within an environment that blocks popup windows.

Additionally, all web-based software shall not require the use of streaming videos or downloads, such as Java Applets.

5.6 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems, i.e., Microsoft Systems Management Server, Computer Associates Unicenter software delivery, and Symantec Altiris deployment solution. Older 16-bit software shall be closely analyzed against this requirement.

5.7 The Contractor shall deliver any online materials on a web-based platform and provide course or video files in QuickTime v.6.0+ and Windows Media v.9+ formats, and /or Flash 6+ format that are compatible with the hardware and operating system requirements listed in Section 5.4. The software shall run successfully in the existing DoDEA environment.

5.8 The Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. The Contractor’s solution shall be scalable and able to expand to meet future growth, both in terms of the volume of instruction and the size of the student body.

5.8.1 Any portion of the Contractor’s solution that collects student personally identifiable information shall be compliant with the Children's Online Privacy Protection Act (COPPA) and the Children's Internet Protection Act (CIPA) and the Privacy Act.

5.8.2 Any opportunity for data integration of student or teacher accounts shall adhere to the DoD guidance for security of personally identifiable information (appended). All Contractor staff that has access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. DoDEA contractors who have a DoDEA username and password may access the training on DoDEA's intranet. All other any contractors shall access the PA and PPI/PII slides, a link to which is found on DoDEA's homepage (www.dodea.edu). Contractors shall send written confirmation to the Contracting Officer's Representative listing the staff members that have taken the mandatory PA and PPI/PII training.

5.9 Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished using a combination of Internet and or email. Any upgrades to online digital materials shall include compatibility with DoDEA school-level technology and Department of Defense’s (DoD) information technology requirements. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades or revisions through the COR and shall provide electronic access of the update and/or revision to the COR for testing.

5.10 The Contractor may be required to sign Non-Disclosure Agreements (NDA), which prohibits the disclosure, publishing, divulgence, or release of any information obtained during the performance of the contract.

6.0 DELIVERABLES: The Contractor will:

6.1 Participate in a Post-Award Conference with DoDEA officials by videoconference or telephone within 15 days after contract award.

6.2 Meet with DoDEA staff by videoconference or telephone to discuss details associated with course licensing, scheduling of courseware delivery and placement on DoDEA virtual learning environment, and technical support.

6.3 Meet with DoDEA staff by videoconference or telephone during actual course delivery. The meeting(s) will be devoted to reviewing progress of and discussing any course changes needed to ensure peak performance.

6.4 Provide subject matter expert (SME) and instructional designer (ID) training.

6.5 Deliver course licenses.

6.6 Provide technical support throughout the life of the contract. Technical support may be delivered via phone or email and should be accessible to users worldwide.

PERFORMANCE REQUIREMENT AND TIMELINE

The Contractor(s) will furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Year Description Ref. Delivery Date

Post-Award Conference 6.1 NLT 15 days after the award

Meeting to identify courses to be licensed and arrange for delivery of courses, training and technical support 6.2 Within 45 days of

Post-Award Conference Ongoing communication to review the progress and discuss any adjustments needed 6.3 As agreed upon by all parties Teacher professional development

Face-to-face, (Instructional Designers) Online module(s), Video or Web Conferencing, (Teachers , Administrative and Curriculum staff) Online module(s), Video or Web Conferencing, (Instructional Designers)

6.4 Summer 2011 Fall/Winter 2011 As agreed upon by all parties

Base

Course licensing 6.5 Ongoing

Year Description Ref. Delivery Date

Technical support 5.9,

6.6 Ongoing

Meeting to identify courses to be licensed and arrange for delivery of courses, training and technical support 6.2 As agreed upon by all parties Professional Development

Online module(s), Video or Web Conferencing, (Teachers , Administrative and Curriculum staff) Online module(s), Video or Web Conferencing, (Instructional Designers)

6.4 As defined by

DoDEA in writing

Course licensing 6.5 Ongoing

Option 1-5

Technical support 5.9,

6.6 Ongoing

8.0 CONTRACTOR TRAVEL

Contractor costs for Government authorized travel are included in this contract. All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (Joint, Federal or Standardized). Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g., airfare and hotel/lodging receipts) as well as any receipts valued at or above $75.00. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from CONTRACT START DATE through CONTRACT EXPIRATION DATE.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 ORDER LIMITATIONS. (OCT 1995)

There are no minimum or maximum order quantities under this contract, the Contractor shall honor all orders received unless an order (or orders) is returned to the ordering office within 5 calendar days after issuance, with the written notice stating the Contractor’s intent not to ship item (or items) called for the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 180 days after the last order issued within the ordering period.

Administrative Information

A. POINTS OF CONTACT

Contracting Officer: Hector G. Vega 4040 N. Fairfax Drive, Arlington, VA Telephone: 703-588-3639 email: Hector.vega@hq.dodea.edu

Contracting Specialist TBD 4040 N. Fairfax Drive, Arlington, VA Telephone: 703-588-3608 email:

Contracting Officer's Representative: TBD at contract award (COR) 4040 N. Fairfax Drive, Arlington VA Telephone: 703-588-XXXX email:

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s Representative).

B. ADMINISTRATION, ACCOUNTING, AND APPROPRIATION DATA

The Administration Office and Accounting & Appropriation Data will be entered at time of award. Payment will be made by Electronic Funds Transfer (EFT) to the account registered in the Central Contractor Registration (CCR) database.

C. INVOICE SUBMISSION

Shall be processed in accordance with Wide Area Workflow (WAWF) procedures. Reference clause

D. TAX EXEMPTION STATUS

DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax Identification Number: 26-2331642.

E. CONTRACT TYPE

Contract award type shall be a Firm-Fixed-Price Requirements Contract. The base year period of performance shall be from date of award through 12 months with the Government's option to extend the contract term for up to four 12-month option periods.

F. COMMERCIAL PROVISION – SECTION 508 – IT REQUIREMENT

All electronic hardware and software procured under this contract must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available via the Internet at http://www.section508.gov.

The following have been deleted:

SUBMISSION INFORMATION

52.212-3 Offeror Representations and Certification--Commercial Items JAN 2011

DEPO 9 ADDENDUM TO FAR 52.212-1 -- PROPOSAL

PREPARATION AND SUBMISSION INSTRUCTIONS

APR 2007

(End of Summary of Changes)