Synopsis_LENEL Consolidated 17JUN25.pdf

General: This is a combined synopsis/solicitation for commercial services for “DTRA Lenel Maintenance Services” and is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This Full and Open announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is HDTRA2-25-RE030 and is issued as a request for proposal (RFP).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. The requirement is NAICS code is 561621. The business size standard in millions of dollars is $25M.

Full and Open Competition: Businesses of all sizes/categories are eligible for award.

Period of Performance (PoP): The corresponding contract will have a 5-year (60 month) period of performance (PoP), which will include a 12-month base period and four 12-month options. FAR clause 52.217-8 (Option to Extend Services) will be included in the contract. If needed and approved by the DTRA HCA, the contract will be extended up to an additional 6-months for a total of 66 months. The target award date is 31 July 2025.

Place of Performance: All Defense Threat Reduction Agency (DTRA) buildings/facilities with Lenel security requirements at Kirtland AFB, NM and North Las Vegas, NV

Contract Type: The contract will have the following CLIN types, which will be applied in accordance with FAR policy:

- Firm Fixed Price (FFP)

- Fixed Price-Level of Effort (FFP-LOE)

Provisions/Clauses: The provision at 52.212-1, Instructions to Offerors, 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services, in addition to the following clauses: 52.202-1; 52.203-5; 52.203-7; 52.203-8; 52.203-10; 52.203-12; 52.203-19;

52.204-7; 52.204-10; 52.204-13; 52.204-16; 52.204-18; 52.204-19; 52.204-23; 52.204-24;

52.204-25; 52.204-27; 52.204-29; 52.209-6; 52.217-8; 52.217-9; 52.219-14; 52.222-3; 52.222- 19; 52.222-21; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.222-41; 52.222-43; 52.222-55;

52.223-5; 52.223-22; 52.225-13; 52.232-33; 52.232-40; 52.233-4; 52.239-1; 52.242-15; 52.246- 4; 52.247-34; 52.249-8; 252.201-7000; 252.201-9000; 252.201-9001; 252.203-7000; 252.203- 7002; 252.203-7005; 252.204-7003; 252.204-7004; 252.204-7008; 252.204-7012 (DEV);

252.204-7015; 252.204-2017; 252.204-7018; 252.204-7019; 252.204-7020; 252.209-7004;

252.223-7006; 252.223-7008; 252.225-7001; 252.225-7012; 252.225-7016; 252.225-7021 ALT II; 252.225-7048; 252.225-7055; 252.225-7056; 252.225-7060; 252.232-7007; 252.239-7009;

252.239-7010; 252.239-7017; 252.244-7000; 252.246-7008; 252.247-7023 ALT I & ALT II.

The following table provides the contract CLIN structure to be used as a basis for proposals:

CLIN # PoP Description

CLIN

Type

Value/Ceiling Proposal Input

0001 Base Period Lenel Annual Maintenance FFP TBD - Awarded Price Total Proposed Price

0002 Base Period Lenel Installation Projects FFP TBD - Awarded Price Total Proposed Price

0003 Base Period Ad Hoc Support FFP-LOE $35,000 (NTE) Proposed Fully Burdened

Hourly Rates

0004 Base Period Material/Equipment FFP $150,000 (NTE) N/A

0005 Entire PoP CDRLs / Deliverables N/A Not Separately Priced

(NSP)

N/A

0006 Opt Yr 1 Lenel Annual Maintenance FFP TBD - Awarded Price Total Proposed Price

0007 Opt Yr 1 Ad Hoc Support FFP-LOE $35,000 (NTE) Proposed Fully Burdened

Hourly Rates

0008 Opt Yr 1 Material/Equipment FFP $90,000 (NTE) N/A

0009 Opt Yr 2 Lenel Annual Maintenance FFP TBD - Awarded Price Total Proposed Price

0010 Opt Yr 2 Ad Hoc Support FFP-LOE $35,000 (NTE) Proposed Fully Burdened

Hourly Rates

0011 Opt Yr 2 Material/Equipment FFP $140,000 N/A

0012 Opt Yr 3 Lenel Annual Maintenance FFP TBD - Awarded Price Total Proposed Price

0013 Opt Yr 3 Ad Hoc Support FFP-LOE $35,000 (NTE) Proposed Fully Burdened

Hourly Rates

0014 Opt Yr 3 Material/Equipment FFP $100,000 (NTE) N/A

0015 Opt Yr 4 Lenel Annual Maintenance FFP TBD - Awarded Price Total Proposed Price

0016 Opt Yr 4 Ad Hoc Support FFP-LOE $35,000 (NTE) Proposed Fully Burdened

Hourly Rates

0017 Opt Yr 4 Material/Equipment FFP $160,000 (NTE) N/A

0018 Option Lenel Installation Project FFP TBD - Awarded Price Total Proposed Price

0019 Option Lenel Installation Project FFP TBD - Awarded Price Total Proposed Price

6-Month

Ext Lenel Annual Maintenance FFP TBD - Awarded Price Total Proposed Price

0021 6-Month Ext

Ad Hoc Support FFP-LOE $17,000 (NTE) Proposed Fully Burdened Hourly Rates

6-Month

Ext Material/Equipment FFP $50,000 N/A

Contract Line-Item Numbers (CLINs):

Base Period: CLIN 0001 – Lenel Maintenance (FFP), CLIN 0002 – Lenel Installation Projects (FFP), CLIN 0003 – Ad Hoc Support (FFP-LOE); CLIN 0004 – Material/Equipment (FFP);

CLIN 0005 – CDRLs/Deliverables. Note: CLIN 0005 will be awarded as part of the base period and will be extended upon option exercise to cover the entire PoP (base and all options).

Option Year 1: CLIN 0006 – Lenel Maintenance (FFP); CLIN 0007 – Ad Hoc Support (FFP- LOE); CLIN 0008 – Material/Equipment (FFP)

Option Year 2: CLIN 0009 – Lenel Maintenance (FFP); CLIN 0010 – Ad Hoc Support (FFP- LOE); CLIN 0011 – Material/Equipment (FFP)

Option Year 3: CLIN 0012 – Lenel Maintenance (FFP); CLIN 0013 – Ad Hoc Support (FFP- LOE); CLIN 0014 – Material/Equipment (FFP)

Option Year 4: CLIN 0013 – Lenel Maintenance (FFP); CLIN 0014 – Ad Hoc Support (FFP- LOE); CLIN 0015 – Material/Equipment (FFP)

CLIN Descriptions:

Lenel Annual/Preventative Maintenance (CLINs 0001, 0006, 0009, 0012, and 0013): the contractor shall provide support services in accordance with the Statement of Work (SOW), titled “Lenel Maintenance Services.” Refer to Section 2.1 (Lenel Annual Maintenance) for specific requirements related to these CLINs.

Planned Lenel Installation Projects (CLIN 0002): the contractor shall provide support services in accordance with the SOW, titled “Lenel Maintenance Services.” Refer to Section 2.2 (Planned Lenel Installation Requirements) for specific requirements related to this CLIN.

CDRLs/Deliverables (CLIN 0005): the contractor shall provide all deliverables in accordance with the SOW Section 8 and Exhibit A, Contract Data Requirements List (CDRLs).

Optional Lenel Installation & License Requirements (CLINs 0018 & 0019): the contractor shall provide support services in accordance with the SOW, titled “Lenel Maintenance Services.”

Refer to Section 2.3 (Planned Lenel Installation & License Requirements) for specific requirements related these CLINs.

Ad Hoc Support Services (CLINs 0003, 0007, 0010, 0013 and 0021): the contractor shall provide support services in accordance with the SOW, titled “Lenel Maintenance Services.”

Refer to Section 2.4 (Ad Hoc Support Services) for specific requirements related to these CLINs.

The yearly Not-To-Exceed (NTE) value is $35,000 for the base period and each option year.

The maximum number of labor hours is 4,160 (2 FTEs). Labor mix, invoicing, and compensation shall be in accordance with the established fully burdened hourly labor rates.

Hardware/Software, Material and Equipment (CLINs 0004, 0008, 0011, 0014, 0017 and 0022):

In accordance with the SOW, titled “Lenel Maintenance Services,” (Section 2.5) the contractor shall utilize these CLINs to account for all costs associated with the procurement of hardware, software, licenses, equipment, materials, replacement parts, shipment, etc. Refer to SOW Section 3.4 (Ad Hoc Support Services) for specific requirements related to these CLINs. The yearly NTE is $150,000 for base period; $90,000 for Option Year 1; $140,000 for Option Year 2;

$100,000 for Option Year 3; and $160,000 for Option Year 4. The contractor shall only be reimbursed for direct procurement costs, excluding additional fee. Each CLIN will be incrementally funded as required to cover expenses.

Proposal Pricing Instructions:

1. Your proposal shall include prices, based on anticipated labor, for all of the following CLINs (including 6-month extension option):

- Lenel Maintenance (FFP) for each year of performance.

- Lenel Installation Projects (FFP), including options.

- Ad-Hoc Support (FFP-LOE): provide fully burdened hourly rates only for the following labor categories. NTE value not subject to change.

1. Program Manager (or equivalent)

2. Security Support Technician I (or equivalent)

3. Security Support Technician II (or equivalent)

4. Security Software Administrator (or equivalent)

2. Using the sample Cost/Price Template (Attachment 1) as a guide, provide proposed dollar amounts for each FFP and FFP-LOE CLIN. Include the pre-established NTE values in your proposal to calculate the total cost of each performance period (year), as well as the total contract value/price. Note: Attachment 1 is only provided as a sample and the associated format is not mandatory. However, the aforementioned inputs, values, totals, etc. are required to be included in the proposal.

3. If New Mexico Gross Receipts Tax (NMGRT) is proposed, here is the link to the website https://www.tax.newmexico.gov/governments/gross-receipts-location-code-and-tax-rate-map/ .

Kirtland Air Force Base (KAFB) is located in Bernalillo County, use “Remainder of County” rate. Associated costs shall be included in FFPs.

Additional Proposal Instructions:

Reps & Certs: Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their offer.

Page Format and Limit: The proposal page limit is 15 pages. If limit is exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Proposals are to be submitted electronically (only).

Submissions: Offerors shall include documentation demonstrating that they are a current Lenel Value Added Reseller and that the proposed contractor employees are currently certified by the manufacturer (Lenel United Technologies)

Offerors shall include documentation demonstrating that the proposed personnel have at least 5 (five) years of experience performing Lenel installation and maintenance services.

Award Selection Process:

Contract award will be made using the FAR 15.101-2 (Lowest Price Technically Acceptable/LPTA) process. Award will be made based on the technically acceptable proposal with the lowest evaluated price. The contractor’s proposal shall follow ALL the requirements in this combined solicitation/synopsis to be eligible for award.

Eligibility Requirements:

1. Per contract requirements (DD Form 254), the offeror must possess a Secret security clearance at time of award. In addition, personnel (employees) working at/on DTRA facilities must also have Secret security clearance. The offeror must have the required clearances to allow performance of services immediately after contract award.

2. To be eligible for award, the contractor must be identified as a Lenel Value Added

Reseller. Those personnel/employees providing direct support must be certified by the manufacturer (Lenel United Technologies) and have completed all training necessary to maintain certifications, in accordance with manufacturer specifications, on the associated Lenel equipment/software to be serviced.

3. To be eligible for award, the contractor must provide employee resumes showing personnel having at least 5 years of previous experience performing Lenel installation and maintenance services, as described in the Statement of Work (SOW).

Technically Acceptable Determination:

1. The offeror’s proposal provides evidence of having required Secret security clearance (both company and personnel level) to allow for support upon contract award.

2. The offeror’s proposal demonstrates that they are current Lenel VARs. Proposed employees have all necessary (current) certifications required by the manufacturer.

3. The offeror’s proposal demonstrates that personnel have at least 5 years of experience performing Lenel installation and maintenance services.

KAFB Site Visit

DTRA will consider hosting a site visit on KAFB for vendors interested in this contract. If interested, contact the Contract Specialist, Ms. Nanette Rogers-Vigil, to confirm and coordinate the visit. KAFB and DTRA access requirements will be provided accordingly.

Proposals/Offers Due:

Responses to the solicitation are due no later than 4:00 pm Mountain Time on 09 July 2025, via Procurement Integrated Enterprise Environment (PIEE) Solicitation module. Questions may be emailed to nanette.r.rogers-vigil.civ@mail.mil.

HDTRA2-25-RE030 – Attachment 1

Sample Pricing Guide/Template

Cost/Price Template CLIN # PoP Description CLIN Type Value/Ceiling

0001 Base Period Lenel Annual Maintenance FFP [Input $] 0002 Base Period Lenel Installation Projects FFP [Input $] 0003 Base Period Ad Hoc Support FFP-LOE $35,000.00 0004 Base Period Material/Equipment FFP $150,000.00

Total Base Period Price/Cost Offeror Input 0005 Entire PoP CDRLs / Deliverables N/A NSP 0006 Opt Yr 1 Lenel Annual Maintenance FFP [Input $] 0007 Opt Yr 1 Ad Hoc Support FFP-LOE $35,000.00 0008 Opt Yr 1 Material/Equipment FFP $90,000.00

Total Option Year 1 Price/Cost [Input $] 0009 Opt Yr 2 Lenel Annual Maintenance FFP [Input $] 0010 Opt Yr 2 Ad Hoc Support FFP-LOE $35,000.00 0011 Opt Yr 2 Material/Equipment FFP $140,000.00

Total Option Year 2 Price/Cost [Input $] 0012 Opt Yr 3 Lenel Annual Maintenance FFP [Input $] 0013 Opt Yr 3 Ad Hoc Support FFP-LOE $35,000.00 0014 Opt Yr 3 Material/Equipment FFP $100,000.00

Total Option Year 3 Price/Cost [Input $] 0015 Opt Yr 4 Lenel Annual Maintenance FFP [Input $] 0016 Opt Yr 4 Ad Hoc Support FFP-LOE $35,000.00 0017 Opt Yr 4 Material/Equipment FFP $160,000.00

Total Option Year 4 Price/Cost [Input $] 0018 Option Lenel Installation Project FFP [Input $] 0019 Option Lenel Installation Project FFP [Input $] 0020 6-Month Ext Lenel Annual Maintenance FFP [Input $] 0021 6-Month Ext Ad Hoc Support FFP-LOE $17,000.00 0022 6-Month Ext Material/Equipment FFP $50,000.00

Total 6-Month Ext Price/Cost [Input $]

Total

HDTRA2-25-RE030 – Attachment 2

Sample Pricing Guide/Template

FFP-LOE Proposed Rates

CLIN # Labor Category Burdened

Hourly Rate

0003 Program Manager (or equivalent) $ Rate

0003 Security Support Technician I (or equivalent) $ Rate

0003 Security Support Technician II (or equivalent) $ Rate

0003 Security Software Administrator (or equivalent) $ Rate

0007 Program Manager (or equivalent) $ Rate

0007 Security Support Technician I (or equivalent) $ Rate

0007 Security Support Technician II (or equivalent) $ Rate

0007 Security Software Administrator (or equivalent) $ Rate

0010 Program Manager (or equivalent) $ Rate

0010 Security Support Technician I (or equivalent) $ Rate

0010 Security Support Technician II (or equivalent) $ Rate

0010 Security Software Administrator (or equivalent) $ Rate

0013 Program Manager (or equivalent) $ Rate

0013 Security Support Technician I (or equivalent) $ Rate

0013 Security Support Technician II (or equivalent) $ Rate

0013 Security Software Administrator (or equivalent) $ Rate

0016 Program Manager (or equivalent) $ Rate

0016 Security Support Technician I (or equivalent) $ Rate

0016 Security Support Technician II (or equivalent) $ Rate

0016 Security Software Administrator (or equivalent) $ Rate

0021 Program Manager (or equivalent) $ Rate

0021 Security Support Technician I (or equivalent) $ Rate

0021 Security Support Technician II (or equivalent) $ Rate

0021 Security Software Administrator (or equivalent) $ Rate