RFI_CTR_AAS Recompete_28Aug2024_Update.docx

DEFENSE THREAT REDUCTION AGENCY

8725 JOHN J. KINGMAN ROAD, STOP 6201

FORT BELVOIR, VA 22060-6201

REQUEST FOR INFORMATION UPDATE

28 August 2024

1.0 DESCRIPTION & PURPOSE

1.1 The Defense Threat Reduction Agency (DTRA) in support of the Cooperative Threat Reduction Program (CTR) is seeking information on how an interested contractor could provide advisory and assistance (A&AS) services in support of the CTR mission.

The DTRA mission is to prevent weapons of mass destruction (WMD), related materials, and expertise, and associated delivery systems from reaching any state or non-state actor that may develop or use WMD against the United States and/or its allies.

DTRA’s CTR Program mission is to dismantle and destroy WMD and any related systems or materials. When elimination is not possible, the Program will provide support to consolidate, secure, and account for the materials or items. If the Program cannot fully eliminate or secure at the source, it works with partner countries to detect and prevent WMD-related trafficking, and enhance disease detection and surveillance.

DTRA seeks to identify interested and qualified sources capable of establishing and managing a robust pool of A&AS professionals who can successfully assist the Government in executing CTR’s mission. The Government has attached a Draft Statement of Objectives (SOO) to this RFI to convey anticipated requirements. In summary, under the A&AS program, potential sources either alone or with appropriate teaming partners are expected to provide support in the following areas:

· Subject Matter Experts (SMEs) to provide support for the DoD acquisition process to include acquisition planning and development of documents such as Contract Data Requirements Lists (CDRL), and other contract-related items

· SMEs in nuclear, chemical and biological weapons systems, including materials transportation, custody, control, secure storage and demilitarization

· SMEs in strategic nuclear weapons delivery systems (ICBM's, heavy bombers and ballistic missile submarines) dismantlement and infrastructure elimination

· SMEs in safety, construction, civil, mechanical, chemical, biological, industrial, electrical, and nuclear engineering

· SMEs to support cost estimating; technical and cost evaluation of proposals; and technical review of contract deliverables

· Preparation of documents such as strategic plans, budgets, reports, briefings, presentations, histories, public relations articles and official cables

· Congressional reporting support

· Travel, passport, and meetings support

· Information systems networking and database management support

· Operational logistics support DTRA’s current A&AS contract was competed under GSA OASIS Pool 1 and awarded via contract GS00Q14OADU143 / HDTRA121F0033 to Noblis, Inc. DTRA intends to leverage lessons learned and best practices drawn from previous efforts, looking for innovative approaches to both management and execution of A&AS activities.

The current A&AS contract includes approximately 220 FTE/resources which are aligned functionally to the CTR mission. CTR is currently in the process of restructuring its organization from a functional to a regional approach, such that the number and allocation of A&AS FTEs/resources will likely change between the current and future A&AS contracts.

The primary place of performance is DTRA Headquarters on Fort Belvoir, VA.

There will be a requirement for the contractor to provide a facility with conference space available for CTR to utilize for meetings, all hands, etc. The facility will be required to be within the proximity of Fort Belvoir and be capable of facilitating classified meetings up to the Secret level. However, exact details on the proximity requirement are still TBD and will be updated to all interested parties at a later date. The Government does not anticipate needing SCIF-space at the contractor facility.

For informational purposes only, the current A&AS facility has approximately 10 conference rooms/breakout rooms plus a room for classified meetings up to the Secret level. Current facility conference room capacity details are as follows: 150 people (1 room), 24 people (2 rooms), 15 people (cleared to Secret) (1 room), 14 people (3 rooms), 10 people (1 room), and <10 people (2 rooms).

Per the draft SOO, the A&AS contractor's facility will be expected to enable a minimum of six (6) multiple concurrent local meetings and conferences by providing facilities to include rooms, projection equipment, sound system, and video-teleconference systems. A main conference room should be capable of accommodating 150 personnel. Two (2) additional conference rooms should be capable of accommodating up to 30 personnel individually. Furthermore, this facility shall provide the capability to conduct SECRET classified local meetings and conferences through at least one conference room with space for up to 15 personnel, for classified discussions and meetings, with capability for proper handling and storage of SECRET classified material.

There will also be an opportunity for some positions to be remote/telework capable; however, these individual(s) shall be prepared to travel to DTRA Headquarters and/or other locations CONUS and OCONUS.

Responses must only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information may be included in your response.

Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by DTRA non-Government consultants or experts who are bound by appropriate non-disclosure agreements.

3.0 RFI RESPONSE DETAILS

Interested parties are requested to submit a response to this RFI detailing their capabilities and recommendations for developing an acquisition strategy for the Government’s consideration.

3.1 ADMINISTRATIVE

At a minimum, the following information shall be included in the RFI response:

Based upon North American Industry Classification System (NAICS) code 541690 applicable to this acquisition, the responder is to provide answers to the following questions:

3.1.10 Do you hold a GSA Federal Supply Schedule (FSS) contract applicable to the NAICS code (s) identified above? If yes, provide contract number(s).

3.1.11 Do you hold a GSA OASIS contract applicable to the NAICS code (s) identified above? If yes, provide contract number(s).

3.1.12 Are you registered in SAM?

3.1.13 Which of the following are you interested in: Prime contract? Teaming to include Joint Venture? Subcontractor opportunities?

3.1.14 Include additional details that are not already requested based on the constraints of the information request.

Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to DTRA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet DTRA’s A&AS requirements.

3.2.2 GOVERNMENT.

Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than DTRA in the last three (3) years. Relevant details to DTRA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet DTRA’s statement of objectives.

3.2.3 DTRA.

Provide relevant details on the responder providing the same or similar services offered or made to DTRA in the last three (3) years. Relevant details to DTRA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet DTRA’s statement of objectives.

3.3 CAPABILITIES TO BE DISCUSSED IN RFI RESPONSE

The following is where the responder shall describe their capabilities to meet the proposed acquisition set forth in Section 2 of this RFI including the draft requirements document to be posted.

3.3.3 Recommend contract vehicle (e.g. DTRA contract, Government Wide Acquisition Contract (GWAC) like OASIS, etc.).

Classification Group A: Operations Support Operations Support consists of A&AS, logistics, and language services. Contracts include CTR A&AS, Threat Reduction Logistics Services (TRLS), and logistics advisory services.

Classification Group B: Mission Execution Mission Execution consists of all other contracts that the CTR Program requires to accomplish its threat reduction mission overseas with partner nations. Mission Execution is implemented through vehicles including Cooperative Threat Reduction Integrating Contracts (CTRIC), Direct Contracts, Grants, 8A Providers, and Science and Technical Engagement Partnership Program (STEP) contract.

As part of the strict OCI avoidance strategy, a contractor can perform on multiple contracts in Group B, but that contractor cannot perform on any contracts in Group A. Conversely, a contractor can perform on multiple contracts in Group A, but cannot perform on any contracts in Group B.

Since this A&AS requirement falls under Classification Group A, an A&AS contractor and its subcontractors cannot also perform on any contract in Classification Group B during the A&AS contract period of performance.

3.4 RECOMMENDATIONS

The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms and conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. The responder may opine regarding what portion of the work could be set-aside for small businesses if all the required work cannot be provided by a small business. Details to support any recommendations for partial small business set-asides should be included.

The Government representatives may or may not choose to meet with interested companies who respond to this RFI. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.

However, DTRA intends to host an Industry Day on 02 October 2024 in person at the McNamara Conference Room, which is located within the Defense Logistics Agency’s headquarters next to DTRA at 8725 John J. Kingman Road, Fort Belvoir, VA 22060, with a virtual options likely using Microsoft Teams.

As part of the RFI response, please include the following information as it pertains to Industry Day to assist the Government with planning this event:

1. Are you interested in attending Industry Day on 02 October 2024?

2. If yes, please provide the full name and email address of up to two individuals who wish to attend the event in person. Please also provide the names and email addresses of individuals (no limit) who wish to attend the event virtually.

*Both in-person and virtual participation is restricted to US citizens; however, a security clearance is not required as no classified information will be discussed.

**The Government intends to post the list of attendees (individual participant names and company names) to encourage teaming.

The Agency anticipates there may be a second Industry Day after the initial event. The purpose of these industry days is to provide additional information on the A&AS requirement and give industry an opportunity to seek further information on the acquisition. Additional information regarding these opportunities will be posted at the DTRA website (https://www.dtra.mil/) as well as subsequent modifications to this notice on www.sam.gov.

6.0 QUESTIONS

Questions regarding this RFI should be submitted in writing by e-mail to dtra.belvoir.ct.mbx.aas-recompete@mail.mil. All questions received to date have been answered in an attachment posted with this RFI (“DTRA AAS RFI Questions.xlsx”.

7.0 SUMMARY

This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s requirements. The information provided in this RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

COMMENT MATRIX FOR THE Draft Statement of Objectives (SOO) for CTR Advisory and Assistance (A&AS) Services

REQUEST FOR INFORMATION

The Government requests feedback on the draft SOO be included as part of the RFI response using the following template:

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