TSG_RFP_Amend_001_Mod.pdf

HDTRA1-16-R-0007

J10CE18306

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This is an amendment to amend the RFP for Questions from Industry. See the summary of changes. The proposal due date has been changed to accommodate courier delivery schedules. The proposals w ill be due 4 PM EST on 6 April 2016 EST.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA1-16-R-0007

X 9B. DATED (SEE ITEM 11)

29-Feb-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2016

CODE

DEFENSE THREAT REDUCTION AGENCY/ RD-NTSN

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0006 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 1 Lot

ODC

CPFF

Transition/Relocation to include travel costs. Also miscellaneous things like pysical exams, first aid CPR training/certifications, immunizations, on call status pay $50 per day for overseas personnel.

FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CLIN 1008 is added as follows:

1008 1 Lot

ODC

CPFF

Transition/Relocation to include travel costs. Also miscellaneous things like pysical exams, first aid CPR training/certifications, immunizations, on call status

CLIN 2008 is added as follows:

2008 1 Lot

ODC

CPFF

Transition/Relocation to include travel costs. Also miscellaneous things like pysical exams, first aid CPR training/certifications, immunizations, on call status

CLIN 3008 is added as follows:

3008 1 Lot

ODC

CPFF

Transition/Relocation to include travel costs. Also miscellaneous things like pysical exams, first aid CPR training/certifications, immunizations, on call status

CLIN 4008 is added as follows:

4008 1 Lot

ODC

CPFF

Transition/Relocation to include travel costs. Also miscellaneous things like pysical exams, first aid CPR training/certifications, immunizations, on call status

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0006:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following Acceptance/Inspection Schedule was added for CLIN 1008:

The following Acceptance/Inspection Schedule was added for CLIN 2008:

The following Acceptance/Inspection Schedule was added for CLIN 3008:

The following Acceptance/Inspection Schedule was added for CLIN 4008:

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item has been added to CLIN 0006:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 15-JUL-2016 TO

14-JUL-2017

N/A N/A

The following Delivery Schedule item has been added to CLIN 1008:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 15-JUL-2016 TO

14-JUL-2017

The following Delivery Schedule item has been added to CLIN 2008:

POP 15-JUL-2016 TO

14-JUL-2017

The following Delivery Schedule item has been added to CLIN 3008:

POP 15-JUL-2016 TO

14-JUL-2017

The following Delivery Schedule item has been added to CLIN 4008:

POP 15-JUL-2016 TO

14-JUL-2017

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been deleted:

252.223-9004 Environmental Radiation Safety Notification Compliance and

Liability(10 JUN 2013)

JUN 2013

252.225-9001 Umbrella Agreement - Kazakhstan AUG 2007

SECTION I - CONTRACT CLAUSES

The following have been deleted:

52.252-6 Authorized Deviations In Clauses APR 1984

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFEROR

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO OFFEROR

Section L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

FAR 52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2004

FAR 52.215-16 Facilities Capital Cost of Money JUN 2003

FAR 52.215-22 Limitations on Pass-Through Charges— Identification of Subcontract Effort OCT 2009

FAR 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999

FAR 52.222-46 Evaluation of Compensation for Professional Employees FEB 1993

Evaluation of Compensation for Professional Employees (Feb 1993)

(a) Recompetition of service contracts may in some cases result in lowering the compensation (salaries and fringe benefits) paid or furnished professional employees. This lowering can be detrimental in obtaining the quality of professional services needed for adequate contract performance. It is therefore in the Government’s best interest that professional employees, as defined in 29 CFR 541, be properly and fairly compensated. As part of their proposals, offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. The Government will evaluate the plan to assure that it reflects a sound management approach and understanding of the contract requirements. This evaluation will include an assessment of the offeror’s ability to provide uninterrupted high-quality work. The professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a http://farsite.hill.af.mil/ total plan for compensation. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure.

(b) The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skills, the complexity of various disciplines, and professional job difficulty. Additionally, proposals envisioning compensation levels lower than those of predecessor contractors for the same work will be evaluated on the basis of maintaining program continuity, uninterrupted high-quality work, and availability of required competent professional service employees. Offerors are cautioned that lowered compensation for essentially the same professional work may indicate lack of sound management judgment and lack of understanding of the requirement.

(c) The Government is concerned with the quality and stability of the work force to be employed on this contract. Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories, since it may impair the Contractor’s ability to attract and retain competent professional service employees, may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

(d) Failure to comply with these provisions may constitute sufficient cause to justify rejection of a proposal.

FAR 52.237-10 Identification of Uncompensated Overtime OCT 1997

252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country SEP 2004

252.209-7002 Disclosure of Ownership or Control by the Government of a Foreign Government JUN 2010

252.225-7003 Report of Intended Performance Outside the United States and Canada – Submission with Offer DEC 2006

FAR 52.216-1 Type of Contract APR 1984

Type of Contract (Apr 1984)

The Government contemplates award of a Cost-Plus-Fixed-Fee (CPFF) contract resulting from this solicitation.

FAR 52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

Defense Threat Reduction Agency 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

CLAUSES INCORPORATED BY FULL TEXT

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows: N/A to date.

DTRA Clause 252.204-9000 Notice to Potential Offerors – Official DTRA DEC 2007 Addresses in the National Capital Region (NCR)

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation (FAR)52.215- 1(c)(3).

2. DTRA has two official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted; therefore, Offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for

DTRA: Defense Threat Reduction Agency Attn: (J4COO)Karen Beveridge/Timothy Lower/Nardia Collins 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Defense Threat Reduction Agency

Attn: (J4COO)Karen Beveridge/Timothy Lower/Nardia Collins 6200 Meade Road Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

3. If mailing via USPS, Offerors are cautioned to allow 1-2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals. DTRA Official Mail Manager: Marshall Fairchild, (703) 767-4814.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1Point of Contact The Contracting Officer (CO) for this acquisition is:

Timothy H. Lower Defense Threat Reduction Agency (J4C) 8725 John J. Kingman Road MS 6201 Fort Belvoir, VA 22060-6201

Email: dtra.belvoir.J4-8C.list.tsg-support@mail.mil

The Contract Specialists for this acquisition are:

Nardia Collins Defense Threat Reduction Agency (J4C) 8725 John J. Kingman Road MS 6201 Fort Belvoir, VA 22060-6201

Email: dtra.belvoir.J4-8C.list.tsg-support@mail.mil

Address all questions or concerns via email to the designated TSG mailbox, dtra.belvoir.J4- 8C.list.tsg-support@mail.mil with the subject line “Questions Concerning HDTRA1-16–R- 0007 Questions regarding this solicitation must be received no later than March 9, 2016 at 4:00 p.m. Eastern Standard Time (EST). All DTRA technical personnel have been strictly prohibited from discussing this requirement with any contractor personnel.

Responses to questions will be posted on the FedBizOpps (www.fbo.gov)web site.

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings mailto:dtra.belvoir.J4-8C.list.tsg-support@mail.mil mailto:dtra.belvoir.J4-8C.list.tsg-support@mail.mil mailto:dtra.belvoir.J4-8C.list.tsg-support@mail.mil mailto:dtra.belvoir.J4-8C.list.tsg-support@mail.mil mailto:dtra.belvoir.J4-8C.list.tsg-support@mail.mil

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings Offerors may request a debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award.

Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the CO notification. To the maximum extent practicable, debriefings will be conducted within five

(5) calendar days after the Offerors request.

L.1.1.3 Discrepancies If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table L.1-2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table L.1-2 – Proposal Organization

VOLUME VOLUME TITLE PAGE LIMIT

I 3 copies PROPOSAL DOCUMENTATION Unlimited

II

7 copies MISSION CAPABILITY

Section 1: TSG Staffing Plan - SOW

• Page Limit: 1 Page Personnel Matrix (Attachment H)

• Page Limit: Maximum of 3 Pages per candidate for the

Personnel Compliance summary

Section 2: Recruitment, Retention, and Replacement Plan

Section 3: Overall Technical Approach to Meet the contract

SOW

III

4 copies

RELEVANT PRESENT AND PAST PERFORMANCE

Description of Team 10

Present and Past Performance References Per reference:

- Narrative

- Attachment

Organizational Change History Unlimited

IV

4 copies COST Unlimited

(a) The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover, and shall be clearly marked “ORIGINAL.” The “original” paper copy shall have no staples and no holes punched in it. The “ORIGINAL” copy is included in the copy count above.

(b) As shown in Table L.1-2, additional paper copies of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

(c) In addition to the copies required in Table L1-2, one paper copy of Volume IV, Cost, shall be forwarded to the cognizant Defense Contract Audit Agency (DCAA) office or the cognizant federal auditing agency concurrent with complete proposal delivery to DTRA.

Note: Delivery of Volume IV to DCAA does not constitute delivery of the proposal to the Government. Delivery of proposals to the address listed in Clause 252.204-9000 is the only location that constitutes delivery of the official proposal.

(d) All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR),”

DEC 2007.

PLEASE NOTE THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS

CONTAINED IN FAR 52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors, subfactors, and their related elements as listed in Section M of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement The parties mutually agree that the Offeror’s complete proposal shall be valid for 180 days from the date of submission. The Offeror’s signature in Block 17, SECTION A of the SF33 Solicitation constitutes its acceptance of the proposal validation for 180 days. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals will be submitted in paper and electronic copies.

• Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

• No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages in two columns. Except for the lettering that is within a graphic, the font size shall be no less than 12 point. Lettering within tables, charts, graphs, and figures shall be no smaller than 10 point. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The excess pages will also be deleted from the electronic copy of the proposal. Printed material shall be on one side of the sheet only (single sided). In the event discussions are held, page limitations may be placed on responses to ENs.

Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted The following documents shall not be included in the page count limitations of the RFP:

• past performance questionnaires

• past performance consent letters

• cover pages

• RFP cross-reference matrix

• teaming arrangements

• letters of commitment

• past performance consent letters

• client authorization letters

• tables of contents

• revision matrix

• glossaries

• lists of figures, tables, or drawings

• tabs

• dividers

• blank pages

• Organizational Structure Change History

L.1.3.6 Indexing Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within a maximum image area of 9 x 15 inches.

L.1.3.8 Electronic Copies

(a) Three electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. The CD-ROM(s) will be included with the “original” paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

(b) Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Windows 7 or later

- Adobe Acrobat Reader 9.0 or later

- Microsoft Office Excel 2007 or later*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format.

Offerors shall include formulas and working links to the maximum extent practicable.

Note: The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format and shall be an exact duplicate of the “original” paper proposal. If there are discrepancies between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

(c) Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

(d) Electronic Media additional information:

• All text must be searchable

• Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

• Keep embedded graphics as simple as possible; large graphic files are discouraged

• Minimize the use of scanned images (except for Adobe Acrobat requirements)

• Use of self-extracting archive files (e.g., ZIP files) is allowed

L.1.3.9 Cost Information All cost information shall be addressed ONLY in the Contract Documentation and Cost volumes, Volumes I and V respectively. All labor rates shall be rounded to the nearest penny.

All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable. If subcontractors are used, the prime contractor has the principle responsibility for ensuring the proposed subcontracting costs are fair and reasonable in accordance with FAR 15.404-3 (b) and (c) prior to including such costs, with the results of this analysis, as part of the prime contractor’s proposal.

L.1.3.10 Minimum Cross-Referencing Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Teaming Arrangements and Letters of Commitment information submitted in Volume I may be cross-referenced in other volumes.

L.1.3.11 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables, Figures and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.10

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract Administration Office, DCAA, and DCMA. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer (ACO). The aforementioned information also applies to the prime contractor and subcontractors/teaming partners for which there is a teaming arrangement.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE

DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code;

DUNS number; Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.6 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment. The Offeror and its subcontractor(s) will be considered a “Team” when there is a signed teaming arrangement or letter(s) of commitment unconditionally binding both parties to performance under this contract should it be awarded to the Offeror. In the absence of one or the other of these documents, the Offeror and its subcontractor(s) are not considered a “Team” and will not be evaluated as such.

L.2.7 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

Provide information relative to offeror’s facility clearance and the contact information for the offeror security office. The Offeror must possess, or acquire prior to award of a contract, a facility clearance as specified on the Contract Security Classification Specification DD Form 254 provided as an Attachment to this RFP. Information relative to subcontractor security requirements shall also be included.

L.2.8 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017

IDENTIFICATION AND ASSERTION OF USE, RELEASE, OR

DISCLOSURE RESTRICTIONS (JUN 1995)

If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled in/completed.

L.2.9 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, including the sample task, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L.2-9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table L.2-9 – Solicitation Exceptions

Solicitation Document Paragraph/Page Requirement/Portion Rationale

Statement of Work (SOW), Solicitation Section, Attachment, etc.

Applicable Page and Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on contract

L.2.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF OFFEROR(S) (SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the Online Representations and Certification Applications (ORCA) at http://www.bpn.gov/orca and the Central Contractor Registration site, http://www.ccr.gov/.

L.3.0 VOLUME II – FACTOR 1 MISSION CAPABILITY

L.3.1 GENERAL

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal. Offeror responses will be evaluated against the Mission Capability subfactors defined in Section M, “Evaluation for Award.” Using the instructions http://www.bpn.gov/orca http://www.ccr.gov/ provided below, provide as specifically as possible the actual methodology that would be used by the Offeror for accomplishing and satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.3.2 VOLUME ORGANIZATION:

b. List of Tables, Figures and Drawing

c. Glossary

d. RFP Cross-Reference Matrix

e. Section 1: Subfactor A: TSG Staffing Plan - SOW

f. Section 2: Subfactor B: Recruitment, Retention, and Replacement Plan

g. Section 3: Subfactor C: Technical Approach to Meet the contract SOW

L.3.3 FORMAT AND SPECIFIC CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each subfactor, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed or clearly delineated. Offerors are instructed to use the information contained in Section L.5.6 in developing the Volume II Mission Capability Proposal, but shall not include any pricing information in this Volume

L.3.3.1 RFP Cross-Reference Matrix (RCRM) The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation Section/Paragraph

Proposal Volume/ Section/Paragraph

Solicitation Section/Paragraph

Proposal Volume/ Section/Paragraph

L.3.3.2 SUBFACTOR A: TSG STAFFING PLAN FOR CONTRACT SOW

The Offeror shall demonstrate to what extent ALL of the proposed personnel for the Contract SOW requirements meet the qualifications (i.e. experience, background, education and or technical expertise) outlined in Section 6.0 and 7.0 of the RFP Contract SOW for the proposed Senior Instructor Special Operations, Junior Instructor Special Operations, Chemical/Biological (C/B) Instructor, C/B Support Element Scientist/Instructor, Technical Integration Support Operator, and Task Leader. The Offeror shall fill the Personnel Matrix (Attachment H) as a summary of data for ALL personnel proposed. In addition, Offerors shall provide a Personnel Compliance Summary for “each” candidate detailing current information about their work/military experience, educational background, any special training or certifications, present and past assignments, and supporting information which clearly demonstrates experience and training that meet the specific qualifications detailed in Section 6.0 and 7.0 of the RFP Contract SOW. The Personnel Compliance Summary must include narrative associations of the qualifications of each candidate to the specific qualifications detailed in Section 6.0 and 7.0 of the RFP SOW.

NOTE: The Personnel Compliance Summary shall not duplicate the Personnel Qualifications listed in Section 6.0 and 7.0 of the RFP Contract SOW.

L.3.3.3 SUBFACTOR B: RECRUITMENT, RETENTION, & REPLACEMENT

All Offeror’s shall submit a detailed Recruitment, Retention, and Replacement Plan for managing the TSG Mission Support requirements of the SOW. This plan shall begin by detailing the organizational structure, lines of authority, responsibility, and utilization/management approach of subcontractors, if any. This plan shall provide a comprehensive approach for Recruitment and Retention of employees assigned to this effort.

Particular emphasis shall be given to the Offeror’s approach to providing for replacement of personnel within the desired 90 day timeframe. The plan shall be incorporated into the contract at the time of award.

L.3.3.4 SUBFACTOR C: TECHNICAL APPROACH TO MEET THE CONTRACT SOW

Offeror’s shall demonstrate their technical capabilities and standard practices for satisfying the overall program objectives, tasks, and deliverables identified in the RFP Contract SOW.

Program objectives are identified in SOW section 2.0; tasks are identified in SOW section 3.0;

deliverables are identified in SOW section 8.0.

L.4.0 VOLUME III – RELEVANT PRESENT AND PAST PERFORMANCE

L.4.1 VOLUME ORGANIZATION

b. Description of Team

c. Present and Past Performance References

d. Organizational Structure Change History

L.4.2 DESCRIPTION OF TEAM

The Offeror shall provide a matrix of all proposed subcontractors/team members and the specific areas within the Contract SOW for which they will be used. Offerors shall also provide an approximate percentage of effort, based on overall cost, that each subcontractor/team member will contribute to the overall effort. In addition, the Offeror shall submit a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance. Consent letters and client authorization letters shall be included with the Prime Offerors’ proposal and shall not be submitted directly to the Government.

L.4.3 PRESENT AND PAST PERFORMANCE REFERENCES

The Offeror shall identify a minimum of three and a maximum of five references for the prime Offeror as well as a minimum of one and maximum of two references for each of the subcontractors/teaming partners expected to perform aspects of the effort the Offeror considers critical to the overall success of the program. The references shall represent recent contracts (within the past five years) that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort. For each reference, the Offeror shall provide a narrative describing the effort and the results of the Offeror’s performance. This narrative shall include rationale supporting the assertion of relevance and should be supplemented with a completed Present and Past Performance Information Form (Attachment F). For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, Paragraph M.2.5, Factor 3: Relevant Present and Past Performance. In addition to the information provided in the Present and Past Performance Volume, the Offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) (Attachment G). This questionnaire shall be submitted directly to the government from the reference; questionnaires received from the Offeror will not be considered. However, the responsibility to send out and track the completion of the PPPQs rests solely with the Offeror.

Completed PPPQs shall be emailed in PDF format to the e-mail address identified in Paragraph L.1.1.1 (i.e. dtra.belvoir.j4-8c.list.tsg-support@mail.mil).

L.4.4 ORGANIZATIONAL STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these “roadmaps” should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources. These “roadmaps” will not count toward the page limitations of Volume III.

L.5.0 VOLUME IV – COST

L.5.1 GENERAL

The Offeror shall provide a Cost Plus Fixed Fee cost proposal for the contract SOW requirements and in accordance with Section L.5.6. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the requirements being sought. The cost proposal must also discretely identify any proposed transition as identified in Section L.5.6.3. These instructions are to assist the Offeror in submitting information other than cost or pricing data that is required to evaluate the reasonableness, realism, and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror. Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume (Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal. In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, information other than cost or pricing data is required.

However, if after receipt of proposals it is determined that adequate price competition does not exist, cost or pricing data shall be required (reference FAR 15.403-4). The Offeror shall provide current, complete, and accurate cost or pricing data within the calendar days specified in the Contracting Officer’s request.

L.5.2 VOLUME ORGANIZATION

b. Glossary

c. Cost Narrative

d. Cost or pricing information and supporting data, to include estimating methodology

L.5.3 COST NARRATIVE

L.5.3.1 Assumptions

The Cost Narrative shall identify all assumptions derived by the Offeror relating to estimated cost and shall reference the applicable paragraph and page number in the Mission Capability Volume (Volume II) of the proposal that provides a corresponding discussion of the particular assumption.

L.5.3.2 Inconsistencies

A cost proposal is presumed to represent an Offeror’s best effort to respond to the solicitation.

Any inconsistency, whether real or apparent, between promised performances and cost, shall be explained in the cost narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on cost should be explained. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the probable cost. The burden of proof as to cost-credibility rests with the Offeror.

L.5.3.3 Government Furnished Equipment (GFE) and Contractor Acquired Property

(CAP)

The cost narrative shall include a discussion of any GFE the Offeror is assuming to be provided and timelines associated with receipt of GFE. GFE will be provided to the contractor including tactical gear, personal protective equipment (PPE), and other items required for deployed contractor personnel. The contractor will also acquire CAP for each individual, except the Task Lead. The GFE/CAP list is attached in Attachment I of the solicitation.

L.5.3.4 Contractor Systems

The cost narrative shall include information for the prime contractor and any teaming members on the following contractor systems:

L.5.3.4.1 Estimating System

Provide a summary description of the Offeror’s standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Material, Direct Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also identify any deviations from the standard estimating procedures used in preparing this proposal or future proposals under this contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval. Offerors shall indicate whether there are any Forward Pricing Rate Agreements (FPRAs) in place and identify the applicable Defense Contract Audit Agency (DCAA) office of the prime contractor and subcontractors/teaming partners per paragraph L.2.6.

L.5.3.4.2 Purchasing System

Provide a summary description of the Offeror’s purchasing system or methods (i.e., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also identify any deviations from its standard procedures in preparing these or future proposals under the contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval.

L.5.3.4.3 Accounting System

Indicate whether the Offeror has Government approval of its system and if so, provide evidence of such approval. Also identify any deviations from the Offeror’s standard procedures in preparing this proposal.

L.5.4 COST OR PRICING INFORMATION AND SUPPORTING DOCUMENTATION

The Offeror shall provide a detailed CPFF proposal for accomplishing the requirements of the contract SOW that is consistent with the Offeror’s proposal in Volumes II and III and in accordance with Section L.5.6. The cost proposal shall delineate labor hours, labor categories, indirect costs, (to include base and percentage used in calculation), other direct costs, G&A, and fee. All dollar amounts shall be rounded to the nearest dollar. All labor rates shall be rounded to the nearest penny. In addition, the Contract shall be costed by Base period, Option periods, and Expansion Options. The contractor shall provide a spreadsheet for the Contract work.

L.5.5 PROFIT OR FEE

Offerors shall include their proposed fee (dollar amount and percentage) for Contract and shall specify the base upon which the fee percentage is applied. Per DTRA Clause 252.216-9005, Offerors shall NOT propose any profit or fee on Travel costs.

L.5.6. CONTRACT PRICING ASSUMPTIONS

For purposes of preparing a cost proposal, offerors shall make the following assumptions:

L.5.6.1 BASELINE REQUIREMENTS FOR CONTRACT SOW

The contractor shall provide personnel to perform as part of the TSG Team/Support and provide/perform training, exercise, and operational support to the TSG mission. The contractor may also deploy in support of TSG sponsored or directed missions. The contractor shall provide the following Full Time Employees (FTEs). The Government estimate for an FTE for this requirement is equal to 1,960 hours. Any deviations from the Government estimate must be fully supported in the Offeror’s proposal.

TSG Team Members

Qty Position Total Hours 5 Senior Instructor Special Operations/EOD 9,800 5 Junior Instructor Special Operations 9,800 5 Chemical/Biological (C/B) Instructor Technician 9,800 5 Chemical/Biological Scientist/Instructor 9,800 1 Technical Integration Support Operator 1,960 21 41,160

The contractor shall provide personnel to perform as Contract Task Leader providing support to the TSG mission. This individual will not deploy. The contractor shall propose recommended level of effort/hours for this position based on the Tasks, Minimum Qualifications, and Position Descriptions of the Contract SOW. The contractor shall also propose the duty location of this individual, to include the Government site at Ft Belvoir or a contractor site.

Contractor Task Leader (TL)

Qty Position Total Hours 1 Task Leader LOE/Hours to be proposed by contractor

The following chart indicates the location of each individual and when they will be required.

Unless otherwise indicated, personnel will be required beginning in the Base Year.

Locations of Personnel

Labor Category WTSG

ETSG PTSG ATSG CTSG

TOTAL

Task Leader 1 1 Senior Instructor Special Operations/EOD 1 1 1 1 1 5

Junior Instructor Special Operations 1 1 1 1 1 5 C/B Instructor Technician 1 1** 1** 1*** 1 5 C/B Scientist/Instructor 1 1** 1** 1*** 1 5 Technical Integration Support Operator 1 1 Total 6 4 4 4 4 22

* The WTSG personnel identified above include 4 TSG Team members, 1 Technical Integration Support Operator, and potentially 1 Task Leader.

** Option Year 1+ *** Option Year 2 + **** The 4 CTSG Team members above shall be in a Temporary Duty (TDY) rotation status at CENTCOM (i.e. UAE) for duration not to exceed 90 days. Offerors should assume these costs are included as part of mission travel (L.5.6.5).

All proposed personnel must meet the Minimum Qualifications outlined…