HDTRA1-09-R-0015-0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Sep-2009 01:00 PM to 15-Oct-2009 01:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INFORMATION TO OFFERORS (ITO)

L.1.0 GENERAL INSTRUCTIONS

L. 1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

Address all questions or concerns via e-mail, e-mail address: michael.d.jackson@dtra.mil. All responses from the government will be provided in an amendment to the solicitation.

The Contract Specialist (CS) is the primary point of contact for this acquisition. The CS for this acquisition is:

Mr. Michael D. Jackson

Defense Threat Reduction Agency

Business Enterprise & Agency-Wide Contracts Support Division (BE-BCB)

Phone: (703)767-3568

Fax: (703) 767-4246

Michael.d.jackson@dtra.mil

The Contracting Officer (CO) for this acquisition is:

Mr. Brian Wilt Defense Threat Reduction Agency

Business Enterprise & Agency-Wide Contracts Support Division (BE-BCB)

Phone: (703) 767-3489

Fax: (703) 767-4246

Offerors may submit questions requesting clarification of solicitation requirements via email to the Contract Specialist. All questions must be submitted no later than September 25, 2009, 10:00 AM EST.

All Written Proposals shall be received no later than October 15, 2009, 1:00 PM EST, via U.S. Mail or via Commercial Express or Ground Shipments (e.g. Federal Express, DHL, UPS, etc.). Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the offeror ineligible for award.

L.1.1.2 Debriefings

L.1.1.2.1 Pre-award Debriefings

Offerors excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CS for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government will make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the CS. The Government will notify Offerors of the award decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the award notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the unsuccessful Offeror's request.

L.1.1.3 Discrepancies

If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CS in writing with supporting rationale.

L.1.1.4 Teaming Arrangements

The Offeror and its first-tier subcontractors will be considered a “Team” when there is a signed teaming arrangement or letter(s) of commitment submitted with the proposal, unconditionally binding both parties to performance under this contract should it be awarded to the Offeror. In the absence of one or the other of these documents, the Offeror and its first-tier subcontractors are not considered a “Team” and will not be evaluated as such.

L.1.1.5 Non-Government Advisors and/or Administrative Assistance None

L.1.2 ORGANIZATION/Distribution/Number of Copies/Page Limits

(a) The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2. The titles and contents of the volumes should be as defined in Table 1-2 of this document, all of which shall be within the required page limits and with the number of copies as specified in the table. In the event that this table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table 1-2 – Proposal Organization

1-original 5-copies

1-electronic Unlimited

Cross Reference Matrix

Unlimited

(Factor 1)

1-original 6-copies

Section 1 - Management Approach (Subfactor 1A)

Management Approach Narrative Day to Day ops, Recruit, Retain and Transition

Section 2 - Qualifications, Personnel and Clearances (Subfactor 1B)

Clearance Documentation

1 page

Job Description

7 pages maximum

Personnel Resumes

2 pages per person

(Factor 2) 1-original 5-copies

Section 1 - Team History

Section 2 – Present and Past Performance Information, Attachment L-1

2 pages per reference, L-1

Section 3 - Present and Past Performance Questionnaire, Attachment L-2

4 pages per Attach L-2

(Factor 3) 1-original 6-copies

Section 1 – Price Narrative

Unlimited

Section 2 – Cost or Pricing information and supporting data

Unlimited

(b) The “original” paper copy shall have no staples and no holes punched in it.

(c) All other paper copies shall be submitted in separate 3 ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the offeror’s name. The same identifying data shall be placed on the spine of each binder.

(d) Proposals are required to be submitted in hard copy by mail in accordance with 252.204-9000 and electronic submission on CD with the hard copy to the Contract Specialist. Failure to receive hard copies or electronic copy by the specified due date and time will deem the entire proposal late. Receipt of only the electronic copy on CD of the proposal is considered not in compliance with the RFP.

L.1.2.1 252.204-9000 Notice to Potential Offerors-Official DTRA Addresses in the National Capital Region (NCR) (DEC 2007)

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in the paragraph below.

2. DTRA has 2 official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted, therefore offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for DTRA:

Defense Threat Reduction Agency

Attn: BE-BCB/Michael D. Jackson 8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Defense Threat Reduction Agency

Attn: BE-BCB/Michael D. Jackson 6200 Meade Road

Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

3. If mailing via USPS, offerors are cautioned to allow 1-2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

* Mail sent without an office symbol may be misdirected within DTRA. Please use the most current office symbol assigned. If an office symbol changes during the term of this contract, the contracting officer may advise of this change via letter in lieu of a contract modification.

L.1.2.2 ADDITIONAL INFORMATION ON PROPOSAL SUBMISSION, MODIFICATION, REVISION, AND WITHDRAWALS:

(a) Submission, modification, revision, and withdrawal of proposals.

(1) Hard copies of proposals, along with the electronic copy on CD, are to be submitted via mail using the instructions provided in 252.204-9000 directly to the Contract Specialist. In order to be considered compliant with the RFP, offerors must submit proposals both ways. Proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) show the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, email, telephone and facsimile numbers of the offeror;

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(b) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the due date and time specified in the solicitation.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(2) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(c) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified in the solicitation (unless a different period greater than what is requested in the solicitation is proposed by the offeror).

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the Information to Offer (ITO) and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unacceptable proposal.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

- Be complete and respond directly to the requirements of the solicitation.

- Address the factors and subfactors listed in Section M of the solicitation.

- Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

- Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements.

- Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal except for past performance.

L.1.3.3 Validity Statement

The parties mutually agree that the Offeror's complete proposal shall be valid for 120 days from the date of submission. The Offeror is instructed to state the proposal shall be valid for 120 days in their cover letter.

L.1.3.4 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. Proposals shall be submitted in paper and electronic copies. Paper copies of the proposal must lie flat when open. No models, mockups or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size A page, not including foldouts, is defined as one side of a sheet, 8-1/2" x 11", with at least one inch margins on all sides, using not smaller than 10 point font. Line spacing or the amount of vertical space between lines of text shall not be less than single line spacing (Microsoft Word's default line spacing). Character spacing shall be "Normal", not "Expanded" or "Condensed." The margins may contain headers and footers, but shall not contain any proposal content to be evaluated. Proprietary statements, security markings, and page numbers may be placed within the defined margin areas. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Evaluation Notices (ENs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be removed. The excess pages will also be deleted from the electronic copy of the proposal. In the event discussions are held, page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Not Counted The following will not be included in the page count:

- Past performance questionnaires

- Cover pages to include signed acknowledgement of all amendments

- RFP cross-reference matrix

- Teaming arrangements

- Letters of commitment

- Past performance consent letters

- Client authorization letters

- Tables of contents

- Glossaries

- List of figures, tabs, dividers, and blank pages

- Revision matrix

L.1.3.5.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L.1.3.5.5 Foldouts (Electronic Displays)

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point font. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.5.6 Electronic Copies Electronic copies of each volume shall be submitted via email to the Contract Specialist. Each volume will be clearly labeled and shall be compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Reader 6 or more current version

- Microsoft Excel 2003 or more current version *

*All price information, with the exception of the price narrative, shall be submitted in Microsoft Excel format and lend itself to review and analysis by the Government. Offerors shall include formulas and working links to the maximum extent practicable.

(a) Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory shall contain a text file with a table of contents for that directory. The Offeror shall not embed sound or video (e.g. MPEG) files into the proposal files.

(b) Electronic Media additional information:

- Limit colors to 256 colors at 1280x1024 resolution; avoid color gradients

- Keep embedded graphics as simple as possible; large graphic files are discouraged

- Minimize the use of scanned images

- Use of self-extracting archive files (e.g., ZIP files) are allowed

L.1.3.5.7 Price Information All price information shall be addressed ONLY in the Price volume.

L.1.3.5.8 Minimum Cross-Referencing Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume, to include cross referencing as necessary, will be assumed to have been omitted from the proposal. Teaming Arrangements and Letters of Commitment submitted in Volume I may be cross-referenced in other volumes.

The offeror shall fill out a Cross Reference Matrix (CRM) indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the CRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict and proposal sections are internally consistent.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

L.1.3.5.9 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I – PROPOSAL DOCUMENTATION

The purpose of the Proposal Documentation section of Volume I is to provide information to the Government for preparing the task order document and supporting file. Documents shall be in the order listed at L.2.1 through L.2.5.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

Table of Contents

List of Tables and Drawings

Glossary

Documents listed at L.2.2 through L.2.5

L.2.2 EXCEPTIONS to Terms and Conditions

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2.2. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award. Failure to comply with the type of contract for each CLIN will be determined not in compliance with the RFP and not considered for evaluation and award.

Table 2.2 – Solicitation Exceptions

L.2.3 SOLICITATION/Contract Form

Completion of blocks 12 through 16 and signature and date for blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept. Offerors shall provide a signed acknowledgement of all amendments or address acknowledgement of each amendment in the cover letter.

L.2.4 REPRESENTATIONS, Certifications, and other Statements of Offeror(s) (Sections K and L) The contractor is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the http://www.bpn.gov/orca site. The contractor must provide one (1) copy of their complete ORCA with the proposal. The Contractor shall provide the company’s CAGE code for verification of Secret Facility clearance and DUNS number to verify business size.

L.2.5 OTHER Information Required

L.2.5.1 Authorized Offeror Personnel Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also, identify those individuals authorized to negotiate with the Government.

L.2.5.2 Offices

Provide the mailing address, telephone, fax numbers, and facility codes for the cognizant Defense Contract Management Agency (DCMA) office, DCAA office, and Government paying office. Also provide the name, telephone number, fax number, and e-mail address for the Administrative Contracting Officer (ACO).

L.2.5.3 Company/Division Address, Identifying Codes, and Applicable Designations

Provide the company/division’s street address, county and facility code; CAGE Code; DUNS number; size of business (large or small) non profits must still identify where they fall under the definition of large or small business; and final facility clearance.

L.2.5.4 Teaming Arrangements and/or Letters of Commitment

Provide all Teaming Arrangements and/or Letters of Commitment as referenced in L.1.1.4. Prime contractor shall include a list of prime and all subcontractors along with a description of effort to be performed.

L.2.5.5 DD 254 Security Requirements Contractor, prime and subcontractor, shall a have final Top Secret facility clearance at the time of proposal submission and must maintain it throughout the contract period of performance. Contractor personnel performing work on this contract shall be U.S. citizens and shall have been granted a minimum of a Secret security clearance prior to contract award. There may be positions and labor categories that require a Top Secret security clearance.

L.2.5.6 Information required by DFARS Clause 252.227-7017 IDENTIFICATION AND ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995)

If applicable, contractor shall include 252.227.7017 paragraph (d) chart, in full-text, filled-in/completed.

The offeror shall provide a written confirmation of its understanding of clause 252.209-9000 below.

L.2.5.7 Prohibition from competing on DTRA solicitations in accordance with DTRA clause 252.209-9000, OCI

a. Purpose. The primary purpose of this Clause is to aid in ensuring that: (1) the Contractor's objectivity and judgment are not biased because of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to work under this Contract, (2) the Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public information regarding the Government's program plans and actual or anticipated resources, and (3) by virtue of its access to proprietary information belonging to others, the Contractor does not obtain any unfair competitive advantage.

b. Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "contractor") in the activities covered by this Clause as prime contractor, subcontractor, cosponsor, joint venturer, consultant, or in any similar capacity.

(1) Maintenance of Objectivity: The Contractor shall be ineligible to participate in any capacity in contracts, subcontracts, or proposals therefore (solicited or unsolicited) which stem directly from the Contractor's performance of work under this Contract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any services under this Contract on any of its own products or services, or the products or services of another firm if the Contractor is, or has been, substantially involved in their development or marketing. In addition, if the Contractor under this Contract prepares a complete, or essentially complete, Statement of Work to be used in competitive acquisitions, the Contractor shall be ineligible to perform or participate in any capacity in any contractual effort which is based on such Statement of Work or specifications. Nothing in this subparagraph shall preclude the Contractor from competing for follow-on contracts.

(2) Access To and Use of Government Information: If the Contractor, in the performance of this Contract, obtains access to information such as plans, policies, reports, studies, financial plans, or data which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, (b) compete for work based on such information for a period of six (6) months after the completion of this Contract, or until such information is released or otherwise made available to the public, whichever occurs first, (c) submit an unsolicited proposal to the Government which is based on such information until one year after such information is released or otherwise made available to the public, and (d) release such information unless such information has previously been released or otherwise made available to the public by the Government.

(3) Access To and Protection of Proprietary Information: The Contractor agrees that, to the extent it receives or is given access to proprietary data, trade secrets, or other confidential or privileged technical, business, or financial information (hereinafter referred to as "proprietary data") under this Contract, it shall treat such information in accordance with any restrictions imposed on such information. The Contractor further agrees to enter into a written agreement for the protection of the proprietary data of others and to exercise diligent effort to protect such proprietary data from unauthorized use or disclosure. A copy of each such written agreement shall be furnished to the Contracting Officer. In addition, the Contractor shall obtain from each employee who has access to proprietary data under this Contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary data received in connection with the work under this Contract.

c. Subcontracts: The Contractor shall include this Clause, including this paragraph, in consulting agreements and subcontracts of any tier when directed by the Contracting Officer. The terms "contract," "Contractor," and "Contracting Officer" will be appropriately modified to preserve the Government's rights.

d. Representations and Disclosures:

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award, all facts relevant to the existence or potential existence of organizational conflict of interests as that term is used in FAR Subpart 9.5.

(2) The Contractor agrees that if after award it discovers an organizational conflict of interest with respect to this contract, prompt and full disclosure shall be made in writing to the Contracting Officer which shall include a description of the action the Contractor has taken or proposes to take to avoid or mitigate such conflicts.

e. Remedies and Waiver:

(1) For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed during this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or potential therefore) subsequent to contract award, the Contracting Officer may terminate this contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that it is impossible to foresee each circumstance to which this clause might be applied in the future and that the clause has effect which will survive the performance of this contract. Accordingly, the Contractor may at any time seek a waiver from the Contracting Officer by submitting a full written description of the requested waiver and the reasons in support thereof. If it is determined to be in the best interests of the Government, the Head of Contracting Activity will grant such a waiver in writing.

f. Modifications: Prior to a contract modification, when the Statement of Work is changed to add new work or the period of performance is significantly increased, the Contracting Officer will request, and the Contractor is required to submit, either an organizational conflict of interest disclosure or an update of the previously submitted disclosure or representation.

g. Termination: The restrictions imposed by paragraph b (1) of this clause will terminate one year after final payment on this contract. Restrictions upon use of government information and the requirement to protect proprietary information are permanent.

(End of clause)

L.2.5.8 Reasonable Accommodations

All contractor support will be located on-site at DTRA and provided an office space generally a 1 or 2 person cubicle workstation that consists of a desk, chair, computer and telephone. Facsimile, scanners and copiers are available for official government use in designated locations throughout the building.

Any accommodations not identified above are the responsibility of the contractor for their personnel in the performance of their job (i.e. special needs such as chairs, wheelchairs and keyboards).

L.3.0 VOLUME II – MISSION CAPABILITY PROPOSAL (FACTOR 1)

L.3.1 GENERAL

The Mission Capability Section should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Mission Capability subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By its proposal submission, the Offeror is representing that its firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for the Offeror to tell the Government so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

The Mission Capability section of the proposal must clearly demonstrate the ability to satisfy the Statement of Work requirements of the basic contract only as prescribed in Section J, Attachment 1.

L.3.2 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

Table of Contents

List of Tables and Drawings

Glossary

Section 1, Management Approach (Subfactor 1A)

Section 2, List of Personnel, Qualifications and Clearances (Subfactor 1B)

L.3.3 SPECIFIC CONTENT

The Mission Capability Volume shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements. The Offeror shall address the capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed.

L.3.4 SECTION 1, MANAGEMENT APPROACH (SUBFACTOR 1A)

L.3.4.1 Management Approach

The offeror shall provide an approach that demonstrates their ability to manage the following as it relates to the basic contract:

· Manage day to day operations,

· recruit, train and retain personnel,

· manage resources to adapt to emergent requirements,

· effectively incorporate quality control,

· efficiently utilize teaming partners and subcontractors to fulfill mission requirements, if applicable.

· effectively transition ensuring an orderly transition of functions and tasks from the outgoing contractor to their company

· provide a transition plan to be used at the end of the contract period to ensure an orderly transition to an incoming contractor awarded the follow-on effort,

· fully describe their capabilities to successfully perform administrative support,

· provide a detailed plan for the establishment of a Quality Control Plan that demonstrates procedures to ensure services are performed in accordance with the SOW.

L.3.5 SECTION 2, QUALIFICATIONS, PERSONNEL AND CLEARANCES (SUBFACTOR 1B)

Qualifications, Personnel and Clearances: The offeror must provide resumes of personnel proposed, which links to the standard job descriptions, to comply with the minimum qualifications to fulfill the requirements of the basic contract. In addition, the Offeror must include job descriptions of all labor categories: Secretary V, IV, III, II, I; General Clerk V, IV, III, II, I; Desktop Publisher III/Editor, Desktop Publisher II/Editor, and Event Coordinator. The offeror must also provide security clearance information as outlined in L.3.5.1 below.

L.3.5.1 Clearance Documentation ( Page Limit: 1 Page)

The Offeror must provide documentation (approval letter) that they hold a TOP SECRET facility clearance at time of proposal submission. The contractor must certify that they have the required number of personnel who are U.S. citizens and who have the appropriate up-to-date security clearances. Security clearances must have been obtained or updated within the past 10 years for a TOP SECRET clearance. Personnel utilized in the performance of the contract must be U.S. citizens. Names and proof of employment, or letters of intent, are required with the initial proposal, except those marked not applicable (N/A) in L.3.5.2. The following labor categories may require a Top Secret Level Clearance:

FTE = Full Time Equivalent

L.3.5.2 Job Descriptions (Page Limit: 7 pages)

Provide a detailed job description of all the labor categories listed below to include at a minimum the standard job descriptions in L.3.5.4.

Labor Category

Number of Resumes Effort Anticipated

Secretary V

Secretary IV

Secretary III

N/A

Secretary II

Secretary I

General Clerk V

General Clerk IV

General Clerk III

General Clerk II

General Clerk I

Desktop Publisher III/Editor

Desktop Publisher II/Editor

Events Coordinator

1 year = 1920 hours. The 1920 hours take into account 80 hours for the ten federal holidays and two weeks of vacation for the FTEs.

L.3.5.3 Resumes (Page Limit: 2 pages per resume)

(a) The offeror shall provide 1 resume for all personnel proposed above in L.3.5.2, except those marked not applicable (N/A), to accomplish the requirements addressed within the basic SOW. Personnel must meet minimum qualification and comply with standard job descriptions included in L.3.5.4 and demonstrate sufficient capability to accomplish the requirements identified in the basic SOW throughout the duration of the proposed contract.

(b) The following information is the format of the resume:

(1) Requirements that individual will be supporting (i.e. Secretarial, Clerical, Events Coordinator and Desktop Publisher/Editor) and Level (i.e. I, II, II, IV, V).

(2) Individuals name

(3) Labor category

(4) Company that individual is employed by

(5) Percentage of time to be allocated to this effort. Resume personnel must be available 100% of the effort for this contract.

(6) Years of Secretarial, Clerical, Desktop Publisher/Editor, Event Coordination experience

(7) Highest degree attained

(8) Degree Area

(9) Security Clearance level

(10) A brief narrative relating work experience. Provide employer, dates, titles held and responsibilities/task proven in sufficient detail so as to permit comparison to the contract requirements.

L.3.5.4 Minimum Qualifications and Standard Job Descriptions

Moderate experience and skills in operating personal computer database and spreadsheet applications are required.

Computer skills with Microsoft Office software. Operate office equipment such as copiers, faxes, typewriter, scanner, etc.; Must have good phone and personal skills, able to maintain a high level of accuracy and be detail oriented.

Carries out recurring office procedures independently. Selects the guideline or reference which fits the specific case. Tasker provides specific instructions on new assignments and checks completed work for accuracy.

Minimum Experience:

Level I - 0-6 months

Level II – 1-2 years

Level III – 2-3 years

Level IV - 4-6 years

Level V - 4-6 years Responsible for answering phones and distributing calls in a professional manner; Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties using a computer terminal, typewriter, and other word processor; Tasking are provided and compliance required for established procedures and practices; Examines, verifies and corrects documentation such as correspondence to ensure completeness and accuracy of information and perform data entry, typing, copying, filing, and other related duties to support work flow processing and record keeping.

Moderate experience and skills in operating personal computer database and spreadsheet applications are required.

Computer skills with Microsoft Office software. Operate office equipment such as copiers, faxes, typewriter, scanner, etc.; Must have good phone and personal skills, able to maintain a high level of accuracy and be detail oriented.

Follows a few clearly detailed procedures in performing simple repetitive tasks in the same sequence, such as filing precoded documents in a chronological file or operating office equipment, e.g., fax, scanners and photocopy.

Minimum Experience:

Level I - 0-6 months

Level II – 1-2 years

Level III – 2-3 years

Level IV - 4-6 years

Level V - 4-6 years Responsible for answering phones and distributing calls in a professional manner; Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties using a computer terminal, typewriter, and other word processor; Tasking are provided and compliance required for established procedures and practices; Examines, verifies and corrects documentation such as correspondence to ensure completeness and accuracy of information and perform data entry, typing, copying, filing, and other related duties to support work flow processing and record keeping.

BA degree or a minimum of 3-4 years experience.

Minimum Experience:

Level II – 3-4 years

Level III – 5+ years

Use desk-top publishing software or advanced word processing capabilities to perform basic tasks associated with activities such as laying out text, graphics, and pictures on a page; integrating text and graphics; increasing or decreasing the size of charts, graphs, or pictures; and using multiple styles and sizes of type.

Accountability: Takes ownership of events with extreme attention to detail, organized and meets deadlines; Ability to read and understand contracts and invoices; Ability to work independently, exercising judgment and initiative;

Flexibility to work weekends and evenings when needed;

Proficiency in MS Word, Excel, PowerPoint & Outlook; Strong administrative background with 3+ year’s prior event planning/hospitality experience. Experience with DoD Protocol Events Coordination.

BA Degree or 4-5 years of experience.

Planning, coordinating and executing all logistics for off-site meetings and workshops; handle all aspects of visits, conferences, tours, social functions dealing with high level executives within the agency. Advise high level executives on DoD military customs, courtesies, decorum, policies, assist in managing recognition programs and special ceremonies Scheduling rooming, travel arrangements, and catering for attendees; Organizing workshop registrations and rosters; creating calendar of events; Coordinating hotel shuttles and car service as needed; Ordering appropriate supplies and equipment for meetings and workshops;

Conducting market research to obtain the best price with all hotels for meeting space, rooms and banquets; and maintaining database of all contracts for all events.

L.4.0 VOLUME III – PAST PERFORMANCE PROPOSAL (PPP) (FACTOR 2)

L.4.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

Table of Contents

Glossary

Section 1, Team History and List of Team Effort

Section 2, Past and Present Performance Information, Form L-1

Section 3, Past Performance Questionnaire, Form L-2

L.4.2 SECTION 1, DESCRIPTION OF TEAM HISTORY AND LIST OF TEAM EFFORT

(a) The Offeror shall provide a brief description of team history (within the past 5 years, if applicable), organization, a description of facilities and operating locations, products, services, customers.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this evaluation. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these "roadmaps" should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources.

If there is no team arrangement, as defined in paragraph L.1.1.4, then this section does not need to be addressed.

(b) Prime contractor shall provide a list of all subcontractors, description and percentage of effort to be performed.

L.4.3 SECTION 2, PAST AND PRESENT PERFORMANCE INFORMATION (Attachment Form L-1)

The offeror shall provide a maximum of five (5) relevant present and past performance references for the prime and a maximum of five (5) relevant present and past performance references for subcontractors. Present and Past Performance Information shall include recent contracts within the past five years that the offeror considers most relevant in demonstrating the offeror’s ability to perform the proposed effort. Include rationale supporting the assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, M.2.2.2, Factor 2: Past Performance. Limited Liability Corporations are allowed to submit a maximum of five relevant present and past performance references for the lead member.

This information is required on the offeror. For each Relevant Present and Past Performance reference, the offeror shall provide a narrative and a Present and Past Performance Information Form (Attachment L-1). Each offeror is requested to submit the narrative and the information shown in Attachment L-1 for each relevant contract fifteen (15) days prior to the date set for receipt of proposals. Also, place a copy of the Present and Past Performance Information Form (Attachment L-1) in your proposal. Failure to submit early proposal information will not result in offeror disqualification.

In addition, offerors shall submit a consent letter authorizing the release of adverse past performance information to the Government, so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

L.4.4 SECTION 3, PAST PERFORMANCE QUESTIONNAIRE (Attachment Form L-2)

The offeror shall ask each reference to complete a Present and Past Performance Questionnaire (PPPQ) (Attachment L-2). The responsibility to send out and track the completion of the PPPQs rests solely with the offeror. Completed PPPQs shall be emailed to the Contract Specialist (CS) at michael.d.jackson@dtra.mil. The offeror is responsible for ensuring the receipt of the PPPQs by contacting the CS identified in paragraph L.1.1.1 to confirm receipt. The offeror is responsible for sending Attachment L-2 to references who will subsequently submit information directly to the CS. The questionnaires must be received directly from the offeror’s customer, prime and subcontractors, reference. Any questionnaires received from the offeror will not be considered. The offeror (prime and subcontractor) shall include a list of references with client’s names and agency/company requested to ensure the Contract Specialist will be anticipating responses to L-2 submissions.

L.4.5 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a little or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate.

L.5.0 VOLUME IV – PRICE PROPOSAL (FACTOR 3)

L.5.1 General

Offerors are to complete Schedule B of the solicitation. A template is included in Section J, Attachment 6 for the offeror to include details of the elements included in the burdened rates. Price analysis will be performed for the firm fixed priced contract line items (CLINS) by comparison of the proposed prices for the basic contract only. In order to determine price reasonableness, and in lieu of price data, Offerors are to provide their fully burdened rates for each labor category to include Secretarial, Clerical, Desktop Publisher/Editor, and Event Coordination and a total amount for travel.

The price proposal should describe the costs associated with your organization satisfying the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the contract being sought.