19-R-0032_Fitness_IDIQ.pdf

SECTION B

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGE

1 53

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED 6. REQUISITION/PURCHASE

NUMBER

HDQMWR-19-R-0032

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

COMMANDER NAVY INSTALLATIONS COMMAND

FACILITIES AND ACQUISITIONS BRANCH N945

716 SICARD STREET BLDG 111 STE 1000

WASHINGTON, DC 20374

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original and See Section L copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in See Block # 7 until 4:00PM local time2019 JUN 28 (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

CHRISTOPHER SAUNDERS

AREA CODE NUMBER EX

Christopher.saunders@navy.mil 202 433-9158

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 25-35

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2-3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 4-16 X J LIST OF ATTACHMENTS 35

X D PACKAGING AND MARKING 17 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 18 X

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 35-37 X F DELIVERIES OR PERFORMANCE 19

X G CONTRACT ADMINISTRATION DATA 19-20 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 38-47

X H SPECIAL CONTRACT REQUIREMENTS 20-25 X M EVALUATION FACTORS FOR AWARD 48-53

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 90 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 17)

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS

SHOWN IN (4 copies unless otherwise specified)

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( ) SECTION G

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

SECTION G

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

(Signature of Contracting Officer) IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

HDQMWR-19-R-0032

SUPPLIES OR SERVICES PRICES/COSTS

B.1 GENERAL: This is a procurement of the Commander, Navy Installations Command (CNIC) Morale, Welfare, and Recreation (MWR) Non Appropriated Funds Instrumentality (NAFI), hereinafter referred to as “NAFI” to provide Cardiovascular Fitness Equipment for Naval locations in the Continental United States (CONUS), and Outside the Continental United States (OCONUS). Locations will include, but are not limited to, seventy-four (74) worldwide installations, thirteen (13) worldwide ports, and 250 ships.

B.2 TYPE OF CONTRACT: This is a Firm Fixed Price Technical Refresh of the Navy Fitness Indefinite Delivery/Indefinite Quantity (IDIQ) Requirements contracts with a base year and three (3) one (1) year Option periods remaining. Only the NAF Ordering Officers, acting within the limit(s) of their warrant(s) will place Delivery Orders against this contract (reference Supplemental Clause #2 “Ordering”). The following are the estimated minimum and maximum total contract values for all delivery orders awarded during the Base Year only:

a. Minimum Total Contract Value: TBD at contract award

b. Maximum Total Contract Value: TBD at contract award

B.3 PERIOD OF PERFORMANCE: The period of performance under this contract shall be for a base period of one (1) year with three (3) one-year option periods (reference Supplemental Clause #3 “Option to Extend the Term of the Contract”).

B.4 DELIVERY ORDERS:

a. As needed, Delivery Orders will be issued pursuant to this contract, setting forth the requirements for each location indicated on the Delivery Order.

b. Each Delivery Order will be in writing (using DD Form 1155 or other appropriate forms), and will indicate the Contract Number, Delivery Order Number, and the awarded dollar amount. Delivery Orders will be signed by an Ordering Officer and the Contract Specialist will provide the Contractor with a signed copy of the Delivery Order for processing.

c. The prices to be charged for Delivery Orders placed against this contract will be in accordance with the prices set forth in Section B.6 - Supplies and Services Price/Cost Schedule, for the base contract period, and any exercised option periods. All proposed price(s)/cost(s) shall be FOB Destination with shipping, handling, installation, inside delivery, and product and service training shown as separate line items on all Requests for Quotes. The Contract Line Item Number(s) (CLINs) quantities are cumulative for each individual year of the contract.

d. Delivery Orders may be competed among the vendors receiving awards when multiple awards are made for the same contract line items.

e. Upon receipt of the Delivery Order, the Contractor shall deliver the equipment specified to CONUS locations within 90 days. Equipment going to OCONUS locations must be available for pickup by government conveyance within 90 days, or delivered to the specified point of debarkation within 90 days.

B.6 SUPPLIES AND SERVICES PRICE/COST SCHEDULE:

a. The offeror shall provide the CLIN structure within its proposal. The CLINs must be structured to be severable from each other CLIN and aligned with the proposal methodology in the proposal. Sub-CLINs are acceptable should the service/supply not be severable. The proposed prices shall be FOB Destination.

b. The Contractor shall provide the equipment, installation, training, and customer and logistical support as needed and identified in Section C - Specifications/Descriptions.

These cost(s) shall be shown on the Request for Quote(s) as separate line items which will ultimately be separate line items on the Delivery Order(s). The unit price is determined by the total quantity purchased on each Delivery Order, and CLIN quantities are cumulative for each individual year of the contract.

c. Offerors may propose on one contract line item number, multiple contract line item numbers, or on all the contract line item numbers.

d. During the period of the contract the terms, conditions, prices and any discounts offered for prompt payment shall be as favorable as, or better than, those extended to its most favored government customer. If the Contractor’s established price (the wholesale market price at which he sells a majority of the purchased item(s)) is increased significantly after the contract date, the corresponding contract line item unit price may, at the discretion of the Contracting Officer be increased in accordance with Supplemental NAF Clause #4 “Price Warranty/Economic Adjustments.”

B.6 INCORPORATION: The Contractor’s Price Proposal received in response to the Request for Proposal (RFP) shall be incorporated into the contract.

B.7 ORDER OF PRECEDENCE: In accordance with NAF Clause 16 “Order of Precedence,” in the event of an inconsistency between provisions of this solicitation/contract, the inconsistency shall be resolved by giving precedence in the following order: (1) description of the supplies/equipment or services and prices/costs; (2) description/specifications/work statement; (3) special contract requirements; (4) contract clauses; (5) other provisions of the solicitation/award;

and (6) any portion of the contractor’s bid or proposal that has been incorporated by reference and made a part of the contract.

B.8 SINGLE OR MULTIPLE AWARDS: The NAFI may elect to award a single IDIQ contract or to award multiple contracts for same or similar supplies or services to two or more sources under this solicitation.

(End of Section B)

SECTION C

SPECIFICATIONS/DESCRIPTIONS

C.1 OBJECTIVE:

The objective of this Request for Proposal (RFP) is to consolidate the purchasing of fitness equipment for the Navy Fitness Centers and Deployed Forces Support warehouses located in both CONUS and OCONUS. OCONUS locations may include, but are not limited to Korea, Japan, Europe, Diego Garcia, Singapore, Guam and Bahrain. These locations will include, but are not limited to, seventy-four (74) worldwide installations, thirteen (13) worldwide ports, and 250 ships.

NAFI will have a flexible and cost effective means to obtain fitness equipment quickly and efficiently by issuing a Delivery Order specific to its needs. The procurement is designed to provide NAFI with a wide variety of contractor(s) with expertise in the fitness industry and worldwide logistical support.

C.2 GENERAL REQUIREMENTS:

C.2.1 The Contractor shall provide the specified number of pieces of fitness equipment as set forth in each Delivery Order. The Contractor shall be used for shipping, a delivery location will be provided on each delivery order(s). CONUS shipments shall be received within 90 days.

Equipment going to OCONUS locations must include the shipping company, POC, and order number within 90 days, or delivered to the point of debarkation within 90 days.

C.2.2 All equipment shall be designed for heavy commercial use. Treadmills, elliptical and upright bikes shall meet Navy Physical Readiness Testing (PRT) requirements, and instructions for use and safety tips shall be displayed on each piece of equipment.

a. Treadmill requirements can be found on pages 12-13 at the following OPNAV N17 Guide: http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Guide%205-%20Physical%20Rea diness%20Test%20%202016.pdf

b. Ellipticals that are basic to fleet or shore and Upright Bikes must be pre-approved for

PRT by OPNAV N17. Ellipticals that are approved for the PRT may be found at the following link: http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Approved%20Elliptical%20and% 20Stationary%20Bikes%20for%20PFA%20Use%20May2016.pdf

c. Bikes that are approved for the PRT may be found at the following link:

http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Approved%20Elliptical%20and% 20Stationary%20Bikes%20for%20PFA%20Use%20May2016.pdf

C.2.3 All equipment supplied shall be standard new equipment that is free from flaws and defects.

NAFI will reject any surplus seconds, factory rejects, close-outs, or distressed cardio equipment.

Shipments of defective or shop worn cardio equipment will be returned at the Contractor’s expense, and the contract will be subject to termination for default.

http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Guide%205-%20Physical%20Readiness%20Test%20%202016.pdf http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Guide%205-%20Physical%20Readiness%20Test%20%202016.pdf http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Guide%205-%20Physical%20Readiness%20Test%20%202016.pdf http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Approved%20Elliptical%20and%20Stationary%20Bikes%20for%20PFA%20Use%20May2016.pdf http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Approved%20Elliptical%20and%20Stationary%20Bikes%20for%20PFA%20Use%20May2016.pdf http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Approved%20Elliptical%20and%20Stationary%20Bikes%20for%20PFA%20Use%20May2016.pdf http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Approved%20Elliptical%20and%20Stationary%20Bikes%20for%20PFA%20Use%20May2016.pdf http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Approved%20Elliptical%20and%20Stationary%20Bikes%20for%20PFA%20Use%20May2016.pdf http://www.public.navy.mil/bupers-npc/support/21st_Century_Sailor/physical/Documents/Approved%20Elliptical%20and%20Stationary%20Bikes%20for%20PFA%20Use%20May2016.pdf

C.2.4 The Contractor shall ensure that stated performance capabilities of the equipment are certified and warranted. All equipment provided under this contract shall come with all standard manufacture technical and maintenance manuals. All manuals shall be in English, and shall be written for the specific cardio equipment provided.

C.2.5 The Contractor shall have a permanent business as a manufacturer or authorized distributor that carries stock and a reasonable inventory of cardio equipment for commercial use.

C.3 SIGNIFICANT CHANGES IN TECHNOLOGY OR ENVIRONMENT:

In the event that the Contractor replaces an item of equipment in its inventory with a new version or model, and offers such item as a substitute for the version or model originally identified in the contract, the Contracting Officer may elect to treat this as an accommodation shipment and accept the item(s) for the same price as originally listed in the order. Should the Contractor offer an item that incorporates a significant change in technology beyond that already existing in the version or model originally identified in the contract, the Contractor may either offer this as an accommodation at the same price as the item being replaced, or submit a proposal for an alternative price. If the Contracting Officer elects not to accept the accommodation shipment or proposal for an alternative price, the Contractor shall offer to the Navy, on a priority basis, any remaining items of the version or model originally listed in the contract, in new and unused condition, still in inventory, at the original contract price. Under this ID/IQ contract, the Contracting Officer at all times reserves the right to obtain its requirements from any other source if in the best interests of the Navy.

The Contractor is placed on notice that the equipment in this contract will be shipped to and operated in a variety of environments throughout the Navy, both CONUS and OCONUS, and both on shore installations and shipboard. Any averment that the equipment has been subject to a significant change in environment will be examined in light of the fact that the environments routinely encountered by the Navy throughout the world can be harsh and extreme.

The Contracting Officer reserves the right to cancel an order under the contract, or the entire contract, if items are non-conforming to the requirements of the contract; if there is any significant detrimental impact to the U.S. Navy operations due to the function or delivery of the items; or if the items otherwise fail to meet the needs of the Navy (e.g., new model is not PRT approved) and the Contractor cannot resolve the problems or deficiencies in a timely manner.

C.4 Fast Attack Submarine (SSN) Treadmill:

a. BIOMECHANICAL AND ERGONOMIC ACCURACY

1. Belt/running surface designed to absorb shock at the point of impact without changing the Biomechanics of running (eliminates the harmful shock of connective tissue).

2. Laterally stable surface that provides a firm surface for push off.

3. Stability of speed/incline. Machine does not walk or move from side to side during operation.

4. Safety (kill) switch within normal (arm swing) reach while operating.

5. Controls are located so that programming can take place without changing the biomechanics of running.

6. On-the-fly-programming, with at least seven (7) user programs and the ability to customize at least four (4) program

7. Heart rate monitoring system: sensors located on fixed hand rails and/or equipped for heart rate telemetry reading.

b. STRUCTURAL DURABILITY

1. Fully operation capable with at least maximum user weight of 350 lbs.

2. Belt/deck can be flipped to double normal life expectancy, or alternate technologies provided to extend life expectancy.

3. Belt support system designed for self-centering and noise reduction.

4. Speed sensor (s) and flywheel machining ensure sensor readings are not affected by dust/dirt.

5. Frame coating process included rust resistant undercoat and cosmetic topcoat.

c. OPERATION REQUIREMENTS

1. FCC Class A, Regulatory Compliance, Approved for Heavy Commercial Use.

2. Power requirement available in 120V, requires no more than one dedicated 20-amp circuit when operating at full capacity.

3. Motor, minimum, 3HP AC, minimum speed range, 0.5-12 mph

4. Incline motor must be disabled.

5. Display Readout: Shall display at a minimum: elevation, speed, distance, Heart

Rate, Calories and Average Pace

6. Ability to preset parameters (limit exercise/pause time).

7. Running Surface: Minimum surface area 60” X 20”.

8. Overall size and weight of treadmill will not exceed 80”L X 29.5”W X 60”H and

300 pounds.

9. Deck Step Height shall not exceed 7.5”.

10. Must be able to be disassembled and placed in compartment designated for treadmills on board Fast Attack Submarines (29.5in diameter circle). US Navy reserves the right to determine if product meets this requirement. Video submission of compliance required.

C.5. BIKE (FAN FRONT):

a. BIOMECHANICAL AND ERGONOMIC ACCURACY.

1. Stroke length: Minimum of five height/seat adjustments to allow for adaptation to the natural motion of the user.

2. Ergonomically handlebars, controls within normal reach while operating. Controls are located so that reprogramming can take place without changing the biomechanics of pedaling.

3. Distribution of effort (primary energy expense) can fluctuate at the users convenience while pedaling.

4. Seat is fixed at an angle that provides optimal gluteal, quad and hamstring involvement.

5. Motion allows for the user's foot to remain in full contact with the foot pedal through the pedaling motion.

b. STRUCTURAL DURABILITY.

1. Fully operation capable with maximum user weight of at least 350 lbs.

2. Transport wheels for easy mobility.

3. Frame coating process includes rust resistant undercoat and cosmetic topcoat.

c. OPERATION REQUIREMENTS (REGULATORY COMPLIANCE, APPROVED FOR

HEAVY COMMERCIAL USE).

1. Power: Self-powered

2. Auto start option (brings power to console when user begins pedaling) at the push of a single button.

3. Display Readout: shall display at a minimum elapsed time, total calories burned, calories burned per hour, watts, METs, workout profile, resistance level, speed, and distance covered.

4. Ability to preset parameters (limit exercise/pause time).

5. The bikes shall not exceed 200 lbs.

6. On-the-fly-programming with more than five programs.

7. Heart rate monitoring system: Sensors located on fixed handles and/or equipped for heart rate telemetry reading.

8. The bike will have more than 20 fan and wind resistance settings.

C.6. VERTICAL JUMP AND SPEED TRAINING SYSTEM:

1. System provides multi-point leg and arm loading on-platform training

2. System provides off-platform attachments for speed training

3. System is available in a minimum of two sizes in a platform option

4. System is available in a minimum of two sizes in a mobile system

5. Platform variation must provide a minimum of 20 feet of off-platform speed training

6. System must include a minimum of waist harness belt, hip flexor set, ankle strap set and palm strap set

7. System allows for multiple band attachment, providing various resistance

C.7 REGENERATION KIT:

Kit contents

1. Items must come in a durable carrying case with NOFFS branding

2. Material will be nylon construction

3. Bag will keep items organized with compartments

4. Item has drawstring cinch design

5. Dimensions 18” x 14”

6. Items 1-4 (2a or 2b) are required with the option for installations to add items 5-6.

1a. Small Massage Ball

• Ball that is between 2.5 inches in height

• Designed to improve foot and ankle mobility

• Designed to relieve tightness in muscles and restore movement.

• Easily cleaned, reducing the spread of germs.

• Ball can be used on hard surface

2a. Massage “Barrel” Roller

• Roller constructed of foam or greater material that prevents the spread of germs

• The massage roller has a three-dimensional surface to promote flow of blood and oxygen

• Core maybe hollow or solid with the ability to support up to 500lbs

• Approximately 13 inches in length

• Is 5.5 inches in diameter

• No more than two pounds in weight

• Designed for self-message that assist in the relieving tight muscles, knots and kinks

2b. Foam Roller - Universal

• Roller constructed of foam or greater material that prevents the spread of germs

• Ergonomic shape

• Universal roller to target muscle tension from head to toe

• Core maybe hollow or solid with the ability to support up to 300lbs

• No more than three pounds in weight

• Peanut shape with a texture that stimulates circulation and increases mobility

• Designed for self-message that assist in the relieving tight muscles, knots and kinks

3. Peanut Roller

• Roller constructed of foam or greater material that prevents the spread of germs

• Roller is no more than 3 inches in height and 10 inches in length

• Roller is peanut shaped

• Roller is between no more than 2 pounds

• Ergonomic and spine friendly design which cradles the spine

• Roller is designed to relieve pain, improve flexibility and mobility

4. Stretching Strap

• Strap designed to increase flexibility in the body with a multiple loops to accommodate a variety of users

• Strap is designed for static stretching

• Strap is made of a durable nylon material or better

• Strap is 75.5 inches and 1 inch wide

• Strap will weigh one pounds

Additional Optional Items

5. Massage Roller

• Roller must be adjustable for tripper point release

• Roller has interchangeable balls/massage tools

• Designed for head-to-toe massage and stretching to increase muscle flexibility

• Constructed of a durable nylon strap with handles

• Roller weighs 1.5 pounds

6. Medium Massage Ball

• Massage tool that is 5 inches and weighs less than 6lbs

• Designed to relieve tightness in muscles and restore movement

• Easily cleaned, reducing the spread of germs

• Ball can be used on hard surface

C.8 SUSPENSION MOUNTING EQUIPMENT:

a. Group Training Frame (Floor)

1. Anchoring system designed to support medium to large group training sessions.

2. Available in two different anchoring heights

3. Available in a minimum of five lengths

4. Anchoring system must be made for indoor/outdoor use

5. Anchoring system must include accessories for easy transport

6. Anchoring system can be utilizing for accessory exercises (i.e. pull-ups, dips) and equipment (i.e. heavy bag, battle ropes)

b. Group Training Frame (Wall)

1. Anchoring system designed to support individual, medium to large group training sessions

2. Available in multiple configurations based on facility space

3. Construction is durable, commercial grade steel

4. System must include all required installation tools

c. Group Integrate Training and Storage

1. Anchoring system designed to support individual, medium to large group training sessions

2. Available in multiple configurations based on facility space

3. Construction is durable, commercial grade steel

4. System must include all required installation tools

C.9 STAIR MACHINE:

a. BIOMECHANICAL AND ERGONOMIC ACCURACY

1. Stair machines must be designed for an integrated motion with both arms and legs working simultaneously.

2. Must have a standard stair steeping pattern

b. STRUCTURAL DURABILITY AND SPECIFICATIONS

1. Height of machine must be no greater than 90 inches.

2. Weight must be no more than 500 lbs.

3. Base size must be approximately 60” X 35”

4. Structure must be steel, double welded.

5. Must have quick release hand grips.

6. Must have a digital display model, to include time and intensity.

7. Must have side hand rails.

8. Must wheels for easy mobility and positioning.

9. Machine max user weight must be greater than 350 lbs.

10. Step height shall not be greater than 10 in

c. OPERATION REQUIREMENTS

1. Must be able to be powered by a100-240 volts, 50/60 HZ, 3 Amps

2. Module Display must contain a minimum of 20 resistance levels.

3. Must have Heart Rate Monitoring and Display.

C.10 TRAINING BOX AND LOCKERS (Single Source):

a. Training Box

1. Training box must come in a minimum of three sizes; medium, heavy and customizable (all customizable options should be included in proposal)

2. Training box must be designed to support functional fitness for a minimum of 8 people

3. Training box must include a minimum of two squat stations and pull-up bars

4. Training box and its contents must allow for customized equipment and quantities to fit deployed environment

5. Box must include a minimum of 20 pieces of equipment which includes; bumper plates, safety squat arms, dip bar, kettlebells, battle rope, foam roller, Olympic bar, sandbag, stretching bands and trigger point recovery tools

6. Locker must be suitable for indoor or outdoor use

7. Training box must be made of commercial steel and coated to prevent rust and damage from extreme weather

8. Training locker must be able to be broken down and fit on military vehicles and ships

9. Set up and break down time cannot exceed 30 minutes

10. Training box height should be between 8 and 9 feet with multiple fixed heights preferred

11. Training box must be stable, with mechanisms in place to prevent the box from tipping over while in use

12. Training box must include all anchors to maximize stabilization of the unit

13. Overall weight when emptied does not exceed 400 pounds

14. When disassembled must fit through a standard Navy watertight door (26” W x

54”H) if being ordered for a fleet unit

b. Tactical Locker

1. Training locker must come in a minimum of three sizes with various weight options;

8 ft, 10ft and 20ft and customizable (All customizable options should be included in proposal)

2. Locker must be water and weather resistant

3. Training locker must be designed to support functional fitness for a minimum of 40 people

4. Training must include a minimum of three squat stations and pull-up bars

5. Training locker and its contents must allow for customized equipment and quantities to fit deployed environment

6. Box must include a minimum of 50 pieces of equipment which includes; bumper plates, safety squat arms, dip bar, kettlebells, battle rope, foam roller, Olympic bar, sandbag, stretching bands and trigger point recovery tools

7. Locker must be suitable for indoor, outdoor and aboard ships

8. Training locker must be made of commercial steel and coated to prevent rust and damage from extreme weather

9. Set up and break down time cannot exceed 120 minutes

10. Training box must be stable, with mechanisms in place to prevent the locker from tipping over while in use or during destructive weather

11. Training box must include all anchors to maximize stabilization of the unit

12. Locker includes offline access to mobile application for deployed for training reinforcement for deployed commands

13. Locker must allow for customized graphics options

C.11 CONTRACTOR SUPPORT:

The Contractor shall provide the comprehensive support capability indicated below for all equipment purchased under this contract, for the entire equipment life cycle. Support required is as follows:

a. PROGRAM MANAGEMENT: The Contractor shall establish a management structure that ensures the overall quality of all equipment and compliance with delivery schedules.

A designated program manager shall be identified to serve as the principal representative of the Contractor throughout the term of the contract. The individual shall coordinate with the Contracting Officer and/or Contracting Officer’s Representative (COR) on any issues related to the successful performance of the contract. This includes, but is not limited to, coordinating training schedules and logistical activities, and conducting regular meetings and reviews with the Contracting Officer and/or COR. U.S. Navy reserves the right to delegate to other employees/field personnel logistical, training class management, etc.

b. EMERGENCY REPAIRS: The Contractor shall provide on-site emergency repair service at fitness centers and Deployed Forces Offices. The Contractor shall fix or schedule a course of action within 48 hours of notification.

c. INVENTORY OF PARTS:

1. Shore: The contractor shall provide logistical support for parts covered and not covered under warranty. The Contractor shall provide new, quality parts and ensure 100% customer satisfaction through a parts warranty.

2. Fleet: The Contractor shall provide logistical support for parts covered and not covered under warranty. The Contractor shall provide new, quality parts and ensure 100% customer satisfaction through a parts warranty. An inventory of basic, commonly used parts shall be provided to Deployed Forces Support Offices. At the time of purchase a replacement parts inventory to be pre-staged at the DFS warehouse(s) across the Navy will be negotiated with each vendor by the Primary Contracting Officers Representative (COR), or the Alternate COR.

3. Assembly: The Contractor shall assemble and install all equipment purchased under this contract at shore fitness facilities as required. CONUS equipment (shore) shall be installed at delivery, or within 24 hours of delivery or notification of receipt. For OCONUS equipment, the Contractor has seven (7) days to install or have a plan of action to install equipment at OCONUS sites.

d. INSTALLATION, PRODUCT AND SERVICE TRAINING REQUIREMENTS FOR

SHORE FITNESS FACILITIES:

1. Shore Fitness Facilities: The Contractor shall provide installation of equipment and product and service training at the time of equipment delivery as needed.

2. Product and service training shall cover the proper use and sanitation of all fitness equipment. Service training shall include proper preventative maintenance and minor repairs. Additionally, the Contractor(s) shall conduct a review of all replacement and failed equipment parts, and provide instructions on how to obtain additional replacement parts.

3. The Contractor shall provide a copy of Standard Operating Procedures, in English, for preventative maintenance to Fitness Center Managers and Deployed Forces Offices.

e. SHIPPING AND DELIVERY:

1. Equipment going to CONUS locations shall be received within 90 calendar days.

Equipment going to OCONUS locations must be delivered to the specified point of debarkation within 90 days and delivery to shipping address within 120 days.

Contractor is responsible for the equipment until the requirement reaches its destination

2. The Contractor shall be familiar with packaging and shipping procedures to

OCONUS locations. OCONUS locations shall be shipped using best commercial practices via ocean freight. All OCONUS shipping arrangements shall be made by the Contractor unless another freight transporter is being used and is indicated on the Delivery Order. The Contractor shall complete all custom forms and documentation for OCONUS shipments they are transporting.

3. Delivery Orders will indicate the final destination Point of Contact (POC), telephone numbers, fax numbers, e-mail addresses, and equipment and quantities being shipped.

For CONUS orders the Contractor shall contact the final destination POC by telephone or e-mail a minimum of 72 hours prior to delivery. For OCONUS orders, the Contractor shall notify the destination POC and/or COR within 72 hours when the shipment was picked up or delivered to port.

C.12 PROBLEM RESOLUTION:

a. ORDER AND INVOICE DISCREPANCIES:

1. The Contractor shall resolve all order and invoice discrepancies (e.g. shortages, damaged equipment, etc) within five (5) business days from notification.

2. If the discrepancies cannot be resolved within five (5) business days, the Contractor shall take all the steps the Contracting Officer deems necessary or appropriate to resolve the discrepancies.

b. DEFECTIVE EQUIPMENT:

1. The Contractor shall repair all fitness equipment found to be defective because of quality problems within five (5) business days after notification by the Contracting Officer or COR.

2. If the equipment cannot be fixed at the facility the Contractor shall be responsible for picking up the defective equipment within five (5) business days after notification by the Contracting Officer or COR, with no additional charge for transportation. Equipment shall be returned or replaced within 30 calendar days at CONUS locations, or within 45 calendar days for OCONUS locations, with no additional charge for transportation.

C.13 WARRANTY:

1. All fitness equipment furnished under this contract shall be covered by the most favorable commercial warranties offered by the Contractor.

2. The warranty shall encompass comprehensive worldwide support to OCONUS Naval locations including Korea, Japan, Europe, Diego Garcia, Singapore, Guam, and Bahrain.

C.14 REPORTING:

1. The Contractor shall maintain an inventory control system to track all shipped equipment.

2. The Contractor shall provide the COR with a bi-weekly shipping report/status report.

At a minimum, the bi-weekly status report shall indicate the locations the equipment is being shipped to, the estimated delivery/arrival date of the equipment, the equipment being shipped to include individual quantities, and the company used to transport the equipment with tracking information.

C.15 PERFORMANCE CRITERIA

Operational Hours. The normal duty schedule is between the hours of 0800 - 1700. The duty schedule is subject to change based on government requirements.

C.15.1 Federal Holidays - The U.S. Government recognizes the following Legal Holidays established by Federal Statute:

• New Year’s Day – January 1

• Martin Luther King Jr. Day – Third Monday in January

• President’s Day – Third Monday in February

• Memorial Day – Last Monday in May

• Independence Day – July 4

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veteran’s Day – November 11

• Thanksgiving Day – Fourth Thursday in November

• Christmas Day – December 25

C.15.2 When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. The list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination or Collective Bargaining Agreement regarding applicable paid holidays.

C.15.3 In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by a Presidential Proclamation

C.15.4 It is understood and agreed between the Government and the contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance or entitlement of compensation except as set forth within the task order. In the event the contractor’s personnel work during a holiday or other day observed by the Government employees (see above holiday listing), the contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed by the Government, either as a direct or indirect cost, other than their normal compensation for the time worked.

C.15.5 When the Department of Defense grants excused absence to its employees, the contractor agrees to continue sufficient personnel to perform critical tasks already in operation or scheduled, and the contractor shall be guided by the instructions issued by the Contracting Officer or the Contracting Officer’s Representative (COR).

C.15.6 If Government personnel are furloughed, the contractor shall contact the Contracting Officer or the COR to receive direction. It is the Government’s decision as to whether contract support will be affected as a result of Government shutdown and/or furloughed Government employees.

C.15.7 Nothing in this section abrogates the rights and responsibilities of the parties relating to any “stop work” clause or provision included in other sections of the contract.

C.15.8 Overtime is not authorized under this contract.

C.16 GOVERNMENT/NAFI FURNISHED EQUIPMENT: NOT USED

C.17 EDUCATION AND EXPERIENCE: NOT USED

C.18 KEY PERSONNEL : NOT USED

C.19 SECURITY. The contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this contract. The contractor shall not disclose and must safeguard sensitive information, computer systems and data, privacy act data, and Government and contracted personnel work products that are obtained or generated in the performance of this contract.

C.19.1 The contractor is responsible for safeguarding information of a sensitive nature.

Failure to safeguard any privileged information which may involve the contractor or the contractor's personnel or to which they may have access may subject the contractor and/or the contractor's employees to criminal liability under Title 18, section 793 and 7908 of the United States Code.

C.19.2 Clearances. All contractor employees supporting this project require a minimum of a National Agency Check and Inquiries (NACI) clearance.

C.20 CONFIDENTIALITY. This project and all materials provided to the Contractor by the Government and results, conclusions and recommendations obtained thereof shall be considered confidential in nature and treated with the same level of care that the Contractor treats its own confidential business information. The information shall not be disclosed, copied, modified, used (except in the completion of this project) or otherwise disseminated to any other person or entity at any time to include, but not limited to inclusion in any database external to the Government without the Government’s express consent.

C.21 INTELLECTUAL PROPERTY RIGHTS. No data provided to, or developed by, the contractor shall be used for any purpose other than this contract and subsequent task orders. All information (data files and hard copy) become the property of the government and the contractor shall return them to the designated program manager and or COR, at the completion of the task.

C.22 PRIVACY ACT. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. Any information reported, summarized, or otherwise considered procurement sensitive that comes about through the work performed will not be distributed or discussed outside the framework of the Data Layer Optimization Project. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the security requirements of the installation. The Government will retain rights to all intellectual property produced in the course of performing the tasks in this PWS.

(End of Section C)

SECTION D

PACKAGING AND MARKING

D.1 GENERAL:

The Contractor shall comply with the packaging and marking instructions set forth below and on each individual Delivery Order.

D.2 SHIPPING:

1. Upon receipt of the Delivery Order, the Contractor shall deliver the equipment specified to CONUS locations within 90 days. Contractor shall deliver equipment going to OCONUS locations to the specified point of debarkation within 90 days and delivery to shipping address within 120 days. Contractor is responsible for the equipment until the requirement reaches its destination.

2. For all shipments identify carton count on each carton if more than one piece is shipped on the same Delivery Order. Example: 1 of 3, 2 of 3, 3 of 3. Ship to address should be clearly visible on the container.

3. If special shipping is required NAFI will provide the Contractor(s) with instructions on the individual delivery order(s).

D.3 PACKING:

The Contractor shall pack all shipments to ensure safe delivery in standard packaging. The Contractor shall use packaging to prevent damages due to the hazards of shipping and handling.

OCONUS shipments shall be packaged for international export to meet commercial standards.

D.4 MARKING:

All markings by Contractor shall be clear, easily readable, and be placed on each container.

Non-pertinent markings shall be covered or removed.

D.5 BILL OF LADING:

The Contractor shall complete the bill of lading in accordance with the instructions provided with each individual delivery order(s).

(End of Section D)

SECTION E

INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE:

NAF Clause #10 “Inspection” - Unless otherwise provided herein, inspection shall be made after receipt of the supplies/equipment by the ordering activity or after completion of services by the contractor. Inspection and acceptance shall not be conclusive, with respect to latent defects or fraud, or with respect to the NAFI’s rights under the proof of shipment provisions contained herein. In case any supplies/equipment or services are defective in material or workmanship, or are otherwise not in conformity with the requirements of this delivery order, the NAFI shall have the right to reject such supplies or services, or to require replacement or correction. Rejected supplies/equipment shall be removed by and at the expense of the contractor promptly after notice. If required by the NAFI, the contractor, after notice of defect or non-conformance, shall, in a timely manner, correct or replace the defective or non-conforming supplies/equipment or services, or any part thereof. When such correction or replacement requires transportation of the supplies/equipment or part thereof, all shipping costs to and from the contractor’s plant or place of business shall be borne by the contractor.

(End of Section E)

SECTION F

PERFORMANCE AND DELIVERABLES

F.1 PERIOD OF PERFORMANCE:

The base term of this contract shall be from the date of contract award through one (1) year. The contract term includes four (4) option periods of one (1) year each which may be exercised by NAFI in accordance with NAF Supplemental Clause #3 “Option to Extend the Term of the Contract.”

F.2 DELIVERABLES:

The Contractor shall provide the products listed in Section C of this contract and shall ship to the designated locations indicated on each Delivery Order. The Contractor shall provide the reports required in Section C.18 to the following address:

(End of Section F)

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 Invoicing

NAF Clause #12 “Invoices.” An invoice is a written request for payment under the contract for supplies/equipment delivered or for services rendered. In order to be proper, an invoice must include (and in order to support the payment of interest penalties) the following:

a. Invoice Date;

b. Name of contractor;

c. Contract number (include order number, if any), contract description of supplies or services, quantity, contract unit of measure, unit price, and extended total;

d. Shipment number and date of shipment;

e. Name and address to which payment is to be sent (name must be the same as that in the contract or on a proper notice of assignment);

f. Name (where practicable), title, telephone number and mailing address of person to be notified in the event of a defective invoice; and

g. Any other information or documentation required by other provisions of the contract

(such as evidence of shipment).

Invoices shall be prepared and submitted to the point of contact identified in the following section (G-2). Invoices shall be submitted by the Contractor on a monthly basis for the monthly service and will be paid in arrears. The NAFI will not make a payment for deliverables that have not been inspected and accepted by the Contracting Officer’s Representative.

G.2 Submit Invoices To:

Cheryl Hammond 716 Sicard Street SE, Building 111, Suite 100 Washington, D.C. 20374 cheryl.hammond@navy.mil 202-433-3357

G.3 Accounting Classification

ACCOUNTING AND APPROPRIATION DATA: NONAPPROPRIATED FUNDS

Company Code:

Cost Center:

GL Account:

No appropriated funds of the United States will be obligated, due or payable to a contractor as a result of this solicitation and, if awarded, any resulting contract.

G.4 APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE

(a) The following NAFI employee is appointed as the Contracting Officer’s Representative

(COR):

Contracting Officers Representative:

Commander Navy Installations Command (CNIC) Attn: David Meeks, Operational Manager Fitness, Sports, and Deployed Forces Support 716 Sicard Street SE, Building 111, Suite 100 Washington, D.C. 20374 mailto:cheryl.hammond@navy.mil

202-433-0152 dave.meeks@navy.mil

Alternate Contracting Officers Representative:

Commander, Navy Installations Command (N921A) Attn: Ira Seth, 716 Sicard Street SE, Building 111, Suite 100 Washington, D.C. 20374

(202) 433-0721 ira.seth@navy.mil

(b) The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or performance work statement, and monitoring the progress and quality of contractor performance. The COR is not an Administrative Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract, or to direct the accomplishment of effort which goes beyond the scope of the performance work statement in the contract.

(c) It is emphasized that only a Contracting officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, an effort outside the existing scope of the contract is requested, the contractor shall promptly notify the contracting officer in writing. No action shall be taken by the contractor under such direction unless the contracting officer has issued a contractual change or otherwise resolved the issue.

(End of Section G)

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H-1. PRIVACY ACT NOTIFICATION (Jan 2008)

The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C.552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

H-1.1. PRIVACY ACT (Apr 1984)

(a) The Contractor agrees to --mailto:dave.meeks@navy.mil mailto:ira.seth@navy.mil

(1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies --

(i) The systems of records; and

(ii) The design, development, or operation work that the contractor is to perform;

(2) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a system of records on individuals that is subject to the Act; and

(3) Include this clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

(c)

(1) “Operation of a system of records,” as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.

(2) “Record,” as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

(3) “System of records on individuals,” as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying…