HDEC08.19.R.0006_Amendment_0002.pdf

HQCMC302080735

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

POC:

Kristine N. Poltrick, Contracting Officer kristine.poltrick@deca.mil 804-734-8000 X 86057

POC:

Nancy Davis, Contract Specialist nancy.davis@deca.mil 804-734-8000 X 48362

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0819R0006

X 9B. DATED (SEE ITEM 11)

08-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Oct-2019

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0819R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Oct-2019 03:00 PM to 05-Nov-2019 03:00 PM.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Performance Work Statement (PWS) 78 7 October 2019

Attachment 2 Department of Labor Wage 10 16 July 2019

Determination No.: 2015-5237 Revision 11; Dated: 07/16/2019

Attachment 3 Volume 1 – Cost Breakout Excel Worksheet

Attachment 4 Volume II – Technical 4 Capability & Personal Proposal

Attachment 5 Volume II – Typical Excel Worksheet Daily Work Schedule & Direct Labor Summary

Attachment 6 Volume III – Past 3 Performance Information

(End of Summary of Changes)

The following items are applicable to this modification:

Solicitation Number HDEC08-19-R-0006 for Shelf Stocking, Receiving/Storage/Holding Area, Custodial, and Residual Grocery Services at the Fort Hood II Commissary, located at Fort Hood, Texas, is amended as follows:

1. Responses to questions of a technical and/or contractual nature are provided at ENCLOSURE 1.

2. Attendees at the site visit/pre-proposal conference conducted on August 29, 2019, at the Fort Hood II Commissary are provided at ENCLOSURE 2.

3. Attachment 1 Performance Work Statement (PWS) dated July 2, 2019 is removed in its entirety and replaced with Attachment 1 PWS dated October 7, 2019. Changes made to the PWS are highlighted in yellow. Section J has been updated accordingly (as indicated in this Amendment).

4. Attachment 5 – Direct Labor Summary (DLS) is removed in its entirety and replaced with Attachment 5 – DLS and Typical Daily Work Schedule (TDWS) dated 10.07.2019. Changes made to the DLS are highlighted in yellow.

In addition, the TDWS has been added, along with DLS and TDWS instructions. Section J has been updated accordingly (as indicated in this Amendment).

5. The proposal receipt date is extended to November 5, 2019, at 3:00 p.m. (local time) (as indicated in this Amendment).

6. Offerors are required to acknowledge all amendments and utilize the revised attachments in their proposal submission.

ENCLOSURE 1:

ATTENTION PROSPECTIVE OFFERORS: Reference is made to Solicitation Number HDEC08-19-R-0006 for Shelf Stocking, Receiving/Storage/Holding Area, Custodial, and Residual Grocery Services at the Fort Hood II Commissary, located at Fort Hood, Texas.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned the answers below do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the Request for Proposal (RFP). In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

QUESTION 1:

It appears that the Store’s schedule has been adjusted to 5 days a week since the last solicitation, yet the Residual Grocery workloads and schedules in the Direct Labor Summary (DLS) and Performance Work Statement (PWS) have not been adjusted to match the new schedule. This pattern is repeated throughout the residual items in the DLS making the frequencies much greater than what the actual workloads will be.

Will these Items be corrected prior to bids being submitted or should we proceed with pricing as currently proposed and expect adjustments post-award?

RESPONSE 1:

The information in the PWS and DILS has been verified. Revisions to the PWS and DILS will be issued in Amendment 0002.

QUESTION 2:

Is the Ft. Hood II Commissary considered a 5 or 6 day operation?

RESPONSE 2:

In accordance with PWS paragraph 1.2.1, this is a 5 day operation.

QUESTION 3:

If the store is closed for business Saturday and Sunday, why is there a need for night stocking and janitorial on Saturday night? Is there DeCA activity during the day on Saturdays?

RESPONSE 3:

Store Management has verified the Store Operational Hours/Contractor Working Schedule in the PWS Section 1.2.1 for accuracy. Accordingly to PWS Exhibit 4-3, trucks deliver on Fridays, which are to be stocked Friday and Saturday.

QUESTION 4:

FDS deliveries are scheduled between 0600 and 0900 hrs. 3 times per week. Do FDS deliveries deviate from this schedule on a regular basis?

RESPONSE 4:

No.

QUESTION 5:

How many drinking fountains are there?

RESPONSE 5:

The store has 4 sets of 2 water fountains (8 single fountains total) throughout the store.

QUESTION 6:

How many off site coolers is the contractor responsible when checking temperatures? Is this a fixed number or does it change with promotional sales, etc.?

RESPONSE 6:

The store currently has 10 offsite coolers in which the contractor is required to do temp checks on. That said, this is not a fixed number. As of now 6, of them are year round, and the others change with promotions, and also the holiday seasons. So there will be more added soon to the sales floor.

QUESTION 7:

Is there a cost for procuring CAC cards for contractors?

RESPONSE 7:

Based on the current process, no cost should be incurred. If a cost is incurred, the Contractor will be reimbursed.

QUESTION 8:

Is there a cost for contractor base passes?

RESPONSE 8:

According to PWS paragraph 1.3.13.1, there are no special base access programs at Fort Hood II. For any additional information, contact the base for base access procedures and potential costs.

QUESTION 9:

PWS accounts for outside custodial duties on front and back of the store and the right side of the store but does not address the left side. Is there no need for any work to be conducted on this side close to the road?

RESPONSE 9:

See PWS paragraph 13 – Outside Areas and Exhibit 4-6-4 for specific information pertaining to outside areas.

QUESTION 10:

What is the number of mats and runners that need to be cleaned? What are their dimensions?

RESPONSE 10:

There are currently 15 mats that are cleaned regularly. 9 in produce, 3 front entrance, and 2 admin. Of those, 14 mats are 2ft 3/4 wide x 9ft 1/4 long. There is only 1 2ft 3/4wide x 3ft 3/4 long (admin).

QUESTION 11:

Is there a plan to change to electronic shelf labels in the future?

RESPONSE 11:

Any changes to the requirement are passed along when and if they occur.

QUESTION 12:

PWS says the store will be closed on 3 holidays. Is this correct? Wage determination recognizes 10 holidays so is contractor to assume the store will be open for business the other 7?

REPSONSE 12:

Yes, this is correct. The store will be closed on 3 holidays.

QUESTION 13:

Are vendors allowed in the store during contractor window of opportunity hours?

RESPONSE 13:

Yes.

QUESTION 14:

On section 4.3.3.19 of the PWS regarding RG Stock Availability Survey, a schedule is provided 10am to 5pm on 6 days of the week. Are these times a window of opportunity to complete this task or are these required work hours?

RESPONSE 14:

The PWS has been revised to change the hours on the chart to reflect Monday – Friday only. Time has been verified to remain 10AM to 5PM. Tasks are to be done in accordance with information provided in 4.3.3.19.

QUESTION 15:

Is there only one (1) designated smoking area?

REPSONSE 15:

The designated smoking areas are at the gazebo located on the far left of the building.

QUESTION 16:

The facility layout provided as exhibit 4-7 is not clear and does not allow for proper reference with the room number legend on page C4-41. Can a clearer image be provided?

RESPONSE 16:

QUESTION 17:

What were the Fort Hood II Commissary sales for the month of June, July and August at the Fort Hood II Commissary?

REPSONSE 17:

For sales information, submit a Freedom of Information Act (FOIA) request to the agency FOIA Officer (foia@deca.mil).

QUESTION 18:

Will the Government be providing the list of participants at the site visit?

RESPONSE 18:

Yes. The information can be found in the Amendment 0002.

QUESTION 19:

Is there a public website where the sales information is available on an ongoing basis?

RESPONSE 19:

QUESTION 20: (a-d pertains to 1.5.1 Security, the background investigation requirement)

a. What are the requirements for security clearance for the CAC card?

RESPONSE 20a:

See PWS paragraph 1.5.1 Security for information.

b. How long does the investigation take to complete?

REPSONSE 20b:

On average, it takes about one month. However, it can depend on the circumstances and the individual.

c. How long is the training that is required for authorized individuals?

RESPONSE 20c:

It depends on the amount of training required.

d. Is there a specific number of employees which are required to obtain this clearance?

RESPONSE 20d:

It is up to the Contractor to determine how many employees.

QUESTION 21:

1.5.1.1 Information Assurance: How long does the RF-HHT equipment training take to complete, and who is responsible to conduct this training?

REPSONSE 21:

See PWS paragraph 4.1 regarding RF-HHT training. Training lengths can and do vary.

QUESTION 22:

Is the shared equipment for government and contractor personnel only, not vendor use? (Exhibit 2-2)

RESPONSE 22:

That is correct, no vendor use is authorized.

QUESTION 23: (a-d pertains to 4.2.2 Damage Caused by Contractor)

a. ESL - where are these electronic shelf labels purchased?

RESPONSE 23a:

All ESLs are ordered from IBM at http://www.us.ibm.com.

b. What is the cost of an individual ESL to replace?

RESPONSE 23b:

Ordering is done through the site and pricing is determined at the time the order is placed.

c. How many damaged ESL's is "excessive"?

RESPONSE 23c:

There is no definition as to what constitutes excessive. All circumstances regarding ESL damages will be looked into and taken into consideration.

d. How is it evaluated and determined that the contractor caused the damage to an ESL?

RESPONSE 23d:

There is no standard operating in place. All circumstances regarding ESL damages will be looked into and taken into consideration.

QUESTION 24: (a-f pertains to 4.3.3.3.1 - Expired Code Dates -Contractor-caused damage to commissary merchandise (including merchandise with expired code dates) is excessive, the Contractor shall reimburse the Government)

a. Contractor’s failure to rotate items, what happens if the product is rotated properly but just did not sell before expired?

REPSONSE 24a:

The Contractor is responsible for ensuring the items are rotated properly and pulled from the shelf when expired. It is the Contractors responsibility to make sure all expired items are removed from the shelf when perform shelf stocking.

b. How is it determined that the merchandise expired due to lack of rotation as opposed to lack of sales?

REPSONSE 24b:

The Contractor is responsible for ensuring the items are rotated properly and pulled from the shelf when expired. It is the Contractors responsibility to make sure all expired items are removed from the shelf when perform shelf stocking.

c. Can the contractor request the history of an items?

REPSPONSE 24c:

d. How is it determined that the expired merchandise amount is excessive?

REPSONSE 24d:

Damaged Expired Merchandise allowances are indicated in PWS paragraph 6.1.

e. What is the average amount of money per month that is currently being charged for expired merchandise not pulled on time?

REPSONSE 24e:

This information is not available.

f. Is the contractor responsible for managing the dates and rotation of off-shelf displays? ie. pallet displays, shippers, one time buys

REPSONSE 24f:

Yes.

QUESTION 25:

4.3.3.7. RG Replenish and Dismantle Display: Contractor shall dismantle displays and make disposition of residual display merchandise. "Dismantle and make dispositions" what does this mean?

RESPONSE 25:

Read the PWS in its entirety to ensure understanding, as this is adequately defined throughout this document.

QUESTION 26:

4.3.3.7.3 RG Special Promotional Sales: What is the location distance from the commissary? How Many times a year does this happen?

RESPONSE 26:

Special Promotional Sales usually occur at the commissary. It various the amount of times when held as stated in the PWS “The Store Director will provide at least 30 calendar days notice to the Contractor of any special promotional sale, together with the location, nature, and scope of the sale.” (PWS Section 4.3.3.7.3 – RG – Special Promotional Sales)

QUESTION 27:

4.3.3.9 Mispicked Merchandise: Are mispicked merchandise when found considered cases stocked?

RESPONSE 27:

No it is not considered cases stocked.

QUESTION 28: (a-b pertains to 4.3.11.1 Disposal of Plastic)

a. How are vendor and commissary patron/contractor responsible plastic kept separated?

REPSPONSE 28a:

This answer is addressed in its entirety via PWS paragraph 4.3.3.11.1. The Contractor is not responsible for collecting and bagging any plastic generated by vendor stockers or by Commissary personnel.

b. Does the commissary supply the plastic bags for the vendor generated plastic?

REPSPONSE 28b: Yes, the store supplies the plastic trash bags for plastic disposal.

QUESTION 29:

4.4.2.4 Transport Merchandise: Offload Truck perishable 11,380 but only transport 11,183, what does the Government anticipate that the difference of cases will go to that are offloaded but not transported?

RESPONSE 29:

PWS paragraphs 4.4.2.2, 4.4.2.4, 4.4.2.4.1 and 4.4.2.4.2 have been revised to change perishable cases workload to 11,100. As such, totals changed accordingly. See revised PWS, dated October 7, 2019, in Amendment 0002.

QUESTION 30:

4.4.2.4.1 Separate Perishable Cases: How can the contractor separate 16,988 which is more than is offloaded or transported?

RESPONSE 30:

PWS paragraphs 4.4.2.2, 4.4.2.4, 4.4.2.4.1 and 4.4.2.4.2 have been revised to change perishable cases workload to 11,100. See revised PWS, dated October 7, 2019, in Amendment 0002.

QUESTION 31: (a-b pertains to 4.3.3.19 RG – Stock Availability Survey)

a. The requirement shows a Sunday responsibility in the chart, but the Contractor work schedule does not have Sunday as a work day, which is correct?

REPSONSE 31a:

PWS has been revised to change the hours on the chart to reflect Monday – Friday only. Time has been verified to remain 10AM to 5PM. See revised PWS, dated October 7, 2019, in Amendment 0002.

b. When the 1st or the 15th or 16th of the month lands on a Sunday what is the requirement for RG responsibilities?

REPSONSE 31b:

The requirements of the contract and PWS remains the same.

QUESTION 32:

Is there a purpose to not having released a Typical Daily Work Schedule (TDWS) with the proposal?

RESPONSE 32:

This was an oversight. See revised Attachment 5 – DLS and TDWS in Amendment 0002.

QUESTION 33:

Who’s the current vendor and total contract value?

RESPONSE 33:

Current vendor information can be located on commissaries.com under https://www.commissaries.com/our-agency/business-with-deca/contracting/recently-awarded-contracts. If unavailable, submit a Freedom of Information Act (FOIA) request for additional information to the agency FOIA Officer (foia@deca.mil).

QUESTION 34:

As requested by the store, can the contractor report at noon on Saturdays, as there are no deliveries on Saturday and the store is closed that day.

RESPONSE 34:

PWS has been revised to change the Saturday ‘Night Stocking to Include Residual Grocery’ and ‘Night Custodial to Include Residual Grocery’ windows of opportunity from 1730 – 0330 to 12:00noon to 10pm. See revised PWS dated October 7, 2019, in Amendment 0002.

QUESTION 35:

Is there anything that would prevent two companies from submitting their separate proposals for the DeCA solicitation AND for the SourceAmerica AbilityOne solicitation, as they are considered two separate corporate entities?

RESPONSE 35:

Contracting is not aware of any prohibition and this scenario is not addressed in The Commercial Cost Comparison (C3) Solicitation Process agreement between the U.S. AbilityOne, SourceAmerica, and the Defense Commissary Agency agreement. It is suggested that inquiries be made to the U.S. AbilityOne Commission as they may have rules regarding competition that DeCA is not aware of.

ENCLOSURE 2:

The attendees at the site visit/pre-proposal conference conducted at the Fort Hood II Commissary, located at Fort Hood, Texas on August 29, 2019, at 10:00 a.m. (local time) are as follows:

NAME ORGANIZATION PHONE NUMBER

James Priest JP Logistics & Consulting LLC 804-536-5590 Pam Farnsworth Pure Service Corp 405-496-0884 Danny Dalcore 719-304-4740 Bill Jenkins Crescent Resources 504-259-2149 Roger Yarbrough Mavagi Enterprises Inc. 254-289-4093 Mike Stevens Mavagi Enterprises Inc. 210-857-4069 John Stephens Great Plains Enterprises Inc. 702-303-7081 Javier Ramirez Great Plains Enterprises, Inc. 928-304-3195