Amended_Solicitation_HDEC05-18=Q-0013.pdf

HQCCAG80730002000

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

POC: David Shingleton, Contract Specialist (804) 734-8000 ext. 86530 David.Shingleton@deca.mil

The Solicitation for Driver and Refrigerated Truck Transportation Services for Great Lakes NTC, IL Commissary is amended as follow s:

1) Solicitation Closing Date has been extended to August 14, 2018 at 4:00 p.m. Eastern Standard Time.

2) The Statement of Work (SOW) has been changed to clarify that the contractor must provide their ow n material handling equipment (w hich may include hand truck and pallet jack) for loading and unloading. Changes in the SOW have been highlighted in yellow .

System generated Summary of Changes follow s.

1. CONTRACT ID CODE PAGE OF PAGES

1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0518Q0013

X 9B. DATED (SEE ITEM 11)

27-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Aug-2018

CODE

DEFENSE COMMISSARY AGENCY

ENTERPRISE ACQUISITION DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC05 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0518Q0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Aug-2018 10:00 AM to 14-Aug-2018 04:00 PM.

The order period end date has changed from 31-May-2023 to 31-Aug-2023.

The order period start date has changed from 01-Jun-2018 to 01-Sep-2018.

The following have been modified:

STATEMENT OF WORK

Amendment 0001 August 9, 2018

STATEMENT OF WORK

REFRIGERATED TRUCK WITH DRIVER FOR

PICK-UP AND DELIVERY OF MEAT, PRODUCE AND DRY GROCERY

CONTRACTOR RESPONSIBILITIES: The Contractor shall provide a minimum of one 18-28 foot Chill (Refrigerated) Truck, all personnel, supervision, labor, materials, material handling equipment (which may include a hand truck and pallet jack) for loading and off-loading of product, transportation, other items and services necessary to provide one 18-28 foot Chill (Refrigerated) Truck with driver to pick-up and transport/deliver meat, produce, dry grocery, and other merchandise (e.g. supplies) from the Defense Commissary Agency, Great Lakes Commissary, 2630 Green Bay Road, Great Lakes Naval Station, IL 60088 to and from Fort McCoy Commissary, 1537 South J Street, Fort McCoy, WI 54656 in accordance with this contract. The truck and driver must comply with all state and federal regulations concerning a truck of the type and size used in performance of this contract.

SECURITY: The Contractor shall be responsible for obtaining installation access as required for all Contractor employees authorized to work under this contract. Contractor employees may be denied access to the military installation by the installation law enforcement officials if it is determined that such entry may be contrary to good order, discipline or the security of the installation. The installation may bar Contractor employees from entering the military installation under the provision of Title 18, Untied States Code Section 1382. Employees may be required to complete background investigation in order to obtain passes.

PERSONNEL: This is a service contract and shall require contractor employees to identify themselves as contractor personnel by introducing themselves, or being introduced as contractor personnel, and displaying distinguishing badges or other visible identification for meeting with Government personnel.

The contract requires contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

HOLIDAY CLOSURES: The Contractor shall comply with the Government's instructions concerning which days the commissary will be closed in observance of the holidays and/or other activities as determined by the Store Director. Because some holidays may fall on a day that the commissary is normally closed, the Government will determine and advise the Contractor, at least 2 weeks in advance of the holiday, of the date the commissary will be closed in observance of the holiday and if an alternate delivery day is required.

CLOSURES FOR INCLEMENT WEATHER, EMERGENCY OR OTHER CONDITIONS: The Store Director will inform the Contractor when the commissary is closed due to inclement weather, emergencies or other conditions. Information on inclement weather closures that occur before or after normal business hours may be obtained from the local radio/TV stations. An alternate delivery day shall be negotiated between the contractor and the store for deliveries scheduled on days where a closure occurs (Wednesday will be the alternate day if the store is closed on Tuesday).

WORK SCHEDULE: Contractor shall arrive no later than 0400 AM to load the truck prior to scheduled departure time from the Great Lakes Commissary. Service shall be performed Tuesday, Thursday, and Saturday during the following hours:

Day of the Week Leave Great Lakes Delivery Fort McCoy

Tuesday 0430-500 AM 0900-930 AM Wednesday (Alternate) 0430-500 AM 0900-930 AM Thursday 0430-500 AM 0900-930 AM Saturday 0430-500 AM 0900-930 AM

Note: The mileage one-way from the Great Lakes Commissary to the Fort McCoy Commissary is between 210-240 miles, depending on route taken by contractor.

RETURN TRIP: From the Fort McCoy Commissary to the Great Lakes Commissary will be completed between 1500 and NLT 1700 hours (3:00 – 5:00 PM), on the same day as the delivery from the Great Lakes Commissary to the Fort McCoy Commissary. Delivery tickets must be completed in the same manner as the initial delivery. Contractor has the option to not return pallets, meat racks and display racks from Fort McCoy to Great Lakes until the next scheduled pick up time at Great Lakes, if it is determined to be more convenient and cost effective for the contractor. This option is not permissable for any perishable/nonperishable retail items.

EMERGENCY DELlVERIES: In cases of emergency or disaster, the Government may contact the contractor if a need exists for additional pick-up and deliveries to and from the Great Lakes Commissary to the Fort McCoy Commissary. Additional deliveries shall be approved by the contracting officer and added to the contract by modification.

PRODUCTS: Products shall be transported on pallets and meat racks/display racks. There will be an estimate of 4 to 7 metal meat racks (approximately 15" X 30" X 70" tall and/or 20" X 26" X 70" tall), 2-3 pallets of Produce, and 1-2 pallets of Grocery delivered to the Fort McCoy Commissary. On the return trip to Great Lakes Commissary, approximately 4-7 metal meat racks/display racks, and 2-3 pallets of cardboard and/or product will be transported from the Fort McCoy Commissary to the Great Lakes Commissary. It is the contractor's responsibility to provide any material handling equipment (which may include a hand truck and pallet jack) in addition to tie-down restraints and ensure that all products are properly loaded and secured to preclude any damage in transit. Special care may be needed for special order products to avoid damage and ensure quality (i.e. cakes and sushi products). Product weight will not exceed 26,000 lbs.

LOADING: All loading/off loading of merchandise shall be the responsibility of the contractor. Products shall be placed on loading dock on pallets or meat racks by the Government personnel at the Great Lakes or Fort McCoy Commissary (estimated 30 minutes for Government to place pallets and meat racks on loading dock, count total number, obtain contractor signature, and seal the truck).

OFFLOADING: The Government personnel will take delivery of the products at the Fort McCoy or Great Lakes Commissary from the tail gate or loading dock (estimated 30 minutes for the Government to take the pad lock/seal off, verify the number of pallets, boxes, and meat racks, obtain Medical Food Inspector approval, and obtain contractor signature).

VEHICLE SECURITY: The Government will secure the transport vehicle with a Government furnished seal strip when loading is completed at the Great Lakes or Fort McCoy Commissary. The contractor will sign a receipt for the number of pallets and meat racks loaded. The Government will remove the seal strip upon arrival of the transport vehicle at the Fort McCoy or Great Lakes Commissary and the contractor will again sign receipt for the number of pallets, boxes, and meat racks unloaded.

TEMPERATURE OF TRANSPORT VEHICLE: The interior temperature of the transport vehicle must be maintained between 32 and 38 degrees Fahrenheit and verified with a temperature monitor in back of truck. Any product that is rejected at the delivery point by the Medical Food Inspector because of improper internal vehicle temperature or unsanitary internal vehicle sanitation will be the responsibility of the contractor and damages will be assessed based on the sale value of the merchandise rejected.

TRUCK MAINTENANCE: The contractor is responsible for all maintenance on the refrigerated truck as it is a contractor owned vehicle. In the event of a vehicle malfunction or breakdown, the contractor is required to provide a substitute vehicle so as not to interrupt the mission or cause damage to the product.

DELIVERY TICKETS: The contractor shall furnish a delivery ticket at time of each pick-up and delivery. The Delivery Ticket for pick up at the Great Lakes Commissary shall list the quantity of pallets and meat racks to be picked-up. The delivery ticket at the Fort McCoy Commissary must be signed by the Store Director (or Designated Representative) for acceptance of shipment. One copy of the validated delivery ticket shall be left with the Government representative.

ELECTRONIC INVOICING: The WAWF (Wide Area WorkFlow) system is the method to electronically process vendor payment requests and receiving reports and is required under this contract.

The contractor shall follow the Wide Area WorkFlow Payment Instructions referenced in Clause 252.232-7006.

(End of Summary of Changes)