Attachment_01_-_Questions_and_Answers.pdf

Amendment 0002, Attachment 01: Questions and Answers Solicitation HDEC03-15-R-0002 Add/Alter Commissary, Fort Jackson, SC

Questions and Answers

1. Will the owner be responsible for temporary power during construction and all phasing of the project?

Answer: Temporary Power – Reference spec section 01 50 00-3, 1.4 (temporary utilities)

Phasing – Reference spec section 01 14 00-1, 1.2B (government occupancy) and spec section01 32 16-3, 1.6 (phasing plans and schedules)

2. Are there any restrictions on working hours during demolition and construction? Please clarify.

Answer: “VERIFY WITH STORE DIRECTOR THE STANDARD HOURS OF OPERATION AND ALL SCHEDULED EVENTS OR VARIATIONS IN STORE HOURS”. Per Specification Section 01 32 16 para 1.6.G GENERAL RESTRICTIONS AND LIMITATIONS, subparagraph 1 thru 4.

3. It was stated at the site visit that DPW would be responsible for all utilities including Water, Sewer, & Gas up to the 5’ line of the building where they will be picked up by the General Contractors. Is this correct?

Answer: For the most part, DPW is responsible for all utilities up to the 5’line, however, all utility work required of the Contractor as shown in the Construction Documents unless noted otherwise. Two specific areas that require work outside the 5’ line is in reference to the new Grease Trap (see Civil and Plumbing) and the new Electrical/Telephone Manhole (see Electrical).

4. Concerning Clin Item #0004. There is no possible way for any of the Bidders to provide a cost for unforeseen repairs to the existing Commissary equipment and even if we do place a value on the Clin Line item there will be a possibility that the true value of the work could be much more in terms of time and costs. If the bidders place a dollar value for this unforeseen repair of the equipment and the cost for the work goes above the stated amount will the owner reimburse the awarded Bidder for the difference?

Answer: CLIN 0004 will be a not-to-exceed amount of $10,000.00. Once awarded, any amount not used will be de-obligated from the CLIN at contract closeout. Any overage in excess of the $10,000.00 must be reviewed and approved by DeCA. If approved, a modification will be made to the contract for the overage amount.

5. Concerning Clin Item #0004. The not to exceed amount is to be $10,000 per the description in the Clin. Can the owner instruct all bidders as to the amount we are to provide in this line item? After completion of construction, the Bidder could return the dollars not used to the Owner or be reimbursed for the overage that was used in the case that the value exceeds the stated amount. Another possibility is that this Clin could be removed all together. Please clarify.

Answer: See answer to Question 4 above.

6. It was stated at the Site visit that Value Engineering is welcomed by the Owner. Is it correct that VE is only to be included and presented after an award is made? Please clarify.

Answer: VE is only to be included and presented after award.

7. Due to the amount of coordination/questions and an upcoming Holiday, can the bid day for this project be moved? This will leave time for the owner & designer to send amendments and the bidders time to coordinate the changes.

Answer: See Amendment 0001 issued on 1 June 2015. Date has been changed to 17 June 2015.

8. Reference - Section 00 31 00 - Available Project Information. Final Hazmat Report, dated October 25, 2013, by AAA Environmental - Lists Asbestos Floor Tile of 15,000 sf and Asbestos Duct Insulation Mastic of 200 sf. Specifications for Asbestos Remediation, dated May 22, 2014 by Diversified Environmental Consulting - Lists Asbestos Floor Tile and associated Mastic of 41,236 sf. We can quantify this per the project documents, but with the quantity discrepancy between the reports, which quantity shall prevail?

Answer: Refer to drawing AD101 which indicates demolition plan for the floor.

9. Is Duct Insulation Mastic to be included in the abatement scope of work? The Asbestos Remediation Specification mentions Duct Insulation Mastic in paragraph 1.2, but fails to include or quantify the material in paragraph 1.3 Scope of Work Summary, Item C Materials to be Abated and paragraph 1.8 Scope of Work. If it is to be included what is the quantity?

Answer: All ductwork located in the upper mezzanine area of the building that is sealed with a white covering should be considered to have asbestos containing material as per the Asbestos Remediation of Floor Tile and Mastic document dated 22 May 2014.

10. Is the "associated floor tile mastic" included in the abatement scope of work? The Asbestos Remediation Specification includes "associated floor tile mastic" in paragraph 1.3 Scope of Work Summary, Item C Materials to be Abated, although this material was mentioned as non-asbestos containing in the Final Hazmat Report, dated October 25, 2013, by AAA Environmental and reported as No Asbestos Detected (NAD) in the laboratory results.

Answer: All floor tile and mastic in the main section of the building should be considered to have asbestos containing material as per the Asbestos Remediation of Floor Tile and Mastic document dated 22 May 2014.

11. Other than asbestos, is there any other hazardous material remediation included in the scope of work?

Answer: Asbestos is the only hazardous material identified and noted for remediation.

12. Note 10 on GC100 refers to working hours. please confirm the hours shown in bold are the open hours of the Commissary, and our work can be done during off hours and days the store is closed, correct?

Answer: Hours of operation are identified on drawing GC100, note 10. “VERIFY WITH STORE DIRECTOR

THE STANDARD HOURS OF OPERATION AND ALL SCHEDULED EVENTS OR VARIATIONS IN STORE

HOURS”. Per Specification Section 01 32 16 para 1.6.G GENERAL RESTRICTIONS AND LIMITATIONS, subparagraph 1 thru 4.

13. During the Site walk through it was stated that the Technical Inspector (T.I.) is based on a 40 hour work week, "no-more, no-less". And that the T.I. person would be required during ALL construction activities. Does that mean construction activities cannot proceed unless he is onsite? Or is the T.I.

required only for typical inspection procedures?

Answer: The TI is the DeCA representation on-site, critical construction activities must be coordinated and verified thru the TI. Non-critical construction activities can occur without the presence of the TI, such activities are to be verified prior to commencing.

14. Please confirm the 2x4 ACT is to be installed as depicted. 2x2 has been the DeCA Design Criteria.

Answer: 2X4 ACT is to be installed as depicted and noted on Finish Schedule/Legend.

15. AD103 Note 3 states remove gondola shelving to be removed. Similar projects, the gondola shelving is relocated to locations throughout the commissary. Please confirm the contractor is to include in the bid removing the gondola shelving and not relocating the gondola shelving.

Answer: Per Phasing Notes (Demolition & New Work) listed on Sheet GC102 PHASING PLAN -PHASE 2 (also shown on GC103, GC105, & GC109), the GC is responsible for removing the existing gondola/shelving as noted in Phase 2A-d; however, the notes in regards to “installing new gondola/shelving” should be revised to read “Reinstall gondola/shelving in new locations as shown on A-103 when the new floor finishes are complete in each individual phase.”

16. Note 12 on AD102 indicates the checkout stands are to be removed. The drawing indicates new checkout stands are to be installed. Please confirm that we are to remove and not reinstall.

Answer: Government is to remove and replace check stands, however, all work in this area is to be closely coordinated with government personnel.

17. AD107 note 4 indicates to demo ceramic in the admin area restrooms 51 & 53, however I-100 does not show any new finishes, the finish schedule indicates new ceramic tile in these rooms. Which is correct?

Answer: I-101 has been revised to show new tile at restrooms 51 and 53 per REVISIONS TO BID

DOCUMENTS 04/20/2015.

18. The specification section 09 65 19 Resilient Tile Flooring indicates Koster VAP as the moisture reduction system. Is this moisture reduction system to be made a part of this proposal?

Answer: This item has been revised and issued in “Revisions to Bid Documents” dated 04-20-2015 in Section 090561 Common Work Results for Flooring Preparation. The approved manufacturers are listed in this same Section in paragraph 2.1.G. In order to provide a manufacturer’s System Warranty as required in paragraph 1.8, the products would need to all be from one manufacturer.

Revise Section 096519 paragraph 2.4, subparagraph F.1 “Basis-of-Design Product: Koster Waterproofing System” to read “Basis-of-Design: Refer to 090561 Common Work Results for Flooring Preparation issued as part of Revisions to Bid Documents dated April 20, 2015 ”

19. Will grinding the floor with the use of orbital grinder and vacuum system in lieu of the bead blasting be an acceptable alternate to bead blasting of the floor?

Answer: Per Section 090561 COMMON WORK RESULTS FLOORING PREPARATION issued in Revisions to Bid Docs, paragraph 3.1.A.6 states “Mechanical surface prep (shot blasting or other approved method) to achieve Manufacturer’s required Concrete Surface Profile (CSP).” The method of achieving the CSP has to be approved by the Manufacturer that will be providing the 5 year warranty.

20. Per the specification for Asbestos Remediation 1.8 Scope of Work all floor tile and all of its associated mastic. If all the tile and mastic are removed as a part of the abatement process, will the contractor still be required to bead blast the substrate as a part of the 09 65 19 specification?

Answer: Yes, Per Section 090561 COMMON WORK RESULTS FLOORING PREPARATION issued in Revisions to Bid Docs, paragraph 3.1.A.6 states “Mechanical surface prep (shot blasting or other approved method) to achieve Manufacturer’s required Concrete Surface Profile (CSP).” The method of achieving the CSP has to be approved by the Manufacturer that will be providing the 5 year warranty.

21. Per the EMC Labs, Inc report page 13 notes that Layer 3, HVAC Mastic, Off White, is noted as 5% ACM. Per the specification for asbestos remediation 1.8 Scope of Work, there is no mention of removal of the off-white insulation.

Answer: Remediation of insulation is not required as per the Asbestos Remediation of Floor Tile and Mastic document dated 22 May 2014.

22. A104 cooler doors have bumper rails depicted, however it is not indicated in the notes to provide and there doesn’t seem to be anything specified in the drawing as to what this bumper rail is. For example, Door 59A has BP-1 drawn and indicated, just below the BP-1 there is a long rail drawn but there is no note indicating what this is. This is also found at Door 43B, 68A, 68B.

Answer: Sheet A-505 Detail 5 SLIDING COOLER DOOR GUARD RAIL DETAIL indicates the cart bumper rail and bumper post required at all sliding doors. Section 102600 paragraph 2.6 CART BUMPER describes the product.

23. On plan page A-504 elevation 7 indicates that the Clerestory is a (Typical of Three), I am unclear if this means that there are three Clerestory Typical's 12x196.6 or just one. Please advise.

Answer: There are three separate, 36 space, 196’-6” ft of clerestory window sections. All clerestory windows are to receive treatment.

24. On plan page A-602 please confirm, Door Type A1 is to get Tint on only the Transom glazing, not the door glazing.

Answer: Per Revisions to Bid Documents dated 04-20-2015 Sheet A-602, Door Type A1 does not have a transom and notes 1” Insul Glazing Type 4. All glazing panels in Door Type A1 to receive Type 4 glazing which is shown in Section 088100 paragraph 3.9 GLASS SCHEDULE subparagraph D as having tinted Outdoor Lite with clear Indoor Lite.

25. On plan page A-602 please confirm, Door Type A2 is to get Tint on all glazing not just the door that the arrow is indicating.

Answer: Per Revisions to Bid Documents dated 04-20-2015 Sheet A-602, Door Type A2 does have a transom and notes 1” Insul Glazing Type 4. All glazing panels in Door Type A1 to receive Type 4 glazing which is shown in Section 088100 paragraph 3.9 GLASS SCHEDULE subparagraph D as having tinted Outdoor Lite with clear Indoor Lite.

26. Does the contractor need to submit a QC plan as a part of their proposal?

Answer: No

27. Is a full time safety officer (with no other duties) required for this project?

Answer: Yes, a full time safety officer is required for this project, with no other duties.

28. The elevated slab area (Customer Service Supervisor/Cash Counting/Cashier’s Office) is indicated to be removed. Is the soil in this area to be removed? If so, is it to be hauled off site?

Answer: Yes to both questions

29. Phase 7A of the phasing plan indicates that ½ of the frozen food cases are to be removed and then replaced at one time. Then following this phase the other ½ of frozen food in Phase 8A is removed and then replaced at one time. This is a considerable amount of frozen food sales area to lose. Is this phasing plan accurate? Can the contractor actually take out ½ the department at one time?

Answer: See specification section 01 32 16-3, 1.6 C & D (phasing plans and schedules)

30. Is there a phasing plan for the asphalt replacement? Is there a minimum parking space to be maintained?

Answer: Refer to Sheet CS101. See note “RECONSTRUCT PARKING LOT IN 3 PHASES”. Also see specification section 01 32 16-3, 1.6 C & D (phasing plans and schedules)

31. Existing units on the mezzanine have lightning protection. Will the new equipment require lightning protection?

Answer: Please add the following requirement to the Bid Documents: The lightning protection currently provided must be removed from the equipment to be removed / replaced. A Lightning Protection Contractor shall design the lightning protection to accommodate all changes in regards to new / replaced equipment in order to provide a COMPLETE SYSTEM in order to provide an UL MASTER LABEL for the system.

32. The existing mechanical equipment has ties to the mechanical platform for wind loads. Will these be required for the new equipment?

Answer: Yes

33. The opening in the structural wall to the mezzanine/admin area is smaller than the new AHU 1 & 2.

Is there a detail showing the rework of the lintel/steel frame around the opening?

Answer: No, Per A-101 General Notes #5 states that “IT IS THE CONTRACTOR’S RESPONSIBILITY TO

DETERMINE HOW TO TRANSFER NEW AND EXISTING EQUIPMENT WHICH MAY, OR MAY NOT, FIT

THROUGH EXISTING OPENINGS AND PROVIDE ANY TEMPORARY MODIFICATION NEEDED TO

ACCOMMODATE ALL EQUIPMENT”.

34. Page M101 HVAC Plan Area A is missing from the drawings. Please provide.

Answer: It is on the bid site.

35. Confirm if existing walls are to be repainted or remain as is. Finish schedule notes walls as “EXST”.

Does this mean no work required?

Answer: If the Room Finish Schedule shown on A-601 indicates EXST and the Color column is left blank, those walls are to remain as is and requires no work unless designated in another part of the Drawings. If the Room Finish Schedule shown on A-601 indicates EXST and the Color column indicates a color (See A-600 for Interior Color Legend), then those walls are to receive paint.

36. Confirm requirements of section 01 35 46 as this project is an add/alt and will be occupied during construction IAQ per LEED IEQ 3.1 and 3.2 cannot be achieved.

Answer: Project is not to be LEED certified. Omit this requirement.

37. Section L, Instructions, Conditions and Notices, Proposal submission in page 42 of 51 paragraph b, list the PM, Superintendent, QC, Scheduler and SSHO as required to be in the org chart with resumes noted in paragraph d. Only the QC position has specific education and experience requirements listed in 01 45 00. What are the education/experience requirements for the other positions noted in the paragraph B page 42 of 51?

Answer: Please see the Technical Evaluation Factors checklist on page 49.

38. Section 01 33 29 notes LEED/Sustainable Design reports etc., is a LEED rating required? If so what level?

Answer: Project is not to be LEED certified. Omit this requirement.

39. Confirm that the government will remove, store and restock all grocery product stored in existing gondola and refrigerated cases that are to be removed.

Answer: Government personnel is to handle all grocery product.

40. Section 01 64 00 does not have specific work restrictions timeframes. Is the store open 24 hours a day seven days a week. Confirm it is acceptable to work non open hours.

Answer: Hours of operation are identified on drawing GC100, note 10. “VERIFY WITH STORE DIRECTOR

THE STANDARD HOURS OF OPERATION AND ALL SCHEDULED EVENTS OR VARIATIONS IN STORE

HOURS”. Per Specification Section 01 32 16 para 1.6.G GENERAL RESTRICTIONS AND LIMITATIONS, subparagraph 1 thru 4.

41. Recommended asbestos remediation report for floor tile notes on page 18 of 22 that owner will “air analysis testing”. Confirm this is correct.

Answer: Please refer to the” SPECIFICATIONS FOR ASBESTOS REMEDIATION” starting at section 1.20.

42. Plan sheet A102 on west exterior wall/gridline 23 notes keynote 1 . There appears be additional wall framing behind keynote1. Confirm what is required.

Answer: Provide wall framing behind keynote #1 to be “Similar to partition type P7 utilizing 2 ½” mtl.

Studs.

43. Confirm if condition 3/304 (less spandrel glass) is required above all cases at west exterior wall.

Answer: The condition shown at 3/A-304 is applicable where a new soffit is required to be constructed.

Per A-103, Detail 1A-306 along grid 23 is a typical detail for existing soffits to be modified. Detail 2/A- 302 along grid 23 is a detail of an existing soffit where a new radius soffit is constructed to accommodate the new décor element as depicted on 2/I-201 and 2/I-401.

44. Is Detail 1/A301 typical the entire length of Gridline F? Is it also typical at Grid Lines J and M?

Answer: Detail 1/A-301 is only applicable at grid F for checkout area. Clerestory work is in other areas of the store.

45. Confirm Gondola shelving on is labeled correctly. Some are labeled as 2G14-A3, however the dimension noted do not match with the dimension of that tag note.

Answer: A/E will re-issue sheet to clarify

46. On sheet CD101, the legend states to remove the existing asphalt surface down to the base course. The typical detail on sheet CS501shows new base.

a. How thick is the existing asphalt?

Answer: Existing asphalt is 2 inches thick

b. How thick is the existing base?

Answer: 6”

c. Do we put down new base material?

Answer: Yes, as required per Note #1 on 1/CS501 to achieve final grades as shown on CG101.

d. Are there any borings in the parking lot?

Answer: No

47. There is a note on sheet CU101 that refers you to sheet P-401 for the new sanitary sewer, but there is no sheet P401. Please clarify.

Answer: Drawing is on the bid site.

48. Is there a detail for the new grease interceptor?

Answer: Detail #2, P-501

49. What manufacture / brand and panel type(s) to quote the breakers for the existing panels Answer: Per General Note #2 on E-001, the contractor is to “VISIT THE EXISTING FACILITY AND CAREFULLY EXAMINE THOSE PORTIONS OF THE BUILDING AND SITE AFFECTED BY THIS WORK BEFORE SUBMITTING PROPOSALS, SO AS TO BECOME FAMILIAR WITH THE EXISTING CONDITIONS”. Per General Note #19, “ALL NEW CIRUIT BREAKER WITHIN EXISTING PANELBOARD SHALL BE THE SAME

MANUFACTURER TYPE, STYLE, AND A.I.C. RATING OF THE EXISTING PANELBOARD.”

50. We cannot find the location for panels H2 and L1A. They are nowhere to be found in the blueprints. The schedule for L1A says it is located in the new electrical room but it is not there. H2 just says corridor which doesn't help much and I've looked all over for it with no luck. Please confirm.

Answer: Per General Note #2 on E-001, the contractor is to “VISIT THE EXISTING FACILITY AND CAREFULLY EXAMINE THOSE PORTIONS OF THE BUILDING AND SITE AFFECTED BY THIS WORK BEFORE SUBMITTING PROPOSALS, SO AS TO BECOME FAMILIAR WITH THE EXISTING CONDITIONS”. Per General Note #26, “CONTRACTOR SHALL TRACE AND LABEL ALL EXISTING PANEL CIRCUITS”. Record Drawing E2 indicates panel H2 is located in Corridor (143) which is identified on AD104 as VEST (21B).

It appears that the Record Drawings may mislabeled panel H2 as H3 on Sheet E12 which appears to be the 6th panel south of the pair of doors to the Sales Area. Per Sheet ED103 Electrical Keyed Note #15, “THESE 6 PANEL BOARDS TO REMAIN…..SEE GENERAL NOTE 26 ON E-001”.

H2 is located in the corridor at damaged merchandise room 24. L1A is located in the electrical room 31C.

51. We request the bid date be extended to 6/17. Please confirm.

Answer: See Amendment 0001 issued on 1 June 2015. Date has been changed to 17 June 2015.

52. Confirm flooring types in rooms Janitor 20C and Office 35B These are existing rooms with no work being done to floors per demo/phase notes on GC100, however sheet I100 shows new flooring symbols in these rooms.

Answer: Per AD104 issued as REVISIONS TO BID DOCUMENTS:

• Janitor (20C) indicates note 22 which states “REMOVE QUARRY TILE (INCLUING GROUT BED) AND BASE” and is identified by a hatch that indicates to remove tile grout bed. S-104 indicates an area of slab floor to be removed and replaced with new 5” concrete slab-on-grade. See Room Finish Schedule on A-601 for new floor finish.

• OFFICE (35B) indicates note 23 which states “REMOVE MOP SINK”. S-104 indicates an area of slab floor to be removed and replaced with new 5” concrete slab-on-grade. See Room Finish Schedule on A-601 for floor finishes.

53. Confirm wall type on north side of damaged merchandise room 23. No symbol provided.

Answer: Per 4/A-401 issued as REVISIONS TO BID DOCUMENTS, the north wall is Partition Type P-2A.

54. The contractor is limited to 150 items in the proposal schedule. This maximum number of line items will strictly limit the amount of detail that can be included in the schedule. Can this limit be exceeded? We would like to request a limit of 300 line items.

Answer: Yes, the limit is raised to 300 line items.

55. The existing sales floor lighting is pendant mounted lights. The ACT/grid are indicated to be replaced. The electrical drawings state that there is no work to be performed with the existing lights.

Since new ACT/grid are being installed and the lights are to remain, what is the architects plan for the finish around the existing lighting?

Answer: Perform all required Work at lights, POS drops, sprinkler heads, PA speakers, and all other existing to remain items at the ceiling as required to install new ceiling tiles and grid. Work includes disconnecting, storage, protection from damage, replacement of damaged items, and reconnecting items in order for the grid and tile to be installed properly. Cutting ceiling tiles to leave pendants in place during tile installation is not acceptable.

56. The electrical drawings do not address the lights across the sales floor, yet the AD and A drawing indicate the grid and tile are to be replaced. The lights in this area are pendant mounted lights.

Answer: See answer to Question #55 above.

57. Back in January 2014 we did the unit selection & were basis of design for DHU-1 & 2 a CU-1 & 2 on drawing M-601 dated 1-27-14. However, the current M-601 schedule dated 11-21-14 has Munters units selected for units AHU-1 & 2 and CU-1 & 2. Since the performance is similar, we would like to find out if the dual path unit designs from Jan 2014 are still valid or are there new design parameters particular to the Munters units. I tried to run the Munters model number thru their website & it did not recognize it.

If we are not basis of design we would still like the opportunity to bid the project but we need to know exactly what specs to design the equipment to. Your help in this matter would be greatly appreciated.

Answer: Equipment provided should meet or exceed all performance requirements listed in the schedules and specifications.