HCA Signed NCO 8 Cyberknife.pdf

This is a Sole Source Justification document from the Department of Veterans Affairs for Accuray Cyberknife maintenance services at James A. Haley Veterans' Hospital in Tampa, FL. The contract (36C248-25-AP-0298) is a Firm-Fixed Price agreement for FY25 with three option years, valued at $376,500 per year for a total procurement value of $1,506,000.

The maintenance services include scheduled maintenance, emergency repairs, parts, and labor for the Cyberknife radiology unit. Key requirements include four comprehensive maintenance inspections annually, 1-hour telephone response time, 4-hour on-site response for critical issues, and 72-hour response for minor issues. Accuray Incorporated is justified as the sole source provider as they are the Original Equipment Manufacturer with proprietary rights, training, and certification programs. A Special Notice of Intent to Sole Source was posted on 10/23/2024 with no responses received by closure on 10/30/2024, confirming Accuray as the only capable provider. The contract will run from 12/19/2024 through 12/18/2025 for the base year, with three one-year options through 12/18/2028.