Attachment 4 Questions and Answers HC102825R0012 AMD 0001.xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- HC102825R0012
- Issued by
-
Defense Information Systems Agency
About this file
This file is a Questions and Answers (Q&A) document for Solicitation HC102825R0012, related to the Defense Commissary Agency's (DeCA) Syndicated Data Core Services Capabilities procurement. The solicitation seeks a contractor to provide web scraping and market research services that compare commissary pricing against local retail competitors across CONUS and OCONUS locations. Key details include a January 28, 2026 performance start date, requirements for technical reports in XLS or CSV formats, and deliverables involving competitor pricing data, discounts, and promotions for grocery and mass merchandiser channels.
The Q&A document clarifies multiple technical and procedural aspects of the solicitation, including evaluation criteria, proposal formatting, and data submission requirements. Notably, the procurement involves a two-phase technical evaluation where an unacceptable rating in any Phase 1 subfactor could disqualify an offeror from Phase 2. Pricing must be submitted using the provided CLIN Pricing Worksheet, with digital deliverables to be emailed to a contact specified in the award document. The solicitation covers DeCA's need to measure commissary pricing performance against commercial marketplace competitors across thirteen countries and two territories.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP HC102825R0012 AMD 0004.pdf | ||
| Attachment 3 CLIN Pricing Worksheet HC102825R0012 AMD 0004.xlsx | XLSX spreadsheet | |
| RFP HC102825R0012 AMD 0003.pdf | ||
| RFP HC102825R0012 AMD 0002.pdf | ||
| Attachment 4 Questions and Answers HC102825R0012 AMD 0002.xlsx | XLSX spreadsheet | |
| RFP HC102825R0012 AMD 0001.pdf | ||
| Attachment 3 CLIN Pricing Worksheet HC102825R0012 AMD 0001.xlsx | XLSX spreadsheet | |
| HC102825R0012 RFP.pdf | ||
| Attachment 4 Question and Answer Template HC102825R0012.xlsx | XLSX spreadsheet | |
| Attachment 3 CLIN Pricing Worksheet HC102825R0012.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Q&A
| RFP No.: HC102825R0012 | |||||
| No. | RFP Page | RFP Section/ Paragraph | CLIN/ Clause/ Appendix/ Attachment/ Other | Questions/Comments/Recommendations | Government Response |
| 1 | 5 | Proposal Org | RFP asks for a table of contents in Volume I Executive Summary as well as Volume II Technical Volume. Recommend the Master Table of Contents to be only in Volume II, as Volume I is limited to 1 page only. | In accordance with (IAW) request for proposal (RFP) addendum 52.212-1(b)(12)(vii)(A), Volume I - Executive Summary (page 5), all offers are required to "Include a master table of contents for the entire proposal." Please note that table of contents are not calculated in page limits, IAW RFP addendum 52.212-1(b)(12) (iv) found on page 4. RFP addendum 52.212-1(b)(12)(v) states, "Each volume may contain a more detailed table of contents to delineate the subparagraphs within that volume;" however, a more detailed table of contents is not required. If offerors choose to submit this more detailed table of contents, it will not be counted in any page limit requirement. | |
| 2 | 11 | Ratings | If an offeror fails any subfactor in Phase 1, they are disqualified from Phase 2. However, it is unclear whether partial compliance is considered or if there is an opportunity for resubmission in cases of minor deficiencies. Can you confirm whether the government will allow clarifications or revisions? | IAW Addendum to 52.212-2(a)(b)(1), Factor 1 of RFP amendment 0001, the Government intends to complete Evaluation Phase 1 without conducting discussions. Proposals rated with an unacceptable rating in any of the Evaluation Phase 1 subfactors listed above, may be ineligible for award and may not be evaluated in Phase 2 of the technical evaluation. If all proposals receive at least one unacceptable rating, the Government reserves the right, but is not obligated, to conduct discussions during Evaluation Phase 1. | |
| 3 | 11 | Report Criteria: Factor 2, Subfactor 3/Technical Report 3 | The RFP requires offerors to define "market retail" separately, but it does not specify the criteria by which the government will assess whether the provided definition is valid or acceptable. What standards will be used to evaluate these definitions? | Market Retail is defined as "Named competitor must be in a grocery or mass merchandiser channel." Respondent shall provide competitors by name and location. | |
| 4 | 11 | Subfactor 3/Technical Report 3: CONUS Web Scrape Data | The proposal must include technical reports generated from an offeror’s existing platform, but the requirements for these reports do not specify a data verification method. Will the government conduct independent validation of the provided data? | IAW Addendum to 52.212-2(a)(b)(1), Factor 1 of RFP amendment 0001, a short narrative for each technical report must be submitted that identifies the reporting criteria used, date and time in which the technical report was generated, the software used to obtain the technical reports, and a brief summary of any data/report manipulation that occurred outside of the offeror’s existing platform that was necessary to complete the technical report submission. | |
| 5 | 6 | Pricing | The pricing volume requires justification if an offeror proposes equal monthly payments. However, no criteria are provided for what constitutes an "adequate" justification. Can you specify what factors would make a justification acceptable? | Please note that paymement plans are not evaluated. Adequate justification is one that takes into account deliverables and commercial billing practices for this software as a service. | |
| 6 | 13-28 | Deliverables | The contract states "FOB Destination" for all deliverables but does not specify an actual physical delivery location, especially for digital data products. Can you clarify whether physical delivery is required for any portion of this contract? | The (email) destination for all digital deliverables will be provided in the award document under "G1, Points of Contact" | |
| 7 | 5 | (B) Volume II – Technical/Management. | The instructions state that technical reports are exempt from page limitations, but each narrative is limited to five pages. Does this mean each report can add an additional five pages to the total submission length? | The technical reports required under Phase 2 are excluded from any page limits; however, the technical reports must be concise enough to fulfill the criteria specified on pages 9 through 12 of RFP Addendum to 52.212-2(a), Evaluation-Commercial Items. Only the narrative for each report is limited to five pages IAW RFP addendum 52.212-1(b)(12)(vii)(B) found on page 6 of the RFP. | |
| 8 | Page 8/9 | Addendum to 52.212-2(a) | What are the accepted delivery formats of technical reports? XLS/PPT/CSV/DOC | All offerors must submit technical reports in either XLS or CSV format. | |
| 9 | Page 6 | CLIN/ | if we are delivering Software services do we need to provide a fixed price divided by 12 months or do we still need to provide Labor hour rates and Labor Hours? | All pricing must be submitted IAW Attachment 3, CLIN Pricing Worksheet which breaks out pricing per. Labor rates and labor hours are not required. | |
| 10 | Page 2 | PWS 6.2 | For Web Scrape Data can you provide clarity on requirements: 1). Which retailers by country? 2). Which categories are priority? 3). What frequency? 4). Is your expectation that you would receive named competitor prices & discounts/promotions? | 1. IAW with Performance Work Statement (PWS) subtask 6.2.1, retailers by country are defined by, "relevant local competitors in the commercial marketplace for all foreign countries and U.S. territories in which DeCA operates |
2. IAW with PWS subtask 6.2.1, categories are defined as, "UPC/EAN assigned and fresh and random weight products, and non-food items in all perishable, semi-perishable, and non-perishable grocery department," and are of equal priority.
3. The frequency of the required reports is defined in the deliverable table of PWS task 6.2 found on page 3 of the PWS.
4. Yes, the expection is that all deliverables will contain competitor prices and discounts/promotions by competitor name.
| 11 | Page 14-28 | Other HC102825R002 | Is the section detailing the item pricing a suggested listing or something that is to be submitted for all item pricing? It looks like some are duplications. | IAW RFP Addendum to 52.212-1(b), Submission of Offers, paragraph (12)(vii)(D)(1) on page 6, the signed SF1449 constitutes an offer. As a result all offerors are required to complete and submit pricing per Contract Line Item Number (CLIN) on pages 14-28 of the RFP document in addition to Attachment 3, CLIN Pricing Worksheet. | ||
| 12 | 1 | 3. Award/Effective Date | SOLICITATION/ | |||
| CONTRACT/ORDER FOR COMMERCIAL ITEMS | Effective Date: Can you please confirm when the effective date is (ie the start date the Contractor is expected to perform requirements)? | The period of performance start date for this requirement is January 28, 2026. |
File details come from the government source that posted it. Updated .