HC102824R0075 solicitation amend 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. The purpose of this amendment is to add the correctly formatted PWS.

b. All else remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HC102824R0075

X 9B. DATED (SEE ITEM 11)

27-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Aug-2024

CODE

DISA/DITCO-SCOTT-PS83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

HC1028 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC102824R0075

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

as of 14 May 2024

Award/Mod Effective Version Date

Award

Contract Number:

Task Order Number:

Contractor Name Tracking Number: 832469530 Follow-on to Previous Contract and Task Order Number:

1. Contracting Officer’s Representative (COR).

a. Primary COR. See DITCO Additional Text G1 - Points of Contact

b. Alternate COR. See DITCO Additional Text G1 - Points of Contact

c. Property Administrator: N/A

2. Contract or Task Order Title. Data Center Ogden RF Upgrade (Includes SRG)

3. Background. Defense Information Systems Agency (DISA) datacenters provide routine and mission-critical computer processing resources and support to numerous government agencies on a 24 hours-per-day, seven (7) days-a-week basis. DISA’s operational goal is to provide high availability to all supported programs and workloads at energy-efficient Tier III redundant datacenters. The Ogden Data Center needs upgrades to the raised access floor (RF) in the computer room 216A and adjacent corridors. The existing raised floor panels have reached the end of their useful life and must be replaced with concrete core panels or solid metal for fire protection and higher floor load capacity, to meet the current DoD standards.

4. Objectives: This project will upgrade the Raised Access Floor in computer room 216 and corridors

154, 210, 216A, and 220 to upgrade load capacity. All access floor panels shall be replaced with new concrete core or solid metal panels and the access flooring structure shall be upgraded with new stingers in a basket weave configuration. Lifting and lowering of existing racks in room 216 shall be required for the removal and installation of the raised access floor panels.

5. Scope. Upgrade the raised access in computer room 216 and corridors 154, 210, 216A, and 220 (approximately 5,300 square feet), replace floor pedestals, stringers and floor panels, install new wall base. All lifting/lowering requirements to complete this work is part of the scope of the project.

5.1. Task 1: Project Management and General Requirements

5.2. Task 2: Replace Raised Access Floor System in Computer Room 216 and Corridors 154, 210, 216A, and 220

5.3. Task 3: Project Close-Out

6. Performance Requirements.

6.1. Task 1 – Project Management and General Requirements.

The contractor shall develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare, and submit shop drawings and product data submittals for approval by the Government.

6.1.1. Subtask 1: Project Schedule. The contractor shall provide a project schedule developed using

Microsoft (MS) Project or similar program. Schedule shall use ‘critical path’ method and identify all milestones; the schedule shall include start date, submittal dates, key milestone dates, and completion dates as a minimum. The project schedule shall incorporate phasing of the project execution. The project schedule shall be reviewed at weekly progress meetings.

6.1.2. Subtask 2: General Requirements

6.1.2.1. Project Meetings

6.1.2.1.1. Project Kick-off Meeting. The contractor shall conduct a project kick-off meeting within

2 weeks of contract award. At a minimum meeting attendees shall be the contractor, site POC, and Primary COR.

6.1.2.1.2. Project Meeting Agenda. The contractor shall publish an agenda for all meetings, no later than two days prior to each meeting.

6.1.2.1.3. Project Status Meetings. The contractor shall conduct recurring weekly project status meetings. During each meeting, the contractor shall provide schedule update, review any open items from the previous project status meeting, and record meeting minutes for distribution.

6.1.2.2. Submittals

6.1.2.2.1. The contractor shall submit all deliverables to the Government in text searchable format for review and approval.

6.1.2.2.2. Unless otherwise stated in this PWS, allow 10 business days for the Government to review each deliverable associated with this contract. For the purposes of this PWS, 20 December through 5 January and all Federal holidays are not considered working days.

6.1.2.2.3. No Materials to be Ordered without Approval - Material submittals (product/technical data, materials specifications, etc.) shall be provided for Government review and approval prior to the contractor procuring the material. All original manufacturer safety data sheets (SDSs) shall be submitted and approved prior to the contractor procuring the material. SDSs shall be available on site prior to bringing the associated material on site.

6.1.2.3. All procured items shall be Original Equipment Manufacturer (OEM) standard products. Each material type shall be from a single manufacturer, and used in commercial or industrial facilities for at least 5 years. Refurbished or used items are not permitted.

6.1.2.4. Investigate Existing Conditions. The contractor shall perform site visits after contract award and review the concept drawings to gather information on existing conditions and have a complete understanding of existing conditions and required work. The contractor shall investigate and verify all existing conditions, including working conditions, access, and other items/systems associated with the scope of the contract. DISA’s existing drawings are available to the contractor, but these drawings should not be viewed as complete and accurate.

The contractor shall field verify all existing conditions prior to providing submittals.

6.1.2.5. Shop Drawings.

a. All drawings submitted by the contractor shall conform to the USACE Engineer Research and Development Center A/E/C CAD Standard Release 6.1. Models shall be drawn in model space at full scale (1:1). Drawings shall be in paper space, sized at ANSI D, placed in the DISA Title Block. All pdf drawings submitted shall be text searchable. All measurements on project drawings shall be in United States Customary System (USCS) units.

b. The contractor shall prepare and submit detailed shop drawings and material schedules for

Government review and approval.

c. A complete set of As-Built drawings shall be provided in AutoCAD® 2021 compatible (.dwg) and electronic format (pdf) as part of this project prior to final project close-out. Concept drawings are available for contractor use in AutoCAD® 2021 format.

6.1.2.6. The contractor shall acquire all mandatory local, state, and federal permits.

6.1.2.7. Protection of Existing Systems

6.1.2.7.1. The contractor shall protect existing systems, including existing cable tray and water/condensate drainage piping under the raised access floor and support the trays/piping, as necessary during PWS task activities.

6.1.2.7.2. The contractor shall protect the existing Very Early Smoke Detection Apparatus (VESDA)

System, grounding grid, cable tray, leak detection, and any other systems encountered under the raised access floor, these systems must remain operational during this project. The contractor can disconnect supports for systems to perform project work, all systems disconnected shall have temporary supports and permanent supports shall be reinstalled/attached as soon as associated work is completed.

6.1.2.7.3. The contractor shall maintain all existing finishes to pre-installation condition.

6.1.2.7.4. The contractor shall use floor protection such as plywood or Masonite panels when delivering and installing equipment and materials to distribute equipment weight and prevent damage to building floor surfaces (e.g., carpeting, laminate, raised access floor panels). Cover any open cutouts with material of sufficient strength to support the loads to be encountered crossing the floor area. Maintain protection until the raised access floor system is accepted.

6.1.2.7.5. The contractor shall reinstall any floor tiles that have been removed at the end of each workday.

6.1.2.7.6. If any hazards must remain – mark and barricade the area to comply with OSHA/Safety requirements, and to keep personnel from entering the area. If any hazards must remain – coordinate markings, barricades, walkway requirements and DISA operational issues with DISA Site POC and Primary COR, 5 working-days in advance of hazards being allowed to remain.

6.1.2.8. The contractor shall replace defective items procured as part of this contract and repair damage caused to the facility structure or equipment due to work associated with this contract at contractor expense.

6.1.2.9. Cleaning.

6.1.2.9.1. The contractor shall clean work areas and remove project debris from inside the building daily. Ensure no dust is allowed on or in the rack enclosures.

6.1.2.9.2. Vacuums: The contractor shall equip vacuums with High Efficiency Particulate Air (HEPA) filtration systems, removing all dust and dirt from the floor and sub-floor areas. Vacuums shall be capable of capturing particles as minute as 0.3 microns at a 99.97% efficiency rating.

The contractor shall fit all vacuums with Ground Fault Current Interrupter (GFCI) protectors and will never be plug in under the raised access floor or to power strips inside the IT racks.

Only designated power outlets will be utilized when performing decontamination functions.

The contractor shall clean or replace vacuum filters at the end of each working day.The contractor shall inspect/start vacuums outside the building each morning, before use, to ensure the integrity and cleanliness of the filtration system.

6.1.2.9.3. The contractor shall use tack pads at work area entryways to prevent dust from being carried in and out of work areas by people’s feet. Tack pads shall be replaced daily during work associated with this PWS.

6.1.2.9.4. The contractor shall clean the floor, including the structural concrete subfloor, during the performance of this project.

a. Any existing debris and debris created during work associated with this PWS shall be removed from both the raised access floor and subfloor at the end of each work day.

b. When cleaning the access floor, the contractor shall not permit seepage of cleaner between individual panels. Cleaning of ferrous surfaces must be in accordance with FS TT-C-490.

6.1.2.9.5. The contractor shall remove and properly dispose of all debris off site in an environmentally safe manner.

6.1.2.10. Work Noise – Installation noise shall be limited to 85 decibels (dBA) or less during normal working hours (7:00 AM to 4:00 PM). The contractor shall schedule work outside of normal working hours with Primary COR- when performing work in excess of 85 dBA.

6.1.2.11. Applicable Standards and Guidelines.

All work shall be done in accordance with the latest version(s) and/or edition(s) as of the award date of this PWS of the following codes and standards listed below. These documents are prescriptive to the execution of this PWS:

American National Standards Institute (ANSI) Architectural Barriers Act (ABA), Americas with Disabilities Act and Architectural Barriers Act

Accessibility Guidelines International Building Code (IBC) Military Standard (MIL-STD-188-124B) for Grounding, Bonding and Shielding National Fire Protection Association (NFPA) National Electrical Code (NFPA 70)

NFPA 101, Life Safety Code Handbook Standard for Electrical Safety in the Workplace (NFPA 70E) Occupational Safety and Health Administration (OSHA) TIA-942 Telecommunications Infrastructure Standard for Data Centers Unified Facilities Criteria (UFC) United States Army Corp of Engineers (USACE) Engineer Research and Development

Center A/E/C CAD Standard (For more information, go to:

http://www.wbdg.org/FFC/AECCAD/ERDCITL_TR12-6_r6.pdf)

DISA Standards:

o Rigid Grid Access Flooring

6.1.2.11.1. Conflicts between codes and standards that are not specifically addressed in this PWS, the more stringent shall apply. The codes, standards, and publications most current at the date of contract acceptance shall be those referenced for system planning.

6.1.2.11.2. Technical Questions - All technical questions and/or concerns with this PWS or project after award are to be addressed and answered by the Primary COR. If there are conflicting statements, the order of precedence shall be first, the text of this PWS, second, Appendices to this PWS, and third, the standards and guidelines referenced above.

6.1.2.11.3. Substandard and non-code compliant electrical and mechanical equipment installations found during new or replacement equipment installation must be brought into compliance with applicable Life Safety and Federal Government guidelines.

6.1.2.12. Seismic Qualifications – Equipment and components must withstand the effects of a seismic event (remain in place without separation of any parts when subject to seismic forces and remain fully operational after the seismic event). The contractor shall provide all necessary bracing and supports to meet requirements for installation for the site seismic design category in accordance with IBC. The contractor shall submit seismic calculations sealed by a Professional Engineer to confirm the installation meets the seismic requirement in accordance with IBC.

6.1.2.13. Additional Documentation: Provide Visit Authorization Letters (VAL) in accordance with paragraph 11.4 and Non-Disclosure Agreement (NDA) in accordance with paragraph 13.c

Task#

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.1.1 Project

Schedule

MS Project or similar in ‘critical path’

30 calendar days after award, and 5 calendar days after any update

Standard Distribution*

Once, resubmit when updated

6.1.2.1.2 Project

agenda

Pdf 2 business days before each project status meeting

Standard Distribution*

Before each status meeting

6.1.2.1.3 Project Status

Meeting Minutes pdf 2 business days following each project status meeting

Standard Distribution*

After each status meeting

6.1.2.5.b Shop drawings and schedules pdf Prior to procurement

Standard Distribution*

Once, resubmit if updated

6.1.2.5.c As-built drawings

Pdf and dwg Substantial Completion

Standard Distribution*

Once

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.1.2.12 Seismic

Calculations

Pdf Prior to procurement

Standard Distribution*

Once, resubmit if updated

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer;

1 copy of the transmittal letter with the deliverable to the Primary COR.

6.2. Task 2. Replace Raised Access Floor System in Computer Room 216 and Corridors 154, 210, 216A, and 220

6.2.1. Subtask 1. Raised Access Floor Replacement Plan

6.2.1.1. The contractor shall prepare and submit a Raised Access Floor Replacement Plan. The plan shall include the following:

a. The contractor shall replace and upgrade pedestals, stringers, solid floor panels in computer room 216 and corridors 154, 210, 216A, and 220 and perforated floor panels in computer room 216.

1. The contractor shall replace solid and perforated panels “like for like” (solid for solid and perforated for perforated) in computer room 216.

b. The contractor shall use phased installation and detailed description of the Method of Procedures

(MOPs) to be performed for all raised access floor removal and installation activities.

1. A MOP is step by step, in depth, description of a work item that needs to be completed.

MOP's are required, and have to be approved by the site and DISA Denver The Government shall have 30 days to review each MOP.

2. Include mitigations steps to avoid disruption of site operations.

3. The phasing sequence shall align with the proposed project schedule, allow for continuous operation of IT racks, and limit the number of open floor area to maintain cooling to the IT racks and personnel access to the data center rooms and corridors.

4. Limit the number of open floor areas to maintain cooling to the racks. Temperature of the computer room shall not exceed 75°F during the duration of the work unless approved by the Primary COR.

5. Limit the size of open floor areas to prevent the existing floor from shifting, as the existing floor is a floating floor.

6. Limit the open floor area in corridors to allow DISA personnel access to all areas within the scope of this project.

c. The contractor shall identify systems and process for lifting and lowering operational IT racks to remove existing floor panels and support structure from below racks and install new raised access floor components and grounding, the protection of power connections, IT data cabling, conveyance, and control circuits, and the location of material storage and cutting areas.

d. The contractor shall ensure the plan includes, but not limited to a MOP for lifting and lowering IT racks, sequencing, Quality Control Plan, protection of existing systems to remain, building access, panel cutting area outside the raised access floor environment, location of dumpsters and contractor work trailers.

6.2.2. Subtask 2. Raised Access Floor System

6.2.2.1. The contractor shall procure new raised access floor pedestals, stringers, and floor panels which meet the salient features detailed in Appendix B, Rigid Grid Access Flooring.

6.2.2.2. The contractor shall submit manufacturer product data sheets and installation instructions for all raised access floor solid panels, perforated panels, stringers, and pedestals for Government review and approval.

6.2.2.3. The contractor shall submit manufacturer product data sheets and SDS for adhesive used to attach pedestals to the concrete subfloor for Government review and approval.

a. The contractor shall ensure adhesive used to secure pedestals is compatible with epoxy subfloor coating.

6.2.2.4. The contractor shall submit manufacturer high pressure laminate (HPL) standard color options for DISA selection and approval.

6.2.2.5. The contractor shall confirm square footage of raised access floor areas and actual floor system component count for each area prior to procurement. The following table shows and estimated number of floor panels, pedestals, and stringers required for replacement and required spares.

Room 216, Corridor 154, 210, 216A, 220 Spare* Total Solid panel 1220 50 1270

Perforated panel 40 60 100

Pedestal 1485 20 1505

Stringer 1300 20 1320

* Spares shall be provided for future use by the government. Floor panels spares shall be provided on pallets and only contain a single panel model number.

6.2.3. Subtask 3: Floor Penetration Seals

The contractor shall procure and install seals for all penetrations in the replacement raised access floor using either grommets or air-dams:

6.2.3.1. Grommets

6.2.3.1.1. The contractor shall use grommets for all IT rack penetrations, PDU penetrations, and other larger penetrations.

6.2.3.1.2. Grommets shall include the following features:

a. brush seal

b. 2-part flush mounted

1. Grommets may be cut in half when a 2-part grommet is not available from the manufacturer for a specific size.

c. Upsite Koldlok 3030, or Upsite Koldlok 1010 (cut in half) are acceptable grommets. The Upside Koldlok example for acceptable grommets does not limit the grommet size. Similar flush mount 2-piece grommets of the appropriate size shall be procured and installed by the contractor.

6.2.3.1.3. The contractor shall ensure each grommet fits and seals the tile cutout.

6.2.3.1.4. Existing brush grommets meeting these requirements and in like-new condition may be reused.

6.2.3.2. Air-Dams

6.2.3.2.1. For small penetrations where grommets cannot be used, the contractor shall seal the gap between the panel cutout and the component penetrating the raised access floor with air dams or sealant which will prevent pressurized air from flowing from below the raised access floor.

6.2.3.3. The contractor shall submit product data sheets for each component type proposed for sealing opening in the raised access floor for Government review and approval.

6.2.4. Subtask 4. Raised Access Floor System and Installation

6.2.4.1. The contractor shall submit installation drawings showing the following for Government review and approval:

a. Location of panels

b. Layout of supports, panels, and cutout locations

c. Sizes and details of components

d. Details at floor perimeter and height above structural floor

e. Details of bridges used to install a pedestal above an existing obstruction

f. Lateral bracing

g. Typical cutout details

h. Gasketing, perforated panels

i. Description of factory coating / floor finishes

6.2.4.2. Some existing systems are attached to the existing pedestals. The contractor is responsible for detaching from the existing pedestals and reattaching to the new pedestals, taking care to not damage the existing systems.

a. These systems include but are not limited to: SRG, Very Early Smoke Detection Aspirator (VESDA) system pipes, electrical power conduits and connections, and Building Automation System (BAS) cabling.

b. The Signal Reference Grid (SRG) for grounding is attached to both the existing pedestals and the active IT Racks. All SRG connections disconnected from the existing pedestals shall be reattached to the new pedestals.

6.2.4.3. The contractor shall lift and lower existing IT racks and other equipment as required for the removal and installation of the raised access floor panels, pedestals, and stringers.

a. There are approximately 35 IT racks and other equipment sitting on top of the raised access floor in Room 216 at the time this PWS was developed.

b. Where support stands are used (all Computer Room Air Handlers (CRAHs), many Power

Distribution Units (PDUs)), the equipment on the support stand do not require lifting. The raised access floor shall be placed around the support stands.

c. The contractor shall lift and lower all active IT racks, some PDUs, and other equipment installed directly on the raised access floor for the floor system replacement.

d. All IT racks, PDUs, and other equipment shall remain operational throughout the upgrade process. The contractor shall take precautions to ensure no computing equipment will be taken offline (power or IT communication loss) during the floor upgrade process.

e. IT racks are connected with both power cables and IT cables via cable tray above and below the raised access floor.

f. The contractor shall ensure each operational equipment (IT Rack, PDU) can be lifted while keeping the equipment operational prior to and during any lifting/lowering activities.

6.2.4.4. During the installation process, the contractor shall clean the structural concrete sub-floor in accordance with paragraph 6.1.3.9.

a. The contractor shall pick up all existing loose debris and other trash under the raised access floor.

b. The contractor shall vacuum under the raised access floor as the floor is replaced.

c. The contractor shall mop and wipe down the under access floor space with damp mop and/or cloths. Rinse mop and cloths frequently. Do not use excesses water, mop/cloth shall not be dripping water.

6.2.4.5. The contractor shall ensure all locations where full floor panels do not fit shall have stringers along all original panel edges and pedestals at all corners of the floor panel.

a. At locations where the new floor panel shall be installed adjacent of an existing floor panel which is installed through partition walls, the original floor tile, stringer and support shall be retained.

The contractor shall ensure both the existing and new floor panels are installed with 4 pedestals as support and stringers at least 3 of the original panel edges.

b. The contractor shall replace the floor tiles installed through the partition walls in corridor 216A only.

6.2.4.6. The contractor shall ensure all locations where existing equipment prevents floor pedestals from being attached to the floor (ie, pipe routed in the location where a pedestal is required) shall use a bridge to ensure all corners of the floor panel is supported by a pedestal.

6.2.4.7. Cutting of Floor System Components

a. The contractor shall perform all cutting of floor system components outside of the raised access floor environment to avoid dust and debris near the IT equipment.

1. When a floor panel cannot be removed and the equipment cannot be disconnected (ie, conduit, pipe, IT racks, PDUs penetrations that are not edge cuts), then the contractor shall perform the floor panel cut in place with the simultaneous use of a HEPA vacuum in accordance with paragraph 6.1.3.9 and protect of existing penetration (cable, pipe, conduit).

b. The contractor shall perform center cuts in floor panels in accordance with the manufacturer’s recommendations when possible. Edge cuts are only permitted when penetrations cannot be disconnected (ie, conduit, pipe, active IT racks, PDUs). If IT racks are not active and can be disconnected, DISA will disconnect and reconnect the IT rack cables, and the contractor shall use a center cut tile.

6.2.4.8. The contractor shall perform the raised access floor system removal and replacement in incremental sections in accordance with the Raised Access Floor Replacement Plan (paragraph 6.2.1) to minimize disruption of temperature-controlled climate, potential existing floor shift, and DISA personnel access in the data center or through corridors.

6.2.4.9. The contractor shall ensure the finished raised access floor is level and meets tolerance requirements (Appendix B paragraph 2.2.1.1.a-2.2.1.1.d). The contractor shall use a laser leveling device to ensure the floor is level and floor tiles are aligned.

a. Existing floor panels have 1/8 inch HPL. The contractor shall ensure new panels which abut to existing panels or other existing finished floor surface not replaced under this project are flush or have a threshold to provide a level transition. Where the transition is with carpet, the contractor shall ensure the new floor is flush with the hard surface below the carpet and have a threshold transition between the carpet and new floor panel.

6.2.4.10. The contractor shall seal all gaps and cutouts in the floor, preferably with brushed grommets.

6.2.4.10.1. The contractor shall use flush mounted brushed grommets (ref paragraph 6.2.3.1) for all

IT rack and PDU floor penetrations. The following table estimates the required number of grommets for proposal purposes:

Requirement Grommet Count IT Racks 1 grommet per IT Rack* 32 PDUs 2 grommets per PDU** 8 Extra, for floor configuration changes 10% of total for IT racks and PDUs 4 Spares 50 total 50

Total 94 *IT racks either empty or fully disconnected do not require tile cuts or grommets. For purposes of this PWS, assume all IT racks are connected and operational.

**Count assumes all PDUs are floor mounted.

6.2.4.10.2. Where grommets cannot be used, the contractor shall install air dams (ref paragraph 6.2.3.2) for small tile cuts, such as around conduits.

6.2.4.11. The contractor shall remove and properly dispose of all existing raised access floor system components off site in an environmentally safe manner to include floor panels, stringers, pedestals and bracing, all existing attachment items, such as screws, bolts and clips, wall base, grommets, and other floor air dams/sealant which were removed and not reused.

6.2.5. Subtask 5. Procure and Install Wall Base

6.2.5.1. The contractor shall remove and replace the wall base along the perimeter walls and columns of computer room 216 and corridors 154, 210, 216A, and 220 to match existing.

6.2.5.2. Wall base shall be thermoplastic rubber (TPR). Adhesive shall be an acrylic adhesive, pre-applied by the manufacturer. Color shall be selected by DISA from the manufacturer’s standard color selections.

6.2.5.3. The contractor shall submit product data sheets and manufacturer’s standard color options for

Government review and approval.

6.2.5.4. The contractor shall use care during the removal of the existing wall base to minimize damage to the walls and columns.

6.2.5.5. The contractor shall install wall base in lengths no less than 3 feet unless the straight surface length is shorter than 3 ft.

6.2.6. Subtask 6. Lifting Devices

6.2.6.1. The contractor shall provide a minimum of one of each of the following at project turn-over:

suction cup lifter with extended handle, j-hook claw lifter with extended handle.

Deliverables:

Deliverable Title Format Due Date Distribution/Copie s

Frequency and Remarks

6.2.1.1 Raised Access Floor

Replacement Plan

Pdf Prior to installation

Standard Distribution*

Once, resubmit if updated

6.2.2.2, 6.2.2.3, 6.2.3.3, 6.2.5.3

Product Data Sheets Pdf Prior to procurement

Standard Distribution*

Once, per product type

6.2.2.2 Installation Instructions Pdf Prior to

procurement

Standard Distribution*

Once, per product type

6.2.2.3 SDS Pdf Prior to

Procurement

Standard Distribution*

Once, per product type

6.2.2.4, 6.2.5.3

Standard Color Options Pdf or sample Prior to procurement

Standard Distribution*

Once

6.2.4.1 Installation Drawings Pdf Prior to

procurement

Standard Distribution*

Once, resubmit if updated

6.2.6 Lifting Device, qty 2 Tool At substantial

completion

Site, notification of delivery to technical POC

Once, per device

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer;

1 copy of the transmittal letter with the deliverable to the Primary COR.

6.3. Task 3. Project Close-Out

Provide close-out documentation for Government review and acceptance.

6.3.1. Subtask 1. Warranties

6.3.1.1. The project shall include a minimum one-year manufacturer’s warranty on all equipment and components included in the project and a minimum one-year contractor’s warranty on all installed equipment, including labor. The warranty period shall start upon substantial completion.

6.3.1.2. Warranty Letters shall include warranty contact information and expiration dates.

6.3.1.3. All equipment and components shall be installed per the manufacturer’s recommendations.

6.3.2. Subtask 2. Final Redline/As-Built Drawings

6.3.2.1. The contractor shall submit redlined as-built drawings which show changes from the submitted plans for Government review and acceptance. Initial submission shall be at least 30 days prior to Substantial Completion. Final submission shall be prior to Final Acceptance.

6.3.2.2. The contractor shall update supplied AutoCAD planning drawings to show new raised access floor and SRG grounding configuration. No IT equipment (racks, cabinets, telephone switches) shall be shown on any drawings.

6.3.3. Subtask 3. Operations & Maintenance (O&M) binder)

6.3.3.1. The contractor shall submit O&M data for installed equipment consolidated in a binder for

Government review and approval. The contractor shall deliver one hard copy of the O&M binders to the site, and one soft copy of the O&M binders to DISA Denver. Submit the electronic version for Government review and approval prior to the final versions. Final O&M binders shall be provided to DISA at least 30 days before contract completion.

6.3.3.2. The O&M binders shall include the following:

a. Binder table of contents and section title pages

b. Final redline/as-built drawings

c. Warranty letter(s) with contact details

d. OEM installation and O&M manual(s) for all installed equipment and components

6.3.3.3. The contractor shall ensure the hardcopy binder has tabbed dividers separating each section.

6.3.3.4. The contractor shall ensure the electronic binder has bookmarks and crosslinks to navigate between each document, title page, and table of contents.

Deliverables:

PWS

Task#

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.3.1 Warranty Pdf Prior to final

project acceptance

Standard Distribution*

Once, per warranty

6.3.2.1 Redlined

as-built drawings

AutoCAD® 2021 compatible format and pdf

Prior to final project acceptance

Standard Distribution*

Once

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.3.3 O&M binders pdf and hardcopy

Recommend obtaining approval of soft copy prior to generating hard copy.

30 days before contract completion

Hardcopy and soft copy to site, soft copy to Technical

POC

Once

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Technical POC and Site POC.

7. Performance Standards.

Performance Standard Acceptable Quality Level (AQL) Methods of Calculation

6.1.1 Subtask 1 - Project

Schedule (and Phasing Plan)

Project schedule meet the period of performance and PWS. Phasing Plan is coordinated with - and accepted by Site POCs.

Minimum Acceptable:

100% compliance with requirements.

100% Inspection and integration of customer input for proposed schedule.

6.2 Task 2 – Replace

Raised Access Floor System in Computer Room 216 and Corridors 154, 210, 216A, and 220

Installed materials meet technical requirements 100% of the time. Deficient work is corrected in a timely manner prior to contract completion.

Minimum Acceptable:

100% compliance with requirements.

100% inspection of work. All installed materials and systems shall be complete, usable and operational, and approved by Government.

6.3 Task 3 – Close-Out

Documents

O&M Binder submittal includes all required documentation

Minimum Acceptable:

Submittal requires only minor modifications. Required revisions are resolved in a satisfactory manner.

100% Inspection of submitted documents.

8. Incentives. None.

9. Place of Performance.

Mission Location: Data Center Ogden

Place of Performance:

Data Center Ogden 7879 Wardleigh Road, Building 891 Hill AFB, UT 84056

Local travel to and around the mission location may be required throughout the period of performance; this travel will not be reimbursed. Long distance travel within CONUS may be required to support the requirements of this PWS. Long distance travel within CONUS shall be included in the contractor overhead for this contract.

10. Period of Performance. The period of performance is 12 months upon the award.

All work will be completed during normal business hours (Monday – Thursday, 06:00– 16:00, excluding US Federal Holidays). The Government will support additional work hours or works days if required to support the proposed installation schedule. The additional work hours or days must be coordinated with the Government a minimum of seven (7) days prior to scheduling additional hours or days.

11. Security Requirements.

The contractor shall coordinate visits with site Point Of Contract (POC)s providing at least a 72-hour notice (or according to site security requirements) prior to any site access. Contractor personnel without security clearances performing any task under this PWS must be escorted by cleared DISA personnel (civilian, military, or contractor).

Personal electronic devices, including cell phones, are not allowed in most areas of the building.

Removable media and USB connections are not allowed. All personnel must attend a security briefing on site prior to being accessing the facility. The primary point of contact for security and facility access issues is the site POC.

All information relating to the project must be protected against release to the general public.

Hardcopies of documents, including CD’s, shall be shredded before disposal. The contractor shall comply with Security Requirements. Contractors will be required to apply for temporary access to the base to gain entrance through the gate and be able to drive to the work site. More information for base access will be provided during the site survey.

References:

a. DISA End User Access Agreement, 11 February 2021

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoD Manual 5200.01, Vol 1-3 Information Security Program, 24 February 2012

i. DoD Manual 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DoD Instruction 5200.48, Controlled Unclassified Information (CUI), 6 March 2020

k. 32 CFR Part 117, “National Industrial Security Program Operating Manual (NISPOM)”, 24

February 2021

l. DoDI 5230.24, “Distribution Statements for DoD Technical Information,” January 10, 2023

11.1. Facility Security Clearance. Work performed under this contract/order is Unclassified. Therefore, the company does NOT require a Facility Clearance from the Defense Counterintelligence and Security Agency Facility Clearance Branch.

11.2. Security Clearance. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order are UNCLASSIFIED. Escorts shall be provided by the facility.

11.3. Investigation Requirements. None.

11.4. Visit Authorization Letters (VAL). Visit requests shall be processed and verified through the DISS to Security Management Office (SMO) DKABAA10. Include other DISS SMO code DKAWGB for DISA Ogden. DISS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number of the contract/order in the Additional Information section.

Contractors that do not have access to DISS may submit visit authorizations by e-mail in a password protected .pdf to the COR/ACOR specified in DITCO Additional Text G1 - Points of Contact.

*Prior coordination with the DISA COR should be made via email to ensure the VAL/ Visit Authorization Request (VAR)/ Visit Termination Notification (VTN) process is agreed upon and properly secure.

11.4.1. VAR Package. VARs must be received via email and require pre-approval from the assigned

DISA COR five business days in advance of the report date. The VAL/VAR/VTN should be sent via email to the appropriate COR. The VAL/VAR/VTN should be sent using in a locked “Zip” file in one e-mail and then followed-up by another e-mail with the password to unlock the Zipped file, because it contains sensitive information covered by the Privacy Act.

Documents to include in the VAR Package:

1. Inter-office Memorandum (IOM)

2. DD Form 254 Prime and/or Sub (Good Standing approval emails for current option year)

3. Contractor VAL signed by the contractor Facility Security Officer (FSO)

If DISS is not available, the VAL must contain the following information on company letterhead

Company name, address, telephone number, facility security clearance

CAGE CODE

Contract/Order Number Name, SSN, date and place of birth, and citizenship of the employee intending to visit Certification of personnel security clearance and any special access authorizations required for the visit (type of investigation & date and adjudication date & agency) Name of COR/Alt COR Dates or period the VAL is to be valid

11.4.2. VTN Package. The contractor FSO will forward a VTN letter to the DISA COR identified in the

PWS/TO/Sub for all employees leaving the contract/task order/subcontract.

11.4.3. In addition, the DISA CORs and security managers shall inform the DISA Security Office when contractor personnel are removed for cause from a contract supporting DISA. This step is being added to prevent contractor personnel removed for security related issues from returning to DISA without appropriate vetting. This step will also provide security with pertinent information to make an informed decision regarding potential contractor employees’ access to secure facilities and sensitive information. “For Cause” is information regarding an individual that falls into one or more of the actions or incidents that are within one of the 13 adjudicative guidelines as cited in the Security Executive Agent Directive (SEAD) 4.

The VTN must contain the following information on company letterhead

Company name, address, telephone number, facility security clearance

CAGE CODE

Contract/Order Number Name, SSN, date and place of birth, and citizenship of the employee Name of COR/Alt COR Termination Date Reason for Termination

*Any VAL/VAR submitted without the above information will be denied.*

11.5. Security Contacts. DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-1235 or via mail at:

Defense Information Systems Agency Defense Information Systems Agency ATTN: MP61, Industrial Security ATTN: MP62, Personnel Security Command Building Command Building 6910 Cooper Ave. 6910 Cooper Ave.

Fort Meade, MD 20755-7088 Fort Meade, MD 20755-7088

For Data Center Ogden specific security related matters, contact the Site Security Manager at:

Name: Jade Woolsey Phone No: 801-605-7449

DSN: 388-7449

E-mail: anthony.j.woolsey.civ@mail.mil VAL e-mail: disa.meade.j9-hac.list.compute-ops-hc34g-dc-visit-request-ogd@mail.mil

11.6. Information Security and other miscellaneous requirements.

11.6.1. Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the Government facility.

11.6.2. Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.6.3. Contractor employees with an incident report in DISS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.6.4. The contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The contractor shall observe and comply with the security provisions in effect at the DoD facility.

Identification shall be worn and displayed as required.

11.6.5. The authority for the contractor personnel to regain access must be granted by DISA Chief of

Security.

11.6.5.1. DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.6.5.2. DISA retains the right to revoke contractor personnel access to DISA facilities and networks, who violates one or more of Security Personnel Adjudicative guidelines, harassment or violence in the workplace while assigned to a contract clearly conflict with the interest of the Government.

11.6.5.3. If contractor employee is accused of violating state or federal laws and/or Government professional conduct policies or regulations, then the Government may require that such contractor employee be removed from Government premises and/or that such contractor employee be removed from supporting this contract, pending the duration and outcome of a Government investigation if the Contracting Officer finds that the conduct or violation alleged has the potential to negatively interfere with contract performance or operations at a Government facility. Only the Contracting Officer can make such a request on behalf of the Government. Removal of contractor employee shall not negatively impact contract performance.

11.6.6. Contractor personnel will generate or handle documents that contain Controlled Unclassified

Information (CUI) at the Government and/or contractor facility. Contractor personnel will generate or handle documents that contain Proprietary, Contract Sensitive, or similarly designated information at the Government and/or contractor facility. All contractor deliverables shall be marked in accordance with DoDM 5200.01, Vol. 3, DoD Information Security Program:

Protection of Classified Information; DoDI 5200.48, Controlled Unclassified Information (CUI);

and DoDM 5400.07, Freedom of Information Act Program, unless otherwise directed by the Government. The contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

11.6.7. The contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract/order.

Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

Deliverable:

Task#

Deliverable Title

Format Due Date Distribution / Copies

Frequency and Remarks

11.4 Contractor’s

VAL

PDF 15 Calendar days after award

Standard Distribution*

Once. Additional if new personnel are required on site.

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Site POC.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-

Furnished Information (GFI).

Not Applicable.

13. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. Not Applicable.

b. Identification of Potential Conflicts of Interest (COI). Not Applicable

c. Identification of Non-Disclosure Requirements. The contractor shall obtain and maintain Non-Disclosure Agreements (NDA) for each employee assigned to the contract (reference Appendix C). Initial NDAs shall be signed within one week of contract award, and NDAs shall be kept current through the entirety of the period of performance as employee turnover occurs. The contractor shall ensure that all employees assigned to the contract have executed NDAs on file as of the date of the Monthly NDA Status Report, which shall include names and NDA status of all current employees assigned to the contract.

Deliverable:

Task#

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

13c. Monthly NDA Status Report

Contractor determined format

No later than end of the 1st week of each month

Standard Distribution*

Monthly (NDA status as of the end of the previous month)

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

d. Packaging, Packing and Shipping Instructions. As provided by manufacturer. Outer packages shall not have special markings, other than standard information used in common business practice. The delivery information for US Postal Mail, or courier deliveries (ie, FedEx or UPS) is the place of performance defined in paragraph 9.