HR_Toolkit_Process_Flows_Final.pdf
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- Enterprise Architecture (EACOE) Quick Start Federal contract opportunity
- Solicitation number
- HB0001-18-R-0003
- Issued by
- Department of Defense Cyber Command
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HR_Toolkit_Process_Flows_Final
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Text version
The overall classification of this briefing is: UNCLASSIFIED // FOR OFFICIAL USE ONLY
J1
Personnel Management CONOPS Process Flows
Final 12/12/16
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Mission Scenarios
• Selections
– Civilian (J14)
• Inbound
– Civilian (J14)
• Outbound
– Civilian (J14)
• Annual Evaluation
– Military Evaluations (J12)
• Awards
– Military (J12)
– Civilian (J14)
Scenarios: Hiring Selection/Inbound
1. GS-14/15, BNR
2. GS-14/15, USAJOBs
3. GS-13 and below, BNR
4. GS-13 and below, USAJOBs
Process: Selection, GS-14/15, BNR (1 of 2)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
DCPDS DCPDSDCPDSDCPDS
Identify
“Fill Action”
Review/Coord
“Staff Package”
Review/Approve
“Staff Package”
Package
Documentation
Repackage
“RPA”
Validate “RPA” &
Supporting
Documentation
Go To:
“Inbound”
Process
Review “RPA” &
Supporting
Documentation
E-915, PD, Org Chart, Resume
Develop
“Staff Package”
E-mail, RPA #
“CC” E-mail:
Tentative Job
Offer (TJO)
(J-Code MPRs)
E-915, PD,
Org Chart, SF-52
Resume
Rework Action Items
(J14) E-915, PD,
Org Chart, Resume
(IN TURN: J1A, DJ1,
J1, J0, SJA, DCOS)
Rework Action Items
(COS) E-915, PD,
Org Chart, Resume
Rework Action Items
(J14)
Build “Request for Personnel
Action (RPA)”
E-915, PD, Org Chart, SF-52Resume, Hiring Checklist
(USSTRATCOM/J1C) (J14) (AFDW) (AFPC)
7 8 9
(J14)
PD
Valid?
Y
Rework Action Items N
• E-915, PD, SF-52
• Org Chart
RPA # RPA #
Review
“Received”
Documents
(J14, then J11)
Rework Action Items
E-915, PD,
Org Chart, Resume
Vacancy PageVacancy Page
Close PD
Advertisement
Advertise PD
Internally
(J14) (J14)
7-14 days
Review
“Received”
Documents
(IN TURN: J-Code, MPR)
2 3 4 5
11 12 13 14
Process: Inbound, GS-14/15, BNR (2 of 2)
SQ
Package
DCPDSDCPDS
Review SQ
Package
Approve
“Selectee” access
Forward
SSO approval
Establishes
EOD/firm offer
Reports to
AFDW
Inbounding complete
Notify J-Code of
Acceptance &
SQ Request
E-mail: Firm Offer (FO)—”cc” E-mail to J14
(Selectee)
E-Mail:
Acceptance…
(SSO)
(SSO) (J14)
Input Data &
Notify AFPC
(AFDW) (AFPC)
E-mail:
SSO Approval
Report to
Central
Processing
Center (CPC)
Accept
TJO?
N
Request
SQ?
E-mail:
Tentative Job
Offer (TJO) Y
N
(Selectee) (J14)
Send “blank”
SSO documents
(J14)
Return
“completed”
SSO documents
(Selectee)
E-Mail:
Acceptance…
YApprove
SQ
Request?
N
(J-Code)
Blank SSO docs
E-Mail:
Acceptance…
Create SQ
Package
(J-Code)
DCPDS
Review
“Approved”
SQ Package
(IN TURN:
AFDW, AFPC)
SQ
Package
Review
“completed”
SSO documents
Completed SSO docs
Rework Action Items
E-mail:
SSO Approval
• “Approved SQ Package
• Drug Test Results
• Clearance Data
(Selectee)(Selectee)
E-mail (from J14 to Selectee):
CPC Reporting Instruction
Accept
FO?
N
Y
(Selectee)
19 20
24 25 28 29
Go To 1 Go To 21 Go To 15
Go To 1
(IN TURN:
J14, J83, DJ1,
J1, J0, SJA,
DCOS, COS)
Go To 21(AFPC)
Issue Tentative
Job Offer (TJO)
“Approved” SQ Package
Update FMTS
(J14) 33
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Process: Selection, GS-14/15, USAJOBs (1 of 3)
DCPDSDCPDS DCPDS DCPDS
Identify
“Fill Action”
Review
“Received”
Documents
Package
Documentation
Build “Request for Personnel
Action (RPA)”
Repackage
“RPA”
Review “RPA” &
Supporting
Documentation
E-915, PD, Org Chart
Develop
“Staff Package”
Rework Action Items
(J-Code MPRs) (J14, then J11) E-915, PD, Org Chart, SF-52
Rework Action Items
(J14)
E-915, PD,
Org Chart
(J14)
(J14)
Review “RPA” &
Supporting
Documentation
(USSTRATCOM/J1C) (AFPC)(AFDW)
1 3 4 5
(J14)
PD
Valid?
Y
Rework Action Items N
• E-915, PD, SF-52
• Org Chart
RPA #
E-mail, RPA # RPA #
E-Mail:
Management
Advisory
YAdvisory
OK?
N
(J14)
Go To E-Mail:
Management Advisory Review
“Management
Advisory”
(J-Code MPRs)
(J14, then J11)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Process: Selection, GS-14/15, USAJOBs (2 of 3)
USAJOBSUSAJOBS
Send “Job
Announcement
(JA)”
Close “Job
Announcement”
Post “Job
Announcement”
Feedback
H ir in g
C er t
Selection, Alternates, E-915
(J14)
Review “Job
Announcement”
E-Mail:
Announcement
(AFPC) (AFPC)
Evaluate
Applicants
(AFPC)
DCPDS
Review “RPA” &
Supporting
Documentation
48 Hrs
(AFPC)
Y“JA”
OK?
N
(J-Code MPRs)
Internal Vacancy Page
Post “Job
Announcement
(J14)
72 Hrs
5 days
Selection Mgr
Load
“Hiring Cert”
(AFPC)
(AFPC)
From:
Courtesy E-Mail
Selection Mgr
Input
“Selection Data”
(J14)
Go To:
Approve
Selection
N
(COS) 27
Go To 21
Y
Selection Mgr
Retrieve
“Selection Data”
(J14)
Make “Job
Selection”
(J-Code MPRs)
Selection DataSelection made?
N
(MPR)
Go To 1
Review/Coord
“Staff Package”
Develop
“Staff Package”
IN TURN:
(J14, MPR)
(IN TURN: J1A, DJ1,
J1, J0, SJA, DCOS)
Rework Action Items
Review/Coord
“Staff Package”
(COS)
Review
“Received”
Documents
Y(J14)
E-915, PD,
Org Chart, Hiring
Checklist, Resume(s)
E-915, PD,
Org Chart, Hiring Checklist, Resume(s)
Process: Inbound, GS-14/15, USAJOBs (3 of 3)
DCPDSDCPDS
Review SQ
Package
Approve
“Selectee” access
Forward
SSO approval
Establishes
EOD/firm offer
Notify J-Code of
Acceptance &
SQ Request
E-mail: Firm Offer (FO)—”cc” E-mail to J14
(Selectee)
E-Mail:
Acceptance…
(SSO)
(SSO) (J14)
Input Data &
Notify AFPC
(AFDW) (AFPC)
E-mail:
SSO Approval
Accept
TJO?
SQ
Package
Y
N
Request
SQ?
E-mail:
Tentative Job
Offer (TJO) Y
N
(Selectee) (J14)
Send “blank”
SSO documents
(J14)
Return
“completed”
SSO documents
(Selectee)
E-Mail:
Acceptance…
YApprove
SQ
Request?
N
(J-Code)
Blank SSO docs
E-Mail:
Acceptance…
Create SQ
Package
(J-Code)
DCPDS
Review
“Approved”
SQ Package
(IN TURN:
AFDW, AFPC)
SQ
Package
Review
“completed”
SSO documents
Completed SSO docs
Rework Action Items
E-mail:
SSO Approval
• “Approved SQ Package
• Drug Test Results
• Clearance Data
Accept
FO?
N (Selectee)
33 34
423536
38 39 43 44
Go To 1 Go To 35 Go To 29
Go To 1
(IN TURN:
J14, J83, DJ1,
J1, J0, SJA,
DCOS, COS)
Go To 35
COS
Approve?
(COS)41
(AFPC)
Issue Tentative
Job Offer (TJO)
N
Reports to
AFDW
Inbounding complete
Report to
Central
Processing
Center (CPC)
(Selectee)(Selectee)
E-mail (from J14 to Selectee):
CPC Reporting Instruction
Y
Update FMTS
(J14) 48
Process: Selection, GS-13 and below, BNR (1 of 2)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
DCPDS DCPDSDCPDSDCPDS
Identify
“Fill Action”
Repackage
“RPA”
Validate “RPA” &
Supporting
Documentation
Go To:
“Inbound”
Process
Review “RPA” &
Supporting
Documentation
E-915, PD, Org Chart, Resume
E-mail, RPA #
“CC” E-mail:
Tentative Job
Offer (TJO)
(J-Code MPRs)
Build “Request for Personnel
Action (RPA)”
E-915, PD, Org Chart, SF-52Resume, Hiring Checklist
(USSTRATCOM/J1C) (J14) (AFDW) (AFPC)
(J14)
PD
Valid?
Y
Rework Action Items N
• E-915, PD, SF-52
• Org Chart
RPA # RPA #
Review
“Received”
Documents
(J14, then J11)
Rework Action Items
Vacancy PageVacancy Page
Close PD
Advertisement
Advertise PD
Internally
(J14) (J14)
7-14 days
Review
“Received”
Documents
(IN TURN: J-Code, MPR)
2 3 4 5
Process: Inbound, GS-13 and below, BNR (2 of 2)
DCPDSDCPDS
Review SQ
Package
Approve
“Selectee” access
Forward
SSO approval
Establishes
EOD/firm offer
Reports to
AFDW
Inbounding complete
Notify J-Code of
Acceptance &
SQ Request
E-mail: Firm Offer (FO)—”cc” E-mail to J14
(Selectee)
E-Mail:
Acceptance…
(SSO)
(SSO) (J14)
Input Data &
Notify AFPC
(AFDW) (AFPC)
E-mail:
SSO Approval
Report to
Central
Processing
Center (CPC)
Accept
TJO?
SQ
Package
N
Request
SQ?
E-mail:
Tentative Job
Offer (TJO) Y
N
(Selectee) (J14)
Send “blank”
SSO documents
(J14)
Return
“completed”
SSO documents
(Selectee)
E-Mail:
Acceptance…
YApprove
SQ
Request?
N
(J-Code)
Blank SSO docs
E-Mail:
Acceptance…
Create SQ
Package
(J-Code)
DCPDS
Review
“Approved”
SQ Package
(IN TURN:
AFDW, AFPC)
SQ
Package
Review
“completed”
SSO documents
Completed SSO docs
Rework Action Items
E-mail:
SSO Approval
• “Approved SQ Package
• Drug Test Results
• Clearance Data
(Selectee)(Selectee)
E-mail (from J14 to Selectee):
CPC Reporting Instruction
Accept
FO?
N
Y
(Selectee)
15 16
20 21 24 25
Go To 1 Go To 17 Go To 11
Go To 1
(IN TURN:
J14, J83, DJ1,
J1, J0, SJA,
DCOS, COS)
Go To 17(AFPC)
Issue Tentative
Job Offer (TJO)
“Approved” SQ Package
Update FMTS
(J14) 29
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Process: Selection, GS-13 and below, USAJOBs (1 of 3)
DCPDSDCPDS DCPDS DCPDS
Identify
“Fill Action”
Review
“Received”
Documents
Build “Request for Personnel
Action (RPA)”
Repackage
“RPA”
Review “RPA” &
Supporting
Documentation
SF-52, Hiring Checklist, E-915, PD, Org Chart
(J-Code MPRs) (J14, then J11)
Rework Action Items
(J14)
Review “RPA” &
Supporting
Documentation
(USSTRATCOM/J1C) (AFPC)(AFDW)
1 3
(J14)
PD
Valid?
Y
Rework Action Items N
• E-915, PD, SF-52
• Org Chart
RPA #
E-mail, RPA # RPA #
E-Mail:
Management
Advisory
YAdvisory
OK?
N
(J14)
Go To E-Mail:
Management Advisory Review
“Management
Advisory”
(J-Code MPRs)
(J14, then J11)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Process: Selection, GS-13 and below, USAJOBs (2 of 3)
USAJOBSUSAJOBS
Send “Job
Announcement
(JA)”
Close “Job
Announcement”
Post “Job
Announcement”
Feedback
H ir in g
C er t
Selection, Alternates, E-915
(J14)
Review “Job
Announcement”
E-Mail:
Announcement
(AFPC) (AFPC)
Evaluate
Applicants
(AFPC)
DCPDS
Review “RPA” &
Supporting
Documentation
48 Hrs
(AFPC)
Y“JA”
OK?
N
(J-Code MPRs)
Vacancy Page
Post “Job
Announcement
(J14)
72 Hrs
5 days
Selection Mgr
Load
“Hiring Cert”
(AFPC)
(AFPC)
From:
Courtesy E-Mail
Selection Mgr
Input
“Selection Data”
(J14)
Go To:
Approve
Selection
N
(COS) 25
Go To 19
Y
Selection Mgr
Retrieve
“Selection Data”
(J14)
Make “Job
Selection”
(J-Code MPRs)
Selection DataSelection made?
N
(MPR)
Go To 1
Review/Coord
“Staff Package”
Develop
“Staff Package”
IN TURN:
(J14, MPR)
(IN TURN: J1A, DJ1,
J1, J0, SJA, DCOS)
Rework Action Items
Review/Coord
“Staff Package”
(COS)
Review
“Received”
Documents
Y(J14)
E-915, PD,
Org Chart, Hiring
Checklist, Resume(s)
E-915, PD,
Org Chart, Hiring Checklist, Resume(s)
Process: Inbound, GS-13 and below, USAJOBs (3 of 3)
DCPDSDCPDS
Review SQ
Package
Approve
“Selectee” access
Forward
SSO approval
Establishes
EOD/firm offer
Notify J-Code of
Acceptance &
SQ Request
E-mail: Firm Offer (FO)—”cc” E-mail to J14
(Selectee)
E-Mail:
Acceptance…
(SSO)
(SSO) (J14)
Input Data &
Notify AFPC
(AFDW) (AFPC)
E-mail:
SSO Approval
Accept
TJO?
SQ
Package
Y
N
Request
SQ?
E-mail:
Tentative Job
Offer (TJO) Y
N
(Selectee) (J14)
Send “blank”
SSO documents
(J14)
Return
“completed”
SSO documents
(Selectee)
E-Mail:
Acceptance…
YApprove
SQ
Request?
N
(J-Code)
Blank SSO docs
E-Mail:
Acceptance…
Create SQ
Package
(J-Code)
DCPDS
Review
“Approved”
SQ Package
(IN TURN:
AFDW, AFPC)
SQ
Package
Review
“completed”
SSO documents
Completed SSO docs
Rework Action Items
E-mail:
SSO Approval
• “Approved SQ Package
• Drug Test Results
• Clearance Data
Accept
FO?
N (Selectee)
31 32
403334
36 37 41 42
Go To 1 Go To 33 Go To 27
Go To 1
(IN TURN:
J14, J83, DJ1,
J1, J0, SJA,
DCOS, COS)
Go To 33
COS
Approve?
(COS)39
(AFPC)
Issue Tentative
Job Offer (TJO)
N
Reports to
AFDW
Inbounding complete
Report to
Central
Processing
Center (CPC)
(Selectee)(Selectee)
E-mail (from J14 to Selectee):
CPC Reporting Instruction
Y
Update FMTS
(J14) 46
Y
Process: Military Evaluations, AF, E-1 to E-9
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
vPCvPC
Review draft
Evaluation
Package
Review draft
Evaluation
Package vPCFMTS
BLSDM
vPCNIPR
NIPR NIPR
Provide
Personnel Data
(monthly)
Add
“personnel data” to
Eval Tracker
Create
Evaluation Notice
Personnel Data (Hardcopy)
Eval Tracker (Softcopy)
Add
“BLSDM data”
Eval Tracker
(J13) (J12) Eval Tracker (Softcopy)
(J12) (J12)
(J12) (MPRs) (J12) (IN TURN: Service Element, CCF, SEL, CCQ, CC)
1 2
Eval Tracker (Softcopy)
Send
Eval Tracker
(weekly)
Develop draft
Evaluation
Package
• Administrative Review
7Eval Tracker (Softcopy) vPC E-mail
Eval Tracker Updates (E-mail) vPC E-mail
(707 FSS/MPS)
vPC
Review/Submit to AFPC vPC E-mail vPC E-mail
(J12) vPC
Conduct EFD
Panel
(E-6 & below)
(J12) vPC
Perform
Stratification
(E-7 & above) vPC E-mail vPC E-mail
(J12)
E-7 & above?
• Quality Force Review
• Contextual Review vPC
Obtain
Evaluation
Signatures
(MPRs)
(J12) vPC
Review/Close
Evaluation
Package vPC E-mail vPC E-mail vPC E-mail
N Y vPC
Conduct
CAO Review
(MPRs)
Process: Military Evaluations, AF, O-1 to O-6
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
vPC vPCvPC
Review draft
Evaluation
Package
Review draft
Evaluation
Package
Conduct Senior
Rater Review vPCFMTS
BLSDM
vPCNIPR
NIPR NIPR
Provide
Personnel Data
(monthly)
Add
“personnel data” to
Eval Tracker
Create
Evaluation Notice
Personnel Data (Hardcopy)
Eval Tracker (Softcopy)
Add
“BLSDM data”
Eval Tracker
(J13) (J12) Eval Tracker (Softcopy)
(J12) (J12)
(J12) (MPRs) (J12) (IN TURN: Service Element, CCF, SEL, CCQ, CC)
(AFELM/CC)
1 2
Eval Tracker (Softcopy)
Send
Eval Tracker
(weekly)
Develop draft
Evaluation
Package
• Quality Force Review
• Contextual Review
Eval Tracker (Softcopy) vPC E-mail
Eval Tracker Updates (E-mail) vPC E-mail vPC E-mail
• Administrative Review
(J12) vPC
Review/Close
Evaluation
Package
(707 FSS/MPS)
vPC
Review/Submit to AFPC vPC E-mail vPC E-mail vPC E-mail
(MPRs) vPC
Obtain
Signatures vPC E-mail
9 10 vPC
Conduct
CAO Review
(MPRs) vPC E-mail
Process: Military Evaluations, AF, O-7 to O-8
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Conduct
CAO Review
Review
Draft Evaluation
Track & Obtain
Signatures
FMTS
BLSDM
NIPR
NIPR NIPR
Provide
Personnel Data
(monthly)
Add
“personnel data” to
Eval Tracker
Create
Evaluation Notice
Personnel Data (Hardcopy)
Eval Tracker (Softcopy)
Add
“BLSDM data”
Eval Tracker
(J13) (J12) Eval Tracker (Softcopy)
(J12) (J12)
(J12) (EA) (EA)
1 2
Eval Tracker (Softcopy)
Send
Eval Tracker
(weekly)
Develop
Draft Evaluation
6 7
Eval Tracker (Softcopy)
Evaluation (Softcopy)
Eval Tracker Updates (E-mail) Modifications (via E-mail)
Review/Close
Submit to
General Group
(GG)
Evaluation Notice (E-mail)
(J12)
Evaluation (Softcopy)
Evaluation (Softcopy)
Evaluation (Softcopy)
9 10
(J0)
(J12)
Process: Military Evaluations, Army, Officer & Enlisted
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
EESEESEES
NIPREES
NIPR
Close
Evaluation
Package
FMTS
ERS
NIPR
NIPR
NIPR NIPR
Provide
Personnel Data
(monthly)
Add
“personnel data” to
Eval Tracker
Send
Eval Tracker
(weekly)
Personnel Data (Hardcopy)
Eval Tracker (Softcopy)
Add
“last eval close out” to
Eval Tracker
(J13) (J12) Eval Tracker (Softcopy)
(J12) (J12)
(MPR)
(J12) (J010)
(J12)
2 3
4Eval Tracker (Softcopy)
Sign Evaluation
Review/ Route
Evaluation
Package
• Quality Force Review
EES
• Administrative Review
Eval Tracker Updates (E-mail)
Modifications (E-mail)
NIPR
Sign
Evaluation
Package
Eval (Hardcopy & Softcopy)
NIPR NIPR NIPR
Review/ make recommendations
& feedback
Draft/Review Eval
(Administrative) Notify Ratee
6 7
(Service Element)(Ratee/Rater/Senior Rater) (1st Line/ Supervisor)
Eval (Softcopy)
Notice:
E-Mail & Voice
EES
Eval (Softcopy)
O6 & above?
Cdr Rates
Evaluation
Package
Signed by other
Evaluation
Package
Y
N
(J12)
(J0)
(Senior Rater)
Courtesy E-mail
Eval (Hardcopy)
EES
EES
NIPR
Conduct
CAO Review
(MPR)
Process: USCC Military Evaluations, Navy, Enlisted (Slide 1 of 2)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
NAVFit
NAVFitNAVFitNAVFit
NSANet/Hard pkg
NSANet/Hard pkgNSANet/Hard pkg
Conduct
CAO Review
Perform
Admin Review
Perform
Quality Force
Review
NSANetFMTS NIPR
Provide
Personnel Data
(monthly)
Add
“personnel data” to
Eval Tracker
Create
Evaluation
Notice/POA&M
(J13) (J12)
Eval Tracker (Softcopy)
(J12)
(??) (Navy Element SEL)
(J12)
1 2 3
7 8
NSANet/Hard pkg
Review
Draft Evaluation
(Senior Rater)
Personnel Data (Hard-copy)
NAVFit
NSANet/Hard pkg
Develop
Evaluation
(Sailor)
Eval Notice
POA&M
NAVFit
NSANet/Hard pkg
Review
Draft Evaluation
(Rater)
Draft Eval
Draft Eval
Draft Eval
Draft Eval
Eval for
E5 to
E9?
Y
N
Draft Eval
(Navy Element SEL)
Conduct
Ranking Board
Draft Eval Draft Eval
NAVFit
NSANet/Hard pkg
Sign Eval
(J-Code)
NAVFit
NSANet/Hard pkg
Sign Eval
(Navy Element COS) NAVFit
NSANet/Hard pkg
Sign Eval
(Navy Element CO) Eval (E7-E9)
Eval (E5-E6)
Eval (E1-E4)
12 13
Signed Evals
(Navy Element SEL)
Go To:
Hard Pkg
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Hard Pkg
Compile Evals Record Evals
(J12) (PERS-32)
15 16
From:
Signed EvalsSigned Evals
Process: USCC Military Evaluations, Navy, Enlisted (Slide 2 of 2)
Process: USCC Military Evaluations, Navy, Officer
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
NAVFit
NSANet/Hard pkg
Perform
Admin Review
NSANetFMTS NIPR
Provide
Personnel Data
(monthly)
Add
“personnel data” to
Eval Tracker
Create
FITREP
Notice/POA&M
(J13) (J12)
Eval Tracker (Softcopy)
(J12)
(J12)
1 2 3
Personnel Data (Hardcopy)
NAVFit
NSANet/Hard pkg
Develop
Evaluation
(Sailor)
Eval Notice
POA&M
NAVFit
NSANet/Hard pkg
Review
Draft Evaluation
(J-Code)
Draft Eval
Draft Eval
NAVFit
NSANet/Hard pkg
Sign Eval
(J-Code)
NAVFit
NSANet/Hard pkg
Sign Eval
(DCDR) NAVFit
NSANet/Hard pkg
Sign Eval
(J0) Eval (O6)
Eval (O5)
Eval (O1-O4)
Signed Evals
Hard Pkg Hard Pkg
Compile Evals Scan Evals
(J12) (PERS-32)
12 13
Signed Evals (FEDEX)Hard Pkg
Debrief Evals
(J-Code) 11 Signed, Original Evals
NAVFit
NSANet/Hard pkg
Compile Evals
(DCDR/J0)
NAVFit
NSANet/Hard pkg
Conduct
CAO Review
(J-Code)
Signed Evals
Scenarios: Civilian Awards
1. JCS-Level
a) Meritorious
b) Non-Meritorious
2. Air Force-Level
3. Special Achievement (J8 Funds Not Available)
4. Monetary (J8 Funds Available)
a) Notable Achievement
b) Act or Service
Breakout: “Awards” Mission Scenario
Process: JCS-Level Award, Meritorious
NIPR
(MPRs)
Prepare
Awards
Package for review
Awards Pkg (Hardcopy & Softcopy)
E-915
(MPR),
NIPR NIPR
Update Awards
Tracker
(as needed)
Review
Awards
Package
(J14)
Awards Tracker (Softcopy)
(J14) 2 4
Awards Tracker (Softcopy)
Transmittal Letter
NIPR
Send
Awards Tracker to MPRs
(weekly)
(J12)
Awards Pkg (Hardcopy & Softcopy)
E-915 (MPR),
Transmittal Letter
(J14)
Package
OK?
YN
NSA
Folks?
Y N
(J14)
5 6
NIPR
Review
Awards
Package
(NSA)
Y
Package
OK?N
(NSA)
NIPR
Review NSA feedback with
J1 Leadership
(J14)
Awards Pkg (Softcopy)
E-915
Awards Pkg (Softcopy)
E-915
Awards Pkg (Softcopy)
E-915 Go To 1
Go To 1
NIPR
Finalize
Awards
Package
(J14)
E-915, Transmittal Letter
A w ar d s P kg (H ar d co p y
S o ft co p y)
Tr an sm it ta l L et te r, E
-9
Awards Pkg (Softcopy)
E-915
Awards Pkg (Hardcopy & Softcopy)
Transmittal Letter, E-915
NIPR
Review
Awards
Package
Awards Pkg (Hardcopy & Softcopy)
(IN TURN: J1, J010,
DCOS, COS, DCDR)
Y
Award
Approved?
N
(CDR)
Awards Pkg (Hardcopy & Softcopy)
E-915, Transmittal
Letter
Go To 4
NIPR
Send
Awards
Package to JCS
(J14)
NIPR
Process
Awards
Package
(JCS)
Awards Pkg (Hardcopy
Transmittal Letter
NIPR
Prepare for
Awards
Presentation
(J14) Awards Pkg (Hardcopy)
14 15
Process: JCS-Level Award, Non-Meritorious
NIPR
(MPRs)
Prepare
Awards
Package for review
Awards Pkg (Hardcopy & Softcopy)
E-915
(MPR),
NIPR NIPR
Update Awards
Tracker
(as needed)
Review
Awards
Package
(J14)
Awards Tracker (Softcopy)
(J14) 2 4
Awards Tracker (Softcopy)
NIPR
Send
Awards Tracker to MPRs
(weekly)
(J12)
Awards Pkg (Hardcopy & Softcopy)
E-915 (MPR),
(J14)
Package
OK?
YN
NSA
Folks?
Y N
(J14)
5 6
NIPR
Review
Awards
Package
(NSA)
Y
Package
OK?N
(NSA)
NIPR
Review NSA feedback with
J1 Leadership
(J14)
Awards Pkg (Softcopy)
E-915
Awards Pkg (Softcopy)
E-915
Awards Pkg (Softcopy)
E-915 Go To 1
Go To 1
NIPR
Finalize
Awards
Package
(J14)
E-915
A w ar d s P kg (H ar d co p y
S o ft co p y)
E-
Awards Pkg (Softcopy)
E-915
Awards Pkg (Hardcopy & Softcopy)
E-915
NIPR
Create
Certificate
Awards Pkg (Hardcopy & Softcopy)
(J14)
NIPR
Sign Certificate
(J-DIR)
NIPR
Prepare for
Awards
Presentation
(J14) Awards Pkg (Hardcopy)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Awards Pkg (Hardcopy)
Certificate (Hardcopy)
Certificate (Hardcopy)
Process: Air Force-Level Award
NIPR
(MPRs)
Prepare
Awards
Package for review
Awards Pkg (Hardcopy & Softcopy)
E-915
(MPR)
NIPR NIPR
Update Awards
Tracker
(as needed)
Review
Awards
Package
(J14)
Awards Tracker (Softcopy)
(J14)
Awards Tracker (Softcopy)
NIPR
Send
Awards Tracker to MPRs
(weekly)
(J12)
Awards Pkg (Hardcopy & Softcopy)
E-915 (MPR),
(J14)
Package
OK?
N
Y
Go To 1
NIPR
Finalize
Awards
Package
(J14)
E-915
Awards Pkg (Hardcopy & Softcopy)
E-915
NIPR
Review
Awards
Package
Awards Pkg (Hardcopy & Softcopy)
(IN TURN: J1, J010,
J-DIR)
NIPR
Process
Awards
Package
(J14)
NIPR
Prepare for
Awards
Presentation
(J14) Awards Pkg (Hardcopy)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
A w ar d s P kg (H ar d co p y
S o ft co p y)
Certificate (Signed)
Certificate (Signed)
8 9
Process: Special Achievement Award
NIPR
(MPRs)
Prepare
Awards
Package for review
Awards Pkg (Hardcopy & Softcopy)
E-915
(MPR)
NIPR NIPR
Update Awards
Tracker
(as needed)
Review
Awards
Package
(J14)
Awards Tracker (Softcopy)
(J14)
Awards Tracker (Softcopy)
NIPR
Send
Awards Tracker to MPRs
(weekly)
(J12)
Awards Pkg (Hardcopy & Softcopy)
E-915 (MPR,
(J14)
Package
OK?
N
Y
Go To 1
NIPR
Finalize
Awards
Package
(J14)
E-915, Certificate
Awards Pkg (Hardcopy & Softcopy)
E-915
Awards Pkg (Hardcopy & Softcopy)
NIPR
Process
Awards
Package
(J-DIR or COS)
NIPR
Prepare for
Awards
Presentation
(J14) Awards Pkg (Hardcopy)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Certificate (Signed)
7 8
Process: Monetary Award
NIPR
(MPRs)
Prepare
Awards
Package for review
Awards Pkg (Hardcopy & Softcopy)
E-915
(MPR)
NIPR NIPR
Update Awards
Tracker
(as needed)
Review
Awards
Package
(J14)
Awards Tracker (Softcopy)
(J14)
Awards Tracker (Softcopy)
NIPR
Send
Awards Tracker to MPRs
(weekly)
(J12)
Awards Pkg (Hardcopy & Softcopy)
E-915 (MPR),
(J14)
Package
OK?
N
Y
Go To 1
NIPR
Finalize
Awards
Package
(J14)
E-915
Awards Pkg (Hardcopy & Softcopy)
E-915
NIPR
Conduct
Awards Board
Awards Pkg (Hardcopy & Softcopy)
(J1)
NIPR
Process
Awards
Package
(J0)
NIPR
Prepare for
Awards
Presentation
(J14) Awards Pkg (Hardcopy)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Certificate (Signed)
Awards Pkg (Hardcopy)
Certificate (Hardcopy)
8 9
Breakout: “Awards” Mission Scenario
Process: USCC-Level Award, USCC/CDR Approval
NIPRNIPRNIPRNIPR
NIPR NIPR NSANetFMTS
Provide
Loss Roster spreadsheet
(monthly)
Transfer data:
Loss Roster to
Awards Tracker
(monthly)
Route awards data to J-Code
POCs for action & feedback
Review
Decision
Tracker
Data
Process Awards
Package for USCC/CDR
Close Awards
Package
Loss Roster (Hardcopy)
Draft Awards Data
Send
Awards Tracker to MPRs
(weekly)
(J13) (J12) Awards Tracker (Softcopy)
Decision Tracker Feedback
(J12) (MPRs)
Award Tracker Updates (E-mail)
(MPRs) Awards Pkg (Hardcopy & Softcopy)
(J12)
Develop/Update
Decision
Tracker
Spreadsheet
(J12) (J-Codes)
(J12) (J0)
1 2 3 4
(J12)
Awards Tracker (Softcopy)
Prepare
Awards
Package for review
Review
Awards
Package
Awards Pkg Action Items
6 Data from Awards Pkg
Decision Tracker (Softcopy)
Concur/Non-concur Decisions (E-mail)
Create Awards
Package
9 E-915 (Consolidated)
• Copy Awards Package
• Generate Orders
• Send “signed” hardcopy to MPRs
• E-mail citation to Military Service Center
E-915 (from MPR)
Awards Pkg (Hardcopy, & Softcopy)
E-915 (Hardcopy)
Award
Signed?
N
Y
(J0)
Go To
NIPRNIPR
NIPR NIPR NSANetFMTS
Process: USCC-Level Award, J-DIR Approval
Provide
Loss Roster spreadsheet
(monthly)
Transfer data:
Loss Roster to
Awards Tracker
(monthly)
Route awards data to J-Code
POCs for action & feedback
Sign Certificate
Loss Roster (Hardcopy)
Draft Awards Data
Send
Awards Tracker to MPRs
(weekly)
(J13) (J12) Awards Tracker (Softcopy)
(J12) (MPRs)
Award Tracker Updates (E-mail)
(MPRs) (J12)
Process
Awards
Package
(J12) (J-Code)
(J12)
1 2 3 4
Awards Tracker (Softcopy)
Prepare
Awards
Package for review
Review
Awards
Package
Awards Pkg Action Items
Signed Certificate (Hardcopy), Awards Package (Hardcopy)
Close Awards
Package
Awards Pkg (Hardcopy & Softcopy)
E-915 (from MPR)
Awards Pkg (Hardcopy & Softcopy)
• Copy Awards Package
• Generate Orders
• Send “signed” hardcopy to MPRs
• E-mail citation to Military Service Center
Awards Pkg w/ unsigned certificate (Hardcopy & Softcopy)
E-915 (signed by J1)
E-915 (from MPR)
NIPRNSANet
Process: Retirement, STRATCOM-Level
Provide
Loss Roster spreadsheet
(monthly)
Transfer data:
Loss Roster to
Awards Tracker
(monthly)
Route awards data to J-Code
POCs for action & feedback
Loss Roster (Hardcopy)
Draft Citation/Narrative/Memo Data
Send
Awards Tracker to MPRs
(weekly)
(J13) (J12) Awards Tracker (Softcopy)
(J12) (MPRs)
Award Tracker Updates (E-mail)
(MPRs) (J12)
Process
Citation/
Narrative
Package
(IN TURN: J12, J1) (J0)
(J12)
1 2 3 4
Awards Tracker (Softcopy)
Prepare
Citation/
Narrative Pkg for review
Review
Citation/
Narrative
Package
Request: Resend Package
Citation Pkg (Hardcopy & Softcopy), E-915 (signed by J12, J1, USCC/CDR)
Process
Citation/
Narrative
Package
Citation Pkg (Hardcopy & Softcopy)
E-915 (from MPR)
Citation Pkg (Hardcopy & Softcopy)
• Copy Citation Package
• Send “signed” hardcopy to MPRs
• E-mail citation to Military Service Center
Citation Pkg (Hardcopy & Softcopy)
E-915 (signed by J12 & J1)
E-915 (from MPR)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
(J12)
USCC/
CDR
OK?
N
Process
Citation/
Narrative
Package
Citation Pkg Action Items
Y
Pkg “in
Hand’?
Close Awards
Package
(USSTRATCOM/J13)Citation & Narrative (Softcopy)
Memorandum & E-915 (Scanned)
Citation, Orders & Narrative (FedEx)
(J12)
10 11
Citation & Narrative
Citation Pkg Action Items
NIPRNSANet
Process: PCS, JCS-Level
Provide
Loss Roster spreadsheet
(monthly)
Transfer data:
Loss Roster to
Awards Tracker
(monthly)
Route awards data to J-Code
POCs for action & feedback
Loss Roster (Hardcopy)
Draft Citation/Narrative/Memo Data
Send
Awards Tracker to MPRs
(weekly)
(J13) (J12) Awards Tracker (Softcopy)
(J12) (MPRs)
Award Tracker Updates (E-mail)
(MPRs) (J12)
Process
Citation/
Narrative
Package
(IN TURN: J12, J1) (J0)
(J12)
1 2 3 4
Awards Tracker (Softcopy)
Prepare
Citation/
Narrative Pkg for review
Review
Citation/
Narrative
Package
Request: Resend Package
Citation Pkg (Hardcopy & Softcopy), E-915 (signed by J12, J1, USCC/CDR)
Process
Citation/
Narrative
Package
Citation Pkg (Hardcopy & Softcopy)
E-915 (from MPR)
Citation Pkg (Hardcopy & Softcopy)
• Copy Citation Package
• Send “signed” hardcopy to MPRs
• E-mail citation to Military Service Center
Citation Pkg (Hardcopy & Softcopy)
E-915 (signed by J12 & J1)
E-915 (from MPR)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
(J12)
USCC/
CDR
OK?
N
Process
Citation/
Narrative
Package
Citation Pkg Action Items
Y
Pkg “in
Hand’?
Close Awards
Package
(JCS)Citation & Narrative (Softcopy)
Memorandum & E-915 (Scanned)
Citation, Orders & Narrative (FedEx)
(J12)
10 11
Citation & Narrative
Citation Pkg Action Items
Breakout: “Outbound” Mission Scenario
Process: Outbound
(J-Code/AFDW/ Employee)
Notify: “Leaving
USCYBERCOM”
Leave Notice
Review
“Transfer Data”
(J14)
Proposed Release Date
(J-Code)
Release
Date
OK?9
Remove from
“USAF CIV ALL”
Distro
(J14)
UNCLASSIFIED//FOR OFFICIAL USE ONLY
UNCLASSIFIED//FOR OFFICIAL USE ONLY
Initiate
“Out-processing
Checklist”
(AFDW)
Forward
“Release Date”
(J14)
(J14)
Turn in CAC to DEERS Update FMTS
(J14)
Out-brief
Employee
(IN TURN: NSA, SSO)
Sign
“Out-processing
Checklist”
(J14)
Transfer Data
(J-Code)
Create
Appraisal
?8
(J-Code)
Award
Desired?
(J14)
Transfer to AF
Org?5
(Employee)
Request
Appraisal
?7
GO TO:
Appraisal
Process
(J14)
GO TO:
Awards
Process
(J14)
Transfer Data
Transfer Data
Proposed Release Date
“New” Release Date
Transfer Data
Develop SF-50
(Employee)
Y
N
New/Proposed Release Date, Checklist(J14)
Checklist
OK?
Y
N
N
Y
Y
N
YY
N
(J14)
File “Out-processing
Checklist”
4 6
Go To
Go To
GO TO:
Selection
Process
(J14)
Retiring?
Develop SF-75
(AFDW)
N Y
N ew
/P ro p o se d
R el ea se D at e, Tr an sf er D at a
Transfer Data
Checklist
Review
“Out-processing
Checklist”
(J14)
N
Update DCPDS
(J14)
(J14)
13 14
File details come from the government source that posted it.