HAZARDOUSWASTEDISPOSALSERVICES-ADDENDUM3.pdf

ADDENDUM #3

HAZARDOUS WASTE DISPOSAL SERVICES

PPS-224-27

QUESTIONS & ANSWERS

Section A vs. Section D – Disposal Pricing Structure

1. Please clarify the intended relationship between Section A (Disposal by Container) and Section D (Disposal by Waste Type).

o Should disposal be priced based on container size, waste type, or a combination of both?

o For example, for a 30-gallon lab pack containing flammable liquids, should pricing be applied under:

▪ A3 (30-gallon container), or

▪ D1 (flammable liquids per gallon), or both?

Pricing shall be structured in a manner that avoids duplicate billing. Vendors are expected to propose pricing consistent with the service performed and applica-ble waste stream classifications in accordance with the bid specifications.

2. In lab pack scenarios where only a portion of the container volume consists of actual waste (e.g., 10–15 gallons of liquid within a 30-gallon drum), should billing be based on:

o The full container size, or o The actual volume of waste, and if so, how is that volume to be determined?

Billing should reflect the actual quantity of waste managed. Vendors shall iden-tify within their proposal the approach used to determine waste quantities for invoicing purposes.

3. For waste streams not explicitly listed in Section D (e.g., oxidizers, flammable solids, toxic solids, water-reactive or pyrophoric materials), should these default to D4 – Solid Hazardous Waste (per pound)?

Waste streams not specifically identified within the pricing schedule shall be classified under the most appropriate applicable category in accordance with regulatory requirements and industry standards.

4. For per-pound pricing, please confirm whether charges are based on:

o Gross weight (including container, absorbents, and packaging), or o Net waste weight only, and how such weight is to be determined at time of pickup.

Pricing based on weight should reflect the actual waste managed. Vendors should clearly disclose their proposed weighing practice within their submis-sion.

Section B – Lab Packing Services

5. For B1 (Chemist/Technician Labor – per hour), does billing apply to:

o On-site time only, or o Portal-to-portal (including travel time)?

Labor billing shall reflect the actual services provided under the contract scope.

Any additional billing conditions, including travel time, must be clearly identified within the bidder’s proposal.

6. For B2/B3 (Lab Pack – per pound), please clarify how these items interact with Sections A and D:

o Should lab-packed waste be priced under lab pack rates, container rates, or waste-type rates, or a combination?

o As currently structured, multiple pricing lines appear applicable to the same waste stream.

Vendors shall provide pricing in a manner that avoids duplication of charges be-tween labor, lab packing, disposal, and waste classifications. The district ex-pects bidders to clearly define their pricing methodology within their proposal response.

7. For B4 (Packing Materials – per event), please clarify:

o How should bidders estimate this cost when material quantities (e.g., vermiculite, absorbents) are unknown?

o Was this item intended to be priced per unit (e.g., per bag) instead of per event?

Vendors should provide a reasonable estimated cost for packing materials based upon standard industry practices and anticipated service requirements.

8. For B5 (Mobilization – per event), please define “event”:

o Is this per site visit, per school location, or per day of service?

For purposes of this bid, an “event” shall be interpreted as a scheduled service occurrence at an assigned District location unless otherwise approved by the district.

Section E – Universal Waste

9. For lamps, only 4-ft and 8-ft fluorescent lamps are listed:

o Should other lamp types (e.g., compact fluorescent, HID, specialty lamps) be included, and if so, under what pricing category?

Vendors are expected to include pricing for additional lamp types under the most ap-propriate comparable category and clearly identify any exclusions or supplemental charges within their proposal.

10. Ballasts are listed per each, while similar materials are typically priced by weight:

• Please confirm whether ballast pricing is intended to be per unit regardless of size/weight.

Ballast pricing is intended to be provided on a per-unit basis.

11. For batteries (alkaline and lithium/Ni-Cd – per pound):

• Is pricing based on gross weight (including containers) or net battery weight only?

• How is weight determined prior to shipment?

Battery pricing should reflect the actual material managed. Vendors shall identify the methodology used to determine applicable weights.

Section F – Emergency Response

12. For F3 (Spill Materials/Supplies – per incident):

• Given the variability in spill size and required materials (e.g., absorbents, PPE, containment supplies), how should bidders reasonably estimate this cost?

• Should this item be more specifically defined or itemized?

Vendors shall provide reasonable estimated pricing for spill materials and supplies based on anticipated response requirements and standard industry practices.

Section H – Containers & Supplies

13. This section appears to include only a partial list of containers (e.g., 5-gallon and 55-gallon):

• Should additional container sizes referenced elsewhere (15-gallon, 30-gallon, 85-gallon overpacks, cubic yard boxes) be included in this section?

• If not, how are bidders expected to account for supplying these containers?

Vendors are responsible for furnishing all necessary containers, overpacks, materials, and related supplies required to safely perform the services specified under the contract.

General Clarification

14. Given the apparent overlap between multiple pricing sections (A, B, and D in particular), please confirm the intended pricing methodology to ensure that all bidders are structuring their proposals consistently.

The district’s intent is to obtain comprehensive, transparent, and competitive pricing that allows for consistent evaluation of all proposals while avoiding duplicate billing across pricing categories. Vendors are encouraged to clearly explain all pricing as-sumptions and methodologies within their submission.

15. Is the provided pricing sheet mandatory as-is, or can vendors submit pricing using their standard industry formats (e.g., 5-gallon labpacks, 55-gallon drums, bulk liq-uids) mapped to the schedule?

The district’s intent is to obtain comprehensive, transparent, and competitive pricing that allows for consistent evaluation of all proposals while avoiding duplicate billing

16. If pricing must follow a strict unit basis, are vendors allowed to include minimum charges or minimum billable quantities (e.g., minimum drum or pickup charge), and how should these be presented?

17. Can you provide historical data or estimated annual quantities for each waste cat-egory to support accurate pricing?

The District is not required to conduct research or analysis, exercise judgment or dis-cretion, or create a new record. Because the District utilizes this service on an as needed or emergency basis, there is no single record reflecting total annual expendi-tures for hazardous waste disposal services.

18. Can you provide a detailed breakdown of the hazardous waste categories included in the scope?

The hazardous waste categories included in the scope generally consist of laboratory chemicals, universal waste (lamps, batteries, ballasts, mercury devices), paint and solvent waste, custodial and maintenance chemicals, automotive fluids, regulated medical waste, electronic waste, and unknown or abandoned hazardous materials requiring proper identification, transportation, and disposal in accordance with NJ and federal regulations.

19. What specific waste streams/types are expected (e.g., chemicals, lab waste, biological waste, e-waste, etc.)?

The expected waste streams include laboratory chemicals, science lab waste, biological/medical waste, universal waste (fluorescent lamps, batteries, mercury-containing devices, and ballasts), electronic waste (e-waste), paint and solvent waste, custodial and maintenance chemicals, automotive fluids, and unknown or expired hazardous materials generated throughout district facilities.

20. Are we allowed to apply a minimum charge per job, and if yes, should it be included in unit pricing or shown as a separate fee?

21. Can you clarify the conditions for liquidated damages, including how they are calculated and when they are applied?

Per N.J.S.A. 12A:2-718, damages must be reasonable considering anticipated or actual harm, the difficulty of proving losses, and the inconvenience of obtaining an adequate remedy. Liquidated damages for this bid are designed to protect the district from actual losses resulting from, but not limited to, delays in scheduled removal, improper labeling, missed documentation, failure to meet regulatory timelines, or improper documentation. They are calculated based on a reasonable forecast of daily overhead, potential environmental penalties, and logistical costs associated with the delay/damage. These damages apply per calendar day of delay after the agreed-upon deadline, provided the delay is within the contractor's control, which may range from $500.00-$1500.00 per calendar day/per incident, depending on the incident and/or damage(s).

22. Who is the current vendor? TTI Environmental

23. Budgetary number for 2026? Over the bid threshold

24. Can we have the contract copy/ last 3 invoices?

This service was purchased under ESCNJ’s Cooperative Purchasing Agreement. You can find the contract on their website.

25. Is emergency response for 24 hours turnaround flexible? NO

26. Section A1–A6: The container sizes are provided, but no hazard classes are listed to quote against. Are these intended to be lab packs or bulk drums? What are these containers?

Pricing shall be structured in a manner that avoids duplicate billing. Vendors are ex-pected to propose pricing consistent with the service performed and applicable waste stream classifications in accordance with the bid specifications.

https://www.google.com/url?sa=i&source=web&rct=j&url=https://law.justia.com/codes/new-jersey/title-12a/section-12a-2-718/&ved=2ahUKEwjLouShxKeUAxVbnGoFHTpJFyEQy_kOegQIAxAC&opi=89978449&cd&psig=AOvVaw2isUihMfjluIbftNvSqoPn&ust=1778255544743000

27. Section B2: Lab packs are typically priced per container. May we revise this sec-tion to provide a per-container rate, or is the per-pound pricing format mandatory?

The district’s intent is to obtain comprehensive, transparent, and competitive pricing that allows for consistent evaluation of all proposals while avoiding duplicate billing across pricing categories. Vendors are encouraged to clearly explain all pricing as-sumptions and methodologies within their submission.

28. Section B4: The amount of vermiculite needed depends on the number of drums packed. May we provide a per-bag rate instead? See #27 for answer

29. Section D: Is there any additional information available regarding waste types?

Do you have current waste profiles? We also typically price these by drum size.

Can the bid sheet be modified, or is per-pound pricing required?

The expected waste streams include laboratory chemicals, science lab waste, biological/medical waste, universal waste (fluorescent lamps, batteries, mercury-containing devices, and ballasts), electronic waste (e-waste), paint and solvent waste, custodial and maintenance chemicals, automotive fluids, and unknown or expired hazardous materials generated throughout district facilities. The hazardous waste categories included in the scope generally consist of laboratory chemicals, universal waste (lamps, batteries, ballasts, mercury devices), paint and solvent waste, custodial and maintenance chemicals, automotive fluids, regulated medical waste, electronic waste, and unknown or abandoned hazardous materials requiring proper identification, transportation, and disposal in accordance with NJ and federal regulations.

The district’s intent is to obtain comprehensive, transparent, and competitive pricing that allows for consistent evaluation of all proposals while avoiding duplicate billing

30. Section F3: Spill response costs vary significantly based on the quantity and type of chemical involved. Providing a per-incident rate would not be feasible. May we instead submit a general supply list with unit costs?

The district’s intent is to obtain comprehensive, transparent, and competitive pricing that allows for consistent evaluation of all proposals while avoiding duplicate billing

31. NEW BID OPENING DUE DATE AND TIME: MAY 20, 2026, AT 3:00 PM VIA ZOOM