Hazardous Material Requirements for Short-Term Contractors.pdf

DDEPARTMENT OF THE AIR FORCE

377TH AIR BASE WING (AFGSC)

12 January 2024

MEMORANDUM FOR KIRTLAND AFB PERSONNEL

FROM: 377 MSG/CEIE

SUBJECT: Hazardous Material (HM) Requirements for Short-Term Construction Contractors

1. Short-term contractors working less than one year on Kirtland Air Force Base (AFB) must have hazardous materials approved for use by the HM Program, and in accordance with AFMAN 32-7002, Chapter 3, Hazardous Material Management. This process includes the following:

a. Complete the Contractor HM Worksheet and return the worksheet to the HM Program, Building 20685 prior to hazardous materials arriving on Kirtland AFB.

b. Contractor will supply the HM Program with the manufacturer’s Safety Data Sheet (SDS) for each material. SDSs are manufacturer specific and must match all material on-site.

c. The HM Program may conduct a site visit verifying the hazardous material inventory upon arrival and an inventory upon contract completion.

d. Units are not allowed to keep excess materials for touchup or continuing needs, so short-term construction contractors must remove all excess materials from Kirtland AFB at the end of the project.

e. If the contractor is to be working with pesticides or herbicides, they must contact the 377 MSG/CEO Pesticide Management Shop at 846-5842 to coordinate Air Force reporting and management procedures.

2. My point of contact for any questions and/or submittals regarding hazardous material requirements for short-term construction contractors is Mr. Matthew Lujan, at DSN 246-2509, commercial (505) 846-2509, or by email kirtlandhazmat@us.af.mil.

ISREAL TAVAREZ, DAF

Chief, Environmental Management

Attachment:

1. Contractor Hazardous Material Worksheet

2. Hazardous Material Inventory Sheet

TAVAREZ.ISREA

L.L.1612773510

Digitally signed by

TAVAREZ.ISREAL.L.16127

73510 Date: 2024.01.12 14:22:07 -07'00'

HM1

CONTRACTOR HAZARDOUS MATERIAL WORKSHEET

SECTION 1. Contract Information

1. Contract Type:

[ ] Construction [ ] Services [ ] Aircraft Maintenance [ ] Maintenance

2. Contract Office [ ] Base Contracting

[ ] AFCEC

[ ] COE

[ ] CIMS

[ ] Other

3. Prime Contractor

4. Subcontract Number/ Work Order

5. Contract Start Date: 6. Contract End Date:

7. Project Title and Description:

8. Contractor Name and Full Address:

Name Email Phone

9. Contracting Officer

10.Quality Assurance Evaluator

SECTION II. Hazardous Materials Information

11. Will hazardous materials be used in the performance of this contract? [ ] Yes [ ] No

11a. If yes, location where work will be accomplished :

12. Will material be stored overnight on base? [ ] Yes [ ] No

12a If yes, location where material will be stored and how it will be stored:

SECTION III. Hazardous Waste Information

13. Will hazardous waste potentially be generated during the performance of the contract? [ ] Yes [ ] No

13a. If yes, location where waste will be collected:

14. If yes, contact 377 MSG/CEIEC Hazardous Waste Section@ 846-2509, annotate date contacted

CERTIFICATION

15. Contractor will sign below verifying that all excess materials will be removed from the base upon completion and that all hazardous materials have been inventoried and approved with Safety Data Sheets (SDSs) by 377 MSG /CEIEC Hazardous Material Contact

Contractor Signature:

16. 377 MSG/ CEIEC Hazardous Material Contact Signature:

HM1 (page 2 of 5)

HAZARDOUS MATERIAL INVENTORY SHEET

Part Number/Trade Name Manufacturer Container Size SDS QTYs

HM1 (page 3 of 5)

Block No Block Description Action Required

Purpose: This worksheet is to annotate basic contractor information and will serve as a record that contractors were assessed for reporting requirements per AFMAN 32-7002, Chapter 3.

Section I. Contract Information Block No Block Description Action Required

1 Contract Type Check the type of Contract.

2 Contract Office Check the contracting office managing the contract.

3. Prime Contractor Main Contractor responsible for the contract.

4. Subcontractor/ Work Order Name of subcontractor if applicable or work order number.

5. Contract Start Date The date work will actually begin on site.

6. Contract End Date The date work will actually end on site

7. Project Description Describe the general scope of the project

8. Contractor Name and Full Address Enter the Contractor Company name and full address

9. Contracting Officer Enter name, email and phone for the Contracting Officer

10. QAE Quality Assurance Evaluator (QAE), Section II. Hazardous Material Information Block No Block Description Action Required

11. Will Hazardous materials be used in the Check yes or no.

performance of this contract

11a. Location where work will be accomplished Please provide building number / area/ street

12. Will material be stored overnight on base Answer Yes or No 12a. If yes, location where material will be stored Please provide building number / area/ street and how will material be stored. Flammable lockers/ storage units

Section III. Hazardous Waste Information Block No Block Description Action Required

13. Will hazardous waste potentially be generated Check yes or no. Hazardous waste is generated when during the performance of the contract hazardous materials are used in a process that will result in waste that have the characteristics of ignitability, corrosivity, reactivity, or toxicity.

13a. If yes, location where waste will be collected Please provide building number / area/ street

14. If yes, contact 377 MSG/CEIEC Hazardous Waste Annotate Date Contacted 377 MSG/CEIEC Hazardous

Waste

Certification

15. Contractor will sign verifying that all Contractor signs statement excess materials will be removed from the base upon completion.

16. 377 MSG/CEIEC Hazardous Material Contact Signature HM Contact Signs after inspecting form and SDS.

HM1 (page 4 of 5)

Block Description Action Required Hazardous Material Inventory Sheet

Part Number/Trade name Enter the part number and/or trade name of the material used.

Manufacture Enter the manufacturer name of the material

Container Size Enter the container unit quantity, unit descriptor, and type of package for the material, e.g. 55 GL DR, 1 LB CN

SDS Safety Data Sheet available Yes/ No and revision date

QTY Quantity is the amount of material stored on site

HM1 (page 5 of 5)