Hawthorne Race Course - cost breakdown 2019 updates reduced.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 19-406AGR-PROC4-B-7725
- Issued by
- St. Clair County, Illinois
About this file
The provided document is a cost breakdown for Pari-Mutuel Harness Racing events at the Illinois and Du Quoin State Fairs. The document details the labor and contractual costs associated with the events, including expenses for racing officials, tote system, TV crew, lodging, transportation, and other miscellaneous costs. The total projected costs for the events are $202,538.
The related state and local contract opportunity is a notice to award a sole source contract to Hawthorne Race Course for Pari-Mutuel Harness Racing at the Illinois and Du Quoin State Fairs. The contract term is not specified, and the hearing for this sole source award will be canceled unless an interested party submits written comments or requests a public hearing by Friday, May 17 at 4:00 p.m.
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Text version
Sheet1
| Springfield | DuQuoin | ||
| Labor & Related Costs | |||
| Racing Secretary - $2,500 | 2,500 | 1,500 | 4,000 |
| Clerk of the Course - $150/Day | 600 | 300 | 900 |
| Association Steward - $300/Day | 1,200 | 600 | 1,800 |
| Announcer/PR/Analyst/any operations needs - Jim Miller - $250/day | 1,000 | 500 | 1,500 |
| Starting Car Driver/Starter - Driver - $150/Day, Starter - $200/Day | 1,400 | 700 | 2,100 |
| Mutuels/Money Room - 3 People @ $250/person per day | 3,000 | 1,500 | 4,500 |
| Mutuel Manager $400 per day | 1,600 | 800 | 2,400 |
| Program Director - $150 | 600 | 300 | 900 |
| Paddock Judge - $200 | 800 | 400 | 1,200 |
| Winner's Circle Attendant - | 300 | 150 | 450 |
| Number Pullers (4 total) - $30 each/day | 480 | 240 | 720 |
| Timer - $60/day | 240 | 120 | 360 |
| Placing Judge/Photo Finish - $150/Day | 600 | 300 | 900 |
| Outrider - $200/Day | 800 | 400 | 1,200 |
| Race Charter - $250/Day | 1,000 | 500 | 1,500 |
| Blacksmith - $200/Day | 800 | 400 | 1,200 |
| Veterinarian - $250/Day | 1,000 | 500 | 1,500 |
| Stall Manager - $100/Day | 400 | 200 | 600 |
| Security in Paddock - $100/Day | 400 | 200 | 600 |
| Tote Person - $200/Day | 800 | 400 | 1,200 |
| Track Photographer - $200/Day | 800 | 400 | 1,200 |
| Tellers - $150 per day, avg 25 tellers per day | 15,000 | 7,500 | 22,500 |
| Total Labor | 35,320 | 17,910 | 53,230 |
| Payroll Taxes/Benefits | 8,830 | 4,478 | 13,308 |
| Total Labor Costs | 44,150 | 22,388 | 66,538 |
| Contractual | |||
| TV Crew | 26,667 | 13,333 | 40,000 |
| Roberts Communication | 10,000 | 7,000 | 17,000 |
| American Teletimer | 5,000 | 5,000 | 10,000 |
| Tote System - Race Tec | 16,250 | 16,250 | 32,500 |
| Total Contractual | 57,917 | 41,583 | 99,500 |
| Other | |||
| Lodging & Transportation | 5,000 | 7,500 | 12,500 |
| Management Fee | 2,500 | 2,500 | 5,000 |
| Television Rental | 2,000 | 1,000 | 3,000 |
| Photo Finish | 5,000 | 2,500 | 7,500 |
| Insurance | 3,333 | 1,667 | 5,000 |
| Miscellaneous | 2,500 | 1,000 | 3,500 |
| Accounting/Settlement Labor | 1,500 | 1,500 | 3,000 |
| Total Other Costs | 21,833 | 17,667 | 36,500 |
| Total Projected Costs | 123,900 | 81,638 | 202,538 |
Sheet2
| Illinois State Fairs | ||||||||||||
| Consolidated Statement of Operations | SpringField | DuQuoin | Springfield | |||||||||
| Handle | 250,000 | 25,000 | 247,777 | Handle | Commissions | Taxes | Surcharge | Breaks | Outs | Deposit | ||
| August 12, 2016 | 64,040 | 12,137 | 961 | 864 | 427 | 14,389 | ||||||
| Revenues | August 17, 2016 | 86,581 | 16,343 | 1,299 | 1,161 | 451 | 19,253 | |||||
| Commissions | 23,125 | 2,313 | 23,426 | August 18, 2016 | 34,374 | 6,612 | 516 | 457 | 299 | 7,885 | ||
| Breaks | 420 | |||||||||||
| Surcharge | 3,330 | |||||||||||
| Program Revenue | 4,596 | |||||||||||
| Funding | - 0 | - 0 | 174,250 | Duquoine | ||||||||
| Total Revenues | 23,125 | 2,313 | 206,022 | |||||||||
| August 27, 2016 | 34,971 | 6,596 | 525 | 473 | 259 | 7,851 | ||||||
| Expenses: | August 28, 2016 | 27,811 | 5,164 | 417 | 376 | 244 | 6,201 | |||||
| Labor & Related Costs | ||||||||||||
| Racing Secretary - $2,500 for both events | 1,666 | 834 | 46,852 | 3,717 | 3,330 | 1,680 | 14,053 | |||||
| Clerk of the Course - $150/Day - $600 for Springfield - $300 for Duquoin | 600 | 300 | Outs | 1,673 | ||||||||
| Association Steward - $300/Day - $1,200 for Springfield - $600 for Duquoin | 1,200 | 600 | programs | 2,112 | ||||||||
| Announcer/PR/Analyst/any operations needs - Jim Miller - $250/day | 1,000 | 500 | ||||||||||
| Starting Car Driver/Starter - Driver - $150/Day, Starter - $200/Day | 1,400 | 700 | 2,112 | |||||||||
| Mutuels/Money Room - 3 People @ $250/person per day | 3,000 | 1,500 | ||||||||||
| Program Director - $150/Day - $600 for Springfield - $300 for Duquoin | 600 | 300 | ||||||||||
| Paddock Judge - $200/Day - $800 for Springfield - $400 for Duquoin | 800 | 400 | ||||||||||
| Winner's Circle Attendant - $75/Day - $300 for Springfield - $150 for Duquoin | 300 | 150 | ||||||||||
| Number Pullers (4 total) - $30 each/day - $480 for Springfield - $240 for Duquoin | 480 | 240 | ||||||||||
| Timer - $60/day - $240 for Springfield - $120 for Duquoin | 240 | 120 | ||||||||||
| Placing Judge/Photo Finish - $150/Day - $600 for Springfield - $300 for Duquoin | 600 | 300 | Purses | |||||||||
| Outrider - $200/Day - $800 for Springfield - $400 for Duquoin | 800 | 400 | 48,000 | |||||||||
| Race Charter - $250/Day - $1,000 for Springfield - $500 for Duquoin | 1,000 | 500 | 249,250 | |||||||||
| Blacksmith - $200/Day - $800 for Springfield - $400 for Duquoin | 800 | 400 | 68,400 | |||||||||
| Veterinarian - $250/Day - $1,000 for Springfield - $500 for Duquoin | 1,000 | 500 | ||||||||||
| Stall Manager - $100/Day - $400 for Springfield - $200 for Duquoin | 400 | 200 | ||||||||||
| Security in Paddock - $100/Day - $400 for Springfield - $200 for Duquoin | 400 | 200 | ||||||||||
| Tote Person - $200/Day - $800 for Springfield - $400 for Duquoin | 800 | 400 | ||||||||||
| Track Photographer - $200/Day - $800 for Springfield - $400 for Duquoin | 800 | 400 | ||||||||||
| Tellers - $150 per day, avg 25 tellers per day | 15,000 | 7,500 | 144,100 | |||||||||
| Total Labor | 32,886 | 16,444 | 115,300 | |||||||||
| Payroll Taxes/Benefits | 8,222 | 4,111 | 625,050 | |||||||||
| Direct Labor Costs (1099 Wages) | 41,108 | 20,555 | 37,651 | |||||||||
| Indirect Labor Costs (Salaried W-2 Wages) | 27,077 | Total | 247,777 | 46,852 | 3,718 | 3,331 | 1,680 | - 0 | 55,579 |
| TV Crew - Contract Labor | 26,667 | 13,333 | 51,027 | ||||||
| Tote System - Race Tec | 23,333 | 11,667 | 32,500 | Purses | 23,426 | Purses | 840 | Programs | 4,596 |
| Lodging & Transportation | 7,500 | 10,000 | 25,774 | Commissions | 23,426 | Commissions | 420 | ||
| Management Fee | 5,000 | 5,000 | 10,000 | RTIF | 420 | ||||
| Photo Finish | 5,000 | 2,500 | 10,250 | ||||||
| Printing Specialities (Programs) | 4,990 | ||||||||
| Roberts Communication | 1,300 | ||||||||
| Golf Carts | - 0 | - 0 | 675 | ||||||
| Miscellaneous | 1,068 | ||||||||
| Total Costs | 17,500 | 17,500 | 202,313 | ||||||
| Income from Operations | ERROR:#REF! | ERROR:#REF! | 3,709 |
File details come from the government source that posted it. Updated .