INVITATION FOR BID

IFB-27-0445

HAULING OF WATER SLUDGE AND SCREENING

HAULING SERVICES

CITY OF PHOENIX

WATER SERVICES

200 W WASHINGTON STREET

PHOENIX, AZ

85003

RELEASE DATE: September 17, 2026

DEADLINE FOR QUESTIONS: September 30, 2026

RESPONSE DEADLINE: October 7, 2026, 2:00 pm

City of Phoenix

INVITATION FOR BID

IFB-27-0445

Hauling of Water Sludge and Screening Hauling Services

1. INTRODUCTION

2. INSTRUCTIONS

3. SCOPE OF WORK

4. EVALUATION PROCESS

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. DEFENSE AND INDEMNIFICATION

8. INSURANCE REQUIREMENTS

9. SUBMITTALS

10. PRICING PROPOSAL

Invitation For Bid #IFB-27-0445 Title: Hauling of Water Sludge and Screening Hauling Services

1. Introduction

1.1. Contact Information

Phillip Lair

Water Services

Email: phillip.lair@phoenix.gov

Phone: (602) 256-3343

1.2. Schedule of Events

The City reserves the right to change dates, times, and locations, as necessary. The City does not always hold a Pre-Offer Conference or Site Visit. All times in the Schedule of Events are

Local Phoenix, AZ Time.

To request a reasonable accommodation or alternative format for any public meeting, please contact the Procurement Officer (Phillip Lair) at (602) 256-3343/Voice or 711/TTY, or phillip.lair@phoenix.gov, no later than five (5) business days prior to the meeting.

Solicitation Issue Date: September 17, 2026

Pre-Offer Conference (Non-Mandatory): September 23, 2026, 10:00am

Join from the meeting link https://cityofphoenix.webex.com/cityofphoen ix/j.php?MTID=ma640a3617fccfc913a66ff5f e0aecbf7

Join by meeting number

Meeting number (access code): 2340 285

Meeting password: 3uJwZ43ii3j

Tap to join from a mobile device (attendees only)

+1-415-655-0001,,23402853362## US Toll

Written Inquiries Due Date: September 30, 2026, 5:00pm

Offer Due Date: October 7, 2026, 2:00pm https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=ma640a3617fccfc913a66ff5fe0aecbf7

2. Instructions

2.1. Description – Statement of Need

The City of Phoenix invites sealed offers for Hauling of Water Sludge and Screening Hauling

Services.

The Effective Date of this Agreement will be upon final signature and recording by the City

Clerk’s department.

The Commencement Date of this Agreement will be upon December 31, 2026 or the Effective

Date, whichever is later.

The term of this Agreement will be for 5 years, beginning on the Commencement Date, with no option to extend.

This solicitation is available through the City’s Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.

Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.

2.2. Preparation of Offer

All forms provided must be completed and submitted with the Offer. The signed and completed

Conflict of Interest and Transparency form must be included or your Offer may be deemed non-responsive.

It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other modifications of the Offer must be initialed in original ink by the authorized person signing the

Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.

The City is not responsible for Offeror’s errors or omissions.

All time periods stated as a number of days will be calendar days.

It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due date and time. Offerors are strongly encouraged to:

A. Consider applicable laws and/or economic conditions that may affect cost, progress, performance, or furnishing of the products or services.

B. Study and carefully correlate Offeror’s knowledge and observations with the solicitation and other related data.

C. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that Offeror has discovered in or between the solicitation and other related documents.

mailto:procurement-support@opengov.com

D. The City does not reimburse the cost of developing, presenting or providing any response to this solicitation. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner. The Offeror is responsible for all costs incurred in responding to this solicitation. All materials and documents submitted in response to this solicitation become the property of the City and will not be returned.

E. Offerors are reminded that the specifications stated in the solicitation are the minimum level required and that offers submitted must be for products or services that meet or exceed the minimum level of all features specifically listed in this solicitation. Offers offering less than any minimum specifications or criteria specified are not responsive and should not be submitted.

F. Offer responses submitted for products considered by the seller to be acceptable alternates to the brand names or manufacturer’s catalog references specified herein must be submitted with technical literature and/or detailed product brochures for the

City’s use to evaluate the products offered. Offers submitted without this product information may be considered as non-responsive and rejected. The City will be the sole judge as to the acceptability of alternate products offered.

G. Prices will be submitted on a per unit basis by line item, when applicable. In the event of a disparity between the unit price and extended price, the unit price will prevail unless obviously in error.

2.3. Fixed Offer Price Period

All offers shall be firm and fixed for a period of 180 calendar days from the solicitation opening date.

2.4. Obtaining a Copy of the Solicitation and Addenda

Interested Offerors may download the complete solicitation and addenda from the City's

Procurement Portal: https://procurement.opengov.com/portal/phoenix/projects/261348/. Any interested Offerors without internet access may obtain this solicitation by calling the

Procurement Officer or picking up a copy during regular business hours at the City of Phoenix, Water Services Department, 200 W. Washington St. 9th floor Phoenix, AZ 85003. It is the

Offeror’s responsibility to check the the City's Procurement Portal, read the entire solicitation, and verify all required information is submitted with their Offer.

2.5. Exceptions

Offeror must not take any exceptions to any terms, conditions or material requirements of this solicitation. Offers submitted with exceptions may be deemed non-responsive and disqualified from further consideration in the City’s sole discretion. Offerors must conform to all the requirements specified in the solicitation. The City encourages Offerors to send inquiries to the

Procurement Officer rather than including exceptions in their Offer.

https://procurement.opengov.com/portal/phoenix/projects/261348 https://solicitations.phoenix.gov/

2.6. Inquiries

All questions that arise relating to this solicitation should be directed via City’s Procurement

Portal and must be received by the due date indicated in the Schedule of Events. The City will not consider questions received after the deadline.

No informal contact initiated by Offerors on the proposed service will be allowed with members of City’s staff from date of distribution of this solicitation until after city council awards the contract. All questions concerning or issues related to this solicitation must be presented in writing.

The Procurement Officer will answer written inquiries in an addendum and publish any addenda on the City’s Procurement Portal.

2.7. Addenda

The City of Phoenix will not be responsible for any oral instructions made by any employees or officers of the City of Phoenix regarding this solicitation. Any changes will be in the form of an addendum. The Offeror must acknowledge receipt of any/all addenda through the City's

Procurement Portal.

Changes to terms and conditions of the Solicitation and resulting Agreement made pursuant to an addendum shall be memorialized in the Solicitation and resulting Agreement document. To that end, a parenthetical will be added to applicable provision(s) referencing the addendum that imposed the change. The language in the final provision will reflect the updated version.

2.8. Licenses

If required by law for the operation of the business or work related to this Offer, Offeror must possess all valid certifications and/or licenses as required by federal, state or local laws at the time of submittal.

2.9. Certifications

By signature in the Offer section of the Offer and Acceptance page(s), Offeror certifies:

• The submission of the Offer did not involve collusion or other anti-competitive practices.

• The Offeror must not discriminate against any employee, or applicant for employment in violation of Federal or State Law.

• The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Offer.

2.10. Submission of Offer

Offers must be in possession of the Department on or prior to the exact time and date indicated in the Schedule of Events. Late offers will not be considered. The prevailing clock will be the

City Department’s clock.

Offers should be submitted electronically via the City’s Procurement Portal by clicking on “Draft

Response” via https://procurement.opengov.com/portal/phoenix/projects/261348. Offerors that are unable to submit electronically should contact the Procurement Officer to discuss the logistics of hard copy submittals. Offerors must be registered with OpenGov by signing up via https://procurement.opengov.com/signup. Vendor training guides can be found at: https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed

Any original documents (such as bonds, guaranties, powers of attorney), if required by the solicitation, must be separately delivered to and received by the City on or prior to the exact time and date indicated in the Schedule of Events, with a clear indication of the Offer for which it is attributed.

It is the responsibility of the Offeror to ensure that the Offer is timely and to confirm that there are no technical reasons that any offer submitted electronically may be delayed. The date and time on the upload as received/stamped by the City’s Procurement Portal will provide proof of submission and verification whether the Offer was received on or prior to the exact time and date indicated in the Schedule of Events.

For assistance with submittals, vendors are welcome to use the OpenGov support chat (blue chat bubble in the bottom right corner) to connect with a member of OpenGov's support team who will be able to assist you with your submission.

Please DO NOT submit links to Google Docs, Dropbox Paper, or similar services. Your offer may be deemed non-responsive if your offer is supplied utilizing these services.

2.11. Withdrawal of Offer

At any time prior to the solicitation due date and time, an Offeror (or designated representative) may withdraw the Offer by clicking “Unsubmit Response” on the Offer submission via the City’s

Procurement Portal.

2.12. Offer Results

Offers will be opened on the offer due date, time and location indicated in the Schedule of

Events, at which time the name of each Offeror, and the prices may be read. Offers and other information received in response to the solicitation will be shown only to authorized City personnel having a legitimate interest in them or persons assisting the City in the evaluation.

Offers are not available for public inspection until after the City has posted the award recommendation on the City's Procurement Portal.

The City will post a preliminary offer tabulation on the City's Procurement Portal:

https://procurement.opengov.com/portal/phoenix/projects/261348 within five business days of the offer opening. The City will post the information on the preliminary tabulation as it was read during the offer opening. The City makes no guarantee as to the accuracy of any information on the preliminary tabulation. Once the City has evaluated the offers, the City will post an award recommendation on the City's Procurement Portal. By signing and submitting its Offer, each

Offeror agrees that this posting of the award recommendation to the City's Procurement Portal effectively serves as the Offeror’s receipt of that notice of award recommendation. The City has no obligation to provide any further notification to unsuccessful Offerors.

https://procurement.opengov.com/signup https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed

2.13. Pre-Award Qualifications

Offeror must have been in operation a minimum of 5 years. The Offeror’s normal business activity during the past 5 years will have been for providing the goods or services in this solicitation.

A. Submit a copy of the Emergency Spill Response plan.

B. Operator Qualifications - CDL licenses.

C.

Upon notification of a recommended award, the Offeror will have 14 calendar days to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the

Insurance Requirements of this agreement. Insurance requirements are non-negotiable.

2.14. Certificates of Insurance

Upon notification of a recommended award, the Offeror will have 14 calendar days to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the

Insurance Requirements of this solicitation. Insurance requirements are non-negotiable.

2.15. Award of Contract

Unless otherwise indicated, award(s) will be made to responsive, responsible Offeror(s) who are regularly established in the service, or providing the goods, contained in this solicitation and who have demonstrated the ability to perform in an acceptable manner.

A. Factors that may be considered by the City include:

1. Technical capability of the Offeror to accomplish the scope of work required in the

Solicitation. This may include performance history on past and current government or industrial contracts; and,

2. Demonstrated availability of the necessary manpower (both supervisory and operational personnel) and necessary equipment to accomplish the scope of work in the Solicitation; and,

3. Safety record; and,

4. Offeror history of complaints and termination for convenience or cause.

B. Notwithstanding any other provision of this solicitation, the City reserves the right to: (1) waive any immaterial defect or informality; or (2) reject any or all offers or portions thereof; or (3) reissue a solicitation.

C. A response to a solicitation is an offer to contract with the City based upon the terms, conditions, and specifications contained in the City’s solicitation. Offers do not become contracts until they are executed by the Chief Procurement Officer or Department

Director. A contract has its inception in the award, eliminating a formal signing of a separate contract. For that reason, all of the terms, conditions and specifications of the procurement contract are contained in the solicitation, and in any addendum or contract amendment.

2.16. Solicitation Transparency Policy

Commencing on the date and time a solicitation is published, potential or actual Offerors or respondents (including their representatives) shall only discuss matters associated with the solicitation with the Mayor, any members of City Council, the City Manager, any Deputy City

Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated Procurement Officer) at a public meeting, posted under Arizona Statutes, until the resulting contract(s) are awarded to all offers or responses are rejected and the solicitation is cancelled without any announcement by the

Procurement Officer of the City’s intent to reissue the same or similar solicitation.

As long as the solicitation is not discussed, Offerors may continue to conduct business with the

City and discuss business that is unrelated to the solicitation with the City staff. Offerors may not discuss the solicitation with any City employees or evaluation panel members.

Offerors may discuss their proposal or the solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the Procurement

Officer, and are posted as open meetings with the City Clerk at least 24 hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

With respect to the selection of the successful Offerors, the City Manager and/or City Manager's

Office will continue the past practice of exerting no undue influence on the process. In all solicitations of bids and proposals, any direction on the selection from the City Manager and/or

City Manager's Office and Department Head (or representative) to the proposal review panel or selecting authority must be provided in writing to all prospective Offerors.

This policy is intended to create a level playing field for all Offerors, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT

VIOLATE THIS POLICY SHALL BE DISQUALIFIED. After official Notice is received by the City for disqualification, the Offeror may follow the Protest process, unless the Solicitation is cancelled without notice of intent to re-issue.

“To discuss” means any contact by the Offeror, regardless of whether the City responds to the contact. Offerors that violate this policy will be disqualified until the resulting contract(s) are awarded, or all offers or responses are rejected and the solicitation is cancelled without any announcement by the Procurement Officer of the City’s intent to reissue the same or a similar solicitation. The City interprets the policy as continuing through a cancellation of a solicitation until Council award of the contract, as long as the City cancels with a statement that the City will rebid the solicitation.

2.17. Protest Process

Offeror may protest the contents of a solicitation no later than seven days before the solicitation deadline when the protest is based on an apparent alleged mistake, impropriety or defect in the solicitation. Protests filed regarding the solicitation may be addressed by an amendment to the solicitation or denied by the City. If denied, the opening and award will proceed unless the City determines that it is in the City’s best interests to set new deadlines, amend the solicitation, cancel or re-bid.

Therefore, unless otherwise notified by a formal amendment, the Protester must adhere to all solicitation dates and deadlines, including timely filing of an offer, regardless of filing a protest.

Offeror may protest an adverse determination issued by the City regarding responsibility and responsiveness, within seven days of the date the Offeror was notified of the adverse determination.

Offeror may protest an award recommendation if the Offeror can establish that it had a substantial chance of being awarded the contract and will be harmed by the recommended award. The City will post recommendations on the City’s Procurement Portal to award the contract(s) to an Offeror(s). Offeror must submit award protests within seven days after the posting of the award recommendation, with exceptions only for good cause shown, within the

City’s full and final discretion.

All protests will be in writing, filed with the Procurement Officer identified in the solicitation and include the following:

• Identification of the solicitation number;

• The name, address and telephone number of the protester;

• A detailed statement describing the legal and factual grounds for the protest, including copies of relevant documents;

• The form of relief requested; and

• The signature of the protester or its authorized representative.

The Procurement Officer will render a written decision within a reasonable period after the protest is filed. The City will not request City Council authorization to award the contract until the protest process is complete. All protests and appeals must be submitted in accordance with the

City’s Procurement Code, (Phoenix City Code, Ch. 43) and any protests or appeals not submitted within the time requirements will not be considered. Protests must be filed with the

Procurement Officer.

2.18. Public Record

All Offers submitted in response to this solicitation will become the property of the City and become a matter of public record available for review pursuant to Arizona State law. If an

Offeror believes that a specific section of its Offer response is confidential, the Offeror will isolate the pages marked confidential in a specific and clearly labeled section of its Offer response. An Offeror may request specific information contained within its Offer is treated by the

Procurement Officer as confidential provided the Offeror clearly labels the information

“confidential.” To the extent necessary for the evaluation process, information marked as

“confidential” will not be treated as confidential. Once the procurement file becomes available for public inspection, the Procurement Officer will not make any information identified by the

Offerors as “confidential” available to the public unless necessary to support the evaluation process or if specifically requested in accordance with applicable public records law. When a public records request for such information is received, the Procurement Officer will notify the

Offeror in writing of any request to view any portion of its Offer marked “confidential.” The

Offeror will have the time set forth in the notice to obtain a court order enjoining such disclosure.

If the Offeror does not provide the Procurement Officer with a court order enjoining release of the information during the designated time, the Procurement Officer will make the information requested available for inspection.

2.19. Late Offers

Late Offers must be rejected, except for good cause. If a late Offer is submitted, the Department will document the date and time of the submittal of the late Offer, keep the Offer and notify the

Offeror that its Offer was disqualified for being a late Offer.

2.20. Right to Disqualify

The City reserves the right to disqualify any Offeror who fails to provide information or data requested or who provides materially inaccurate or misleading information or data. The City further reserves the right to disqualify any Offeror on the basis of any real or apparent conflict of interest that is disclosed by the Offer submitted or any other data or information available to the

City. This disqualification is at the sole discretion of the City. By submission of a solicitation response, the Offeror waives any right to object now or at any future time, before any agency or body including, but not limited to, the City Council of the City or any court as to the exercise by the City of such right to disqualify or as to any disqualification by reason of real or apparent conflict of interest determined by the City. The City reserves the right to replace the disqualified

Offeror.

2.21. Contract Award

In accordance with the City of Phoenix Code, Chapter 43, Section 43-12, Competitive Sealed

Bidding, award(s) shall be made to the lowest responsive and responsible offeror(s) whose offer conforms in all material respects to the requirements set forth in this solicitation. The City reserves the right to award a contract by individual line items, by group, all or none, or any other combination most advantageous to the City. The City reserves the right to award multiple contracts.

2.22. Determining Responsiveness and Responsibility

Offers will be reviewed for documentation of any required minimum qualifications, and completeness and compliance with the solicitation requirements. The City reserves sole discretion to determine responsiveness and responsibility.

Responsiveness: Nonresponsive Offers will not be considered in the evaluation process. The solicitation states criteria that determine responsiveness, and the solicitation includes terms and conditions that if included or excluded from Offers will render an Offer nonresponsive.

Responsibility: To obtain true economy, the City must conduct solicitations to minimize the possibility of a subsequent default by the Offeror, late deliveries, or other unsatisfactory performance that may result in additional administrative costs. It is important that the Offeror be a responsible Offeror. Responsibility includes the Offeror’s integrity, skill, capacity, experience, and facilities for conducting the work to be performed.

2.23. Equal Low Offer

Contract award will be made by putting the names of the tied vendors in a cup for a blind drawing limited to those bidders with tied offers. If time permits, the offerors involved will be given an opportunity to attend the drawing. The drawing will be witnessed by at least three persons, and the contract file will contain the names and addresses of the witnesses.

3. Scope of Work

3.1. Prupose

The City of Phoenix (“City”) Water Services Department (“WSD”) requires services from a

Contractor experienced in providing Hauling of Dewater Sludge and Sewage Sludge. This service is needed to remain in compliance with 40 CFR 258 and 503, Standards for the Use or

Disposal of Sewage Sludge.

3.2. Background

A. The Water Production Division is currently responsible for five Water Treatment Plant’s

(WTP), Water System Operations and Remote Facilities (wells, booster stations, storage tanks, reservoirs, and pressure reducing valve stations). The water treatment plants include 24th Street WTP, Deer Valley WTP, Val Vista WTP, Union Hills WTP and Lake

Pleasant WTP. Lake Pleasant WTP. In addition to the facilities listed above, the Cave

Creek WRP will be coming online in Oct 2027, and also the North Gateway location which will be operational in 2028.

B. The Wastewater Treatment Division is charged with the task of treating wastewater from the City of Phoenix and the Sub-Regional Operating Group (SROG) cities of Glendale, Mesa, Scottsdale, and Tempe. While operating with efficiency, the division consistently meets or exceeds all environmental standards in producing water that is reused to water edible crops, cool electrical generating facilities, or create a wetlands environment.

3.3. Estimated Quantities

The City does not guarantee daily minimum or maximum quantities. The City does not guarantee that there will be a daily requirement to remove de-watered sludge and that hauling wastewater screenings may require more than the estimated three (3) hauling trips per week.

Actual quantities will depend on operational procedures and the loading conditions at the individual locations. The Contractor will be responsible for removing the actual quantity produced, as required, at individual locations.

3.4. Weight

One (1) cubic yard of de-watered sludge, at 25% solids by weight from the centrifuge operation, is assumed to weigh approximately one (1) ton. The City does not guarantee a certain solids content. One (1) cubic yard of wastewater screenings is assumed to weight approximately 1.25 tons. These figures are for informational purposes only.

3.5. Contractor Work Requirements

A. Provide all labor, materials, equipment, supplies, supervision, transportation, mileage and all other overhead burdens associated with the cost to remove, transport and dispose of the sludge. The sludge can come from various sources and points at WTP and the WWT plants and in treatment processes. This will be on an as-needed basis. All loads must be covered prior to leaving the loading area.

B. Water Treatment Plant Requirements:

Location 24th Street WTP

Site Condition Each location has four (4) Weighbridge unloading bays; 3 for normal requirements and 1 emergency overflow bay.

Site Requirements Contractor must provide a minimum of three (3) appropriately sized trailers at each location during plant production. The trailers must be sized to fit on the scales so the weight will be properly distributed. Contractor must provide a 20 - 40 yard roll off dumpster for the emergency loading bay.

Additional Site

Requirements on a AS

NEED BASIS

Contract shall have one (1) bin located on the site that will be movable at the direction of the WSD staff on a as needed basis. The trailers must be sized to fit on the scales so the weight will be properly distributed.

Site Equipment Weighbridge Size: 46 ft x 10 ft; Capacity: 60 tons

Estimated Annual

Quantity

80,000 tons

Approved Disposal Site Salt River Landfill (Primary)

Operated by the Salt River Pima-Maricopa Indian Community

4660 N. Beeline Highway

Scottsdale, AZ

(Located at the intersection of Beeline Highway and Gilbert Rd.)

SR 85 Landfill (Secondary)

28361 W. Patterson Rd.

Buckeye, AZ 85326

Location Deer Valley WTP

Site Condition Each location has four (4) Weighbridge unloading bays; 4 for normal requirements.

Site Requirements Contractor must provide a minimum of three (4) appropriately sized trailers at each location during plant production. The trailers must be sized to fit on the scales so the weight will be properly distributed. Contractor must provide a 20 - 40 yard roll off dumpster for the emergency loading bay.

Site Equipment Multi-segment Weighbridge Size: 37 ft x 9 ft; Capacity: tons

Estimated Annual

Quantity

70,000 tons

Approved Disposal Site SR 85 Landfill (Primary)

Location Union Hills WTP

Site Condition This location has four (4) Weighbridge unloading bays; 2 for normal requirements with scales, 1 for normal operation without scales, and 1 emergency overflow bay.

Site Requirements Contractor must provide a minimum of two (2) appropriately sized trailers at all times during Solids Handling Facility operations. The trailers must be sized to fit on the scales so the weight will be properly distributed.

Contractor must provide a 20 - 40 yard roll off dumpster for the emergency loading bay.

Site Equipment Weighbridge Size: 50 ft x 11 ft (Mettler Toledo Model 7560, concrete/steel truck scale, 3 modules at 17.5 ft, 15.0 ft and 17.5 ft (total length 50.0 ft);

Capacity: 60 tons

Estimated Annual

Quantity

15,000 tons

Approved Disposal Site SR 85 Landfill

Location Val Vista WTP

Site Condition This location has four (4) Weighbridge loading bays and 1 emergency loading bay outside of the building.

Site Requirements Contractor must provide a minimum of four (4) appropriately sized trailers at all times during Solids Handling Facility operations. The trailers must be sized to fit on the scales so the weight will be properly distributed.

Contractor must provide a 20 - 40 yard roll off dumpster for the emergency loading bay.

Site Equipment Weighbridge Size: 46 ft x 10 ft; Capacity: 60 tons

Estimated Annual

Quantity

100,000 tons

Additional Site

Requirements

Transport barscreen conveyor screenings contained in a City-supplied 10-yard rolloff bin to the Salt River Landfill. Services are required approximately 3-4 times per month. Contractor is responsible for bin movements.

Estimated Annual

Quantity for barscreen

75 tons

Approved Disposal Site Salt River Landfill (Primary)

Operated by the Salt River Pima-Maricopa Indian Community

4660 N. Beeline Highway

Scottsdale, AZ

(Located at the intersection of Beeline Highway and Gilbert Rd.)

Location Lake Pleasant WTP

Site Condition Each location has (2) Weighbridge unloading bays; for normal requirements and emergency overflow bay.

Site Requirements Contractor must provide a minimum of three (3) appropriately sized trailers at each location during plant production. The trailers must be sized to fit on the scales so the weight will be properly distributed. Contractor must provide a 20 - 40 yard roll off dumpster for the emergency loading bay.

Site Equipment Weighbridge Size: 46 ft x 10 ft; Capacity: 60 tons

Estimated Annual

Quantity

5,000 tons

Approved Disposal Site SR 85 Landfill (Primary)

Location

Cave Creek (AWP) – Official Name TBD

Site Requirement TBD

Estimated Annual

Quantity

TBD

Approved Disposal Site TBD

Location

North Gateway Location (WTP) Official Name TBD

Site Requirement TBD

Estimated Annual

Quantity

TBD

Approved Disposal Site TBD

3.6. Sludge Loading

A. Sludge produced at the WTP’s is conveyed by the City and discharged into trailers (or roll-off dumpsters in the emergency loading bays) provided by the Contractor. Contractor shall provide leak proof rolloff bins (where applicable) and trailers suitable for the transport of dewatered sludge and other materials. Sludge will be stored in the units until a full load of material has accumulated and is ready for transport. At no time shall sludge be stored or stockpiled on the ground at any WTP sites. Contractor will be responsible for transporting the hauling unit and de-watered sludge to the designated landfill for disposal. Contractor shall supply sufficient units, labor, and equipment necessary to ensure that the de-watering facilities can be operated continuously without shutting down due to unavailability of Contractor's equipment.

B. The Contractor will be responsible for loading sludge from evaporation lagoons, dewatering lagoons, dredging material, holding basins, solar drying beds, and bunkers and on occasion, will be required to haul material from these locations.

C. Contractor may, with prior written approval of the City, make minor modifications, at

Contractor expense, to facilitate sludge loading. Any such improvements shall, at the option of the City, either remain the property of the City or be removed from the City location upon contract termination, at no expense to the City.

3.7. Screenings Loading

A. Screenings produced at the 23rd Avenue Wastewater Treatment Plant (WWTP) are transported by conveyor into the screenings building for discharge into the bin. The

Contractor shall provide watertight hauling units in the form of roll off bins to receive the screenings from the discharge area. The screenings will be stored in the units until a full load of material has accumulated and is ready for transport. At no time will the screenings be stored or stockpiled on the asphalt areas at the WWTP.

B. The Contractor will then be responsible for replacing the full bin with an empty one and transporting the hauling unit and screenings to the 91st Avenue Wastewater Treatment

Plant (WWTP) or SR 85 Landfill for disposal. The Contractor shall supply sufficient units, labor, and equipment necessary to ensure that the facilities can be operated continuously during their regularly scheduled shift.

3.8. Screenings Hauling

A. The Contractor shall take extreme care to avoid spills during transportation. If they occur, spills shall be cleaned up immediately at the Contractor's expense, to the satisfaction of the appropriate regulatory agencies. The City assumes no liability for damage which may occur as a result of spills. In addition, the City assumes no liability for expenses the Contractor may incur due to Contractor’s non-compliance with applicable hauling regulations.

B. The Contractor shall transport the screenings directly from the 23rd Avenue WWTP to the

91st Avenue WWTP. Under no circumstances shall the Contractor be allowed to make any additional stops in transit to haul any payload other than the screenings. The contents of the hauling units will be checked for conformance with the manifest that shall accompany each load.

C. The Contractor may transport the screenings from the 23rd Avenue WWTP or 91st

Avenue WWTP to the State Route 85 Landfill. Under no circumstances shall the

Contractor be allowed to make any additional stops in transit to haul any payload other than the screenings. The contents of the hauling units will be checked for conformance with the manifest that shall accompany each load. City is responsible for all fees at the

Landfill.

D. The 91st Avenue WWTP may need the grit hauled from the Grit Building to the drying beds. Screenings produced at the 91st Avenue WWTP are transported by conveyor into the screenings building for discharge into the bins. The Contractor shall provide watertight hauling units in the form of roll off bins to receive the screenings from the discharge area. The screenings will be stored in the units until a full load of material has accumulated and is ready for transport. At no time will the screenings be stored or stockpiled on the asphalt/concrete areas at the WWTP site.

E. The Contractor will then be responsible for replacing the full bin with an empty one and transporting the hauling unit and screenings to the 91st Avenue WWTP drying beds or

SR 85 Landfill for disposal.

3.9. Sludge Unloading

A. Contractor shall be responsible for safely unloading the de-watered sludge at the landfill.

Contractor shall comply with all requirements stipulated by the landfill personnel in the unloading of de-watered sludge. The City does not guarantee ground surface conditions at the disposal site during the unloading process. The Contractor shall make safe unloading a major consideration in its selection of hauling equipment.

B. Contractor is required to receive a weigh ticket from the disposal site that clearly states the quantity of materials disposed of under this contract. Contractor shall provide copies of all weight tickets upon request from the City Representative.

C. The City will reimburse the appropriate disposal site separate from this contract. The contract shall not bill the City for tipping fees.

3.10. Screenings Unloading

The Contractor shall be responsible for safely unloading screenings at the drying beds. The

Contractor shall comply with all the requirements stipulated by City Personnel in the unloading of the screenings. The Contractor shall make safe unloading a major consideration in its selection of hauling equipment.

3.11. Locations

24th St. WTP

6202 N. 24th St.

Phoenix, AZ

Lake Pleasant WTP

37000 N. New River RD

Peoria AZ

91st Ave. WWTP

5615 S. 91st Ave.

Tolleson, AZ

Deer Valley WTP

3030 W. Dunlap Ave.

Phoenix, AZ

Union Hills WTP

2001 E. Deer Valley Rd.

Phoenix, AZ

Cave Creek (WRP)

22841 N. Cave Creek Rd

Phoenix, AZ

23rd Ave. WWTP

2470 S. 22nd Ave.

Phoenix, AZ

Val Vista WTP

3200 W. McDowell Rd.

Mesa, AZ

North Gateway (WRP)

30101 N. Black Canyon Highway

Phoenix, AZ

3.12. City of Phoenix Responsibilites

The City will be responsible for performing chemical, paint filter, Toxicity Characteristic Leaching

Procedure (TCLP) and biological tests of dewatered sludge and spent media, as required over the contract term. Samples will be gathered by the City. Analyses performed are for assessment purposes and test results are for the Contractors information only. Analyses' resulting as non-hazardous waste is suitable for disposal in a landfill.

3.13. Hauling Equipment Requirements

A. The Contractor shall provide all equipment (i.e. tractors, trucks, trailers, vacuum tankers, hauling units etc.) necessary to transport materials. The Contractor may select any type of hauling unit in which to transport the materials, provided it meets all equipment requirements stated herein and is capable of performing the work.

B. The trailers must be sized to fit on the scales so the weight will be properly distributed, and landing gear must be properly sized to accommodate the weight of a fully loaded trailer without causing damage to the weighbridge.

C. Hauling units are recommended to have a minimum capacity of 20 cubic yards and must be on wheels/rollers to enable repositioning during loading. Enclosed or covered hauling units shall be used. Hauling units shall be watertight or lined to prevent seepage and spillage during transport and must have a drain plug.

D. The use of disposal liners will be allowed provided they are approved for use by the landfill operator. Contractor is responsible for providing the proper equipment to facilitate unloading. The use of bed liners, or other accessories to facilitate unloading will be provided at no additional cost to the City.

3.14. Equipment Safety

A. The Contractor shall be responsible for providing and for the placement of barricades, tarps, plastic, flag tape and other safety/traffic control equipment required to protect its employees, the public, surrounding areas, equipment and vehicles. The flow of vehicular traffic shall not be impeded at any time during the contract term. The safety of the

Contractor's employees and the public is of prime concern to the City, and the

Contractor must take all necessary steps to assure proper safety measures are followed during the contract term.

B. Under no circumstance the Contractor is not allowed to operate City equipment at any time. This includes but is not limited to loading bay equipment as well as mobile equipment.

3.15. Cleaning

A. The Contractor shall keep the premises clean of all rubbish and debris generated by the work involved and shall leave the premises neat and clean. All surplus material, rubbish, and debris shall be disposed of by the Contractor at the Contractor's expense. The work area shall be cleaned at the end of each workday. The Contractor is responsible for cleaning up all spilled materials and/or track out that results from contract performance.

Contractor shall not create excess dust when cleaning up spilled materials and/or track out.

B. If the Contractor is notified by a City representative that they will have to stand-by while the City completes a cycle or finishing processing sludge. The Contractor will ensure the bay and area are clean of all debris. The Contractor will not leave the site to pick up other loads. The Contractor must remain on site during the stand-by times.

C. Contractor shall ensure that sludge storage, loading areas, and all areas associated with the loading process, are kept in a clean condition acceptable to the City. Cleaning includes but is not limited to dried sludge material, trash accumulated from bin lining material, and any fluids that have been spilled or leaked from equipment, sweeping, washing of the bay, washing of the asphalt pavement, adjacent structures, buildings and ceilings to remove splatter.

D. All equipment utilized by the Contractor in the performance of these services shall be kept in a clean condition at all times in order to project a respectable image to the community.

E. Contractor’s hauling units may require cleaning prior to departing City sites. Facilities are available at the WWTP and other City sites for cleaning of the Contractor’s equipment, if cleaning is deemed necessary by the City. The Contractor is responsible for cleaning the area if used by the Contractor.

F. All materials, tools, equipment, etc., shall be removed or safely stored. The City is not responsible for theft or damage to the Contractor's property. All possible safety hazards to workers or the public shall be corrected immediately and left in a safe condition at the end of each workday. If there is a question in this area, the Project Manager will be consulted.

3.16. Spills

A. The WWTP’s operate under aquifer protection permits and Stormwater multi-sector general permits, which prohibit unauthorized discharges (spills) and only allows storm water to enter the storm drains. In the event of a chemical or waste spill or a leak caused by the Contractor, the Contractor shall immediately notify the City Representative and the spill or leak must be immediately cleaned up by the Contractor. Spills or leaks which are not cleaned by the Contractor within one hour of notification, will be cleaned by the

City and charged to the Contractor.

B. Contractor shall follow the Best Management Practices below if a spill or leak occurs:

1. Stop the source of the spill immediately.

2. Contain the liquid until cleanup is complete.

3. Deploy oil containment booms if the spill could reach water or a storm drain.

4. Cover the spill with absorbent material.

5. Keep the area well ventilated.

6. Dispose of clean-up materials properly.

7. Do not use an emulsifier or dispersant.

8. During the clean-up process do not allow the spill to enter a retention pond, street or storm drain.

C. Contractor must take extreme care to avoid spills during the transport from City sites. If a leak/spill occurs, it shall immediately be cleaned up at the Contractor's sole cost and expense, to the satisfaction of the appropriate regulatory agencies. The City assumes no liability for damages, which may occur as a result of spills.

3.17. Emergency Spill Response Plan

A. Contractor is required to have an emergency spill response plan (“response plan”) that addresses how their employees will respond in the event of a spill. At the minimum, the response plan must include the following information:

1. Description of equipment available to contain/respond to an emergency spill of the material.

2. Notification procedures.

3. Response coordination procedures between Contractor and the City.

4. Provide a Site Plan showing the location of spill containment/response equipment.

5. Provide a description of the training provided to the Contractor's employees.

B. Contractor shall make the response plan immediately available upon request by the City representative. The Contractor shall also provide the City representative with copies of all permits obtained from environmental regulatory agencies.

3.18. Permits and Authorizations

A. The Contractor will be responsible for obtaining all necessary permits and authorizations required for landfill and/or transfer station disposal of the materials required herein.

B. A manifest prepared by City personnel shall accompany each load of materials transported. The manifest will list the contents of each hauling unit at the time of departure from the City site. Both the City and the Contractor shall sign the manifest prior to departure from the City site. Contractor shall present a copy of the manifest to the landfill for their records. A copy of the manifest will be retained by the City's Water

Services Department and the Contractor will receive a copy for their records.

C. The Contractor must adhere to the “Idle Time” listed in Maricopa County Ordinance P-

21, “diesel-fueled motor vehicles weighing over 14,000 pounds are restricted to a maximum idle time of five (5) consecutive minutes.”.

3.19. Contractor Equipment Parking

If necessary, the City will grant the Contractor permission to park a reasonable amount of equipment, to be used for material/sludge transport, on the City's premises. Parking areas for such equipment will be determined by the City to prevent interference with other City operations.

3.20. Contractor Equipment Operator Qualifications

The City requires that the operators of each piece of equipment be qualified in the operation of the equipment.

Should personnel changes be made during the contract term, the Contractor shall be responsible for submitting the operator’s license information prior to commencement of any work.

3.21. Bin/Trailor Rental, Bin/Trailor Movement And Bin/Trailor Mobilization

A. The City may occasionally have a need to rent additional 20 – 40-yard roll-off bins on a daily, weekly or monthly basis. If requested, Contractor will mobilize and move rental bins to the City’s property for the purpose of setting them aside for drying as directed by the City representative, prior to hauling. The Contractor is responsible for the movement of all bins.

B. Contractor is also responsible for the movement of all trailers and for ensuring all trailers are emptied daily prior to the start of the next shift. If at any time the Contractor is unable to fulfill this requirement, they are required to contact the appropriate City representative plant contact as soon as possible.

3.22. Hauling Schedule

A. The hours of operation at the SR 85 Landfill are Monday – Friday, 3:00a.m. – 4:00p.m.

and Saturday 3:30a.m. – 12:00p.m. The SR 85 Landfill is closed Sundays and several

City observed holidays but is open the day after Thanksgiving.

B. SR 85 Landfill sludge hauling activities shall be scheduled so that the loads arrive at the landfill Monday – Friday between 3:00a.m. – 1:00p.m. and Saturday between 3:30a.m. –

10a.m.

C. SR 85 Landfill wastewater screenings hauling activities shall be scheduled so that the loads arrive at the landfill Monday – Friday between 6:00a.m. – 4:00p.m. Occasionally, hauling operations may be required to be performed on City holidays and Saturday to meet unanticipated needs.

D. The hours of operation at the Salt River Landfill are Monday – Saturday, 6:00a.m. -

5:00p.m. excluding Federal holidays.

E. This information is provided as a courtesy and it is the Contractor's responsibility to confirm the hours of operation and to know and comply with all operational hours and restrictions of approved landfills.

3.23. Response Times

For routine services calls, the Contractor’s representative must respond via phone or email within 24 hours of receipt of a service call. Contractor must commence work onsite within 48 hours after receiving a purchase order from the City. For Val Vista WTP barscreen conveyor screenings, Contractor must commence work onsite within 24 hours after receiving a purchase order from the City.

3.24. Standards

Contractor shall be responsible for safely transporting materials to the disposal site and will comply with all applicable regulations and laws including the Arizona Department of

Transportation, Maricopa County Environmental Services Department, Environmental

Protection Agency, landfill rules, etc., that regulate the hauling of materials covered by the contract.

3.25. Deliverables

A. Contractor MUST provide copies of all weigh tickets to the City Representative.

B. Contractor shall make the emergency spill response plan immediately available upon request by the City Representative.

C. Contractor shall provide the City representative with copies…