Hanson Highway Building Owners Project Manager Services Request for Proposals.pdf

Town of Hanson Request for Proposals Owner’s Project Management (OPM) Services Hanson Highway Facilities Buildings and Fomer Police Station Renovations project 1 | P a g e

TOWN OF HANSON, MA

REQUEST FOR PROPOSALS (RFP)

OWNER’S PROJECT MANAGEMENT SERVICES

HANSON HIGHWAY FACILITIES BUILDING and

RENOVATION OF FORMER POLICE STATION

PROPOSALS DUE: October 14, 2026 at 10:00 A.M.

and Fomer Police Station Renovations project 2 | P a g e

TABLE OF CONTENTS

I. GENERAL INTRODUCTION, TERMS, AND CONDITIONS

A. Introduction/Project History

B. Project Description and estimated schedule

C. Submission Instructions

D. Limitation on Funding

E. Inspection

F. Proprietary Information

G. Amendments to the Contract

II. SCOPE OF SERVICES

III. EXPERIENCE REQUIREMENTS

IV. REQUIRED SUBMISSIONS

V. PROPOSAL RATING AND SELECTION PROCESS

ATTACHMENTS

A. General Information Form, Required Certifications, and Sample Contract B. General Overview of Project and Fomer Police Station Renovations project 3 | P a g e

I. GENERAL INTRODUCTION, TERMS, AND CONDITIONS

A. Introduction Pursuant to Massachusetts General Laws Chapter 149, § 44A ½ (c), The Town of Hanson (“Owner”) is seeking the services of a qualified “Owner’s Project Manager” (“OPM”) to provide Project Management Services for the pre-design, design, development/construction documentation/bidding phase, construction and post-construction phases of the new Highway Facility Buildings and Renovation of the former Police Station all located at 797 Indian Head Street.

The term Owner’s Project Manager is defined as “an individual, corporation, partnership, sole proprietorship, Joint Stock Company, joint venture, or thoer entiry engaged in the practice of providing project management services for building construction projects.” The owner’s project manager is prohibited from having affiliation with the designer, contractor, or any other party having an interest in the project.

The Town of Hanson is a residential town in Plymouth County, Massachusetts, located about 25 miles southeast of Boston, spanning roughly 15.7 square miles with a population of 10,574. The Highway facility is located on a 6.1 acre site and is comprised of four (4) buildings including the Administrative office and garage building, vehicle maintenance garage, salt shed and storage/utility shed. The former police station building is located on the same property.

The successful proposer will review the previous work done by the Hanson Highway Building Committee and will familiarize themselves with the current Highway building and site.

Notice of this RFP is published in the Central Register, published in the Enterprise, is posted on the bulletin board at Hanson Town Hall, and on the Town of Hanson’s website at http://www.hanson-ma.gov/town-administrator/pages/procurement-and-bids

The Town’s decision in awarding the contract will be based upon the Proposer’s qualifications and experience with similar projects. The Town will evaluate Proposals and enter negotiations with the highest scoring proposer. If negotiations with the highest scoring proposer are unsuccessful, the Town may attempt to negotiate with the second-highest scoring proposer, and if necessary with the next-highest scoring proposer, and so on.

The Town of Hanson may cancel or modify this RFP or reject in whole or in part any and all proposals, if it determines that modification, cancellation or rejection serves the best interests of the Town. Proposers may not alter the RFP or its components.

http://www.hanson-ma.gov/town-administrator/pages/procurement-and-bids and Fomer Police Station Renovations project 4 | P a g e

B. Project Description and estimated schedule:

Working on behalf of the awarding authority, (the Town of Hanson,) and consistent with State and Federal statutes, the person or firm serving as OPM shall represent the awarding authority and act as the awarding authority’s agent and consultant throughout the project.

The OPM shall be independent of the designer, general contractor or any sub-contractor involved in the building project. The OPM will manage all phases of the project, including the Design, Engineering, Bidding/Procurement, Technology, Construction, interior building equipment design and Close-out. The OPM will ensure the quality of design and construction meets all standards that are specified, as detailed in Massachusetts General Laws Chapter 149, Section 44A ½, and OSHA requirements.

Each Proposer must designate an individual who will serve as the Project Manager.

The Project Manager must be certified as a Massachusetts Certified Public Purchasing Official, as administered by the Inspector General of the Commonwealth of Massachusetts.

Estmated project cost: Estimate: $7,500,000 Location: 795 & 797 Indian Head Street

Time Frame: OPM Services commencing November 2026 Building Construction: Anticipated Spring/Summer of 2027 actual timeframe to be determined

A resulting contract will consist of four phases. Phase I is the design phase, and renovation of the former police station, which will include assistance and oversight of pre-design matters, architectural, engineering, Technology and interior building equipment design.

Including design, planning and procurement of services for renovations of the former police station that will serve as the Highway Administration office once complete. Phase II is construction bidding. Phase III is construction. Phase IV is close-out and post-construction. The durations of the Phases shown below are estimates only. Actual durations may vary and will be determined by the OPM. The total duration of the contract is estimated as follows:

Renovation phase of the former police station 3-6 months Schematic Design 3 months Design Development 3-4 months* Construction document development 2-3 months Construction bidding and procurement 2-3 months* Award and Mobilize 2 months* Construction, Closeout, Occupancy 6-12months*

(* The ranges for scheduling timeframes are provided as guidelines.)

(Total project is estimated to be completed by late fall of 2027.)

It is the intent of the Town that the services begin as soon as contract negotiations are complete.

and Fomer Police Station Renovations project 5 | P a g e

C. Submission Instructions:

One (1) original signed and five (5) copies and one PDF on USB flash drive of the Proposal must be submitted to the Hanson Town Administrator, Town of Hansonn, 542 Liberty Street, Hanson, MA 02341 in a sealed envelope. Sealed Proposals should be marked “Hanson Highway Facility Building Project OPM Services” on the front of the envelope.

All Proposals must be properly signed.

Proposals are due to the Hanson Town Administrator/Chief Procurement Officer no later than: October 14, 2026 at 10:00 a.m.

Proposals will be opened and reviewed for completeness on October 14, 2026 at 10:00A.M.

QUESTIONS ARE DUE BY 4:00P.M., TUESDAY, OCTOBER 6, 2026 ANSWERS

WILL BE POSTED ON THE HANSON WEB SITE AND COMMBUYS BY

12:00P.M., THURSDAY, OCTOBER 8, 2026

Proposals will be rated within 2 weeks and the most advantageos proposal will be contacted pending reference checks.

Late submissions will not be accepted. It is the responsibility of the submitting Individual, Partnership or Firm (hereinafter referred to as the “Proposer”) to ensure that its Proposal is delivered by the deadline. The Town of Hanson assumes no responsibility or liability for late delivery or receipt of Proposals. Town of Hanson offices are located at 542 Liberty Street, Hanson, MA 02341. The contact information for the Town Administrator is 781-293-2131, or lgreen@hanson-ma.gov. Proposals submitted by facsimile or other electronic means will not be accepted.

A Proposer may correct, modify, or withdraw a proposal by written notice received by the Town prior to the time and date set for the proposal opening. No withdrawals or re-submissions will be allowed after the deadline. Proposal modifications must be submitted in a sealed envelope clearly labeled “Modification No. .” Each modification must be numbered in sequence, and must reference the original RFP.

Questions concerning this solicitation may be submitted in writing to Town Administrator Lisa Green, by email to lgreen@hanson-ma.gov. Questions are preferred in email form.

Faxes will not be accepted for any purpose. Any required addenda will be emailed to all persons on record as having received the Request for Proposals from the Town Administrator.

Proposers are not to communicate directly with any employee of the Town of Hanson, except as specified in this RFP, the Town Administrator or Town Planner and Director of Land Use is authorized to provide any information or respond to any question or inquiry concerning this RFP. Proposers shall not discuss this RFP with any of the consultants, legal counsel or other advisors of the Town.

mailto:lgreen@hanson-ma.gov.

mailto:lgreen@hanson-ma.gov.

and Fomer Police Station Renovations project 6 | P a g e

This RFP does not commit the Town to select any Proposer, award any contract, pay any costs of proposers in preparing a proposal, or procure any contract for any services. The Town shall not be liable for any cost incurred by any Proposer in preparing its response to this RFP or for any other costs incurred prior to entering into a contract with an OPM; all costs of preparing and submitting a Proposal shall be borne solely by the Proposer.

The Town reserves the right, in its sole discretion, to cancel this Request for Proposals, or reject, in whole or in part, any and all proposals, if the Town determines that cancellation or rejection serves its best interests. The Town reserves the right, in its sole discretion, to waive or permit cure of minor informalities, errors or omissions prior to selection of a Proposer and to conduct discussions with any qualified Proposers, to issue addenda to this RFP, and to take any other measures with respect to this RFP in any manner necessary to serve the best interests of the Town.

All Proposals shall become the property of the Town upon receipt. Proposers should be aware that any information given to the Town in response to this RFP or any correspondence between the Proposer and the Town may not be deemed to be proprietary or confidential.

All Proposals submitted in response to this RFP shall remain firm for sixty (60) days following the submittal deadline. It is anticipated that the contract will be awarded within thirty (30) days after the submittal deadline.

D. Limitation on Funding:

The Contract for Owner’s Project Manager Services resulting from this RFP will be subject to the availability of funds from the Town. The Town has secured funding for Design, Engineering, Bidding/Procurement Construction, Technology, interior equipment and Close-out phases and can proceed with negotiating a price and contract with an OPM, after the interview and selection process is completed.

E. Minimum Requirements:

Minimum Requirements:

In order to be eligible for selection, each Respondent must certify that it meets the following Minimum requirements. Any responses that fail to include such certification in its response, may be rejected without further consideration.

Each Respondent must designate an individual who will serve as the Project Director. The Director shall be a Massachusetts Certified Public Purchasing Officer, (“MCPPO”).

and Fomer Police Station Renovations project 7 | P a g e

F. Proprietary Information:

All Proposals shall become the property of the Town. If any proprietary information is contained in or attached to a Proposal, it must be clearly identified as such.

Please note that the Town is subject to the provisions of Chapter 4, Section 7, Clause twenty-six, of the General Laws of Massachusetts (public records), and other chapters thereof related thereto.

Any statements in submitted responses that are inconsistent with the provisions of this statute shall be disregarded.

G. Amendments to the Contract:

The Town reserves the right to negotiate mutually acceptable amendments to the contract arising from the RFP and, in particular, with respect to the addition of services that are consistent with the services solicited by the RFP. The right to negotiate mutually acceptable amendments applies for the term of the contract and any extensions.

II. SCOPE OF SERVICES

The Owner’s Project Manager (OPM), will report to the Town Administrator, and oversee the management of the Highway Building Facility project that includes renovating the former police station that will serve as the Administrative Building for the Highway Department. The OPM will be responsible for, however, not limited to, providing the following services in accordance with the terms and conditions set forth in the Sample Contract, incorporated herein by reference:

FORMER POLICE STATION RENOVATION PROJECT:

Project Objectives:

The renovation of this building will create a much-needed office area for Highway Department administration staff to perform their duties in a healthy environment. The space allows for more efficient organization of files and plans and provides for better interaction with the public.

The renovation aims to improve the ability of the Highway Department staff to address public concerns and emergencies related to storms while increasing efficiency in administrative duties.

Renovations shall meet all relevant Building Code requirements, including Electrical, plumbing and HVAC. The existing building is ADA accessible but will require review to determine if any adjustments are required. When possible, infrastructure should meet regulatory standards for green energy and climate resiliency.

The OPM will conduct all bid solicitation for this project and oversee the renovations.

and Fomer Police Station Renovations project 8 | P a g e

Work to Be Performed:

Architectural and Structural - Interior renovations (walls, ceilings, flooring).

1. Demolition:

a. Repair existing damaged drywall throughout existing offices.

b. Remove existing rugs and flooring.

c. Relocate existing doorway of existing men’s restroom to north wall.

d. Remove 4 exterior doors and install 4 new exterior doors and 1 store front door.

e. Remove front door and install new storefront door with automatic opener. Remove back steel door and install new commercial steel door.

2. Construction:

f. Install laminated flooring in main room and reception office.

g. Remodel half bath with 12x12tile, new vanity, new toilet.

h. Extend and convert 2nd bathroom to gender neutral, ADA compliant bathroom.

i. Tile of new bathroom floor

j. Install new vanity, new toilet

k. Install new ceiling tiles throughout 1st floor.

l. Build separation wall in 1 office.

m. Install kitchenette with new refrigerator

n. Remove all rubbish.

3. Exterior repairs or upgrades (façade, windows, doors).

A. James Hardie Plank

1. 5” Exposure

2. Finish: Statement Collection Colors

3. Texture: Select Cedar mill

4. Right, Left and Rear only. Front wall with brick to be left as is.

5. layers of siding present and included removal.

B. Trim – PVC

1. Rakes 1x8 & ½ shadow (both sides)

2. Fascia 1x8 with Vented PVC soffit along with PVC frieze board (front & rear)

3. 1 piece PVC Corners with J Channel 5/4x6” on the rear. 5/4x6 mock corner to butt up to brick for side/front transition

4. Windows & Doors (not front door)

i. W-Size: 5/4 x 4 with J picture framed

ii. D-Size: 5/4 x 4 With J

C. Soffit

1. Vented PVC for roof ventilation

D. Seamless Gutters & Downspouts

1. Install 6” White and Fomer Police Station Renovations project 9 | P a g e

4. Roofing.

A. Building permit required, fee will be waived. 100% Fully Licensed & Insured B. Bring in dumpster, Tarp off building, Strip off all shingles, including 1st layer.

C. Inspect underlayment, Nail down any loose boards, Replace as necessary.

D. Install new 8” drip edge on all eaves & rakes. Color: White.

E. Install Ice & Water Shield Owens Corning Rhino Roof G (or similar) along all Eaves

& Cheek walls & around all penetrations Eave Coverage: 6’ up

F. Install Premium Synthetic waterproof & breathable underlayment on the remainder of roof. Owens Corning Rhino Roof U20(or similar).

G. Install Owens Corning Starter Strip Plus (or similar) along entire perimeter of building.

H. Install new Lead chimney flashing and pipe boot flanges.

I. Install Owens Corning TruDefinition Duration Architectural Shingle. Use Hurricane nail (6 nails, 130 MPH) J. Install Ventilation

a. Exhaust: OC Ventsure 15” x 4’ Heat & Moisture Ridge vent 20in2/LF

b. Intake: During the siding vented soffit will be installed c.

K. Install Matching Owens Corning ProEdge Hip & Ridge shingles. All caps are hand to be nailed with 3” nails.

L. Jobsite Cleanup:

a. Rake yard, magnetically sweep property for nails, Blow off decks, walkways, awnings, and driveways

b. Blow out gutters of roofing debris.

Mechanical

1. HVAC system upgrades or replacements.

A. Service the boiler to make it operable. The system will serve as the heat source in weather below 15 deg F. Provide a breakout price to replace the boiler.

B. Remove existing mismatched units to provide system continuity.

C. Install air cooled multi head split heat pump systems to provide heating and cooling to the reconfigured building. This system will consist of wall mounted ductless indoor units and grade mounted condensing units. The heat pump system will also offer programmable integrated temperature control.

2. Ventilation improvements.

A. Install an exhaust fan to ventilate the attic for heat relief, ducted to some of the existing eave soffit vents.

Electrical

1. Panel upgrades and rewiring.

A. The main service to the building will be inspected and upgraded as needed to meet https://www.owenscorning.com/en-us/roofing/products/rhinoroof-granulated https://www.owenscorning.com/en-us/roofing/products/rhinoroof-u20 http://www.owenscorning.com/roofing/accessories/starter-strip-plus-shingle/ http://www.owenscorning.com/roofing/browse-shingles/trudefinition-duration/ https://www.owenscorning.com/en-us/roofing/components/products/4-foot-strip-ridge-vent#specifications-literature http://www.owenscorning.com/roofing/accessories/proedge-hip-ridge-shingles/ and Fomer Police Station Renovations project 10 | P a g e electrical service demands.

B. Old and obsolete panelboards should be replaced with up-to-date equipment that includes panelboard mounted surge protection devices.

C. Receptacles should be added to prevent power strips, extension cords or multi-outlet adapters from being used.

2. Lighting improvements (interior and exterior)

A. All lighting should be updated to energy efficient LED lighting throughout the space.

B. Automated lighting controls, consisting of occupancy sensors, photo-electric sensors, dimming controls and fixture control modules may be needed to meet current energy codes.

C. Corridors and other functional lighting fixtures will consist of linear direct fixtures with LEDs and dimmable drivers.

D. Selected lighting, including corridors, stairwells, and apparatus bay will also be automatically active by the building’s alerting system.

E. Storage, mechanical, etc. will be provided with LED industrial wraparound fixtures with acrylic lens.

F. Exit signs will be of the energy efficient, long life LED type.

G. All fixtures will be dimmable LED type.

H. Each area will be locally switched and designed for multi-level controls.

Each office space and toilet room will have an occupancy sensor to turn lights off when unoccupied. Daylight sensors will be installed in each space with daylight for automatic dimming of light.

I. A telecommunications d-marc should be established, with ground bar, to have services terminate at one point in the building.

J. Data wiring outlets should be provided with a minimum of 4 to each room, dependent upon needs and furniture/equipment layout. Refer to layout plan.

K. Offices shall generally have one (1) duplex outlet per wall. At each workstation a double duplex receptacle will be provided for a total of 5 receptacles per office.

L. Building egress fixtures will be wall mounted LED luminaires over exterior doors.

M. All fixtures will be of the dark sky compliant cut-off type.

N. Exterior weatherproof receptacles will be installed at exterior doors.

3. Emergency power system updates, generators, UPS.

A. Emergency Battery Units should be utilized for emergency path of egress lighting in corridors and stairwells. A decorative sconce with an emergency battery is recommended at exterior doors. This work shall comply with NEC Article 700 (Emergency Systems), NEC 700.16 (Emergency Illumination), NFPA 101 Life Safety Code Chapter 7 and Fomer Police Station Renovations project 11 | P a g e

(Means of Egress Lighting), IBC Section 1008 (Means of Egress Illumination), and UL 924 (Emergency Lighting and Power Equipment).

B. Emergency backup power supply to be provided with a natural gas supplied generator.

Generator installation and emergency power distribution shall comply with NEC Articles

700 and 701 (Emergency and Legally Required Standby Systems), NFPA 110 (Emergency and Standby Power Systems), NFPA 37 (Stationary Combustion Engines and Gas Turbines), and all local codes governing natural gas supply, ventilation, and clearances.

C. Generator to be sized to provide full building power during loss of main power supply.

Generator capacity shall be determined in accordance with NEC Article 220 D. (Branch-Circuit, Feeder, and Service Calculations), NEC 700.4(B) (Emergency System Capacity Requirements), NEC Article 702 (Optional Standby Systems, if applicable), and NFPA 110 Chapter 7 (Installation and Environmental Considerations for Sizing and Performance).

Plumbing

1. Fixture replacements.

A. Replace all sanitary, waste and vent piping (if necessary) to points of new connection to existing in Basement and Roof, respectively.

B. Provide new high-efficiency, water conserving, accessible plumbing fixtures.

C. Install a new electric water heater with thermostatic mixing valve, expansion tank, and hot water recirculation loop in front building Basement.

2. Pipe repairs or replacements.

Replace all domestic water piping (if necessary) to existing water meter (to remain).

Safety and Compliance

1. Fire alarm and suppression system upgrades.

A. The Fire Alarm system should remain, and new devices added where required by code. Existing smoke and CO detectors should be replaced if device life is greater than recommended usable life.

B. Additional devices will be required where coverage is not adequate.

C. Smoke detectors to be installed in open areas, corridors, stairwells, and other egress ways.

D. Horn/strobes will be provided in egress ways, assembly spaces, open areas, and other large spaces. Strobe only units will be provided in single toilets and conference rooms.

E. Manual pull stations will be provided within 5 feet of all exit doors and at each stair and Fomer Police Station Renovations project 12 | P a g e level above or below level of egress.

F. Transmission of signals will be via existing Star Link Communicator to the Fire

Department central receiving equipment.

2. ADA improvements (ramps, signage, door hardware).

A. Existing ADA ramp shall be inspected for compliance and repaired or replaced (if necessary).

B. Existing signage shall be inspected and replaced (if necessary).

C. ADA compliant access hardware should be added to the new store front door.

3. Security system installation (cameras, access control).

A. Network & Connectivity Fiber to the building and Cat6A cabling throughout

B. Network Hardware & Wi-Fi 48-port switch and wireless access points

C. Access Control Door readers, controllers, and installation

D. Security Cameras Interior/exterior cameras and setup

E. Misc. IT Equipment UPS, rack hardware, patch cables, etc.

Site Work (Not applicable) No site work is required for this portion of the project. Existing site conditions to remain in place.

A. All renovation work shall be completed no later than January 31, 2027.

B. Additional time may be granted by the Town due to weather conditions or unavailability materials. Contractor shall notify Town representatives in writing if additional time to complete proposed work is required.

A. Phase I -Highway Buidlng Design.

1. The OPM shall assist theTown Administrator with drafting the RFP for the architectural or design firm that will design the building (the “Designer”) and/or with the selection of other consultants that may be needed to complete the project. The OPM will assist in drafting the RFP and participate in the interview process to select the Designer for the project.

2. The OPM shall attend meetings with the Town Planner and Highway Building

Committee, or its designee, and Designer on an as-needed basis.

3. Oversee and review the Designer’s work as it relates to the quality and efficiency of design and preparation of the Designer’s schedules and cost estimates;

and Fomer Police Station Renovations project 13 | P a g e

4. Review Designer’s invoices for services rendered and make recommendations for payment;

5. Review cost estimates and consider, evaluate and recommend value engineering and resource prioritization;

6. Review and provide advice and consultation in connection with the conceptual plans, schematic plans, evaluations and specifications for cost effectiveness, cost estimates, constructability issues, site surveys, wetlands evaluation, environmental evaluations, hazardous materials evaluation and subsurface testing, missing items, review for consistency of documents between overlapping trades, coordination, and compliance with the vision of the Highway Building Committee and/or designee(s) and coordination and compliance with the requirements of M.G.L. Chapter 149, Section 44A-M and all other applicable laws, codes, regulations and OSHA requirements;

7. Review, accept and reconcile, if required, detailed cost estimates developed by the Designer, as required by the Highway Building Committee and/or designee(s). At a minimum the Designer will prepare cost estimates at 30%, 60%, and 90% design completion;

8. In general, provide advice and consultation to the Highway Building Committee or designee(s) with respect to design, value engineering, and scope of work, cost estimating, general contractor and sub-contractor pre-qualifications, scheduling and coordination of all work;

9. Attend meetings, as needed and as determined by the Highway Building Committee and/or designee(s) to review design plans, conduct meetings with abutters and neighbors to review concerns as needed, and help prepare for final bid documents to go out for the construction phase;

10. Review bid documents for clarity and completeness prior to bidding;

11. Identify programs that provide assistance with designing energy-efficient buildings, and provide expert advice to the Highway Building Committee and/or designee(s) regarding the possibility of including solar panels in the final Highway Facility Building construction project.

B. Phase II –Highway Buidling Procurement/Bidding

1. The OPM shall review and critique the Designer’s conceptual plans, project cost estimates, and resulting bid documents, for cost, constructability issues, missing items, coordination, and compliance with applicable laws and regulations;

and Fomer Police Station Renovations project 14 | P a g e

2. Complete Cost Estimating Review and Evaluation – Services include review and acceptance (reconcile if required) of conceptual estimates and provide value engineering and resource prioritization suggestions. Perform systematic cost review as outlined by the Highway Building Committee and/or designee(s) and provide written acceptance. Work with Designer to reconcile estimates to Project Budget as required;

3. Scheduling – Prepare a Project Master Schedule and preliminary Construction Schedule.

Assist in the preparation of the Project Control Specification for inclusion in the contract documents;

4. Assist the Highway Building Committee and/or designee(s) and Designer with the issuance of a bid(s) for contract work, as well as all required filed sub-bids in accordance and compliance with all public bidding requirements and General Laws of the Commonwealth of Massachusetts;

5. Assist the Highway Building Committee and/or designee(s) with the pre-bid conferences to clarify the project’s needs and assure responsive bids;

6. Contractor Selection/Bidding – Assist the Highway Building Committee and/or designee(s) and Designer with bid opening, review contractor bids, check bidder references, assist in final selection, prepare Construction Contract and assist in execution of the Contract for Construction;

7. Subcontractor Selection/Bidding – Assist the Highway Building Committee and/or designee(s) and Designer with bid opening, review subcontractor bids, check bidder references, assist in final selection, prepare Construction Contract and assist in final selection;

8. Oversee the work of the Designer and complete a Designer Evaluation upon completion of the project;

9. Assist in any process/requirements related to Pre-Qualification of filed sub-bidders and general contracts.

C. Phase III – Highway Building Construction

1. OPM will oversee the work of the General Contractor or Construction Manager throughout construction;

2. Review and comment on the construction schedule developed by the contractor;

3. Work with the Highway Building Committee and Town Administrator to establish and monitor the project budget and ensure payment for construction phases completed are and Fomer Police Station Renovations project 15 | P a g e requested from the Treasurer Collector and Town Accountant.

4. When requested by the Highway Building Committee and/or designee(s), manage the change order process for maximum effectiveness while minimizing delay and costs by submitting a copy of all change order proposals and related or similar requests to the Highway Building Committee and/or designee(s) and providing advice on the processing, validity and resolution of such change order proposals and related or similar requests;

5. Monitor the construction process to ensure compliance with statutory requirements for public construction, anticipate difficulties, resolve issues early, and keep work flowing;

6. As requested by the Highway Building Committee and/or designee(s), coordinate final stages of construction administration, including contractor punch lists and close-out work;

7. Be responsible for receipt and review of certified payroll compliance with State prevailing wage law and applicable governmental regulations;

8. Attendance at periodic meetings (times to be determined) with the Highway Building Committee and/or designated Committees/Boards to present reports on status of project and progress in meeting the desired schedule which will be agreed upon with the successful Proposer;

9. Ensure coordination with National Grid and Eversource energy efficiency incentive program wherever applicable;

10. Be responsible for performing all on-site inspections.

D. Phase IV – Highway Building Close-out

1. Project Closeout – At the conclusion of the project, the OPM shall secure and deliver the as-built drawings and all other construction-related documents and materials necessary for occupancy and full operation of the facility. Collect all O&M manuals and instructions, warranties, record drawings and as-builts and deliver same to the Town Administrator’s office; ensure that the Contractors perform equipment testing and assist with training of Town employees on equipment usage and maintenance;

2. Prepare a standard contractor evaluation form for the Division of Capital Asset

Management concerning the Designer, General Contractor and Subcontractors’ performance as required. Report to the Highway Building Committee on all aspects of the project;

3. Assist the Town with respect to review and documentation of condition of building and enforcement of construction warranties prior to the termination of the construction warranty period;

and Fomer Police Station Renovations project 16 | P a g e

4. Provide support and assistance in any claims-related matters or litigation.

5. Review and approve all invoices received for payment, submit approved

No site work is required for this portion of the project. Existing site conditions to remain in place.

III. EXPERIENCE REQUIREMENTS

3.1 The OPM shall be a person and/or firm who is registered by the Commonwealth as an Architect or Professional Engineer and who has experience in the construction and supervision of construction of buildings or a person, if not registered as an Architect or Professional Engineer, who has relevant experience in construction and supervision of construction of buildings. The OPM shall be independent of the designer, general contractor, and/or any subcontractor involved in the building project.

3.2 Proposers must regularly provide all of the services described in Section II: Scope of Services and comply with Section V: Proposal Rating and Selection Process.

3.3 The OPM must have excellent presentation and communication skills.

3.4 The Proposer must be able to demonstrate financial adequacy and managerial stability as well as the operational ability to perform project management services on the project within all established budget limitations and time schedules.

3.5 The OPM must demonstrate knowledge of Massachusetts General Laws Chapter 149 bidding and construction requirements and practices and knowledge of the Massachusetts State Building Code, the regulations of the Massachusetts Architectural Access Board and the Americans with Disabilities Act.

3.6 Each Proposer must submit 1) the Project Manager Qualification Statement 2) a certificate of non-collusion; 3) a certification of tax compliance.

3.7 Each Proposer must designate an individual who will serve as the Project Manager.

The Project Manager shall be certified as a Massachusetts Certified Public Purchasing Officer, as administered by the Inspector General of the Commonwealth of Massachusetts.

IV. REQUIRED SUBMISSIONS

The following items are specifically required in the RFP submissions:

4.1 All information requested shall be provided according to the following instructions in order to be considered responsive. Proposers must provide qualifications and Fomer Police Station Renovations project 17 | P a g e that meet or exceed all requirements listed in the RFP. At a minimum, the following should be included:

• Each Proposal shall be typed and provide comprehensive information.

• All required certifications must be completed, signed and submitted with each Proposal. Failure to return completed certifications may result in the submittal being deemed as nonresponsive.

• All Proposals shall start with the General Information Form, Attachment A, followed by the Table of Contents;

4.2 The Proposer shall provide a Cover Letter which summarizes their acknowledgement that the Proposer has read the RFP, including without limitation the Contract for OPM Services included in the RFP, and the statement of services outlined in this RFP, and shall acknowledge receipt of each addendum to the RFP. Any substantial change to the terms and conditions of the RFP and/or the Sample Contract must be requested as a written question before the deadline for questions in the RFP process. Include a statement of financial stability by your auditing firm, or other similar attestation by an appropriate third party. Summarize what you believe your business offers which might be unique from other businesses in this field. Follow this with the completed and signed General Information Form included in this RFP;

4.3 The Proposal shall include a statement of qualifications and experience which should, at a minimum, include a specific statement regarding the Proposer’s compliance with the experience requirements identified in Sections 3.1 through 3.7, inclusive, Section

4.19 and Section 5.1 of this RFP, including identification of registration, number of years of experience and where obtained, as well as the date of the MCPPO certification, and a discussion of the ability to perform necessary service requirements within the Proposer’s firm or through the use of subcontractor(s). Skills and resources to be addressed include experience with similar projects and proven knowledge of and experience with Massachusetts procurement and construction laws. A copy of the Proposer’s MCPPO certification must be attached to the cover letter;

4.4 The Proposal should include the Proposer’s name, contact name, address, telephone and email;

4.5 The Proposal should include Proposer’s history including length of time the firm/individual has been in business;

4.6 The Proposal should include the names and titles of Proposer’s partners and/or officers;

4.7 The Proposal should include a listing of all experiences with public contracts in the past ten years that required some form of arbitration or legal action in the state or federal court systems to complete the contract work and the role Proposer played in the resolution of these disputes, if any;

and Fomer Police Station Renovations project 18 | P a g e

4.8 The Proposal should include a list of the key personnel that will be assigned to the project including: applicable registration numbers, resumes, professional designations, licenses held, and information on experience with similar projects;

4.9 The Proposal should include a list of completed projects that would best illustrate qualifications for the project – references must be included;

4.10 The Proposal should include a list of all ongoing projects with anticipated schedule(s) for completion;

4.11 The Proposal should include the names and qualifications of engineers and other consultants that may be used for the project; Proposer’s intention to subcontract or partner or joint venture with other firms, individuals or entities must be clearly described in the Proposal with such individuals, firms and entities and their respective experience and expertise clearly identified;

4.12 The Proposal should include a statement of the scope and type of services proposed for the project. The Proposer should describe the process and methodology to be used in the completion of services with specific reference to examples of similar projects in which this methodology has been used;

4.13 The Proposal should include a work plan describing the methodology and approaches to be used to accomplish the project services by tasks. The Proposer must list, for each task, the number of person hours expected. A detailed project schedule must be supplied which illustrates their capability to complete the project on time. Any recommendations for changes or additions to the Scope of Service consistent with the objectives of the Project Manager services must also be included. The work plan shall illustrate the Proposer’s capability to manage, coordinate and integrate the work of its personnel and any proposed sub-consultants; to interface with the Town’s building committee and staff and consultants; and to provide the experienced personnel required for successful performance of the services;

4.14 The Proposal should include a statement of any legal administrative proceedings pending or concluded adversely to the Proposer within the past five (5) years that relate to the Proposer’s performance of this type of work;

4.15 The Proposal should include the appropriate certificates of insurance;

4.16 The Proposal should include a demonstration that the Proposer has the financial capacity to fulfill its obligations if awarded the contract;

4.17 The Proposal must include a list of at least three (3) references for projects that are similar in scope and complexity to this project. Highway Facilities Building and major renovation projects are preferred. The most recent reference should be listed first, then and Fomer Police Station Renovations project 19 | P a g e others in reverse chronological order. Include the name of the reference, contact person, title of contact person, telephone number, contract cost, period of performance of contract, description of contract work, and any photos available. Contact information must be current.

4.18 A comprehensive list of all OPM projects undertaken in the past five years is also desired and should include the OPM’s cost estimate and final cost of construction, if constructed. The Town reserves the right to seek references beyond those supplied by the proposer, which may be used as part of the evaluation process;

4.19 Required Certifications:

The Proposal must include the following completed and signed certifications:

Certification of Eligibility Certification of Non- Collusion Attestation of Tax Compliance Statement on MGL / Building Code Proof of insurance covering general liability, workers’ compensation, professional liability, errors and omissions and Excess Umbrella coverage. Initialed Sample Contract for Acknowledgement of Terms and Conditions.

V. PROPOSAL RATING AND SELECTION PROCESS

The Contract will be awarded to the most responsible and responsive Proposer in accordance with the minimum and comparative criteria in this RFP. All Proposals received will be reviewed by an Evaluation Committee who will evaluate each Proposal to see that it has met the Minimum Criteria and those Proposals that so qualify shall be evaluated based on the Comparative Criteria.

5.1 Minimum Requirements

The following are the MINIMUM Requirements for a Proposal to be considered and evaluated:

Proposer shall have professional registration in architecture or engineering with five (5) years of construction management experience, or for those not registered, at least seven

(7) years of relevant experience in construction and the supervision of building construction.

Proposer must identify and commit an individual Project Manager, employed by the and Fomer Police Station Renovations project 20 | P a g e

Proposer, who is registered by the Commonwealth of Massachusetts as an architect or professional engineer and who has a least five (5) years’ experience in construction and the supervision of building construction and is MCPPO certified. Proposer’s identified staff shall demonstrate thorough knowledge of the Massachusetts State Building Code; the Americans with Disabilities Act; and working knowledge of the Commonwealth of Massachusetts Designer Selection and procurement laws including public building construction with pre-qualified filed sub-bids, general contractors and horizontal construction.

Proposers shall demonstrate knowledge of and experience with best environmental practices for new or rehabbed sites.

Proposed OPM team must demonstrate prior successful working relationships with clients similar to the Town on projects of comparable size and complexity.

Proposer must have experience as an Owner’s Project Manager or experience with related duties on a minimum of three (3) public building projects similar in scope to this project within the last five (5) years.

The Proposal must include a list of at least three (3) references for projects that are similar in scope and complexity to this project.

5.2 Comparative Criteria

All proposals meeting the minimum criteria/qualifications will then be evaluated based upon the specific comparative evaluation criteria. Proposals will be assigned the rank of “Highly Advantageous”, “Advantageous”, “Least Advantageous” or “Unsatisfactory” for each criterion. In addition to the material submitted in the Proposal, the Town will likely contact references and may ask for additional information or a clarification of any Proposal. The following point schedule will be utilized:

Highly Advantageous 5 points Proposal excels in the specific criterion

Advantageous 3 points Proposal meets evaluation standard for the criterion

Least Advantageous 1 point Proposal does not fully meet the criterion or leaves a question or issue not fully addressed

Unsatisfactory 0 points* Does not address the criterion and Fomer Police Station Renovations project 21 | P a g e

* Proposal is automatically eliminated from further consideration if “0 points” is received in any category.

a) Project Management Experience: Successful experience of Proposer in the role of Owner’s Project Manager or like capacity in the Commonwealth of Massachusetts over the last five (5) years:

◆ Experience in successfully completing six (6) or more OPM contracts will be considered Highly Advantageous (5 points)

◆ Experience in successfully completing at least three (3) but less than six (6) OPM contracts will be considered Advantageous (3 points)

◆ Experience in successfully completing at least one (1) but less than three (3) OPM contracts will be considered Least Advantageous (1 point)

◆ No experience in OPM contracts will be considered as Unsatisfactory (0 points and elimination from further consideration)

b) Project Design and Construction Oversight: Ability of Proposer to begin work immediately and maintain an intensive schedule to meet the Town’s timetable, and oversee the Designer’s work as it relates to quality of design, efficiency of design, constructability, cost effectiveness, bidding, and construction oversight:

◆ Developing presentation materials for this project and ability to devote sufficient resources to complete the project according to the Town’s timetable, and available as per negotiated date detailed, but no later than November 17, 2026, to begin contract work will be considered Highly Advantageous (5 points)

◆ Some experience in these areas but information provided leaves one unsure of ability to devote sufficient resources to meet the project’s timetables, and be available as per negotiated date detailed, but no later than November 17, 2026, to begin contract work will be considered Advantageous (3 points)

◆ Demonstrate limited construction management or limited design oversight ability, but may be able to devote sufficient resources to complete the project in accordance with Town’s timetable, and available as per negotiated date detailed in this contract to begin contract work considered Least Advantageous (1 point)

◆ Have not overseen a designer’s work as it relates to quality of design, efficiency of design and cost effectiveness or unable to devote sufficient resources to meet the project’s timetable will be considered as Unsatisfactory (0 points and elimination from further consideration) and Fomer Police Station Renovations project 22 | P a g e

c) Team and Key Staff: Qualifications and involvement of key personnel to be assigned to this project and the experience of such personnel in relation to successfully completing the role of OPM for projects similar in size and/or nature:

◆ Key staff with experience directly relevant to this building type that have at least seven (7) years of relevant experience in construction and supervision of buildings or an individual within the firm having nine (9) years relevant experience in construction and supervision of construction of buildings in the public sector in the Commonwealth of Massachusetts will be considered Highly Advantageous (5 points)

◆ Key staff that have at least five (5) years of relevant experience in construction and supervision of buildings or an individual within the firm having seven (7) years relevant experience in construction and supervision of construction of buildings in the public sector in the Commonwealth of Massachusetts will be considered Advantageous (3 points)

◆ Key staff that have less than five (5) years of relevant experience in construction and supervision of buildings or an individual within the firm having less than five (5) years relevant experience in construction and supervision of construction of buildings in the public sector in the Commonwealth of Massachusetts will be considered Unsatisfactory (0 points and elimination from further consideration)

d) Quality of References: References will be evaluated to identify the ability and quality of previous work as an OPM on municipal building projects in the Commonwealth of Massachusetts over the last five (5) years:

◆ Achieving successful OPM experience from six (6) or more previous contracts will be considered Highly Advantageous (5 points)

◆ Achieving successful OPM experience from three (3) but less than six (6) previous contracts will be considered Advantageous (3 points)

◆ Achieving successful OPM experience from one (1) but less than three (3) previous contracts will be considered Least Advantageous (1 point)

◆ No successful experience in any previous OPM contract will be considered as Unsatisfactory (0 points and elimination from further consideration)

e) Quality of Written Materials: Proposals will be reviewed in conjunction with any materials provided to determine relative quality, readability, correct use of grammar and syntax, responsiveness to RFP, and understanding of the projects and the role of an OPM:

◆ Proposals that organize their response according to the minimum and comparative criteria in the RFP, make it easy to evaluate the Proposal, communicate a work plan that demonstrates the manner in which the OPM oversees the designer’s work as it relates to and Fomer Police Station Renovations project 23 | P a g e the quality, efficiency, and cost effectiveness of design, and demonstrates an understanding of the project and uses correct spelling, grammar and syntax will be considered Highly Advantageous (5 points)

◆ Proposals that demonstrate an understanding of the role of the OPM in similar projects, and that demonstrate an understanding of this project and use correct spelling, grammar and syntax, but do not organize their response according to the minimum and comparative criteria will be considered Advantageous (3 points)

◆ Proposals that demonstrate an understanding of the role of the OPM in similar projects, but do not demonstrate an understanding of this project, and have multiple spelling and/or grammatical errors will be considered Least Advantageous (1 point)

◆ Proposals that simply reiterate the preliminary scope of services or do not demonstrate an understanding of the role of the OPM for this project, and have multiple spelling and/or grammatical errors will be considered as Unsatisfactory (0 points and elimination from further consideration)

f) Interviews:

The Committee reserves the right to conduct or waive interviews based upon the…