Hanscom Conference Center AV Upgrades_SOW 12 Sept 2024.pdf

STATEMENT OF WORK (SOW)

for

HANSCOM CONFERENCE CENTER FACILITY

ALL ROOMS

AUDIO VISUAL UPGRADE (BLDG. 1106)

66th Air Base Group

Communications and Information Division

(66 ABG/SC)

Hanscom Air Force Base Massachusetts

Date: September 12, 2024

Prepared By:

66 ABG/SC

Hanscom AFB, MA 01731

1. PROJCET DESCRIPTION:

1.1. The 66th Air Base Group, Hanscom Air Force Base Massachusetts, operates the Hanscom Conference Center in Building 1106 as a meeting and conference center venue. Users include Flag and General Officers, Senior Level Civilians, base personnel (military, civilian and contractors), as well as external parties. The Conference Center has a high demand and is used extensively throughout the year, requiring advanced connectivity and audio-visual (A/V) needs for presentations, meetings, and conferences. The current technology used within the Conference Center was installed over nine years ago and relies on lamp-based projection in all rooms. Laptop connectivity via HDMI is the current connection capability in all rooms. With the creation and use of Microsoft Teams, USB connectivity for cameras/mics has become the new requirement capability, replacing traditional unclassified video teleconferencing (VTC).

1.2. For this effort, the Government seeks to update the A/V capabilities in all six (6) rooms and the common areas in the building that have displays which can also be used as overflow areas. The goal is to enhance the current offerings of the Conference Center by upgrading the displays, control system, audio, and visual components in all rooms.

1.3. All material/components are required to be Trade Agreements Act (TAA) compliant. All Video Teleconferencing (VTC) components are required to be on the Defense Information Systems Agency (DISA) approved products list. Wireless, Bluetooth®, and Near-field Communication (NFC) is not approved for use and is not allowed in any of the installation hardware or components.

1.4. For this contract, the AV Company must be a local AV install/service company that has a service/repair department for supporting services and repairs. The contractor shall respond via phone within 24 hours for support calls and must be on-site within 48 hours for support and equipment failures (notionally located within a 100 mile radius of Hanscom Air Force Base)

2. GENERAL REQUIREMENTS FOR THE PROJECT

2.1. The Contractor shall provide, in advance, the names of all technicians that will be working on this project, for facility security. All technicians must be US citizens and have proof of ID. All drivers shall have a valid driver license and proof of insurance to drive on Hanscom AFB. All documentation will be checked before a visitor’s pass will be issued.

2.2. Working hours shall be 7:00 am to 3:00 pm (adjustments can be made with prior notification and authorization by the government), Monday-Friday. No work will be done on weekends, days the base is closed, to include, but not limited to holiday and closure due to inclement weather or by designation of the installation commander in response to emergencies.

3. PROJECTED IMPLEMENTATION DATES:

3.1. INITIAL UPGRADES: Initial upgrade work shall be completed no later than twenty weeks from the date of award. The period of performance for support services shall commence on the first day of the twenty first week and until the 52nd week after award.

3.2. SUPPORT SERVICES: The support and maintenance services shall have four one-year option periods that are renewable on an annual basis.

4. OBJECTIVE: The objective of this SOW is to provide upgraded audio-visual components throughout the Hanscom Conference Center for all six (6) presentation and meeting spaces as well as the front hall and the rear reception area. A stand-alone video over IP solution should be designed and installed. The Conference Center has six (6) rooms that all require new components to operate successfully. There is a current capability in the conference center to send a camera and microphone signal from the Concord room to any of the other rooms in the Conference Center as “Overflow” locations. For this upgrade, we are looking to alter this capability to allow cameras and microphones from any room be able to be routed to any other room within the facility for unclassified only- this shall only be a feature available using the Concord room equipment room control panel or a touch panel located in the Conference Center Office by the AV staff of the Conference Center. This shall be for instances where there are “overflow” scenarios- where the Concord room is full, and additional space is required, or where two or more groups need to have communication between rooms without using Microsoft Teams. The Hanscom Conference Center shall also require annual maintenance and an optional support contract after the initial installation and warranty for four (4) one-year option periods which specifies two (2) semi-annual maintenance visits at a minimum, and response time via phone within 24 hours for support calls and on-site within 48 hours for support and equipment failures calls.

All equipment shall be TAA compliant and not have any Wi-Fi/Bluetooth/NFC components per security requirements.

5. PROJECT ROOM UPGRADES: The Base Communications and Information Division is requesting the following to be performed within each space. The Contractor shall furnish all necessary personnel, materials, and equipment for this project. The project will detain the upgrades for each room in the subsequent paragraphs.

5.1. CLIN 0001 CONCORD ROOM AND CENTER OFFICE

5.1.1. OVERVIEW OF THE CURRENT CONDITIONS

5.1.1.1. The Concord room currently has two (2) - Christie Lamp based projectors controlled by a Crestron control system and two (2) touch panels. The room is set up for two separate projected images, in a rear screen setup connected to a Crestron 32x32 matrix.

5.1.1.2. There are currently two racks of equipment which support the room for unclassified VTC, DVD, VHS, audio, video, and microphones including a video matrix, audio processing gear, microphone receivers and amplifiers. There are currently two PCs connected in the control room that can be displayed as well as a rack connection for a PC.

5.1.1.3. In the room there is a Podium which has keyboard and mouse connected to the main PC in the control room. Users can also connect a laptop at the podium and display to the room. The podium can be located on the right or left side of the room with connectivity on both walls. There is also a USB capability at the podium to connect to the room’s camera image and microphones currently taken from the Extron rack mounted recorder. This capability is currently used for Microsoft Teams to allow the room cameras and microphones to be used as sources for Microsoft Teams camera and microphone.

5.1.1.4. There is a monitor attached to the podium as well as a small control panel. There are currently three cameras located within the room, two face the podium and the front of the screen, and one faces the audience. There are two confidence monitors mounted to the ceiling facing the podium.

5.1.1.5. There are ceiling microphones and speakers located throughout the room. There are 8 wireless microphones that can be used within the room. The room can send audio and video to a dedicated monitor in each of the 4 smaller conference center rooms, as well as 3 hallway/reception monitors, and the Lexington room, all as “Overflow” rooms, so if there is a presentation occurring in the Concord room, it can be fed to all rooms in the conference center as “Overflow rooms”.

5.1.2. EXISTING SYSTEM REMOVAL

5.1.2.1. The current AV system in the Concord room shall be removed and replaced with new standalone AV over Internet Protocol (IP) technology. The rack components shall be removed. The projection technology and screen shall be removed and replaced with new LED technology in the form of an LED videowall to be installed where the existing screen surface is. The minimum size shall be 219” or greater.

5.1.3. DISPLAY REPLACEMENTS

5.1.3.1. The two Christie projectors and mounts shall be removed and replaced with a videowall and all necessary mounting hardware and structural support. The minimum size of the wall shall be 219” diagonal or larger. The videowall shall be HD resolution at a minimum. The display shall be able to support a minimum of 4 inputs simultaneously in multiple different configurations/layouts requested by the Government and controlled by a control panel. The display shall be able to display a single large image, or multiple images simultaneously. The videowall shall be in the same location where the existing projection screen is located. The current screen area for the display is approximately 18 ft 4 inches x 6 feet 3 inches. The current screen shall be removed and disposed of by the Contractor. The existing projectors shall be returned to the Government. The remaining wall surface and any visible finish materials shall require a finish which can match the front wall area.

5.1.4. PODIUM AND PC INPUT LOCATIONS

5.1.4.1. There are three main locations for PC input locations, the podium left side, podium right side and the control room. The room has a single podium which can be set up and used on either side of the room. This podium shall be replaced with a new podium which has castors and can be moved to the opposite side of the room and connected with the same capabilities, inputs, touch panel, mic, keyboard, mouse, and USB connections. The podium shall be wide enough to accommodate two (2) 22-inch monitors, a microphone, and an AV control panel. The podium shall have the ability to be height adjustable. The podium shall have two (2) - 22-inch monitors. There shall be two (2) transmitters for transmitting the signal to the AV system. A docking station shall be installed in the podium. This docking station shall be made to simplify AV/network connections when personnel bring their laptop and connect to the system. The docking station shall be integrated with the AV displays and allow for a laptop to connect with a single USB-C connection for network and two (2) HDMI inputs to the AV system. This shall allow for two (2) inputs into the AV system to allow for connection of laptops and display two (2) screens at the same time on the AV system. The connectivity shall also allow for display to the two local 22-inch monitors at the podium. The same connectivity for the podium shall exist on both walls. In the control room there are two PCs located at the control desk. There shall also be 2 transmitters installed, one for each of the two pcs located at the control desk.

5.1.4.2. On the wall on the left side of the room there shall be the two HDMI connections for the podium, mic, USB connection, touch panel connection, and two (2) additional HDMI wall inputs on a wall plate to the AV system. These two additional HDMI inputs are for the Public Affairs group when they need to connect their equipment to the AV system and provide inputs to the AV system.

5.1.4.3. At the podium, a remote keyboard and mouse and any required hardware/wall plates for both the left side and the right side, which connects back to the PC in the Control Room shall be installed. The keyboard and mouse shall be available when personnel come to the room and want to present using the control room PC as the main source for display and require Common Access Card (CAC) use.

5.1.4.4. The two ceiling mounted confidence monitors located within the room shall be replaced with two (2) - 55-inch monitors with mounts and AV receivers for integration into the AV system.

5.1.4.5. The Control room shall have the existing three (3) - preview monitors replaced with three (3) new 27-inch monitors located on the control desk with three AV receivers.

5.1.5. CODEC

5.1.5.1. The existing Polycom Group 500 system shall be removed and provided back to the Government to be excessed through the proper SC channels. There is no replacement codec required for this room.

5.1.6. CAMERAS

5.1.6.1. The room currently has three older Polycom cameras located within the room.

Those three cameras shall be removed and replaced with two cameras and mounts.

The two cameras shall be located within the room, one (1) camera shall be located at/above the video wall and face the audience. The second camera shall be located at/near the confidence monitors and be an auto-tracking camera. This camera shall have the ability to cover a person at the podium and in the front of the room. The cameras shall have a minimum of a 20x zoom capability and be able to be controlled by the AV control system through the touch panels. The two (2) cameras will require integration with the control system and will require the ability to be routed via USB to available PC locations within the AV system for use with the Microsoft Teams application. Two (2) Cameras shall have two (2) AV transmitters for integration with the AV system. USB hardware will be required for this at the PC and laptop locations and the AV equipment rack for the Microsoft Teams USB integration. The cameras shall also be available as viewable sources on any of the three (3) control room preview monitors or be able to be routed to any monitor/display within the room or to overflow locations including the front hallway and the rear overflow area within the Hanscom Conference Center.

5.1.7. SPEAKERS

5.1.7.1. The existing 28 speakers, program, wall, and ceiling speakers shall be removed and replaced.

5.1.8. MICROPHONES

5.1.8.1. There are currently 16 ceiling microphones located throughout the Concord room ceiling. These microphones shall be removed and replaced. In addition, there shall be a new podium microphone and mount installed into the new podium and cabled through the podium to the wall and connected to the AV system. A second wall plate connection for the microphone shall be installed on the opposite wall for when the podium needs to change locations. The microphone shall have a mute/unmute button and have a light indicator to show when the microphone is in the mute or unmute state. There are currently eight (8) wireless microphone units with receivers and antennae installed in the audio rack and provide mic support to the room. These shall be removed and replaced with new wireless comparable mics. There shall be at least two (2) lavalier/handheld combo units to allow for use of either lavalier or handheld mics for two (2) of the devices. The remaining 6 units shall be handheld microphones.

One desktop microphone with a push to talk capability will be required for the control room desk if the AV support person needs to talk to participants/audience members for instructions.

5.1.9. AUDIO MIC MIX OUPUT

5.1.9.1. There are currently two (2) XLR MIC MIX and FAR END audio plates located on the left and right sides of the room. These are used by Public Affairs when they want a direct audio feed if they need to record from the system. This capability needs to remain with the new AV system to allow for XLR connectivity.

5.1.10. AUDIO DIGITAL SIGNAL PROCESSOR (DSP)

5.1.10.1. The existing rack mounted audio digital signal processor (DSP) components shall be removed and replaced. The DSP shall be able to accommodate the existing 16 ceiling mounted microphones as well as two (2) separate podium microphone locations- one input on each side of the room. The DSP shall also be able to accommodate the eight (8) wireless microphones and all AV components within the new AV system including all speakers, microphones, and USB outputs. The Audio DSP shall incorporate a voice lift capability for sound reinforcement. The voice lift system shall have the ability to turn on or off through the control system. The DSP shall also include a VOIP and POTS input. Currently the room would be using a POTS line for an audioconferencing capability. In the future that may switch over to a VOIP capability so would require a VOIP line input capability for the DSP for future use and expansion.

5.1.11. AUDIO, VIDEO, CONTROL NETWORK SWITCHES

5.1.11.1. The contractor shall remove the existing Crestron AV network switch and replace with switches which will account for all Audio, Video, and Control connection requirements to make the room functional with all inputs, outputs, USB, and display connections. Please note: these AV Switches will not reside on the Government network but shall be stand-alone and for audio visual components only.

Switches must be able to connect/route with the other rooms control capabilities when the Overflow capability is used.

5.1.12. AV RACK SOURCES

5.1.12.1. Obsolete and unused equipment in the racks shall be removed and replaced with required components. The AV rack shall have the ability to have a spare HDMI input for a laptop via a spare transmitter for integration within the system.

5.1.12.2. The AV rack shall also include a new controllable DVD/Blu-ray player to allow for the playing of CDs and DVDs connected to an AV transmitter.

5.1.12.3. The old rack components shall be removed to include an OPPO DVD Player, a Crestron Air Media device, a DVD/VCR device, an Extron recorder, an Extron VGA device, a Crestron CP3 control system and two (2) surge X power devices.

5.1.13. AUDIO AMPLIFICATION

5.1.13.1. Regarding amplification, the existing rack mounted amplifiers shall be removed and replaced. Replacement amplifiers shall be able to provide sound for the room.

5.1.13.2. There shall be one (1) monitor speaker located at the control desk. The monitor shall have a physical adjustment knob and allow a user to adjust the monitor speaker as necessary to hear sound within the control room for monitoring the room audio, and any audio sources.

5.1.14. AV MATRIX/PRESENTATION SYSTEM/CONTROL PROCESSOR

5.1.14.1. The contractor shall remove the existing 32x32 AV matrix and control processor and ensure that AV over IP replacement hardware allows for the same type of functionality with necessary inputs/output/distribution/control/graphics capabilities to support the room and facility requirements between all rooms. System shall include a new control processor and any additional required components for a complete system.

5.1.15. TOUCH PANELS

5.1.15.1. The room currently has two touch panels, one (1) in the room at the podium and one (1) in the control room. Both touch panels are supported by a digital graphics engine.

5.1.15.2. Both touch panels shall be removed and replaced with two (2) new touch panels, and new graphics engine as needed. The touch panel at podium shall be at least a 10-inch touch panel. This touch panel will be a simpler touch panel with a limited feature set. This touch panel will be a “User level” touch panel, without access to routing capabilities to other rooms, which would only be available in the Concord control room and at the Hanscom Conference Center office. The touch panel located in the Concord control room shall be at least a 21-inch touch panel. The control room touch panel shall have a wider array of features and control capabilities including routing for video sources between rooms.

5.1.15.3. The Contractor shall work with the Government to design a custom interface and routing capabilities. The design and functionality of the touch panels shall be completed with direction from the Government representative to ensure all routing capabilities exist within the large touch panel interface.

5.1.16. USB CONVERSION AND DISTRIBUTION FOR MICS CAMERAS,

KEYBOARD/MOUSE/USB-C CONNECTION

5.1.16.1. The Government has recently implemented Microsoft Teams as a default platform for communication over the NIPR network. To accommodate this capability, rooms need to have the ability to provide in-room camera and microphone capabilities when personnel bring their laptops to a presentation space. For this capability, the in-room cameras and microphones need the ability to be converted to USB signal/connection that can be routed to locations where laptops/pcs will be located.

There will need to be a video USB bridge capability installed in the racks in the control room to allow video/mics to be converted to a USB signal. There shall also be required hardware and wall plates, transmitters/receivers to be able to send the camera and microphone USB signal to the podium left side, podium right side, and to the control room PC when a location is selected from the touch panel.

5.1.17. EQUIPMENT RACKS

5.1.17.1. The contractor shall re-use the two (2) existing racks in the equipment room for mounting the new equipment. The contractor shall provide power and surge protection, and Uninterruptable Power Supply (UPS) as required to support the hardware and allow for an orderly shut-down (two – three minutes of UPS battery supported power) in the event of a facility power failure.

5.1.18. EQUIPMENT REMOVAL

5.1.18.1. The contractor shall work with the Government Project POC’s for removal and disposal of the old equipment. The monitors, cameras, and CODEC will need to be excessed through the Government. Old wires, screen display surface, and obsolete components will be reviewed with the Government for disposal by the Contractor.

5.1.19. MUTE/UNMUTE SIGN INDICATORS

5.1.19.1. New Mute and Unmute signs shall be installed within the room above the main display to visually provide a status to in-room Microsoft Teams participants regarding the state of the microphones. The signs shall reflect the state of the microphones and be integrated via the control system.

5.1.20. HALLWAYS

5.1.21. OVERVIEW OF THE CURRENT CONDITIONS

5.1.21.1. The Hanscom Conference Center currently has 4 hallway locations that can currently serve as “Overflow” locations from the Concord room. There are two monitors located toward the front of the building and there are two monitors located in the rear of the building. There are three sets of speakers that support these 4 monitors.

5.1.22. DISPLAY REPLACEMENTS

5.1.22.1. The 4 existing displays will require replacement. The mount and monitors shall be removed and returned to the Government. Three (3) monitors shall be replaced with 65-inch monitors and compatible mounts. The 4th location is of a larger size so shall be replaced with a 75” monitor and mount.

5.1.23. AV RECIEVERS

5.1.23.1. Each monitor shall receive a new AV receiver to allow for integration with the

AV over IP system. This shall allow for routing of sources from the Concord Control Room touch panel, or the Touch panel located in the Hanscom Conference Center Office.

5.1.24. SPEAKERS

5.1.24.1. There are currently speakers installed in three of the four monitor locations. All speakers shall be removed and replaced with new speakers. New speakers shall be installed in the 4th monitor location.

5.1.25 HANSCOM CONFERENCE CENTER OFFICE-TOUCHPANEL

5.1.25. 1. The Hanscom Conference Center Office shall have a Touch panel installed within the office. The touch panel shall be a larger panel, 21-inch or greater and allow for routing and control for the system. It shall allow for routing as overflow when needed. It shall also allow for power up/power down at start of day and end of day. Coordination with the Government will be required to ensure all the necessary features are included.

5.2. Option CLIN 0002 LEXINGTON ROOM

5.2.1. OVERVIEW OF THE CURRENT CONDITIONS

5.2.1.1. The Lexington room currently has two (2) - Christie Lamp based projectors controlled by a Crestron control system and two (2) touch panels. The room is set up for two separate projected images, in a rear screen setup connected to a Crestron 32x32 matrix. There are currently two racks of equipment which support the room for unclassified VTC, DVD, VHS, audio, video, and microphones including a video matrix, audio processing gear, microphone receivers and amplifiers. There are currently two PCs connected in the control room that can be displayed as well as a rack connection for a PC. In the room there is a Podium which has keyboard and mouse connected to the main PC in the control room. Users can also connect a laptop at the podium and display to the room. There is a second podium on the left side of the room with connectivity in the podium for a laptop and network connection. There is also a USB capability at the right podium to connect to the room’s camera image and microphones currently taken from the Extron rack mounted recorder. This capability is currently used for Microsoft Teams to allow the room cameras and microphones to be used as sources for Microsoft Teams audio and video. There is a monitor attached to the right podium as well as a small control panel. There are currently three cameras located within the room, two face the podiums and the front of the screen, and one faces the audience. There are two confidence monitors mounted to the ceiling facing the podium. There are table microphones and speakers located throughout the room. There are eight (8) wireless microphones that can be used within the room as well as hardwired podium microphones. The room can receive camera and microphone feed as “Overflow” room from the Concord, so if there is a presentation occurring in the Concord room, it can be fed to the Lexington as an “Overflow room.”

5.2.2. EXISTING SYSTEM REMOVAL

5.2.2.1. The current AV system in the Lexington room shall be removed and replaced with new standalone AV over Internet Protocol (IP) technology. The rack components shall be removed. The projection technology and screen shall be removed and replaced with new LED technology in the form of a videowall to be installed where the existing screen surface is. The minimum size shall be 219” or greater.

5.2.3. DISPLAY REPLACEMENTS

5.2.3.1. The two Christie projectors and mounts shall be removed and replaced with a videowall and all necessary mounting hardware and structural support. The minimum size of the wall shall be 219” diagonal or larger. The videowall shall be HD resolution at a minimum. The display shall be able to support a minimum of 4 inputs simultaneously in multiple different configurations/layouts requested by the Government. The display shall be able to display a single large image, or multiple images simultaneously. The videowall shall be in the same location as the existing projection screen is located. The current screen area for the display is approximately 19 ft x 5 feet. The current screen shall be removed and disposed of by the Contractor.

The existing projectors shall be returned to the Government. The remaining wall surface and any visible finish materials shall require a finish which can match the front wall area.

5.2.3.2. The right Podium shall have two (2) - 22-inch monitors or greater with mounts installed. The mounts shall allow for movement of the monitors as needed by the presenter when standing at the podium to avoid obstructing their view of the audience.

5.2.3.3. The Two Ceiling Mounted Confidence monitors located within the room shall be replaced with two (2) 55-inch monitors with mounts and AV receivers for integration into the AV system.

5.2.3.4. The Control room shall have the existing three (3) - preview monitors replaced with three (3) new 27-inch monitors located on the control desk with three AV receivers.

5.2.4. PODIUM AND PC UNCLASS INPUT LOCATIONS

5.2.4.1. There are five main locations for PC inputs, the podium left side, podium right side, control room, audience front, and audience rear. The podium right and podium left shall have the ability to have dual display capability from a laptop with two transmitters in each location. The audience front shall have one input location with one transmitter. The audience rear shall have one input location with one transmitter.

The control room shall have one PC input location with dual display capability and two transmitters.

5.2.5. CODEC

5.2.5.1. The existing Polycom Group 500 system shall be removed and provided back to the Government to be excessed through the proper SC channels.

5.2.6. CAMERAS

5.2.6.1. The room currently has two (2) older Polycom cameras located within the room.

Those two cameras shall be removed and replaced with two cameras and mounts. The two cameras shall be located within the room, one (1) camera shall be located at/above the video wall and face the audience. The second camera shall be located at/near the confidence monitors and be an auto-tracking camera. This camera shall have the ability to cover a person at the podium and in the front of the room. The cameras shall have a minimum of a 20x zoom capability and be able to be controlled by the AV control system through the touch panels. The two (2) cameras will require integration with the control system and will require the ability to be routed via USB to available PC locations within the AV system for use with the Microsoft Teams application. Two (2) Cameras shall have two (2) AV transmitters for integration with the AV system. USB hardware will be required for this at the PC and laptop locations and the AV equipment rack for the Microsoft Teams USB integration. The cameras shall also be available as viewable sources on any of the three (3) control room preview monitors or be able to be routed to any monitor/display within the room or to overflow locations within the Hanscom Conference Center.

5.2.7. SPEAKERS

5.2.7.1. The existing 28 speakers, program, wall, and ceiling speakers shall be replaced.

5.2.8. MICROPHONES

There are currently 42 table microphones located throughout the Lexington room. These shall be removed and replaced. In addition, there are two existing podium microphones that will require to be removed and replaced. There are currently eight (8) wireless microphone units with receivers and antennae installed in the Audio rack which provides mic support to the room. These shall be removed and replaced with new wireless comparable mics. There shall be at least two (2) lavalier/handheld combo units to allow for use of either lavalier or handheld mics for two (2) of the devices. The remaining 6 units shall be handheld microphones. One desktop microphone with a push to talk capability will be required for the control room desk if the AV support person needs to talk to participants/audience members for instructions.

5.2.9. AUDIO DSP

5.2.9.1. The existing rack mounted audio digital signal processor (DSP) components shall be removed and replaced. The DSP shall be able to accommodate the existing table microphones and the two (2) podium microphone locations. The DSP shall also be able to accommodate the eight (8) wireless microphones and all AV components within the new AV system including all speakers and USB outputs. The Audio DSP shall incorporate a Voice Lift capability for sound reinforcement. The Voice Lift system shall have the ability to turn on or off through the control system. The DSP shall also include a VOIP and POTS input to allow for in room audio conferencing.

Currently the room would be using a POTS line for an audioconferencing capability.

In the future that may switch over to a VOIP capability so would require a VOIP line input capability. The audio-conferencing capability would require an automated disconnect when the system gets switched to secure use.

5.2.10. AUDIO, VIDEO, CONTROL NETWORK SWITCHES

5.2.10.1. The Contractor shall remove the existing Crestron AV network switch and replace with TAA-compliant switches which will account for all Audio, Video, and Control connection requirements to make the room functional with all inputs, outputs, USB, and display connections. Please note: this AV Switches will not reside on the Government network but shall be stand-alone and for audio visual components only.

Switches must be able to connect with the other rooms control capabilities when the Overflow capability is used and allow for any routing capabilities between rooms.

5.2.11. AV RACK SOURCES

5.2.11.1. Obsolete and unused equipment in the racks shall be removed and replaced with required components. The AV rack shall have the ability to have a spare HDMI input for a laptop via a spare transmitter for integration within the system.

The AV rack shall also include a new controllable DVD/Blue-ray player to allow for the playing of CDs and DVDs connected to an AV transmitter.

As mentioned previously, the old rack components shall be removed to include a DVD Player, a Crestron Air Media device, a DVD/VCR device, an Extron recorder, an Extron VGA device, a Crestron CP3 control system and two (2) surge X power devices.

5.2.12. AUDIO AMPLIFICATION

5.2.12.1. Regarding amplification, the existing rack mounted amplifiers shall be removed and replaced. Replacement amplifiers shall be able to provide sound for the room.

5.2.12.2. There shall be one (1) monitor speaker located at the Control desk. The monitor shall have a physical adjustment knob and allow a user to adjust the monitor speaker as necessary to hear sound within the control room for monitoring the room audio, and any audio sources.

5.2.13. AV MATRIX/PRESENTATION SYSTEM/CONTROL PROCESSOR

5.2.13.1. The Contractor shall remove the existing 32x32 AV matrix and control processor and ensure that replacement hardware allows for the same type of functionality with necessary inputs/output/distribution capabilities to support the room and facility requirements between all rooms. System shall include a new control processor and any additional required components for a complete system.

5.2.14. TOUCH PANELS

5.2.14.1. The room currently has two touch panels, one (1) in the room at the podium and one (1) in the control room. Both touch panels are supported by a digital graphics engine.

5.2.14.2. Both touch panels shall be removed and replaced with new touch panels, and new graphics engine as needed. The touch panel at the podium shall be at least a 10-inch touch panel. This touch panel will be a simpler touch panel with a limited feature set.

This touch panel will be a “User level” touch panel, without access to routing capabilities. The touch panel located in the Lexington control room shall be at least a 21-inch touch panel. The control room touch panel shall have a wider array of features and control capabilities including routing for video sources between rooms when using in unclassified only mode. During classified sessions this feature needs to be disabled.

5.2.14.3. The Contractor shall work with the Government to design a custom interface and routing capabilities. The design and functionality of the touch panels shall be completed with direction from the Government representative to ensure all routing capabilities exist within the large touch panel interface.

5.2.15. USB CONVERSION AND DISTRIBUTION FOR MICS CAMERAS,

KEYBOARD/MOUSE/USB-C CONNECTION, DUAL PODIUM INPUT LOCATIONS

AND DUAL DOCKING STATIONS

5.2.15.1. The Government has recently implemented Microsoft Teams as a default platform for communication over the NIPR network. To accommodate this capability, rooms need to have the ability to provide in-room camera and microphone capabilities when personnel bring their laptops to a presentation space. For this capability, the in-room cameras and microphones need the ability to be converted to USB signal/connection that can be routed to locations where laptops/pcs will be located.

There will need to be a video USB bridge capability installed in the racks in the control room to allow video/mics to be converted to a USB signal. There shall also be required hardware and wall plates, transmitters/receivers to be able to send the camera and microphone USB signal to the podium left side, podium right side, to the control room PC, audience rear, and audience front when a location is selected from the touch panel.

5.2.15.2. At the right podium, a remote keyboard and mouse and any required hardware/wall plates for the right side, which connects back to the PC in the control room shall be installed. The keyboard and mouse shall be available when personnel come to the room and want to present using the control room PC as the main source for display and require Common Access Card (CAC) use.

5.2.15.3. Two docking stations shall be installed in the two (2) podiums. This docking station capability shall be made to simplify AV/network connections when personnel bring their laptop and connect to the system. The docking stations shall be integrated with the AV displays and allow for a laptop to connect with a single USB-C connection for network and two (2) HDMI inputs going to the AV system. This shall allow for two (2) inputs into the AV system at each podium location. So, individuals may be able to connect their laptop to display two (2) screens at the same time from the right podium and from the left podium. There are also currently two separate audience PC input locations, one towards the front of the room and one towards the rear, each with a single HDMI input and network connection. The current input transmitters and connectors shall be removed and replaced with new transmitters and connectors for single display at both locations.

5.2.16. EQUIPMENT RACKS

5.2.16.1. The Contractor shall re-use the two (2) existing racks in the equipment room for mounting the new equipment. The Contractor shall provide power and surge protection, and UPS as required to support the hardware and allow for an orderly shut-down (two - three minutes of UPS battery supported power) in the event of a facility power failure. The Contractor shall provide any other additional rack/cable equipment for a complete system.

5.2.17. EQUIPMENT REMOVAL

5.2.17.1. The Contractor shall work with the Government Project POC’s for removal and disposal of the old equipment. The monitors, cameras, and CODEC will need to be excessed through the Government. Old wires, screen display surface, and obsolete components will be reviewed with the Government for disposal by the Contractor.

5.2.18. MUTE/UNMUTE LIGHT INDICATORS

5.2.18.1. New Mute and Unmute signs shall be installed within the room above the main display to visually provide a status to in-room participants regarding the state of the microphones. The signs shall reflect the state of the microphones and be integrated via the control system.

5.2.19. SECURE CAPABILITIES

5.2.19.1. The Contractor shall include and install a Secure VTC Codec for use on the

DISA Global Video Services – Classified (GVS-C) network. Codec must be on the DISA approved products list and Joint Interoperability Test Command (JITC) approved. CODEC shall require the ability to provide two outputs to the videowall to be able to display Near and Far end images, or Far and Content Images. Installation must comply with all required DISA STIGS for security, separation, installation, control, and power requirements. Contractor shall also install two secure input capabilities to allow for a secure connection from the right laptop location, and one dedicated location from the control room. Secure connections shall require fiber connections for security compliance and adhere to DISA STIGS. As mentioned in the DSP section, the audio-conferencing capability would require an automated disconnect when the system gets switched to secure use.

5.2.19.2. SECURE/NON-SECURE signage shall be required. Signage shall be at all door locations, also located within the room near the screen for audience situational awareness and in the control room. When secure capabilities are used, nonsecure items shall automatically be powered down. System shall have compliant power control capabilities installed to power on/off secure/non-secure as required and allow for purging of signals between periods with a signal generator. Signage shall reflect the current state of the system- if it is in secure or non-secure operating mode.

5.2.20. SOUND MASKING

AV system shall include a sound masking capability when secure capabilities are used.

This sound masking is to be controlled through the touch panel.

5.3. Option CLIN 0003 BEDFORD ROOM

5.3.1. OVERVIEW OF THE CURRENT CONDITIONS

5.3.1.1. The Bedford room currently has one ceiling mounted lamp-based projector controlled by a Crestron control system and a wall mounted push button control panel.

Each room is set up for a single image to be displayed on the projector. There is a drop-down projection screen which is integrated into the control system of the room.

There are currently two possible sources for projection, an HDMI connection at the table or the resident PC located on a mobile cart in the corner of the room. Rack equipment currently resides in the control room of the Concord room. There are no existing camera or microphones in the system. There is a large wall mounted display which is used as an output from the Concord room as an overflow capability. There are currently ceiling speakers which provide sound from the pc sources. All controls including volume are currently done from the wall mounted push button control panel.

5.3.2. EXISTING SYSTEM REMOVAL

5.3.2.1. The current AV system for the Bedford room shall be removed and replaced with a new AV over IP technology system. The components shall be removed and replaced. The projection technology shall be removed and replaced with new LED technology in the form of a videowall to be installed at the front of the room. The minimum size shall be 136” or greater. The existing projection screen shall remain in place and require integration through a touch panel, in the event it is needed in the future.

5.3.3. DISPLAY REPLACEMENTS

The projector and mount shall be removed and replaced with a videowall and all necessary mounting hardware and structural support. The minimum size of the wall shall be 136” diagonal or larger. The videowall is replacing an image size of 96”. The videowall shall be HD resolution at a minimum. The display shall be able to support a minimum of 4 inputs simultaneously in multiple different configurations/layouts requested by the Government.

The display shall be able to display a single large image, or multiple images simultaneously.

The existing “overflow” monitor and mount shall be removed and returned to the Government.

5.3.4. INPUT LOCATIONS

5.3.4.1. There are two main input locations, a mobile cart in the front of the room and a table location. The mobile cart has a keyboard and mouse extension that runs to the table. The mobile cart and components shall be removed and returned to the Government. There shall be two (2) input locations at the table with two new table boxes. Each table box shall have connections for HDMI, USB, Network, and Power.

The USB connection shall allow for the routing of the camera and microphones to the PC input locations for use with Microsoft Teams.

5.3.5. CAMERA

5.3.5.1. The room currently has no camera capability within the room. A new camera and mount shall be installed at the front of the room. The camera shall have a minimum of a 20x zoom capability and be able to be controlled by the AV control system through a touch panel. The camera will require integration with the control system and will require the ability to be routed via USB to available PC locations within the room for use with the Microsoft Teams application. The cameras shall have an AV transmitter for integration with the AV system. The camera shall also be available as viewable source on the main display. The camera and mics shall also be able to be sent/routed to the Concord equipment room so that it can be sent to any of the 6 conference rooms in the building via the Concord control panel or a control panel located in the Conference Center office.

5.3.5.2. USB HARDWARE

USB hardware will also be required for integration to be able to use the camera and microphones with Microsoft Teams on laptops. Both table boxes shall be available locations for routing of cameras and microphones.

5.3.5.3. SPEAKERS

5.3.5.3.1. There are currently ceiling speakers installed in the existing AV system.

These speakers shall be removed and replaced with new speakers.

5.3.5.4. MICROPHONES

5.3.5.4.1. There are currently no microphones installed within the room. There shall be two microphones installed to support the use of Microsoft Teams within the room. The microphones shall have colored lights indicating the mute/unmute status of the microphones and be able to be muted by the control system. The microphones shall allow for pickup of all in room participants.

5.3.5.5. AUDIO DSP AND AMPLIFICATION

5.3.5.5.1. There is currently no audio digital signal processor (DSP) installed for this room. There shall be a new DSP installed to support audio and microphones used within the room. The DSP shall ensure proper sound and control echo and distortion. The DSP for this room does not require phone integration due to a conferencing phone available on the table. An amplifier shall also be installed to support sound amplification within the room.

5.3.5.6. AUDIO, VIDEO, CONTROL SYSTEM, NETWORK SWITCHES

5.3.5.6.1. The contractor shall install all necessary AV network switches and control system and hardware to support the room for a Video over IP system for Audio, Video, and Control.

5.3.5.7. TOUCH PANEL

5.3.5.7.1. The room currently has a wall mounted Crestron MP B10 push button control panel. This shall be removed and replaced with a new 10-inch tabletop touch screen. The contractor shall work with the Government to design a custom interface and routing capabilities. The design and functionality of the touch panels shall be completed with direction from the Government representative.

The touch panel shall have the ability to select the two different table input locations within the room, as well as the overflow feed from the Concord control system. The room shall also allow for the camera to be displayed as a source on the video wall. There shall be a maximum of 4 possible sources shown on screen simultaneously. There shall also be an ability for users to select from a palette of layout choices on the touch panel.

5.3.5.8. EQUIPMENT RACK

5.3.5.8.1. The Bedford equipment currently resides in a rack in the Concord control room. The contractor shall remove the old equipment and install any new required equipment and provide power and surge protection, and UPS as required to support the hardware and allow for an orderly shut-down (two - three minutes of UPS battery supported power) in the event of a facility power failure.

The contractor shall provide any other additional rack or cable equipment for a complete system.

5.3.5.9. RACEWAY

There is currently no floor conduit from the table to the front of the room so a raceway shall be required to be installed by the selected contractor to protect any cabling between the table and the front of the room and to prevent any trip hazards.

5.4. Option CLIN 0004 BURLINGTON ROOM

5.4.1. OVERVIEW OF THE CURRENT CONDITIONS

5.4.1.1. The Burlington room currently has one ceiling mounted lamp-based projector controlled by a Crestron control system and a wall mounted push button control panel.

Each room is set up for a single image to be displayed on the projector. There is a drop-down projection screen which is integrated into the control system of the room.

There are currently two possible sources for projection, an HDMI connection at the table or the resident PC located on a mobile cart in the corner of the room. Rack equipment currently resides in the control room of the Concord room. There are no existing camera or microphones in the system. There is a large wall mounted display which is used as an output from the Concord room as an overflow capability. There are currently ceiling speakers which provide sound from the pc sources. All controls including volume are currently done from the wall mounted push button control panel.

5.4.2. EXISTING SYSTEM REMOVAL

5.4.2.1. The current AV system for the Burlington room shall be removed and replaced with a new AV over IP technology system. The components shall be removed and replaced. The projection technology shall be removed and replaced with new LED technology in the form of a videowall to be installed at the front of the room. The minimum size shall be 136” or greater. The existing projection screen shall remain in place and require integration through a touch panel, in the event it is needed in the future.

5.4.3. DISPLAY REPLACEMENTS

The projector and mount shall be removed and replaced with a videowall and all necessary mounting hardware and structural support. The minimum size of the wall shall be 136” diagonal or larger. The videowall is replacing an image size of 96”. The videowall shall be HD resolution at a minimum. The display shall be able to support a minimum of 4 inputs simultaneously in multiple different configurations/layouts requested by the Government.

The display shall be able to display a single large image, or multiple images simultaneously.

The existing “overflow” monitor and mount shall be removed and returned to the Government.

5.4.4. INPUT LOCATIONS

5.4.4.1. There are two main input locations, a mobile cart in the front of the room and a table location. The mobile cart has a keyboard and mouse extension that runs to the table. The mobile cart and components shall be removed and returned to the Government. There shall be two (2) input locations at the table with two new table boxes. Each table box shall have connections for HDMI, USB, Network, and Power.

The USB connection shall allow for the routing of the camera and microphones to the PC input locations for use with Microsoft Teams.

5.4.5. CAMERA

5.4.5.1. The room currently has no camera capability within the room. A new camera and mount shall be installed at the front of the room. The camera shall have a minimum of a 20x zoom capability and be able to be controlled by the AV control system through a touch panel. The camera will require integration with the control system and will require the ability to be routed via USB to available PC locations within the room for use with the Microsoft Teams application. The cameras shall have an AV transmitter for integration with the AV system. The camera shall also be available as viewable source on the main display.